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Home My WebLink About2019.0326.TCSM.Agenda NOTICE OF MEETING SPECIAL MEETING FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. – SPECIAL MEETING WHEN: TUESDAY, MARCH 26, 2019 WHERE: FOUNTAIN HILLS TOWN HALL – COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various commission, committee or board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions makes a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. 1. CALL TO ORDER – Mayor Ginny Dickey 2. ROLL CALL – Mayor Ginny Dickey 3. Discussion and direction to staff regarding the proposed FY19-20 capital improvement program and proposed FY19-20 facilities replacement program. 4. Discussion and direction to staff regarding the proposed revenue options and user fees. 5. ADJOURNMENT DATED this 21st day of March, 2019. ____________________________________ Elizabeth A. Burke, MMC, Town Clerk Mayor Ginny Dickey Vice Mayor Art Tolis Councilmember Alan Magazine Councilmember Dennis Brown Councilmember Mike Scharnow Councilmember Sherry Leckrone Councilmember David Spelich Capital Improvement Program & Facilities Replacement Program Grady Miller, Town Manager Justin T. Weldy, Public Works Director Rachael Goodwin, Community Services Director March 26, 2019 1 2 Capital Improvement Program This Special Session of the Town Council is to consider two areas of the Capital Improvement Program •Review of proposed FY19-20 Capital Improvement Projects for consideration and direction. •Review of the future Capital Improvement Projects within the 5 year planning horizon for consideration and direction. Cancelled/Completed Projects FY18/19 3 F4002 Street Maintenance Facility Improvements Completed F4005 Fire Station 2 Relocation Completed F4031 Town Hall Improvements Cancelled F4032 Lighting Upgrades Completed G1100 Economic Development - Proposition 202 Cancelled G3204 Highway Safety Improvement Program - Pedestrian Countdown Timers & Stop Signs Cancelled P3023 New Pocket Park-West - Do with F4013 & F4014 Cancelled P3025 Adero Canyon Trailhead Completed P3026 Fountain Park Access Improvements Cancelled P3028 Four Peaks Park - Phase II & Phase III Cancelled P3030 Plaza Fountainside Courtyard Area Improvements Cancelled P3034 Golden Eagle Concrete Replacement Completed P3037 Golden Eagle Park Restoration Completed S6004 Guardrail Modifications Cancelled S6008 Annual Pavement Replacement Program Completed S6053 Fountain Hills Blvd. Shoulder Paving Completed S6054 Highway Safety Improvement Program Cancelled 4 Proposed FY19/20 Capital Improvement Projects D6047 –Miscellaneous Drainage Improvements 5 Project Cost: $50,000 Funding: CIP D6055 –Civic Center Drainage Improvements 6 Project Cost: $50,000 Funding: CIP D6056 –Eagle Mountain Parkway Drainage Improvements 7 Project Cost: $75,000 Funding: CIP D6057 –Golden Eagle Impoundment Area Improvements 8 Project Cost: $500,000 Funding: CIP F4029 –Civic Center Improvements 9 Project Cost: $150,000 Funding: CIP F4033 –Street Yard Sign Shop Building 10 Project Cost: $150,000 Funding: HURF F4034 –Solar Power Generating System 11 Project Cost: $50,000 Funding: CIP S6003 –Unpaved Alley Paving Projects 12 Project Cost: $255,000 Funding: CIP S6015 –Fountain Hills Boulevard Widening Shea Boulevard to Segundo Drive 13 Project Cost: $100,000 (Design Concept Report) Funding:CIP S6051 –Avenue of the Fountains/La Montana Intersection Improvements 14 Project Cost: $600,000 Funding: Downtown Strategy S6058 –Shea Boulevard Widening Palisades Boulevard to Technology Drive 15 Project Cost: $130,000 (Design Concept Report) Funding: $90,000 Grant $40,000 CIP S6061 –Sidewalk Infill Program 16 Project Cost: $200,000 Funding: CIP S6062 –AOTF and Verde River Intersection Improvements 17 Project Cost: $350,000 Funding: Downtown Strategy T5005 –Palisades Boulevard and Eagle Ridge/Palomino Drive Traffic Signal 18 Project Cost: $50,000 Funding: CIP P3033 –Video Surveillance Cameras 19 Project Cost: $50,000 Funding: CIP P3035 –Four Peaks Park Upgrades 20 Project Cost: $335,000 Funding:CIP FY19/20 Capital Projects CIP Funding Available:$3,785,815 Funding Needed: CIP $1,905,000 Contingency 