HomeMy WebLinkAboutC2024-013 - L.N. Curtis1
Contract No. 2024-013
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
L.N. CURTIS & SONS, INC.
THIS COOPERATIVE PURCHASING AGREEMENT (this “Agreement”) is entered into upon
execution, between the Town of Fountain Hills, an Arizona municipal corporation (the “Town”),
L.N. Curtis & Sons, Inc., a(n) California corporation (the “Contractor”).
RECITALS
A. After a competitive procurement process (RFP#032620), a State of Minnesota local
government agency and service cooperative created under the laws of the State of Minnesota (Minnesota
Statues Section 123A.21) that offers cooperative procurement solutions to its members, entered into
contract No. 032620-LNC dated May 5, 2020, as amended, (the “Sourcewell Contract”) for the
Contractor to provide Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related
Cleaning and Maintenance Equipment. A copy of the Sourcewell contract is attached hereto as Exhibit A
and incorporated herein by reference, to the extent not inconsistent with this Agreement.
B. The Town is permitted, pursuant to Section 3-3-27 of the Town Code, to make purchases
under the Sourcewell Contract, at its discretion and with the agreement of the awarded Contractor, and the
Sourcewell Contract permits its cooperative use by other public entities, including the Town.
C. The Town and the Contractor desire to enter into this Agreement for the purpose of
(i) acknowledging their cooperative contractual relationship under the Sourcewell Contract and this
Agreement, (ii) establishing the terms and conditions by which the Contractor may provide
Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related Cleaning
and Maintenance Equipment (the “Materials and Services”), and (iii) setting the maximum
aggregate amount to be expended pursuant to this Agreement related to the Materials and
Services.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which are
incorporated herein by reference, the following mutual covenants and conditions, and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the
Contractor hereby agree as follows:
1. Term of Agreement. This Agreement shall be effective as of the date of execution and
attested by the Town Clerk pursuant to Section 3-3-31 of the Town Code, and shall remain in full force
and effect until May 7, 2024 (the “Initial Term”), unless terminated as otherwise provided in this
Agreement or the Sourcewell Contract. After the expiration of the Initial Term, this Agreement may be
renewed for up to four successive one-year terms (the “Renewal Term”) if: (i) it is deemed in the best
interests of the Town, subject to availability and appropriation of funds for renewal in each subsequent
year, (ii) the term of the Sourcewell Contract has not expired or has been extended, (iii) at least 30 days
prior to the end of the then-current term of this Agreement, the Contractor requests, in writing, to extend
this Agreement for an additional one-year term and (iv) the Town approves the additional one-year term
in writing (including any
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price adjustments approved as part of the Sourcewell Contract), as evidenced by the Town Manager’s
signature thereon, which approval may be withheld by the Town for any reason. The Contractor’s failure
to seek a renewal of this Agreement shall cause this Agreement to terminate at the end of the then-current
term of this Agreement; provided, however, that the Town may, at its discretion and with the agreement
of the Contractor, elect to waive this requirement and renew this Agreement. The Initial Term and any
Renewal Term(s) are collectively referred to herein as the “Term.” Upon renewal, the terms and
conditions of this Agreement shall remain in full force and effect.
2. Scope of Work. Contractor shall provide to the Town the Services under the terms and
conditions of the Sourcewell Contract and according to the specifications set forth in the Contractor’s
Proposal attached hereto as Exhibit B and incorporated herein by reference.
2.1 Inspection; Acceptance. All Materials and Services are subject to final inspection
and acceptance by the Town. Materials failing to conform to the requirements of this Agreement and/or
the Sourcewell Contract will be held at Contractor’s risk and may be returned to the Contractor. If so
returned, all costs are the responsibility of the Contractor. Upon discovery of non-conforming Materials or
Services, the Town may elect to do any or all of the following by written notice to the Contractor: (i) waive
the non-conformance; (ii) stop the work immediately; or
(iii) bring Materials or Services into compliance and withhold the cost of same from any payments due to
the Contractor.
2.2 Cancellation. The Town reserves the right to cancel any work order within a
reasonable time after issuance. Should a work order be canceled, the Town agrees to reimburse the
Contractor, but only for actual and documentable costs incurred by the Contractor due to and after issuance
of the work order. The Town will not reimburse the Contractor for any costs incurred after receipt of the
Town notice of cancellation, or for lost profits, shipment of product prior to issuance of a work order or for
anything not expressly permitted pursuant to this Agreement.
