Loading...
HomeMy WebLinkAboutCSAC.2023.1127.MinutesCOMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023 A Regular Meeting of the Community Services Advisory Commission was convened at 16705 E. Avenue of the Fountains in open and public session at 5:00 p.m. Members Present: Chair Natalie Varela; Commissioner Stephen Barnes, Commissioner Craig Rudolphy, Commissioner Ron Ruppert, Commissioner Rory Wilson, Youth Commissioner Kevin Williams Absent: Vice Chair Carey Reddick Staff Present: Recreation Manager Ryan Preston, Executive Assistant Patti Lopuszanski Presenter: Mr. Patrick Garman, Strategic Planning Advisory Commission Chair Audience: None COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES Vice Chair Reddick is absent. Commissioner Barnes? Commissioner Ruppert? Is this where we're going to do that? Or we can do that. And then the VARELA: All right, we're going to Cali the Meeting to Order. May we get a Roll Cali, please? LOPUSZANSKI: Chair Varela? VARELA: Here. LOPUSZANSKI: BARNES: Here. LOPUSZANSKI: RUPPERT: Here. LOPUSZANSKI: Commissioner Rudolphy? RUDOLPHY: Present. LOPUSZANSKI: Commissioner Wilson? WILSON: Here LOPUSZANSKI: Youth Commissioner Williams? WILLIAMS: Here. LOPUSZANSKI: Thank you. VARELA: Reports by Commissioners. Is this what we do? do you want to switch it around since we have? LOPUSZANSKI: It's your call, if you'd like to start the presentation, commissioners can come back and report after the presentation. VARELA: Yeah, I think that's good. This was perfect. All right. So now we're going to have a presentation from Patrick Garman. He is the Chair of the Strategic Planning Advisory Commission. I met him, gosh, probably six months ago now. He's coming to talk to us, and then I'm going to go talk to their commission in February, I believe. February, or March. GARMAN: Thank you for the introduction, Chair. It's my first time talking from this side. So it was pretty interesting. Thank you for having me today. I am the Chair of the Fountain Hills, you know, volunteer Strategic Planning Advisory Commission. Our goal or our mission is to create the town's Strategic Plan. It's a 10-year strategic plan, we update it every five years. And then that plan is we craft it, we draft it, we edit it, and the Town Council then approves it. The last plan that we have was approved in 2022 in March. So, it's already time is moving fast. So, we are working on the next iteration of our strategic plan, which is why I'm here to talk to you today. We transitioned over from working on the last plan and getting the word out on the implementation of that plan to now looking at the horizon, which is what we do in our commission, and start setting our goals are pillars for the future. One of the most important things in our plan. And I say that just right out, of course, is the infrastructure, Parks and Recreation, streets, sidewalks, interconnectivity, it's all in the older plan, which is our current plan. And that's always very important going forward. So, I want to get your all's opinion. So today, it's going to start, maybe me talking like I am now. But it's going to end up with me asking you all to comment and asking for your questions. So be ready for that, I'm going to ask you all to comment. -2- COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES Our plan, then there's a General Plan, right that's approved by the voters. And then there's a Strategic Plan that we have crafted and is approved by our Town Council. Those two work kind of in harmony. For the town of Fountain Hills, we've had quite a few plans, dating back to the early 2000s. Our commission was started around 2005, I think the first plan was put out between 2005 and 2007 but there have been some changes since then with our Strategic Plan. In the past, we've gotten opinions from the town by doing surveys, doing workshops, and asking people what they think is important to our town, and not just what commissioners think. So in other words, we need to try to get a pulse of what the town is thinking. This year, I tried something new, I'm trying something new, which is to go out to some of the town leaders, the service organizations and nonprofits, and commissions, and ask folks who know about our town, what they think our priorities and what they think are things that should be in the next Strategic Plan. This is why I'm here addressing you today. I've already talked to...I didn't know there were so many nonprofits in a town, but I've already started talking to both rotaries, we have two you probably already know that Kiwanis, we have two Elks, the Republican Club, the Democratic Club, the Liberal Ladies onward, right? We're talking to all of those this year. This year, we're just building strategic pillars, which I'll show you which are the big overarching pillars that hold up the Strategic Plan. So in other words, when I'm not going to ask you about how important the crack in the sidewalk in front of your house is. I'm going to ask you a big picture item. So we got to get out of the tactical even get out of the operational, we're looking at strategic minded things. All right. Okay, so