154,750 HURF 150,000 Downtown Strategy 950,000 Grant 90,000 Remaining CIP Balance $1,726,065 21 FY19/20 Vehicle Replacements 22 Community Services (General Fund) Vehicle ID Department Description Type AMOUNT ORG 17 Parks John Deere 4x2 gator Gator or similar 12,734.50$ 4POP 3 Parks Sand Pro 3040 Small Utility Equipment 23,346.58$ GEPOP 16 Parks Bobcat Bobcat or similar 13,795.70$ GEPOP 18 Parks Kawasaki Mule Gator or similar 12,734.50$ GEPOP 20 Parks Bobcat Bobcat or similar 13,795.70$ DVOP Public Works (HURF) Vehicle ID Department Description Type AMOUNT ORG 135 STREETS Freightliner M2106 Heavy Duty Truck 120,000.00$ STPAVE 151 STREETS Ford F-450 Pickup Medium Duty Truck A 48,423.82$ STSIGN NEW STREETS Caterpillar Loader Tractor/Loader D 96,318.26$ STPAVE NEW STREETS Broce Broom Street Sweeper B 75,000.00$ STPAVE TOTALS 416,149.06$ 9 VRAD 76,406.98$ 5 VRHURF 339,742.08$ 4 23 Future Capital Improvement Projects FY20/21 Future Capital Projects •D6047 –Miscellaneous Drainage Improvements (ongoing multi-year) $50,000 CIP •D6057 –Golden Eagle Impoundment Area Improvements $500,00 CIP •F4013 –Fire Station #3 Design $381,000 -$99,366 Development fees; $181,634 Unfunded •P3032 –Sport Field Lighting $1,733,000 Unfunded 24 FY20/21 Future Capital Projects –continued •P3033 –Video Surveillance Cameras (ongoing multi-year) $50,000 CIP •P3035 –Four Peaks Park Upgrades (ongoing multi-year) $150,000 CIP •P3036 –Desert Vista Skate Park Lights $75,000 -$35,000 CIP, $40,000 Grant •S6003 –Unpaved Alley Paving –Phase V (ongoing multi-year) $308,000 CIP •S6061 –Sidewalk Infill Program (ongoing multi-year) $200,000 HURF 25 FY20/21 Future Capital Projects –continued •T5005 –Palisades/Eagle Ridge Dr. Traffic Signal $500,000 Unfunded TOTAL $3,947,000 26 FY21/22 Future Capital Projects •D6047 –Miscellaneous Drainage Improvements (ongoing multi-year) $50,000 CIP •P3031 –Fountain Lake Water Quality Improvements-Phase II $2,622,400 Unfunded •P3033 –Video Surveillance Cameras (ongoing multi-year) $50,000 CIP •P3035 –Four Peaks Park Upgrades $150,000 CIP •P3038 –Fountain Park Lake Line Replacement $3,5000,000 Bonds 27 FY21/22 Future Capital Projects –continued •P3039 –Fountain Park Pump Replacement $1,5000,000 Bonds •P3040 –Splash Pad Renovation $550,000 Bonds •S6061 –Sidewalk Infill Program (ongoing Multi-year) $200,000 HURF Total $8,622,400 28 FY22/23 Future Capital Projects •D6047 –Miscellaneous Drainage Improvements (ongoing Multi-year) $50,000 CIP •F4013 –Fire Station #3 Construction $ 4,000,000 -$71,882 Development Fees; $3,928,118 Unfunded •F4014 –Fire Station #3 Equipment $1,247,000 Unfunded •F4034 –Solar Power Generating System $2,000,000 CIP 29 FY22/23 Future Capital Projects -continued •S6059 –Wayfinding Signs $150,000 CIP •S6060 –Monument Signs $150,000 CIP •S6061 –Sidewalk Infill Program $200,000 HURF TOTAL $7,797,000 30 FY23/24 Future Capital Projects •D6047 –Miscellaneous Drainage Improvements (ongoing multi-year) $50,000 CIP •P3041 –Sunridge Park $3,500,000 -$500,000 CIP; $3,000,000 Unfunded •S6061 –Sidewalk Infill Program $200,000 HURF TOTAL $3,750,000 31 32 Facilities Replacement Program The following items were identified in the March 30, 2016 Capital Reserve Study 33 Proposed FY19/20 Fountain Park Irrigation Pump Replacement $15,000 Golden Eagle Park Refurbish Irrigation System $60,000 Tennis Court Wind Screens $20,000 Four Peaks Park Playground Equipment Replacement $60,000 Refurbish Irrigation System $98,043 34 Proposed FY19/20 (continued) Physical Plant (Town Center) Refurbish Circulation Pumps $10,000 Fire Stations AED Replacements $41,200 Total FY19/20 expenditures $288,243 35 Town Hall Interior Painting $15,000 Exterior Painting $196,690* Community Center Carpet Replacement/Moisture Remediation $163,000 Total FY19/20 deferred items $530,901 Items Deferred Beyond FY19/20 Carpet Replacement $95,481 Community Center and Museum/Library *Includes parking lot light poles, shade canopies and sight walls TOWN OF FOUNTAIN HILLS Revenue Options March 26, 2019 Financial Challenges 2 Summary of Financial Challenges •General Fund revenues are not keeping up with operating costs •Fountain Hills is projecting a $4.4 