3. Compensation. The Town shall pay Contractor an amount not to exceed $250,000
(including all renewals) for the Materials and Services at the rates set forth in the Sourcewell Contract and
as more particularly set forth in Exhibit B. The aggregate amount per renewal term shall not exceed
$50,000 in any case unless the Agreement is affirmed and ratified via an executed amendment. All
remaining terms and conditions of the Agreement shall remain in full force and effect.
4. Payments. The Town shall pay the Contractor monthly (and the Contractor shall invoice
monthly), based upon acceptance and delivery of Materials and/or Services performed and completed to
date, and upon submission and approval of invoices. Each invoice shall (i) contain a reference to this
Agreement and the Sourcewell Contract and (ii) document and itemize all work completed to date. The
invoice statement shall include a record of materials delivered, time expended, and work performed in
sufficient detail to justify payment. Additionally, invoices submitted without referencing this Agreement
and the Sourcewell Contract will be subject to rejection and may be returned.
5. Records and Audit Rights. To ensure that the Contractor and its subcontractors are
complying with the warranty under Section 6 below, Contractor’s and its subcontractors’ books,
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records, correspondence, accounting procedures and practices, and any other supporting evidence relating
to this Agreement, including the papers of any Contractor and its subcontractors’ employees who perform
any work or services pursuant to this Agreement (all of the foregoing hereinafter referred to as
“Records”), shall be open to inspection and subject to audit and/or reproduction during normal working
hours by the Town, to the extent necessary to adequately permit evaluation of the Contractor’s and its
subcontractors’ compliance with the Arizona employer sanctions laws referenced in Section 6 below. To
the extent necessary for the Town to audit Records as set forth in this Section, Contractor and its
subcontractors hereby waive any rights to keep such Records confidential. For the purpose of evaluating
or verifying such actual or claimed costs or units expended, the Town shall have access to said Records,
even if located at its subcontractors’ facilities, from the effective date of this Agreement for the duration
of the work and until three years after the date of final payment by the Town to Contractor pursuant to
this Agreement. Contractor and its subcontractors shall provide the Town with adequate and appropriate
workspace so that the Town can conduct audits in compliance with the provisions of this Section. The
Town shall give Contractor or its subcontractors reasonable advance notice of intended audits. Contractor
shall require its subcontractors to comply with the provisions of this Section by insertion of the
requirements hereof in any subcontract pursuant to this Agreement.
6. E-verify Requirements. To the extent applicable under ARIZ. REV. STAT. § 41- 4401,
the Contractor and its subcontractors warrant compliance with all federal immigration laws and
regulations that relate to their employees and their compliance with the E-verify requirements under ARIZ.
REV. STAT. § 23-214(A). Contractor’s or its subcontractors’ failure to comply with such warranty shall
be deemed a material breach of this Agreement and may result in the termination of this Agreement by
the Town.
7. Israel. Contractor certifies that it is not currently engaged in and agrees for the duration
of this Agreement that it will not engage in a “boycott,” as that term is defined in ARIZ. REV. STAT. §
35-393, of Israel.
8. China. Pursuant to and in compliance with A.R.S. § 35-394, Vendor hereby agrees and
certifies that it does not currently, and agrees for the duration of this Agreement that Vendor will not, use:
(1) the forced labor of ethnic Uyghurs in the People’s Republic of China; (2) any goods or services
produced by the forced labor of ethnic Uyghurs in the People’s Republic of China; or (3) any contractors,
subcontractors or suppliers that use the forced labor or any goods or services produced by the forced labor
of ethnic Uyghurs in the People’s Republic of China. Vendor also hereby agrees to indemnify and hold
harmless the Town, its officials, employees, and agents from any claims or causes of action relating to the
Town’s action based upon reliance upon this representation, including the payment of all costs and
attorney fees incurred by the Town in defending such as action.
9. Conflict of Interest. This Agreement may be canceled by the Town pursuant to ARIZ.
REV. STAT. § 38-511.
10. Applicable Law; Venue. This Agreement shall be governed by the laws of the State of
Arizona and a suit pertaining to this Agreement may be brought only in courts in Maricopa County,
Arizona.
11. Agreement Subject to Appropriation. The Town is obligated only to pay its obligations
set forth in this Agreement as may lawfully be made from funds appropriated and budgeted for that
purpose during the Town’s then current fiscal year. The Town’s obligations under this Agreement are
current expenses subject to the “budget law” and the unfettered legislative discretion of the Town
concerning budgeted purposes and appropriation of funds. Should the Town elect not to appropriate and
budget funds to pay its Agreement obligations, this Agreement shall be deemed terminated at the end of
the then-current fiscal year term for which such funds were appropriated and budgeted for such purpose
and the Town shall be relieved of any subsequent obligation under this Agreement. The parties agree that
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the Town has no obligation or duty of good faith to budget or appropriate the payment of the Town’s
obligations set forth in this Agreement in any budget in any fiscal year other than the fiscal year in which
this Agreement is executed and delivered. The Town shall be the sole judge and authority in
determining the availability of funds for its obligations under this Agreement. The Town shall keep
Contractor informed as to the availability of funds for this Agreement. The obligation of the Town to
make any payment pursuant to this Agreement is not a general obligation or indebtedness of the Town.