you've probably been reading while I've been talking a little bit about Fountain Hills and what our Strategic Plan focus is, that's what we kind of call a focus. Other people might call it a vision, right? If you've seen senior leaders, the vision thing, right where the council wants to take the town. So that's, that's kind of our focus that changes. But you can see small-town appeal always resonates throughout our town. So that small-town appeal, but in the orbit of a large urban environment, right, all the trappings of the big city with the small-town appeal that we hear over and over again. So, as I said, we're going out and talking to local leaders, commissioners, nonprofits, and other organizations. If you see at the bottom of every one of these slides, I'm bringing this up. So I don't forget, there's an email address down there. That's the email address for our commission. So if after today, you think of something, anytime you're sitting at home, and you think of something and you want to email it, you can email it to that, and it can be a sentence, it can be a couple of words, it can just say, Hey, I think this is important. We record all of that. So, you can give us a paragraph, you can give us a few sentences, but we get that it's the same as having a survey sent out maybe to in your mailbox. So that's at the bottom of every slide, please write that down and keep that handy. And if you think something that we're looking at, remember 5 to 10 years in the future, not next week, next month, next year, five to 10 years in the future, how we move the town, okay? -3- COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES Okay, so here's the current strategic priorities. I'm going to ask you in a few minutes, which you think about maybe future strategic priorities. So four big ones, pillars, I'll show you a picture because a picture's worth 1000 words in a couple of slides. These are the pillars that hold up the roof, right? Overarching Strategic Plan of Priorities. So economic development is in the current plan. financial sustainability, right, finances are always in there. Public health, well-being, and safety, and then infrastructure at the bottom. So all the other words surround but really, that's what it is. Health, well- being, safety, infrastructure, financial sustainability, and economic development. Each one of those then goes into 11 signature strategies, which are kind of the in-between. So we're working on a funnel here, the big pillars, the middle ones are called signature strategies. And then at the end are supporting tasks, those supporting tasks have metrics attached to them, that we assigned to the town. When I say we were a volunteer commission, I say the big we I mean, the royal week, because it's the council that approves the plan, right, and tells the town what to do. So those 23 supporting tasks have a timeframe and a difficulty level assigned to them. And in our commission, part of our meetings, the town comes in and briefs us on how they're implementing the Strategic Plan probably like I know, you all have a strategic plan that you come up with, or at least you work with the town and producing. So we have a timeframe. Some of these are three years, some of these are five years, and some of these are very difficult. Some of these require collaboration, and all of that is into those 23 supporting tasks. We're not in that area right now for the future. We're up at the strategic priorities. So, we're now not talking about the sidewalk in a neighborhood, we're talking about infrastructure and maybe in a year or two, we'll get down to the tasks at hand. Craig? RUDOLPHY: What kind of interaction do you have with the council or direction from the Council as you're developing the pillars? GARMAN: So, we have to be careful with that because, you know, first of all, the council changes every couple of years. Second, if you have four more, it's a quorum. It's a meeting, right? And you have to put it out several days ahead of time on it, everybody knows we're having a meeting. So we don't generally brief them at least once a year in open council, and let them know where we are and what we're producing. And then we do interact with the mayor too now on one interaction are usually at the request of the individual council person. In other words, I usually don't go hand in hand with each individual Council and say, you know, is this okay? Is this okay? We kind of get a general working relationship with them. And then at the end, there's like a year built in where we have the scaffolding around this plan. We take the scaffolding off, we show it to the Council, and it takes us about a year to work with them at the end, to kind of polish it up before they're ready to vote on it. If that makes sense. But you know that the winds blow in different directions every couple of years as elections go. Alright, so looking at the slide that we have now, you'll see the strategic priority signature strategies and supporting tasks and our strategic plan. But they also go backward. So, this way, you can go from a strategic priority, a big overarching goal down to a task