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HomeMy WebLinkAboutRes 2022-41RESOLUTION NO. 2022-41 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, APPROVING THE INTERGOVERNMENTAL AGREEMENT WITH THE FLOOD CONTROL DISTRICT OF MARICOPA COUNTY, RELATING TO THE DESIGN, RIGHTS -OF -WAY ACQUISITION, UTILITY RELOCATIONS, CONSTRUCTION, CONSTRUCTION MANAGEMENT AND OPERATION AND MAINTENANCE OF THE COURTSIDE VILLA- DUECE CT. AND PARCEL F: DRAINAGE IMPROVEMENTS PROJECT. RECITALS: WHEREAS, the Town wishes to enter into an Intergovernmental Agreement, dated October ' , 2022 (the "Agreement") with the Flood Control District of Maricopa County, for the distribution of funds and articulation of roles and responsibilities for the project. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: ENACTMENTS: SECTION 1. The recital above is hereby incorporated as if fully set forth herein SECTION 2. The Intergovernmental Agreement ('9GA") between the Town of Fountain Hills (the "Town"), empowered by A.R.S. § 9-240(B) and A.R.S. § I 1-952, as amended, and the Flood Control District of Maricopa County ("District'), empowered by Arizona Revised Statutes (A.R.S.) § 48-3603, relating the distribution of a portion of funds is hereby approved in substantially the form attached hereto as Exhibit A and incorporated herein by reference SECTION 3. The Town hereby authorizes the acceptance of funds. SECTION 4. The Mayor, the Town Manager, the Town Clerk and the Town Attomey are hereby authorized and directed to cause the execution of the Agreement and to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, I014 ,2022. FORZHE TOL'ik ONTAIN HILLS: V 1 Ginn»iMayor Me ATTESTED TO: inda Mendenhall, Town Clerk RE ,_WED B Grady F. Mille. Tiwn Manager APER c TO FORM: aron D. Arn on, Town Attorney Intergovernmental Agreement for the Design, Rights -of -Way Acquisition, Utility Relocations, Construction, Construction Management and Operation and Maintenance of the Courtside Villa -Deuce Ct. and Parcel F: Drainage Improvements between the Town of Fountain Hills and thu Flood Control District of Maricopa County IGA FCD 2022A014 Agenda Item This Intergovernmental Agreement (this `Agreement") is entered into by and between the Hood Control District of NIaricopa County, a political subdivision of the State of Arizona, acting by and through its Board of Directors (the "DISTRICT'), and the Town of Fountain I fills, a municipal corporation, acting by and through its Mayor and Town Council, (the "TOWN'). The 'town and the District arc collectively referred to as the PROJECT PARTNERS and as a PROJECT PARTNER. This Agreement shall become effective as of the date it has been executed by all PROJECT PARTNERS. STATUTORY AUTHORIZATION 1. The DISrRICr is empowered by Arizona Revised Statutes (A.R.S.) * 48-3603, as revised, to enter into this Agreement and has authorized the undersigned to execute this Agreement on behalf of the DISTRICT. 2. The TOWN is empowered by A.R.S. § 9-240(B) and A.R.S. §1I-952, as amended, to enter into this Agreement and has authorized the undersigned to execute this Agreement on behalf of the TOWN. BACKGROUND 3 On July 31, 2019 the Board of Directors of the DISTRICT (the Board) adopted Resolution FCD 2009R003C (C-69-09-062-6-03) authorizing the DISTRICT to cost -share in projects recommended under the DISTRICT's Small Project Assistance Program. 4. Under the DISTRICT's Small Project Assistance Program for Fiscal Year 2023, the TOWN proposed the Courtside Villa -Deuce Ct. and Parcel F: Drainage Improvements (the `PROJECT) to provide the following benefits: IGA FCD 2022,1014 MD 699.2336 PACE 1 OF 8 4.1 Reduce the flood hazard to a property that has experienced historic flooding. 5. The PROJECT has been recommended by DISTRICT staff for the Fiscal Year 2023 program. PURPOSE OF THE AGREEMENT 6. The purpose of this Agreement is to identify and define the responsibilities of thc DTS'IRICI' and the TOWN for the design, rights -of -way acquisition, utility relocations, construction, construction management, and operation and maintenance of the PROJECT. TERMS OF AGREEMENT t. The PROJECT shall mean thc features required to accomplish the benefits enumerated in paragraph 4 of this Agreement. Features of the PROJECT, as envisioned at the time of this Agreement, are represented in Exhibit A but are subject to change without amendment to this Agreement. 