million cumulative revenue shortfall over the next 5 years •General Fund State Shared Revenue is about $1,000,000 less than it was at its height in 2007-08 ($6.8 million) •As other cities grow in population, FH’s portion of State Shared Revenues will continue to decline 3 Summary of Financial Challenges - continued •Town’s local sales tax is elastic and subject to fluctuations •In the past, efforts to address primary property tax have not been accepted by residents •In the past, the Town has made significant cuts in staffing and has contracted out right-of-way maintenance, park maintenance, and numerous other services (62% of General Fund expenditures is contracted out) •All of these cost cutting measures served the Town at the time and have helped to contain costs •The Town has a structural issue that needs to be addressed 4 Summary of Financial Challenges - continued •The structural issue is more of a revenue problem than an expenditure problem •Any future cuts will be drastic and may involve reductions in services that will negatively impact residents •Council had taken action to refer a ballot question to voters in May of 2018 regarding a primary property tax to address revenue shortfall issue •At the time the Council believed the primary property tax was the most equitable method to address the revenue shortfall; unfortunately, the ballot measure failed 5 Five Year Financial Forecast 6 General Fund Projections 7 $0.0 $5.0 $10.0 $15.0 $20.0 $25.0 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Mi l l i o n s FY20-24 Projected General Fund Revenues and Expenditures OPERATING EXPENDITURES OPERATING REVENUES General Fund Projections -continued 8 FISCAL YEAR (July to June) STATE SHARED REVENUES LOCAL REVENUES TOTAL GF EXPEND. SURPLUS/ (SHORTFALL) 2019-20 6,220,134 10,664,296 16,884,430 - 2020-21 6,251,977 10,972,228 17,460,465 (236,260) 2021-22 6,290,174 11,286,317 18,324,993 (748,502) 2022-23 6,329,033 11,636,713 19,305,110 (1,339,364) 2023-24 6,368,936 11,860,365 20,307,366 (2,078,065) (4,402,191) Possible Revenue Options to Address Financial Challenges 9 Primary Property Tax •Primary property tax election was held May 15, 2018 •Ballot measure for $7 million failed 66% to 44% •Average home value for Fountain Hills is approximately $300,000 10 Home Value $3M $6M $9M $12M $250K $168.67 $337.34 $506.02 $674.69 $350K $236.14 $472.28 $708.42 $944.56 $500K $337.34 $674.69 $1,012.03 $1,349.38 $1M $674.69 $1,349.38 $2,024.07 $2,698.75 Sales Tax •Increase sales tax rate (on some or all tax categories) •Estimate that each one tenth of one percent (0.1%) increase in rates (all categories) would generate approximately $340,000 in additional revenue –Current rate for Town is 2.6% –Total State tax rate is 8.9% •Unclear if Proposition 126 will have any impact on the Council’s authority •A 0.3% increase to 2.9% would generate $1,020,000 11 Environmental Fee 15,192 invoices mailed Approximately 90% collection on the invoices Equals 13,673 payments received $854,145 Environmental Fund costs for FY19-20 $62.50 fee required to cover costs in FY19-20; current fee is $36.00 12 Stormwater/Environmental Fee Costs 13 Annual Program Administration $24,415 New Employee (salary & benefits)$60,000 Environmental Program Material $2,000 Billing Company $50,000 Maricopa County Dust Control Block Permit $2,000 Golden Eagle & Fountain Park Reclaimed Water Discharge Permits $715 ADEQ Storm Water Permit $5,000 STORM (Storm Water Outreach for Municipalities) Annual Dues $1,500 Water Use It Wisely Annual Dues $2,000 Illegal Dumping Cleanup $5,000 ADWR Dam Inspection & Maintenance $20,400 Wash Maintenance $210,000 Electronics Recycling Event $1,000 On-Call Storm Debris Cleanup & Repairs $30,000 Storn Damage and Repairs $170,000 Internal Service Fund charges $115 Drainage Parcel Inspection and Cleaning $90,000 Storm Drain & Culvert Inspection & Cleaning $90,000 Street Sweeping $90,000 Total = $854,145 Vehicle License Tax •Currently, by Resolution 2013-02, all revenues are designated for the pavement management program •Estimate for FY19-20 is $1.1 million in VLT •Change allocation for VLT revenue to be 30% to General Fund and 70% to