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Home My WebLink AboutSRP funding agmt - signed1 Robert Durham From:Robert Durham Sent:Thursday, January 4, 2024 11:25 AM To:Justin Weldy Cc:David Trimble; Rachael Goodwin; Linda Mendenhall; David Pock Subject:RE: SRP Faux Saguaro Cactus Structures Sure thing, Justin. Well, per code the Tonw Manager and Town Clerk sign anything that represents a legal contract. So, it would have to be them. Pock added to be in the loop for SRP funds as you note below. I’ll route via adobe. Rob Rob Durham, MA Procurement Administrator Town of Fountain Hills p: (480) 816-5128 m: (816) 786-8931 a: 16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268 w: www.fountainhillsaz.gov e: rdurham@fountainhillsaz.gov Follow us on: From: Justin Weldy <jweldy@fountainhillsaz.gov> Sent: Thursday, January 4, 2024 11:16 AM To: Robert Durham <rdurham@fountainhillsaz.gov> Cc: David Trimble <dtrimble@fountainhillsaz.gov> Subject: FW: SRP Faux Saguaro Cactus Structures Rob, The monies described in the attached document are not the Towns, but rather SRP monies placed into an account they control for Aesthetics. While I am the Aesthetics representative for the Town, I’m not convinced I should be signing this. Can you please route this for signature to the person whom you think should sign? Thanks, Public Works Director Town of Fountain Hills p: (480) 816‐5133 m: (602) 721‐2646 a: 16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268 w: www.fountainhillsaz.gov e: jweldy@fountainhillsaz.gov 2 Follow us on: From: Tara Keeling <Tara.Keeling@srpnet.com> Sent: Thursday, January 4, 2024 8:21 AM To: Justin Weldy <jweldy@fountainhillsaz.gov> Cc: Jeff A Livingston <Jeff.Livingston@srpnet.com>; Michelle Gonzalez <Michelle.Gonzalez@srpnet.com>; David Janover <djanover@fountainhillsaz.gov>; Andy Whisler <awhisler@fountainhillsaz.gov>; Gary Baker <gbaker@fountainhillsaz.gov> Subject: RE: SRP Faux Saguaro Cactus Structures EXTERNAL EMAIL Perfect, thank you Justin. Please sign the attached funding agreement and return to me. Let me know if I can answer any questions. Thank you, Tara Keeling Municipal Aesthetics Program Manager SRP | Support and Controls | XCT400 P.O. Box 52025, Phoenix, AZ 85072‐2025 P: (602) 236‐3735 | M: (602) 402‐1200 Office Hours: M‐F, 6:00am – 2:30pm Confidentiality Notice This message and any accompanying attachments may contain confidential and/or privileged information. The message and attachments should be read and retained by intended recipients only. If you received this message in error, please notify the sender immediately and delete the message and any attachments. From: Justin Weldy <jweldy@fountainhillsaz.gov> Sent: Thursday, January 4, 2024 7:11 AM To: Tara Keeling <Tara.Keeling@srpnet.com> Cc: Jeff A Livingston <Jeff.Livingston@srpnet.com>; Michelle Gonzalez <Michelle.Gonzalez@srpnet.com>; David Janover <djanover@fountainhillsaz.gov>; Andy Whisler <awhisler@fountainhillsaz.gov>; Gary Baker <gbaker@fountainhillsaz.gov> Subject: RE: SRP Faux Saguaro Cactus Structures CAUTION: This email originated from outside the organization Beware of suspicious links, files, or requests. When in doubt report as phishing. Good Morning Tara, This item was on my list to discuss with the Town Manager, having done so, The Town is in agreement with the use of Aesthetic funds for this project. Respectfully, 3 Justin T. Weldy Public Works Director Town of Fountain Hills p: (480) 816‐5133 m: (602) 721‐2646 a: 16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268 w: www.fountainhillsaz.gov e: jweldy@fountainhillsaz.gov Follow us on: From: Tara Keeling <Tara.Keeling@srpnet.com> Sent: Thursday, December 21, 2023 6:56 AM To: Justin Weldy <jweldy@fountainhillsaz.gov> Cc: Jeff A Livingston <Jeff.Livingston@srpnet.com>; Michelle Gonzalez <Michelle.Gonzalez@srpnet.com> Subject: RE: SRP Faux Saguaro Cactus Structures EXTERNAL EMAIL Hi Justin, Checking in on this one. At this time I need a response to this email to proceed with the funding agreement. Let me know if you had any questions. Tara Keeling Municipal Aesthetics Program Manager SRP | Support and Controls | XCT400 P.O. Box 52025, Phoenix, AZ 85072‐2025 P: (602) 236‐3735 | M: (602) 402‐1200 Office Hours: M‐F, 6:00am – 2:30pm Confidentiality Notice This message and any accompanying attachments may contain confidential and/or privileged information. The message and attachments should be read and retained by intended recipients only. If you received this message in error, please notify the sender immediately and delete the message and any attachments. From: Tara Keeling Sent: Friday, December 15, 2023 10:42 AM To: Justin Weldy <jweldy@fountainhillsaz.gov> Cc: Jeff A Livingston <Jeff.Livingston@srpnet.com>; Michelle Gonzalez <Michelle.Gonzalez@srpnet.com> Subject: SRP Faux Saguaro Cactus Structures Good morning Justin, 4 This is a follow up email to our