8. PROJECT DESIGN AND CONSTRUCTION COST shall mean the actual amount of money required to complete the flood control features of the PROJI'.CT that arc completed and invoiced by thc TOAC'N to the DISTRICT between July 1, 2022 and June 30, 2024. 8.1 The following costs are expressly excluded from the PROJECT DESIGN AND CONSTRUCTION COST shared under this Agreement: 8.1.1 Costs associated with rights -of -way acquisition, permitting, construction management (including materials testing and survey work), operations and maintenance. 8.1.2 Costs associated with multi -use, landscaping or aesthetic features. 8.1.3 Costs associated with utility conflicts and utility relocations. 8.2 The PROJECT DESIGN AND CONSTRUCITON COST is estimated to be 895,000, but is subject to change without amendment to this Agreement. 9. The DISTRICT shall: 9.1 Fund seventy-five percent (73") of the PROJECT DESIGN AND CONSTRUCTION COST incurred and invoiced between July 1, 2022 and June 30, 2024, with thc funding from the DISTRICT limited to a maximum of 5500,000 in accordance with the DISIRIC 's Small Project Assistance Program. The DISTRICT's current estimated funding share is 871,250. DISTRICT funds will be from the D1SIRIC'r's secondary tax levy revenues and DISTRICT funding shall be contingent upon the availability of DISTRICT Capital Improvement Program Budget funding. This term shall not be amended. 9.2 Reimburse the TOWN per the terms of this .Agreement within thirty (30) days of receipt of an invoice from the TOWN for its share of the PROJECT DESIGN AND CONSTRUCTION COST. IGA FED 2022A014 PCN 699.23.36 PAGE 2 OF 8 9.3 Participate in a final inspection of the completed PROJECT with the TOWN. 10. 'Lhe TOWN shall: 10.1 Fund the full PROJI(CT DESIGN AND CONSTRUCTION COSTS not reunburscd by thc DISTRICT, making the TOWN's estimated PROJECT DESIGN AND CONSTRUCTION COST share $23,750 and TOWN will fully fund all PROJECT costs for any work completed and invoiced before July 1, 2022 or after June 30, 2024. 111.2 Fully and solely pay any payment required that dots not fall within the definition of PROJECT DESIGN OR CONSTRUCTION COST. 10.3 Serve as thc Icad agency for all aspects of PROJIIC'T implementation. 10.4 Invoice the DISTRICT as follows: 10.4.1 Within thirty (30) days of award of a PROJECT construction contract for one-half (1/2) of its share of the PROJECT DI!SIGN AND CONSTRUCTION COSTS. 10.4.2 Within thirty (30) days of completion of construction of the PROJECT, but no later than June 30, 2024, prepare a final accounting including change order costs nut previously paid, and invoice the DISTRICT for the remainder of its share of the PROJECT DESIGN AND CONSTRUCTION COST incurred, if any, to date. 10.5 Reimburse the 13ISI'RI("1' for any previous over -payments. 10.6 Design the PROJECT, provide PROJECT plans and specifications to the DISTRICT (including interim submittals as appropriate) for review and comment. The DISTRICT shall provide, within three (3) weeks of receipt of the plans and specifications from the TOWN, comments on the plans and specifications, if any. The TOWN shall incorporate the comments provided by thc DISTRICT into the PROJECT as appropriate. 10.7 Coordinate and staff any necessary public involvement activities related to the PROJECT. 10.8 Obtain all permits respired for the PROJECT. 10.9 Obtain rights-of-wav required for the PROJECT. 10.10 Relocate conflicting utilities. 10.11 Construct the PROJECT, provide construction management (including materials testing and survey work), and provide any proposed construction change orders to the DISTRICT for concurrence. 10.12 Coordinate a final inspection of the completed PROJECT with the DISTRICT. 