with those metrics assigned to it. Or you can go and say, "Where did this task, this timeline this metric come from? You can trace it back up to the overarching strategic plan. So that's the goal. -4 COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES I told you I was going to show you a picture. So, I made this just to give you a view. So, the reason I have question marks there is because this is what I show organizations that I go out to in town and ask for their input. Right now, we're on where the question marks are, we're on the overarching strategic pillars, that's this year. Next year, we're going to go down to the signature strategies. So, this year, we're going to get 90% on the strategic priorities. Next year, I'll probably come back and talk to you again, and ask you about signature strategies and say, "Hey, this is what we think our pillars are, what flows from that what's important, right? If you were to ask people today, which comes out at every meeting, I know that infrastructure is the big one. Roads, right? And always gets to roads, you know, five or 10 years ago, it might have been buildings might, you know, there's always different things to go with infrastructure. So it does change a little bit over time. Where we are now is the question marks. Okay. I want to show you what those question marks look like over the history of our strategic plan for the town. So these are all of the strategic priorities that have been in our plan, our town's plan, since the advent of Fountain Hills, having a Strategic Plan. If you look through those, you can kind of see how times have changed a little bit. Strategic pillar civility, right was in there about 10 or 15 years ago, civic responsibility was something that was in there. One that's in there, that has been in there in the past demographics was it was an overarching one. That lasted for one plan that was in the plan before this one demographic was in there. And you can imagine where demographics go when you start going down to measurables. Now you start talking about getting younger people and affordable housing, that did not make it into the current plan that was not supported as we went to the current plan. So just to let you know, times do change, and our Strategic Plan changes with those times. So here's the time when I was going to ask you remember, I'm not we're not talking about down in the dirt. And I'm going to take notes on what you all say. God bless Fountain Hills, it's verbatim now. Right? Everything we say is word for word. I'm waiting for the Town to get away from that, I liked it better the way it was. Anyway, the question I have for you. Hopefully, in your notes, you have the current Strategic Plan, and there are specific references to what you all do every month. There are things in the strategic plan that help guide the town concerning our parks, the interconnectedness of our parks and trails, and other things that directly impact what you all do. So from your perch, and where we are now in our town. I mean, what do you think of some of the big strategic overriding principles that are going to be affecting Fountain Hills over the next five to 10 years? Being a city in the orbit of a town in the orbit of a big city in the southwestern United States. Do y'all have any insights? VARELA: I'd say we've been working on the walkability aspect of sidewalks walking to the park. GARMAN: Yes, walkability, interconnectedness, that's in the current and the current plan tool. VARELA: Yeah. So just definitely continue working on that would be one for me. GARMAN: Remember, things we put in the plan could affect you so something that you all might want accomplished would give it a little more oomph. If it was in the town's overarching plan. -5- COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES RUDOLPHY: You have to include long-term financial sustainability. GARMAN: Yep, that's generally given. We've had as few as three. And as many as basically five, I think one, Planet five. So there's not very many. And this year is a little more boring, because these are big overarching principles, like you said financials always going to kind of be there. So there's not a lot of breakthrough inventiveness needed. But there's still we, you know as I said, civility, demographics, there's always something that might come out of it. RUPPERT: I certainly think it's a, you have a tough job, because of, you know, all the different entities that clash here to try to make things sustainable for the town. And, you know, with no property taxes, it's difficult, but you can see driving around town where a lot of things are paying off over the years. But I'm really surprised that demographics have been taken out of your strategic planning operations because it affects so many different things in so many different directions. And, you know, it kind of throws a direction of the whole town, you know, which way do we go, and I think demographics play in a real important part in that. You know, not only in, the Parks and Recs aspect, but the financial stability, and, you know, you can see how, you know, we're attracting