Contractor hereby waives any and all rights to bring any claim against the Town from or relating in any
way to the Town's termination of this Agreement pursuant to this section.
12. Conflicting Terms. In the event of any inconsistency, conflict or ambiguity among the
terms of this Agreement, the Sourcewell Contract, the Proposal, and invoices, the documents shall govern
in the order listed herein. Notwithstanding the foregoing, and in conformity with Section 2 above,
unauthorized exceptions, conditions, limitations or provisions in conflict with the terms of this Agreement
or the Sourcewell Contract (collectively, the “Unauthorized Conditions”), other than the Town’s project-
specific requirements, are expressly declared void and shall be of no force and effect. Acceptance by the
Town of any work order or invoice containing any such Unauthorized Conditions or failure to demand
full compliance with the terms and conditions set forth in this Agreement or under the Sourcewell
Contract shall not alter such terms and conditions or relieve Contractor from, nor be construed or deemed
a waiver of, its requirements and obligations in the performance of this Agreement.
13. Rights and Privileges. To the extent provided under the Sourcewell Contract, the Town
shall be afforded all of the rights and privileges afforded to Sourcewell and shall be the “Sourcewell” (as
defined in the Sourcewell Contract) for the purposes of the portions of the Sourcewell Contract that are
incorporated herein by reference.
14. Indemnification; Insurance. In addition to and in no way limiting the provisions set forth
in Section 12 above, the Town shall be afforded all of the insurance coverage and indemnifications
afforded to the Sourcewell to the extent provided under the Sourcewell Contract, and such insurance
coverage and indemnifications shall inure and apply with equal effect to the Town under this Agreement
including, but not limited to, the Contractor’s obligation to provide the indemnification and insurance. In
any event, the Contractor shall indemnify, defend and hold harmless the Town and each council member,
officer, employee or agent thereof (the Town and any such person being herein called an “Indemnified
Party”), for, from and against any and all losses, claims, damages, liabilities, costs and expenses
(including, but not limited to, reasonable attorneys’ fees, court costs and the costs of appellate
proceedings) to which any such Indemnified Party may become subject, under any theory of liability
whatsoever (“Claims”), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are
caused by or based upon the negligent acts, intentional misconduct, errors, mistakes or omissions, in
connection with the work or services of the Contractor, its officers, employees, agents, or any tier of
subcontractor in the performance of this Agreement.
15. Laws and Regulations. Consultant shall keep fully informed and shall at all times during
the performance of its duties under this Agreement ensure that it and any person for whom the Consultant
is responsible abides by, and remains in compliance with, all rules, regulations, ordinances, statutes or
laws affecting the Services, including, but not limited to, the following: (A) existing and future Town and
County ordinances and regulations; (B) existing and future State and Federal laws; and (C) existing and
future Occupational Safety and Health Administration standards.
16. Notices and Requests. Any notice or other communication required or permitted t0 be
given under this Agreement shall be in writing and shall be deemed to have been duly given if
(i) delivered to the party at the address set forth below, (ii) deposited in the U.S. Mail, registered or
certified, return receipt requested, to the address set forth below or (iii) given to a recognized and
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If to Contractor: L.N. Curtis & Sons, Inc.
4687 South 33rd St.
Phoenix, Az. 85040
Attn: Gary Norton
reputable overnight delivery service, to the address set forth below:
If to the Town: Town of Fountain Hills
16705 E. Avenue of the Fountains Fountain
Hills, Arizona 85268
Attn: Rachael Goodwin, Interim Town Manager
With Copy to: Town of Fountain Hills
16705 E. Avenue of the Fountains Fountain
Hills, Arizona 85268
Attn: Aaron D. Arnson, Town Attorney
or at such other address, and to the attention of such other person or officer, as any party may designate in
writing by notice duly given pursuant to this subsection. Notices shall be deemed received: (i) when
delivered to the party, (ii) three business days after being placed in the U.S. Mail, properly addressed,
with sufficient postage or (iii) the following business day after being given to a recognized overnight
delivery service, with the person giving the notice paying all required charges and instructing the delivery
service to deliver on the following business day. If a copy of a notice is also given to a party’s counsel or
other recipient, the provisions above governing the date on which a notice is deemed to have been
received by a party shall mean and refer to the date on which the party, and not its counsel or other
recipient to which a copy of the notice may be sent, is deemed to have received the notice.