the Streets Fund •New allocation would provide $331,000 to the General Fund (already included in revenue projections for FY19-20) 14 Solid Waste Admin Fee •Add a $1.00 per month administration fee to the Republic Services quarterly invoice ($3.00 per quarterly billing) •Approximately 9,000 residential accounts •$3 per bill x 9,000 accounts x 4 billings per year = $108,000 annually •However, many winter residents suspend their accounts for some period of time so collections will be less than $108,000 15 Public Safety Fee •Implement public safety fee to recover increasing costs of MCSO and Rural Metro (estimate to replace Rural Metro contract would increase expenditures by $450,000) •Current experience with environmental fee is fair •Town businesses –600 •Town households –11,699 •A fee of $100 would generate $1,229,900 in revenue assuming 100% collection 16 Infrastructure/Maintenance Fee •Residential -$350 per year for four years; reduce by $50 per year •Commercial -$400 per year for four years; reduce by $50 per year •Households –per Sites USA data –11,699 •Businesses –1,157 total (600 commercial and 557 home based) 17 Infrastructure/Maintenance Fee - continued Category FY19-20 FY20-21 FY21-22 FY22-23 Total Households $4,094,650 $3,509,700 $2,924,750 $2,339,800 $12,868,900 Businesses 240,000 210,000 180,000 150,000 780,000 TOTAL $4,334,650 $3,719,700 $3,104,750 $2,489,800 $13,648,900 18 Collection rate for $36 environmental fee is approximately 90%. Without an effective collection enforcement mechanism, collection rate probably will be less. Other Possible Revenue Options •Franchise Fees for EPCOR and Southwest Gas would generate about $200,000 annually •Raise Town fees –Business Licenses amounted to $133,280 in FY17-18 –Rental fees for FY17-18 amounted to $141,308 –Charges for services amounted to $164,456 in FY17-18 –Any increases would not be significant in relation to the total Town budget (FY17-18 total was $439,044) •Currently undertaking a comprehensive user fee study as well as a development impact fee study 19 Other Possible Measures •Sell cell towers on Town-owned property (one-time revenue) –the Town has been approached by two different firms •Sell or lease excess Town-owned land •Adopt a solid waste hauler license fee –included on list of proposed fee schedule changes •Continue to engage TPT auditor to pursue residential rental taxes from rental properties •Hire a financial advisor to assess Town’s finances and recommend strategies to address future revenue shortfalls 20 Summary of Revenue Options •Approve another primary property tax election •Raise local sales tax rate •Raise environmental fee •Reallocate VLT –70% Streets-30% General Fund •Implement admin fee for solid waste collection •Impose a public safety fee •Implement a infrastructure/maintenance fee •Adopt franchise fees for water and gas •Raise Town fees or adopt new fees •Sell Town property or leases for cell towers 21 Recommended Revenue Adjustments for FY 19-20 •Raise local sales tax rate to 2.9 percent from current 2.6 percent –will generate approximately $1,020,000 in additional revenue annually •Increase the environment fee from $36 to $62 which will generate an additional $350,000 and reduce General Fund contributions to Environmental Fund each year •Reallocate VLT so only 70% is allocated to the Streets (HURF) Fund (already incorporated into FY19-20 revenue projections) •Implement a solid waste fee of $1 per month which will generate approximately $100,000 annually •Early next fiscal year take Council action on user fee adjustments after the completion of the cost of service study 22 City Code and Fee Schedule Reference Current Fee Description Customer Impacted Existing Fee Proposed Fee Justification/Cost Basis Comparisons Department / Division Community Services / Community Center Ballroom Rentals All N/A One half of ballroom fees are non-refundable upon rental; If less than 120 day notice of cancellation, all fees are forfeited Opportunity cost for not having ballroom available for other rentals Community Services / Community Center Meeting Room Rentals All N/A Full refund if cancellation 60 days prior to event; one-half