different people here with our trail systems and our parks, and, you know, winning the awards there, and, you know, our Senior Services here in the Community Center, and so it's hard to keep everybody happy, and I appreciate what you guys do. WILSON: Thanks, Patrick, first of all, thank you for being here. I appreciate it. I would say one big thing is environmental stewardship. And I would tie that to also education and I guess that those are two separate things, but specifically for wildfire awareness/preparedness. WILLIAMS: So sorry, just clarifying. Are you asking? What do we hope will be on the Strategic Plan or what do we think will be on the strategic plan? GARMAN: I could take the easy way out and say both, but I think it's hope. You know, it's what you would like to see what you feel is important. Remember, there are big, big issues, we're talking licking over the treetops, we're talking, being close to the border, or we're talking about, you know, crime and overdose and suicides, you know, national things that may or may not impact our town. WILLIAMS: So, going off of that, sorry, for another question. But what was some of the justification for not having demographics on this Strategic Plan? Or the current one? GARMAN: Yeah, I hear this. It's, it's interesting going out and talking to folks and getting surveys in town. Because, you know, there's, there's a certain segment I was I was, I hate to drop names, but I was at the Rotary Club so, I'll drop that name. And, you know, several people in the club said, we have now become a bedroom community, a retirement community because somebody was talking about education. And they were not thrilled with that without Avenue, you know, talking about because I think that there was before the bond before the election, you know, or that the election, yeah, before the election, then the bonds, the voting. So it was, it was more that this is becoming a high -end retirement community. And not so much worried about things that may or may not affect property values in the town, you know, building residential areas, with lower -priced homes. People were pretty frank about that one and kept the property values high. And I know I'm not here to argue the pros and cons of all that. I'm just telling you comments that people have talked about. -6- COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES WILLIAMS: I was skimming through this before, and I feel like I remember sitting somewhere in the economic development area that it was mentioned, I think, the idea of like, strength in numbers. So I might be completely miss remembering that so please tell me if I'm wrong. But to promote, like, long- term financial stability, isn't it better to have activities for not necessarily just younger people but more of a diverse crowd? Because if we are just a bedroom community like you say. It's not exactly long, it's not exactly long-term. It's not exactly sound in the long term. Right? GARMAN: And remember on that, I wrote that down demographics. I mean, I understand that the strength in numbers comments during the plan are, you know, more about collaboration as well, collaboration with our neighbors that surround us whether it's Yavapai, you know, it is the Salt River in and being able to meet and discuss issues that bind us together from where we live, as well. And in Scottsdale was another. So I think that strength in numbers is something that, in other words, if we all can agree on these big some of these big -ticket issues, it makes it easier for us to collaborate and work towards that goal. INAUDIBLE SPEAKER: I think we ought to increase the challenge needs to public meetings, rather than your rotary clubs and stuff like that, but where you can get all aspects of what people want to see. GARMAN: Yeah, you know, in the current, you know, let me write that down, because, you know, we only used to have one, several years ago, and in the current plan, we increased it to two, financial, you know, discussion of the town's finances. So now I think, drop, drop his name, pick heck up anyways, where the financial person is further down. So now they're having financial sustainability meetings, the state of the town's finances twice a year, and now instead of instead of only once, you said more is better. VARELA: So, Patrick, would you be looking for this commission to give you the recommendation to put demographics back on? I mean it sounds like we're all in agreement. GARMAN: I mean, it would carry more weight. And today, or in the future, if things come up, you know, I just open up this line of communication right between you and me and our two commissions, so that we have that flow so that you guys can feel free, either directly from your commission or, you know, even emails to our email box as well. VARELA: Yeah, no, great. Thank you. GARMAN: Anything else? So when we first talked last summer I was just going to go over the old plan, the current plan, sorry, on my mind, we're already working forward. But the current plan, just kind of so that you all know what's in the current plan that might affect you. But now we've kind of grown to