[SIGNATURES APPEAR ON FOLLOWING PAGES]
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ATTESTED TO:
_______________________________
Linda G. Mendenhall, Town Clerk
APPROVED AS TO FORM:
________________________________
Aaron D. Arnson, Town Attorney
“Town”
TOWN OF FOUNTAIN HILLS,
an Arizona municipal corporation
FOR THE TOWN OF FOUNTAIN HILLS:
____________________________________
Rachael Goodwin, Interim Town Manager
FOR THE CONTRACTOR:
By:
Name
Title: ______________________________
Alex Rodriguez (Aug 4, 2023 10:18 PDT)
Alex Rodriguez
Alex Rodriguez
Customer Service Manager
Rachael Goodwin (Aug 28, 2023 07:42 PDT)
Rachael Goodwin
EXHIBIT A
TO
COOPERATIVE SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
L.N. CURTIS & SONS, INC.
[Sourcewell Contract]
See following pages.
032620-LNC
1
Rev. 4/2019
Solicitation Number: RFP #032620
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and L.N. Curtis & Sons, 185 Lennox Lane, Suite 100, Walnut Creek, CA
94598 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to its members. Participation is open to all levels of
governmental entity, higher education, K-12 education, nonprofit, tribal government, and other
public entities located in the United States and Canada.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and its Members (Members) in the United States only.
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires May 7, 2024, unless it is cancelled
sooner pursuant to Article 24. This Contract may be extended up to one additional one-year
period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor’s product and pricing list. Unless agreed to by the Member in advance, Equipment or
Products must be delivered as operational to the Member’s site.
032620-LNC
2
Rev. 4/2019
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and
distributors must agree to assist the Member in reaching a resolution in any dispute over
warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the
expiration of the Vendor’s warranty will be passed on to the Member.
C. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to
Sourcewell a means to validate or authenticate Vendor’s authorized Distributors/Dealers
relative to the Equipment, Products, and Services related to this Contract. This list may be
updated from time-to-time and is incorporated into this Contract by reference. It is the
Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s
Proposal.
Regardless of the payment method chosen by the Member, the total cost associated with any
purchase option of the Equipment, Products, or Services must always be disclosed in the pricing
quote to the applicable Member at the time of purchase.
When providing pricing quotes to Members, all pricing quoted must reflect a Member’s total
cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and
Services that are operational for their intended purpose, and includes all costs to the Member’s
requested delivery location.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve
the right to inspect the Equipment and Products at a reasonable time after delivery where
circumstances or conditions prevent effective inspection of the Equipment and Products at the
time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
032620-LNC
3
Rev. 4/2019
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Member will notify the Vendor as soon as
possible and the Vendor will replace nonconforming Equipment and Products with conforming
Equipment and Products that are acceptable to the Member.
B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax-exemption
certification(s). When ordering, Members must indicate if it is a tax-exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Members.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number
x Clearly specify the requested change
x Provide sufficient detail to justify the requested change
x Individually list all Equipment, Products, or Services affected by the requested
change, along with the requested change (e.g., addition, deletion, price change)
x Include a complete restatement of pricing documentation in Microsoft Excel
with the effective date of the modified pricing, or product addition or deletion. The
new pricing restatement must include all Equipment, Products, and Services offered,
even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will be become an
amendment to this Contract and be incorporated by reference.
032620-LNC
4
Rev. 4/2019
5. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS
A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the
United States and Canada; such as municipal, state/province, K-12 and higher education, tribal
government, and other public entities.
The benefits of this Contract should be available to all Members that can legally access the
Equipment, Products, or Services under this Contract within the United States. A Member’s
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Vendor understands that a Member’s use of
this Contract is at the Member’s sole convenience and Members reserve the right to obtain like
Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership
requirements and documentation and will encourage potential members to join Sourcewell.
Sourcewell reserves the right to add and remove Members to its roster during the term of this
Contract.
B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government-
owned facilities, including schools. Vendor’s employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Member policies and
procedures, and all applicable laws.
6. MEMBER ORDERING AND PURCHASE ORDERS
A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or
Services under this Contract, Member must clearly indicate to Vendor that it intends to access
this Contract; however, order flow and procedure will be developed jointly between Sourcewell
and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may
use their own forms for purchase orders, but it should clearly note the applicable Sourcewell
contract number. Members will be solely responsible for payment and Sourcewell will have no
liability for any unpaid invoice of any Member.