refund 30-59 days prior to event; no refund if less than 30 days prior to event Opportunity cost for not having meeting room available for other rentals Community Services / Recreation Tennis Courts - 90 minute reservation Residents $7.00 with lighting $5.00 No method to control use of lighting Community Services / Recreation Tennis Courts - 90 minute reservation Non-Residents $14.00 with lights $10.00 No method to control use of lighting Community Services / Recreation Special Event Permit Fees- Vendor Compliance Fine-First time penalty Vendors $250.00 minimum of $250.00 Effort to ensure vendors follow Town guidelines Community Services / Recreation Special Event Permit Fees- Vendor Compliance Fine- Recurring penalty Vendors $750.00 minimum of $750.00 Effort to ensure vendors follow Town guidelines Community Services / Parks Park surcharge Park Users N/A 20% surcharge on rentals Effort to provide funding for park improvements Administration/Finance Administration Fee Residents N/A $1.00 per month Recover costs of administering solid waste contract Administration/Finance Initial Application Fee Solid waster haulers N/A $500.00 non-refundable Recover costs of wear/tear on roadways Town of Fountain Hills Summary of Proposed New or Modified Fees Page 1 of 6 City Code and Fee Schedule Reference Current Fee Description Customer Impacted Existing Fee Proposed Fee Justification/Cost Basis Comparisons Department / Division Administration/Finance License Fee Solid waster haulers N/A $1,000.00 per vehicle per year non-refundable Recover costs of wear/tear on roadways Administration/Finance Notarization All $2.00 per signature $5.00 per signature Arizona Administrative Code; R2- 12-1102 B. Administration/Finance Penalty for operating a business without a license Business Owners $100.00 minimum of $250.00 Cost to identify and locate unlicensed businesses requires effort by the Code Enforcement Officer Public Works / Engineering Violation Use Fee Wireless Services Providers N/A $500.00 per instance; $600.00 per day HB 2365 N/A Public Works / Engineering ROW Use Fee Wireless Services Providers $50.00/year x number of small wireless facilities (SWF) $50.00/calendar year x number of small wireless facilities (SWF) HB 2365 N/A Public Works / Engineering Authority utility pole attachment Wireless Services Providers $50.00/year per utility pole attachment $50.00/calendar year per utility pole attachment HB 2365 N/A Public Works / Engineering Batched applications for up to 25 SWF's Wireless Services Providers $50.00 per SWF 6 - 20 sites ($1,000.00 maximum fee) $50.00 per SWF 6 - 25 sites ($1,000.00 maximum fee)HB 2365 N/A Public Works / Engineering Oversize/Overweight Vehicle Permit Trucking Firms $210.00 $210.00 non-refundable To recognize that work has already been completed Public Works / Engineering Haul Route Permit (greater than or equal to 500 cubic yards)Trucking Firms $210.00 $210.00 non-refundable To recognize that work has already been completed Public Works / Engineering Traffic Control Plan Review Contractors $200.00 $200.00 non-refundable To recognize that work has already been completed Public Works / Engineering Permits Failure to obtain an Encroachment Permit Contractors $200.00 minimum of $200.00 To allow discretion in the assessment of the violation. Public Works / Engineering Permits Failure to obtain a Final Inspection Contractors $100.00 minimum of $100.00 To allow discretion in the assessment of the violation. Public Works / Engineering Permits Easement or Right-of-Way Abandonment Contractors $350.00 $350.00 non-refundable To recognize that work has already been completed Page 2 of 6 City Code and Fee Schedule Reference Current Fee Description Customer Impacted Existing Fee Proposed Fee Justification/Cost Basis Comparisons Department / Division Development Services/Planning & Zoning Hillside Protection Reconfiguration and/or Replacement of Hillside Protection Easement Contractors $350.00 $350.00 non-refundable To recognize that work has already been completed Public Works / Engineering Permits Revocation Administrative Fee Contractors $300.00 $300.00 non-refundable To recognize that work has