this first start building the foundation for the next plan. So I thought that would be better to come in and talk to you and start looking towards the future. Anything else? VARELA: No, thank you so much. GARMAN: Thanks for your attention and your comments. I appreciate it. And it's nice meeting y'all. VARELA: You too. Thank you. Okay, let's see. We'll go back to Reports by Commissioners. WILSON: I don't have a report. But I do have a question. So, since this is kind of new to our commission, the Reports by Commissioners, what are the types of things that you would like us to bring to the table? -7- COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES LOPUSZANSKI: Great question. If you've gone to any town event, if you want to share what you have seen or if there's something outside of the town, maybe some ideas, something else that you'd like to bring to the attention of the other Commissioners. It's a matter of giving you a voice, to be able to share something that you might have observed in town that we should be aware of, again, going to an event, something you volunteered at, but something that would be of interest to everybody on the panel. Or maybe there's an article that you've read, something that you have seen, that you feel like this might be of interest to pursue as an agenda item. And again, you might think, oh, that might fall under Future Agenda. But the way that your perception of how would it fit for this commission, this is the time to share those ideas. And we'd like to be able to hear your voice on things that might just pop up randomly. You know, it can be just something on your phone, it's like, I wonder if the Town could do this. This would be a time to share those ideas. RUPPERT: Madam Chair, I'd like to start. I've been out of town in dispose for about six weeks. And one of the things, the last meeting that I was tasked with was to get another tour together. So if I can get an updated email list, you know, I know we have some new members and some new faces, and copy whomever I need to get. Patti. I'll send one out in the next few days, and it'll be an informal survey of, you know, where we want to tour, you know, of what facility that we can talk about, or what's been happening at Four Peaks or Desert Vista, or, you know, the Fountain Park and, you know, pick a time out, we'll get it done here in the next couple of weeks. VARELA: Kevin, did you hear when we talked about towards at all? Okay. So Ron has been setting up tours for us, throughout the community. And he'll ask for our recommendations, like you just said, the different parks or the community center, you know, whatnot, and then we, we meet with one of the town employees, and we go around, and it's great, very informative. LOPUSZANSKI: So, Ron, if you want to put a survey or something together, and I can send it out then to all commissioners, we can put some dates that might work. RUPPERT: Or what I'll do is I'll put, you know, three or four different places, and then you know, get with the feedback is and, you know, not trying to do the same one every time. LOPUSZANSKI: Perfect. We can work on that and get that out and probably have something that we can report back next month. We'll have it as an agenda item. VARELA: Okay. I went to the parade. And I thought it was great. I thought it was like, a lot larger than it had been in previous years. Was it? Or in recent years? I mean, seemed big. PRESTON: I think as far as floats and everything. Yeah, there was more than there has been in the past. VARELA: Yeah, it was great, super fun. I had brought friends from all over from Gilbert to Surprise and my one friend came in from Bisbee and she loved it, too. RUDOLPHY: For Future Agenda items, we seem to be picking on some of the departments. So maybe something from Development Services, Mr. Wesley just kind of giving us an overview of things he's working on. And then also, this is not an official commission, but the Pedestrian and Traffic Safety Committee. I know I've been working with them on an issue in our community in Eagle Mountain. But it might be nice to hear what kind of things they talk about or look at. -8- COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES LOPUSZANSKI: I'll reach out to both and see what we can do. So would you like to have a presentation by John Wesley? Would you like him to come in I have had him go to another Commission and so we could put something if you have a particular presentation you want from him we can gear it towards that. So maybe if offline if any one of you wants to email me with some questions or things that way, we can build an outline and agenda and John can come in and he can provide a presentation. RUDOLPHY: Well, we hear a lot about the town not being business -friendly, and the process for applying for building permits or things like that. So maybe an overview of that process and what steps have been taken to try to negate that image. VARELA: Okay, any other reports? All right. Can I get a Motion to Approve the Minutes from October 23, 2023? WILSON: I Move to Approve the Meetings Minutes from the October 23, 2023, meeting. VARELA: Okay, can I get a second? BARNES: Second? VARELA: All in favor? ALL: Aye. VARELA: Thank you. Passed 6-0. Update on Environmental Plan Workgroups. LOPUSZANSKI: Natalie, may I have you go back one item? We need a Call to the Public for the record. VARELA: No, thanks. Yep. Call to the Public, please? LOPUSZANSKI: There is no Call to the Public. VARELA: Thank you. Okay. Thanks. Sorry about that. Okay, so now Update and Discussion on Environmental Plan Work Groups. WILSON: So, for those of you who don't know, Craig, Natalie, and I were working on a way to identify the best channel to inform the public on native plants and practices that are, you know, more related to concert conservation and whatnot. So, Craig and I were able to narrow down some resources that we thought would be helpful, a lot of them were repetitive. So, we just kind of went with the ones that are a bit more credible and more relevant to people. So, the next step was to try to identify the best channel. Natalie had the bright idea of creating a flyer where there are many QR codes on one page. And so people could just scan it if we have it, either digital somewhere on the website, or if we had in the community center or some other place, you know, you could just hang it up, people could scan the QR code or QR code. And then I have a temporary little box that's kind of just there, for now, we're not sure if it would be useful. But if you're on the page in the agenda, you can see like the little blue box that says for more information, go to you know, the Town's website. And maybe if Bo has something a bit more comprehensive, that's where you could have that little URL. But so that was our main idea of just having a flyer that's more accessible, it's very easy, simple, you'd see the title of the article. And then the organization some of them are abbreviated, just you know, to keep the white space, so it's not too crowded. And then the second page of that is the same thing, except it's not the QR codes. It's the actual URLs. And again, there's like a little URL just there for now, but not sure if we want to put it - 9 - COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES there. But so we have all the organizations in the resources, it's just a matter of where to put this. I emailed Bo about a week ago, but he hasn't gotten back to me, which is fine, because I know this past week was very busy for you guys. So, I'll probably follow up with him later. But that's about it. VARELA: We have some ideas for getting them out, at the garden and the Community Center. Yeah, to the realtor groups because, you know, everyone's always asking, oh, what can I plant or, you know, asking your realtor things. And even trying to get to the landscapers. I was trying to remember I made that list, but now I can't.... WILSON: The Library and Museum LOPUSZANSKI: Rory, did you reach out to Bo, then to get this onto the website? Was that your email to him? WILSON: Not exactly. It was more about the best channel of how something like this would work, you know if he thinks the website would be better versus like the Insider or some other mode of communication. LOPUSZANSKI: Okay, I will follow up with him tomorrow as well, to see. These are informative resources that you have, I'd like it to be on a webpage as well. And because we are trying to be environmentally friendly and branch out with what we're trying to do. MMPC has also been concerned about non-native plants. And again, you had spoken as far as wildfires, you know, these are issues that are prevalent that we have to be looking into. So this is great work. I appreciate you guys putting all this together. WILSON: And of course, I just wanted to say this is just an example. So, I won't have my feelings hurt if Bo wants to redo it. VARELA: I thought it turned out great. It's just a couple of the other places we thought would be Ace, Valley Verde Nursery, and the NPOA. RUPPERT: Just one comment. I know for a fact that I'm sure there are dozens of HOAs in town, and probably each one of them has its little list of do's and do not. So, you know, we've got to kind of be careful of you know, being broad scoped when you know, X community allows bougainvillea and X community does not, you know, for example, just so just want to throw that out there. VARELA: Yeah, so maybe having a disclaimer on there to always check with your own HOA. PRESTON: And I did have a question just about that was loud. Sorry, I have to turn that down now. A question about just design. And anytime you look to design something you always have to think of ease of use, right? So, seeing something with maybe seven QR codes on it may be a little overwhelming an idea, maybe one bigger QR code on a landing page that maybe we can do on the town side as well. I don't know if you've thought about that. That was an idea. I think we agreed on at least one idea just because it was a good one. WILSON: That was the original concept that I had in mind. But then Natalie explained it. So, I mean, I like that because it brings you to just one page, a single page online, and you only have to deal with one big QR