B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order
may be negotiated between a Member and Vendor, such as job or industry-specific
requirements, legal requirements (such as affirmative action or immigration status
requirements), or specific local policy requirements. Any negotiated additional terms and
conditions must never be less favorable to the Member than what is contained in Vendor’s
Proposal.
C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond
that meets the requirements set forth in the Member’s purchase order.
032620-LNC
5
Rev. 4/2019
D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Member requires service or
specialized performance requirements (such as e-commerce specifications, specialized delivery
requirements, or other specifications and requirements) not addressed in this Contract, the
Member and the Vendor may enter into a separate, standalone agreement, apart from this
Contract. Sourcewell, including its agents and employees, will not be made a party to a claim
for breach of such agreement.
E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order, in
whole or in part, immediately upon notice to Vendor in the event of any of the following
events:
1. The Member fails to receive funding or appropriation from its governing body at
levels sufficient to pay for the goods to be purchased;
2. Federal or state laws or regulations prohibit the purchase or change the
Member’s requirements; or
3. Vendor commits any material breach of this Contract or the additional terms
agreed to between the Vendor and a Member.
F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Member’s purchase order will be determined by the Member making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Member inquiries; and
x Business reviews to Sourcewell and Members, if applicable.
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to members, pricing and
contract terms, administrative fees, supply issues, customer issues, and any other necessary
information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
032620-LNC
6
Rev. 4/2019
The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department);
x Customer Physical Street Address;
x Customer City;
x Customer State;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Member Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Members. The Vendor will submit a check payable to Sourcewell for the
percentage of administrative fee stated in the Proposal multiplied by the total sales of all
Equipment, Products, and Services purchased by Members under this Contract during each
calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo
and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be
received no later than forty-five (45) calendar days after the end of each calendar quarter.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract’s expiration date, the administrative fee payment will be due no more than thirty (30)
days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
032620-LNC
7
Rev. 4/2019
10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party.
E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, master-
servant, principal-agent, or any other relationship.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and
employees, harmless from any claims or causes of action, including attorneys’ fees, arising out
of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting
procedures and practices of the Vendor relevant to this Contract for a minimum of six (6) years
from the end of this Contract. This clause extends to Members as it relates to business
conducted by that Member under this Contract.
13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
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If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
14. INTELLECTUAL PROPERTY
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members
against any and all suits, claims, judgments, and costs instituted or recovered against
Sourcewell or Members by any person on account of the use of any Equipment or Products by
Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright
laws.
15. PUBLICITY, MARKETING, AND ENDORSEMENT
A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved
by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to
this Contract.
C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party’s reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
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remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute
and work in good faith to resolve such dispute within a reasonable period of time. If
necessary, Sourcewell and the Vendor will jointly develop a short briefing document
that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as
specified above, either Sourcewell or Vendor may escalate the resolution of the issue to
a higher level of management. The Vendor will have thirty (30) calendar days to cure an
outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a
dispute, the Vendor must continue without delay to carry out all of its responsibilities
under the Contract that are not affected by the dispute. If the Vendor fails to continue
without delay to perform its responsibilities under the Contract, in the accomplishment
of all undisputed work, any additional costs incurred by Sourcewell and/or its Members
as a result of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Member order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued
against the Contract.
20. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better,
with coverage and limits of insurance not less than the following:
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1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering
its operations, with coverage on an occurrence basis, and must be subject to terms no
less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form
CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising
from premises, operations, bodily injury and property damage, independent
contractors, products-completed operations including construction defect, contractual
liability, blanket contractual liability, and personal injury and advertising injury. All
required limits, terms and conditions of coverage must be maintained during the term
of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Vendor will maintain insurance covering all owned, hired, and non-owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer).
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Vendor will maintain
umbrella coverage over Workers’ Compensation, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability.
During the term of this Contract, Vendor will maintain coverage for all claims the Vendor
may become legally obligated to pay resulting from any actual or alleged negligent act,
error, or omission related to Vendor’s professional services required under this
Contract.
Minimum Limits:
$2,000,000 per claim or event
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$2,000,000 – annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this
Contract, Vendor will maintain coverage for network security and privacy liability. The
coverage may be endorsed on another form of liability coverage or written on a
standalone policy. The insurance must cover claims which may arise from failure of
Vendor’s security resulting in, but not limited to, computer attacks, unauthorized
access, disclosure of not public data – including but not limited to, confidential or
private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include
there will be no cancellation, suspension, non-renewal, or reduction of coverage without thirty
(30) days’ prior written notice to the Vendor.