10.13 Own the completed PROJECT and be responsible for operation and maintenance of the completed PROJECT. The maintenance activities to be performed include, but are not limited to, maintaining the flood control function of the PROJECT, including sediment and vegetation removal and any and all aesthetic, park, and public use features, maintenance of landscaping, irrigation, multi -use trails and berms, removal of trash and debris, electricity and other operation costs for the facilities, vandalism repair and ICA FCD 2022A014 PUS 699.23J6 PAGE 3 OF 8 replacement, and structural repair and replacement of the flood control structures. The TOWN may delegate this responsibility to a third party but will remain ultimately accountable to the DISTRICT under this Agreement. 10.14 On an annual basis, commencing on the first anniversary dare of the completion and acceptance of the project, provide written notification to the DISTRICT that the project has been properly maintained by the Town of Fountain Hills over the past year in accordance with the project design intent and to ensure proper hydraulic function. 10.15 Require that any contractor selected for the PROJECT: 10.15.1 Warrant its compliance with all federal immigration laws and regulations that relate to is employees and their compliance with A.R.S. § 23-214(A); 10.152 Agree that a breach of the warranty under paragraph 10.15.1 shall be deemed a material breach of contract and is subject to penalties up to and including termination of the contract; 10.15.3 Agree that the DISTRICT retains the legal right to inspect the papers of the contractor or subcontractor employee(s) who work(s) on this Agreement to ensure that contractor or subcontractor is complying with the warranty under paragraph 10.15.1; 11. Any local permits required for the PROJECT that are issued by either PROJECT PARTNER shall he issued at nn cost to the PROJECT. 12. Hither PROJECT PARTNER may, with mutual written agreement of all PROJECT PARTNERS, delegate responsibilities to another party. Any delegation, however, shall not relieve the delegating PROJECT PARTNER of its original responsibilities as defined herein. 13. Each PROJECT PARTNER certifies that it has disclosed to the other PROJECT PARTNER any known ongoing or anticipated litigation (to which it is a party) related to the PROJECT or PROJECT -affiliated flooding hazards, and shall continue to make such disclosures through the duration of this Agreement. 14. In the case of any dispute over any items in this Agreement, the PROJECT PARTNERS agree to use their best efforts and enter into good faith negotiations to resolve the disputed matters. However, this shall not limit the rights of the PROJECT PARTNERS to seek any remedies provided by law. 15. Each PROJECT PARIN ER shall take reasonable and necessary actions within its authority to ensure that only storm water is discharged into the PROJECT, and that such discharges into the PROJECT comply at the point of discharge with any applicable requirements of the O.S. Environmental Protection Agency, Clean Water Act, Arizona Pollutant Discharge Elimination System or am. other applicable discharge requirements, including any permit requirements. 16. The PROJECT PARTNERS agree to equally share the cost of a PROJECT compliance and cost audit to be initiated within sixty (60) days of PROJECT completion, if requested by either PROJECT PARTNER. An independent auditing firm on contract to the DISTRICT and agreeable to the PROJECT PARTNERS will perform the audit. Any payments or reimbursements necessary to bring the PROJECT into compliance with the audit findings shall be made within 45 days of acceptance by all PROJECT PARTNERS of the audit report. ICA FCD 2022A014 PCN 699.23J6 PAGE 4 OF 8 17. Each PROJECT PARTNER (mdemnitor) shall, to the extent permissible by law, indemnify, defend and save harmless the others (indemnitecs) including agents, officers, directors, governors and employees thereof, from and against any loss or expense incurred as a result of any claim or suit of any nature whatsoever, which arises out of indemnitor's negligent or wrongful acts or omissions pursuant to this Agreement. The TOWN shall further, to ncc extent permissible by law, indemnify, defend and save harmless the DISTRICT including agents, officers, directors, governors and employees thereof, from and against any loss or expense incurred as a result of any claim or suit of any nature whatsoever, which arises out of recreational use of the PROJECT in the event that it elects to invite such use (with or without DISTRICT concurrence). Such indemnification obligations shall encompass any personal injury, death or property damages resulting from the indemniror's negligent or wrongful acts or omissions, as well as reasonable attorney fees, court costs, and other expenses relating to the defense against claims or litigation, incurred by the indemnitee. Indemnit e shall be liable for its own negligence or wrongful acts as provided by law. 18. 