code. But at the same time, people might not know what they're getting. So we would have - 10 - COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES to come up with some sort of description of, you know, what would prompt them to get there or something? Yeah, I do get where you're coming from. VARELA: Yeah. And my feelings would not be heard at all, either. If you went to the one. RUPPERT: Would illegal dumping of landscape materials be included in something like this? Do you think or you know, it affects other, you know, people throwing stuff over the fence branches, or debris or rocks or whatever, which, you know, eventually affects the washes, which affects it affects the drainage systems. I mean, would that be something we could add in there? WILSON: I would say yes, but I don't know what everyone else thinks.Because that does, like contaminate the environment, to some extent. PRESTON: It'll be the useful part of a landing page is you can kind of add things pretty easily just have more of an overarching idea of what you're scanning, and then direct you to somewhere where it's kind of laid out that way as well. And then we can add everything we want. that pertains to that pretty easily. That way, you can edit it and stay on top of it pretty easily as well. So the QR codes if one of these links changes, because we don't have control over these links, right, and then you're reprinting all of your flyers each time. Let's see, each time you know, ACD EQ decides to change a link. Right? You have to update your entire flyer. So just another thought there. WILSON: So just from my understanding of our workgroup, if anyone else has any more comments, you can say so. But we would like to, from here on create one big QR code with a list of all the organizations, and that way we could be more inclusive of other organizations and their websites. And then would you like us to send that to you when we're done with that final document? PRESTON: Yeah, I think that'd be great. Yeah, and this is something I'll work with Bo, that we can easily host. WILSON: Cool. Sounds good. VARELA: Okay, thanks for that update, Rory. Let's Review and Discuss the Town Landscaping Standards. LOPUSZANSKI: This was an item that we tabled last month, because, Ron was not here and this was of interest to you. You had asked us to bring up the town's landscaping standards. So this item wasn't something that anyone else was familiar with and wanted to bring it back so you were able to see what the standards are and how they are suited for the town. So, I didn't know if you had any feedback on that. It was an item that had been a future item that you had requested to know what the town's landscaping standards were. And so that's why we put it in on for last month. We can table it and if you want to revisit it next month, we can easily do that. No worries, we'll Table it. VARELA: We'll table that for next month and then it's in the packet. Ron, it looks like maybe 27 pages that we can all read and get updated on it as well. Okay, update on the Budget for 2025. PRESTON: I think here we had the Adero parking and if anybody saw the preliminary budget meeting, the council decided not to pursue that this year in the budget for the extended parking. They did give us the go-ahead to pursue the idea of additional pickleball courts at Four Peaks Park. I believe some other improvements that are going on at Desert Vista Park will be fitness equipment. So the concrete slab is there, the shade structures are there, and lights are currently going in and walkway pathway lights are to lead to that on sidewalks. So that's being completed now as well. - 11 - COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES VARELA: Great. PRESTON: Any specific questions on anything going on right now? RUDOLPHY: What kind of pathway lights are going in? Are they similar to Fountain Park? PRESTON: They are taller. I believe they are the 10-foot -12-foot ones. I can't remember the exact dimensions. But yeah, they're taller than the bollard lights. They are above head height. VARELA: All right. Anything else? Okay, Review and Discuss Grant Opportunities. LOPUSZANSKI: This, again, was based on what Carey had brought to everyone's attention with a lot of different resources that he provided. I think that it was discussed to establish a workgroup, and everyone was going to take a look and see what might apply to things that we could do in town. WILSON: With Carey not being here I don't know if that was being spearheaded by him. Did anybody have a conversation with him? I think the idea was that we would all kind of review the websites that he provided to come back and see what was there and then go from there if we wanted to do a workgroup, but I think since Carey spearheaded it, and maybe we could Table that as well, please. VARELA: Okay, let's see, Review and Discuss the Centennial Circle Puzzle Brochure. PRESTON: So, in your packet is the brochure that Patti has been working on, we've been working on putting it together. I believe the idea is to have 99 of these puzzle pieces. I think it said here $1,000 each, and they are 4x4 inch