phone call. SRP is ready to proceed with upgrading six (6) Field Area Network and four (4) Distribution Feeder Automation sites, located within the Town of Fountain Hills, with the faux saguaro cactus structures. This project would be an aesthetic upgrade to SRP’s standard installation and an exception for Aesthetic funds use has been authorized. The conceptual estimate for these ten (10) locations is $413,900, paid for by SRP Aesthetic funds. Please let me know if the town wishes to use their funds for these installations and I will send over the funding agreement for signature. Feel free to let me know if you have any questions. Thank you, Tara Keeling Municipal Aesthetics Program Manager SRP | Support and Controls | XCT400 P.O. Box 52025, Phoenix, AZ 85072‐2025 P: (602) 236‐3735 | M: (602) 402‐1200 Office Hours: M‐F, 6:00am – 2:30pm Confidentiality Notice This message and any accompanying attachments may contain confidential and/or privileged information. The message and attachments should be read and retained by intended recipients only. If you received this message in error, please notify the sender immediately and delete the message and any attachments. Disclaimer: All messages created in this system are the property of the Town of Fountain Hills, Arizona and should be considered a public record subject to disclosure under the Arizona Public Records Law (ARS 39‐121). Town employees, town public officials, and those who generate email to them, should have no expectation of privacy related to the use of this technology. 1 SRP-General Use Tara Keeling Municipal Aesthetics Program Manager XCT400 | P.O. Box 52025 Phoenix, AZ 85072-2025 P: (602) 236-3735 | C: (602) 402-1200 tara.keeling@srpnet.com | srpnet.com January 4, 2024 Ref: MAPE-1971 Justin Weldy Town of Fountain Hills 16705 E Avenue of the Fountains Fountain Hills, AZ 85268 Subject: FOUNTAIN HILLS FAUX SAGUARO CACTUS STRUCTURES SRP AESTHETICS CONCEPTUAL ESTIMATE Dear Justin, Per your email request dated January 4th, 2024, SRP has prepared an Aesthetics Conceptual Cost Estimate to install faux saguaro structures in lieu of placing new steel poles/antennas for SRP DFA and T2B installation. SRP’s standard installation is to place these devices using a steel pole. At the Town’s request an exception has been granted to utilize Aesthetic funds and install faux saguaro structures to provide an aesthetic improvement to these SRP installations. JOB SCOPE Ten (10) locations have been identified within the Town of Fountain Hills for the faux saguaro structure installations. The structures will be per SRP Cactus detail 588890 (attached). COSTS The conceptual cost for the installation for (10) faux saguaro structures total $413,900 and is valid thru May 3rd, 2024. A definitive estimate will be provided prior to construction. Please sign and return the attached Aesthetics Funding Agreement to me. Feel free to contact me if you have any questions. Sincerely, C: David Janover, Fountain Hills Andy Whisler, Fountain Hills Gary Baker, Fountain Hills Jeff Livingston, SRP Michelle Gonzales, SRP MUNICIPAL AESTHETICS PROGRAM FUNDING AGREEMENT PROJECT NAME: Fountain Hills Faux Saguaro Cactus Structures MUNICIPALITY PROJECT #: N/A SRP WORK ORDER#: T3266243 (multiple) AESTHETICS REFERENCE: MAPE- 1971 CONCEPTUAL ESTIMATE: $413,900 ESTIMATE DATE: 1/4/2024 VALID THRU DATE: 5/3/2024 CONSTRUCTION START REQUIREMENT DATE: 1/4/2029 AESTHETICS FUNDING CONDITIONS:  This Funding Agreement will expire if the Municipality does not sign and return to SRP within 120 days from the date of this agreement  SRP reserves the right to adjust the estimate to reflect current costs  Facility Relocation: a) Any future relocation of the facilities associated with this project will be at the cost of those other than SRP, including use of SRP Municipal Aesthetics Program funds; b) As a condition of the use of Aesthetics funds the Municipality is required to provide SRP with a land right that is acceptable to SRP for all relocated and new facilities installed on Aesthetics projects Municipality: Town of Fountain Hills Print Name: Title: Approved: Date: Signature Declined: Date: Signature Rachael Goodwin (Jan 16, 2024 07:30 MST) Rachael GoodwinRachael Goodwin Rachael Goodwin Town Manager 01/16/2024 Town Clerk 3'0.00" 36.00 1'6.00" 18.00 19'7.00" 235.00 3'0.00" 36.00 25'5.00" 305.00 5'4.00" 64.00 7'11.00" 95.00 3'0.00" 36.00 1'6.00" 18.00 14'9.00" 177.00 DETAIL: PAGE #: REVISION: PROPRIETARY & CONFIDENTIAL THE INFORMATION IN THIS DRAWING IS THE SOLE PROPERTY OF VALMONT STRUCTURES. ANY REPRODUCTION OR MANUFACTURING IN PART, OR WHOLE WITHOUT WRITTEN PERMISSION FROM VALMONT AUTHORIZED PERSONNEL IS PROHIBITED. DRAWN BY | DATE: APPVD BY | DATE: PART NUMBER: Tucson, AZ 520.294.3900 PROD. FAM.:MATERIAL FINISH TOLERANCE UNITS inches .015 N/A AEO 8.30.2023 FIRST ISSUE 1 of 1 SRP CACTUS 588890 FULL ASSY 1:40SHEET SCALE: N/A