Upon request, Vendor must provide to Sourcewell copies of applicable policies and
endorsements, within ten (10) days of a request. Failure to request certificates of insurance by
Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves
Vendor of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their
officers, agents, and employees, as an additional insured under the Vendor’s commercial
general liability insurance policy with respect to liability arising out of activities, “operations,” or
“work” performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Vendor or its subcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
032620-LNC
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maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either
providing a primary policy or in combination with umbrella/excess liability policy(ies).
F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of $10,000 is subject to
Sourcewell’s approval.
21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local
licenses, bonds, and permits required for the operation of the business that the Vendor
conducts with Sourcewell and Members.
22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota, the United States federal government, or any Member.
Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal
offense related to the subject matter of this Contract. Vendor further warrants that it will
provide immediate written notice to Sourcewell if this certification changes at any time.
23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Members that use United States federal grant or FEMA funds to purchase goods or services
from this Contract may be subject to additional requirements including the procurement
standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements
for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based
on specific funding specifications. Within this Article, all references to “federal” should be
interpreted to mean the United States federal government. The following list only applies when
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a Member accesses Vendor’s Equipment, Products, or Services with United States federal
funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending
Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing
regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction”). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
032620-LNC
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work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that “funding agreement,” the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,” and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
032620-LNC
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covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years
after grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor’s personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
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24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty
(60) days’ written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.
Termination of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to termination.
Sourcewell L.N. Curtis & Sons
By: __________________________ By: __________________________
Jeremy Schwartz Nick Lawrence
Title: Director of Operations &
Procurement/CPO
Title: Special Programs Director
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 032620 Vendor Name: L.N. Curtis & sons
Table 14: Industry Specific Questions
Line
Item Question Response *
66 If you are awarded a contract, provide a
few examples of internal metrics that will
be tracked to measure whether you are
having success with the contract.
Per our standard operating procedures, Curtis tracks Key Performance Indicators
(KPIs) to make sure our business is tracking per plan.
KPI-related data is extracted from our Enterprise Resource Planning platform, Oracle-
NetSuite. Oracle-NetSuite, a cloud ERP solution that automates front and back-office
processes enable the Company to track all critical business functions including
financial management, revenue management, fixed assets, order
entry/management/tracking, billing, and inventory management.
Oracle-NetSuite enables Curtis management to generate real-time performance and
status reports (e.g., sales (orders and frequency) fill rates vendor performance
returns due to improper shipments and defective items and back-orders).
*
Using Oracle-NetSuite, Curtis tracks performance of all orders, awards, contracts, and
programs, including, should Curtis be honored with a contract, the Company's
performance in support of Sourcewell.
67 Describe the unique design and feature
attributes of the products and/or equipment
offered in your proposal.
As the largest stocking distributor of firefighting equipment in the West and one of
the largest distributors of firefighting equipment and services in America, Curtis is
offering the premium brand of products in the defined categories along with on-site
product support and customer service.
*
In addition to products being offered at best pricing, Curtis offers the membership a
full suite of Integrated Logistics Support and Services product specialists who are
trained and certified by manufacturers to provide deployment support and, product
training in use, care, maintenance and repair, and safety.
68 Describe available options for
customization of the products and/or
equipment offered in your proposal.
Typically, PPE are highly customized products, based on the requirements of each
department, and sometimes, each firefighter.
Curtis' Sales and Product Support teams provide the market with pre-sales product
training and education to help define the best materials and optimal design
requirements required to meet each department's unique Risk Assessment.
*
69 Explain your processes for sizing, fitting,
and the alteration of the products and/or
equipment offered in your proposal, as
applicable.
Curtis' Sales and Product Support Teams provide on-site sizing, when required, for
PPE orders at no additional charge. Sizing is accomplished using actual sizing sets.
Each firefighter dons sizing samples until a proper fit is identified.
*
Additionally, ECMS (a Curtis wholly-owned subsidiary) provides NFPA 1851-compliant
PPE inspection, repair and cleaning services. ECMS is included in this Curtis
proposal.
70 If you provide on-site or in-person sales,
service, training, and/or support, explain
how those activities are handled and the
unique attributes of your process.
All on-site services are coordinated and mutually agreed upon with appropriate
agency personnel prior any work performed.
*
71 Describe your compliance with applicable
national standards for the products and/or
equipment offered in your proposal, such
as: National Fire Protection Association
(NFPA), Occupational Safety and Health
Administration (OSHA), and American
National Standards Institute (ANSI).