1iach PR( i',CT PARTNI!R 18.1 Shall comply with A.R.S. §§ 41-4401 and 23-214(A). Failure by either PROJECT PARTNER to comply with A.R.S. §§ 41-4401 and 23-214(A) shall be deemed a breach of this Agreement and is subject to penalties up to and including termination of the Agreement. 18.2 Retains the legal right to inspect the records of the other PROJECT P:ARINIR's and any contractors' or subcontractors' employees performing work under this Agreement to verify compliance 'with A.R.S. §§ 41-4401 and 23-214(A). 19. All notices or demands upon any PROD FCI' PARINI IR shall be in writing and shall be delivered in person, by express delivery sen ice for which a receipt is obtained or sent by mail addressed as follows: Flood Control District of ilaricopa ( Director 2801 West Durango Street Phoenix, Arizona 85009 6399 m' Town of Fountain Hills Town Engineer 16705 F. Ave of the Fountains Fountain Hills, AZ 83268 20. This Agreement shall expire either (a) two years from the date of execution by all PROJECT PARTNERS, or (b) upon both completion of the PROJECT and satisfaction of all funding obligations and reimbursements associated with this Agreement, whichever is the first to occur. However, by mutual written agreement of all PROJECT PARTNERS, this Agreement may be amended or terminated except as expressly stated in this Agreement. The operation and maintenance and indemnification provisions of this Agreement shall survive the expiration of this Agreement. 21. This Agreement is subject to the pnnisinns of A.R.S. § 38.511. 22. Attached to this Agreement or contained herein are the written determinations by the appropriate attorneys for the PROJECT PARTNERS, that these agencies arc authorized under the laws of the State of Arizona to enter into this Agreement and that it is in proper form. 23. If legislation is enacted after the effective date of this Agreement that changes the relationship or structure of one or more PROJISCI PARTNERS, the PROJECT PARTNERS agree that this Agreement shall he renegotiated at the written request of either PROJECT PARTNER. ICA FCD 2022A014 PCN 699.2336 PAGE 5 OF 8 FLOOD CONTROL DISTRICT OF MARICOPA COUNTY A Political Subdivision of the State of Arizona Recommended bc: Michael A. Fulton Date Director Approved and Accepted: Chairman, Board of Dirccmts Date Attest: Clerk of the Board Date The foregoing Intergovernmental Agreement FCD 21122Af14 has been reviewed pursuant to A.R.S. Section 11-952, as amended, by the undersigned General Counsel, who has determined that it is in proper form and within the powers and authority granted to the Flood Control District of Maricapa County under the laws of the State of Arizona. General Counsel Date IGA FCD 20224014 PCP 699.23.36 PAGE 6 OF 8 Approved and ,Accepted By: TOWN OF FOUNTAIN HILLS A Municipal Corporation Attest: & J4fJ /O /2Z Linda Mendenhall, Town Clerk Date The foregoing Intergovernmental Agreement HD 2022AU14 has been reviewed pursuant to A.R.S. Section 11-952, as amended, by the undersigned attorney who has determined that it is in proper form and within the power and authority granted to the Town of Fountain Hills under the laws of the State of Arizona. a2 >n IJ. Arnson, Tnw-n Am mtcy Date ICA FCD 2022A014 PCN 699.2336 PAGE 7 OF 8 Exhibit A: Courtside Villa -Deuce Ct. and Parcel F: Drainage Improvements Coudside Villa -Deuce Ct. and Parcel F: Drainage Improvements Not to Scale IGA FCg 2022A014 PCN 699.23.36 PAGE 8 OF 8 TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT VICINITY MAP TOWN BOUNDARY I 1 SCOTTSDALE I^ - SCOTTSDALE NORTH SCALE'. 1" = 350D' Map Date: 5/4/2032 McDO W ELL MOUNTAIN PARK R �F' 3 Deuce TOWN HALLAlip / ate,, NIAA.VD SALT RIVER PIMA MARICOPA INDIAN COMMUNITY