puzzle pieces. I think we're just working on getting the word out now and hoping by Christmas, to be able to move forward. VARELA: How are you getting the word out? LOPUSZANSKI: It will be through the brochure online. This will be going into Centennial Circle so there'll be a lot of messaging that will probably go out through Bo with the Insider, and also the newspaper. This is a draft version right now that we were putting together. We have a local vendor that is working on the puzzle piece itself. So, we'll have the dynamics of just exactly how much we can fit for a messaging for our donors. This will help to finance the shade structure. So, it's going to offset and also be a visual right there in Centennial Circle being the State of Arizona. VARELA: Yeah, I think it's great. WILSON: I had a couple of comments on the brochure. I know it's not finalized. Just make sure that you're using a brighter font and color just because black is kind of hard. Is Bo going to be posting on Facebook? LOPUSZANSKI: Yes, so there'll be a lot of social media on this that we will be pushing out. Again, a very preliminary draft version of putting this together. What had been done for the previous donations like for the benches over at Fountain Park had been in a trifold. I was going off of that we are going to go into a flyer fashion front/back. So, we are changing a lot of the font and the coloring for a bolder look. I was waiting for a sample puzzle piece. We were hoping to be able to have something to show you tonight. Again, I want to get something that's very visual for everyone to see and we didn't get it in time. But we just didn't want to hold off and share this with you to let you know this is a big project that Kevin has been spearheading. PRESTON: Yeah, there'll be different marketing types, different flyers brochures images based on whatever we're using social media flyer a brochure. - 12 - COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES RUDOLPHY: Can you refresh my memory did the Council approve the state shade structure? PRESTON: I believe so. Yes. WILSON: Well, I just wanted to thank you both and everyone else for your work. This looks great so far. And I'm excited to see it. VARELA: Future Agenda Items, I know that Craig had a couple. Does anybody else have anything that they'd like? WILSON: I have a question for Kevin. Are you on MYC right now? WILLIAMS: Yes. WILSON: Would he be able to provide us with updates on what MYC is doing throughout the year like our previous Youth Commissioner? WILLIAMS: Yeah, of course. PRESTON: Yes, Kevin also happens to be our Chair of MYC. VARELA: Perfect, thank you. Great idea. Okay, Review and Discuss Upcoming Events and Volunteer Opportunities. PRESTON: I've got so many opportunities for you to volunteer, you can just let me know what you're looking for. We've got Stroll in the Glow coming up this Saturday from 5:00 to 8:00 p.m. We are looking for a couple of people to help out for the Roll in the Glow portion. Just helping direct bikes around our dark Avenue a little bit. They will be going from just outside of Town Hall here wrapping around the Avenue just before Saguaro cutting over and heading up to Chase Bank, where that's going to be our finish line for our parade. We are going to be going through the Morningstar. This year we're going down Paul Norton, around Morningstar, and the residents, will be coming out to cheer along the parade route and then they will be cutting back up over to the Avenue. So, if anybody's looking for anything to do this Saturday night, let me know. We just had our Turkey Trot and that went well. So, our volunteers do an amazing job there. As far as other things coming up, there's a lot of stuff at the Community Center. There's Breakfast with Santa and then there is Season Celebrations as well on December 17th. So, a lot of opportunities are coming up here in the next couple of weeks. VARELA: OK thank you. Our next Community Service Advisory Commission Meeting is...oh, so nothing in December. So, January? LOPUSZANSKI: That's correct. VARELA: So, just so everybody knows. RUPPERT: Well, we may tour before the next meeting. Yeah. VARELA: Yeah. That would be great. RUPPERT: We can make that work, but we'll do the survey. We'll send out information and then you can respond. We'll get a date. VARELA: Okay. Sounds good. All right. Can I get a Motion to Adjourn? WILSON: Move to adjourn. BARNES: Second. VARELA: All right. All in favor? ALL: Aye. VARELA: Thank you. - 13 - COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES Having no further business, Chair Natalie Varela adjourned the Regular Meeting of the Community Services Advisory Commission held on November 27, 2023, at 5:50 PM ATTEST AND PREPARED BY: atti Lopuszan i E utive Assistant 1 i COMMUNITY SERVICES ADVISORY COMMISSION CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Community Services Advisory Commission in the Town Hall Council Chambers on the 27th day of November 2023. I further certify that the meeting was duly called and that a quorum was present. TED this 26th Day of February 2024 Patti Lopuszad'sk1, gxcutive Assistant - 14 -