All products included in this Curtis proposal comply to the related and associated
national standards and industry segment requirements, including NFPA, USFS/NFES,
ANSI, ASTM, and 29 Code of Federal Regulations (CFR) 1910 (OSHA).
*
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell
have been incorporated into the contract text.
Bid Number: RFP 032620 Vendor Name: L.N. Curtis & sons
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Bid Number: RFP 032620 Vendor Name: L.N. Curtis & sons
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Bid Number: RFP 032620 Vendor Name: L.N. Curtis & sons
Sourcewell Contract #032620-LNC| Amendment #1
Page 1 of 1
AMENDMENT #1
TO
CONTRACT #032620-LNC
THIS AMENDMENT is effective upon the date of the last signature below by and between
Sourcewell and L.N. Curtis & Sons (Vendor).
Sourcewell awarded a contract to Vendor to provide Firefighting Personal Protective
Equipment, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment ,
effective May 5, 2020, through May 7, 2024 (Contract).
The Vendor’s business address listed in the Contract contains a scrivener’s error. The correct
address is: 185 Lennon Lane, Suite 110, Walnut Creek, CA 94598.
Except as amended above, the Contract remains in full force and effect.
Sourcewell L.N. Curtis & Sons
By: By:
Jeremy Schwartz, Director of Operations/CPO Angela Mackey
Date: Title:
Approved: Date:
By:
Chad Coauette, Executive Director/CEO
Date:
DocuSign Envelope ID: C2FF1FA8-F1A3-4DF4-9C2B-2C08B36B2E3A
6/22/2023 | 5:12 PM CDT
Director of Customer Service6/22/2023 | 5:14 PM CDT
6/22/2023 | 6:10 PM CDT
L.N. Curtis #032620-LNC
Pricing for contract #032620-LNC is provided at discount range of 2% - 40% from MSRP price list to Sourcewell
participating agencies.
EXHIBIT B
TO
COOPERATIVE SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
L.N. CURTIS & SONS, INC.
[Quote or Work Order]
See following pages.
Ph: 602-453-3911
TF: 877-453-3911
Fax: 602-453-3910
azsales@lncurtis.com
UEI#: DDLSADSWN7U7
Southwest Division
4647 South 33rd Street
Phoenix, AZ 85040
www.LNCurtis.com
Quotation No. 269704
Page 1 of 4
Quotation
CUSTOMER:SHIP TO:
Fountain Hills Fire Department
16426 East Palisades
Boulevard
Fountain Hills AZ 85268
Fountain Hills Fire Department
16426 East Palisades Blvd.
Fountain Hills AZ 85268
QUOTATION NO.ISSUED DATE EXPIRATION DATE
269704 07/26/2023 08/25/2023
SALESPERSON CUSTOMER SERVICE REP
Gary Norton
gnorton@lncurtis.com
480-296-5202
Gary Norton
gnorton@lncurtis.com
480-296-5202
REQUISITION NO.REQUESTING PARTY CUSTOMER NO.TERMS OFFER CLASS
Chief Dave Ott C34488 Net 30 SW-PPE
F.O.B.SHIP VIA DELIVERY REQ. BY
SP Standard Shipping
SPECIAL INSTRUCTIONS
Pricing in accordance wihth our Sourcewell Group Purhcasing Cooperative contract. #032620PPE
NOTES & DISCLAIMERS
Thank you for this opportunity to quote. We are pleased to offer requested items below. If you have any questions, need additional
information, or would like to place an order, please contact your Customer Service Rep as noted above.
Safety Warning Notice: Products offered, sold, or invoiced herewith may have an applicable Safety Data Sheet (SDS) as prepared
by the manufacturer of the product. Any handlers or users of product should refer to applicable SDS prior to handling or utilizing the
product. Applicable SDS are included with shipment of products. For other important product notices and warnings, or to request an
SDS, please contact Curtis or visit https://www.lncurtis.com/product-notices-warnings
LN QTY UNIT PART NUMBER DESCRIPTION PL UNIT PRICE TOTAL PRICE
1 33 EA G-XTREME 3.0
JACKET - GLOBE
CUSTOM
As follows:
WARNING: This Product Contains PFAS
to achieve liquid repellency and/or meet
current applicable NFPA performance
standards.
Globe G-xtreme 3.0 Jacket
Dark Gold Agility Outer shell
Titanium SL2i thermal liner
Crosstech Black moisture barrier
ScotchliteLime yellow Triple trim
Cuff reinforcements
Nomex Hand/wrist guards
Radio pocket w/mic strap above
$1,999.50 $65,983.50
Ph: 602-453-3911
TF: 877-453-3911
Fax: 602-453-3910
azsales@lncurtis.com
UEI#: DDLSADSWN7U7
Southwest Division
4647 South 33rd Street
Phoenix, AZ 85040
www.LNCurtis.com
Quotation No. 269704
Page 2 of 4
LN QTY UNIT PART NUMBER DESCRIPTION PL UNIT PRICE TOTAL PRICE
2 33 PR GPS GLOBE
CUSTOM
As below:
WARNING: This product contains PFAS
to achieve liquid repellency and/or meet
current applicable NFPA performance
standards
Globe GPS Pant system Pant - 4 fits
Dark Gold Agility Outer shell
Titanium SL2i therma liner
Crosstech Black moisture barrier
Scotchlite lime yellow triple trim around
lower leg
Pockets, Cuff and Knee reinforcements
Padded knees
Belt closure
Padded RipCord Suspenders included.
$1,599.00 $52,767.00
3 33 PR 1501420-10-M
GLO
Size 10M 14" Shadow XF Pull-On
Regular Calf Structure Boots, Meets
NFPA 1971, NFPA 1992
* This PPE Product Contains PFAS
Chemicals for Water and Oil Repellency
OM $580.00 $19,140.00
4 33 EA G200001D
GLOBE
Globe Guard Hood OM $164.24 $5,419.92
5 33 PR FC-C1000-L
FIRECRAFT
Large 76W INFERNO Gloves, Gauntlet OM $140.60 $4,639.80
6 33 EA 360SFSY CAIRNS Yellow 360S MSA Cairns Modern
Helmet:
* 4" Standard Faceshield
* Economy Flannel Headband Liner
* Yellow Nomex Earlap
* 2-Point Removable Nomex Chinstrap
with Quick Release & Postman's Slide
* Lime/Yellow Reflexite Tetrabar Trim
$335.00 $11,055.00
Ph: 602-453-3911
TF: 877-453-3911
Fax: 602-453-3910
azsales@lncurtis.com
UEI#: DDLSADSWN7U7
Southwest Division
4647 South 33rd Street
Phoenix, AZ 85040
www.LNCurtis.com
Quotation No. 269704
Page 3 of 4
LN QTY UNIT PART NUMBER DESCRIPTION PL UNIT PRICE TOTAL PRICE
7 33 EA LAKELAND
INDUSTRIES
CUSTOM
As Below:
Lakeland Dual Cert Blue Nomex
Overpants Per standard specification.
#EMSPTM13
Waist sizes Small, Med, Large, Xlarge
and 2XL
Add 15% for 3XL and 4XL waist sizes
$265.00 $8,745.00
8 33 EA FH911HRLY
BULRD
Lime-Yellow Wildfire Helmet, Hat Style,
with Ratchet, Cal-OSHA, NFPA Labelled
$74.00 $2,442.00
9 33 EA R222 BULRD Yellow Nomex Ripstop Ear/Neck Face
Protector
$48.00 $1,584.00
10 33 EA 7400283 ESS Striketeam XTO Rescue Goggles with
Wraparound Strap and Face Padding
$35.00 $1,155.00
11 33 EA WLS0335-XXL
CREWBOSS
2XLarge Yellow 5.8oz Tecasafe Plus
Hickory Brush Shirt
$145.00 $4,785.00
12 33 PR 18051-10.5-D
DANNER
Size 10.5D Black 8" Modern Firefighter
Composite Toe Work Boots
* Meets NFPA 1977 for Wildland, NFPA
1999 for EMS
OM $236.45 $7,802.85
Ph: 602-453-3911
TF: 877-453-3911
Fax: 602-453-3910
azsales@lncurtis.com
UEI#: DDLSADSWN7U7
Southwest Division
4647 South 33rd Street
Phoenix, AZ 85040
www.LNCurtis.com
Quotation No. 269704
Page 4 of 4
LN QTY UNIT PART NUMBER DESCRIPTION PL UNIT PRICE TOTAL PRICE
Small Business
CAGE Code: 5E720
SIC Code: 5099
Federal Tax ID: 94-1214350
UEI #DDLSADSWN7U7
This pricing remains firm until 08/25/2023. Contact us for updated pricing after this date.
Due to market volatility and supply shortages, we recommend contacting your local L.N. Curtis and sons office prior to placing
your order to confirm pricing and availability. This excludes our GSA Contract and other Fixed Price Contracts which are
governed by contract-specific prices, terms, and conditions.
Subtotal $185,519.07
Estimated Tax Total $17,067.75
Transportation*$0.00
*(to be added when order ships)
Total $202,586.82
View Terms of Sale and Return Policy