already been completed Development Services/Engineering Engineering Plan Review Fee Contractors $350.00 per sheet $350.00 per sheet non- refundable To recognize that work has already been completed Development Services/Engineering Final Plat - Plan Checking Contractors $350.00 per sheet (includes 2nd and 3rd reviews) $350.00 per sheet (includes 2nd and 3rd reviews) non- refundable To recognize that work has already been completed Development Services/Engineering Final Plat - Except water and sewer plans Contractors $175.00 per sheet (includes 2nd and 3rd reviews) $175.00 per sheet (includes 2nd and 3rd reviews) non- refundable To recognize that work has already been completed Development Services/Engineering Water and sewer plans only Contractors $200.00 per sheet with corrections (4th+ reviews); $75.00 per sheet for addendums (changes made after approval). $200.00 per sheet with corrections (4th+ reviews); $75.00 per sheet for addendums (changes made after approval) non-refundable To recognize that work has already been completed Development Services/Engineering Engineering Report/Calculations Review Fee (Drainage, Environmental, Traffic, Structural, Water, Sewer, etc.) Contractors $350.00 per report $350.00 per report non- refundable To recognize that work has already been completed Development Services/Mapping & Graphics New/Address Change Contractors $25.00 $25.00 non-refundable To recognize that work has already been completed Development Services Building Safety Third-Party or Expedited Plan Review & Inspections Applicants only N/A 2.5 x Base Plan Review Fee ^ ***Note 1 Phoenix = 3x base fee +20% if third-party is needed Chandler = 2x base fee Gilbert = 2x base fee Page 3 of 6 City Code and Fee Schedule Reference Current Fee Description Customer Impacted Existing Fee Proposed Fee Justification/Cost Basis Comparisons Department / Division Development Services Building Safety Inspections not associated with an active Building Permit Applicants only N/A $150.00 Each Note 2 Phoenix = $150 per hour or portion thereof Scottsdale = $83 per hour or portion thereof Mesa = $110 per hour or portion thereofDevelopment Services Building Safety Off-Hours Inspections (Nights & Weekends)Applicants only N/A $250.00 Each Note 1 Phoenix = $238 per hour or portion thereof Public Works/Engineering Permits Box Culverts Applicants only 5% of attached estimate 5% of attached estimate (excluding taxes) Charging plan review and inspection fees based partially on the anticipated taxes to be paid is not appropriate. N/A Public Works/Engineering Permits Miscellaneous Applicants only 5% of attached estimate 5% of attached estimate (excluding taxes) Charging plan review and inspection fees based partially on the anticipated taxes to be paid is not appropriate. N/A Public Works/Engineering Permits Landscaping Applicants only 5% of attached estimate 5% of attached estimate (excluding taxes) Charging plan review and inspection fees based partially on the anticipated taxes to be paid is not appropriate. N/A Public Works/Engineering Permits Irrigation Applicants only 5% of attached estimate 5% of attached estimate (excluding taxes) Charging plan review and inspection fees based partially on the anticipated taxes to be paid is not appropriate. N/A Public Works/Engineering Permits Lighting Applicants only 5% of attached estimate 5% of attached estimate (excluding taxes) Charging plan review and inspection fees based partially on the anticipated taxes to be paid is not appropriate. N/A Public Works/Engineering Permits Grading Applicants only 5% of attached estimate 5% of attached estimate (excluding taxes) Charging plan review and inspection fees based partially on the anticipated taxes to be paid is not appropriate. N/A Page 4 of 6 City Code and Fee Schedule Reference Current Fee Description Customer Impacted Existing Fee Proposed Fee Justification/Cost Basis Comparisons Department / Division Public Works/Engineering Permits Other Applicants only 5% of attached estimate 5% of attached estimate (excluding taxes) Charging plan review and inspection fees based partially on the anticipated taxes to be paid is not appropriate. N/A Notes: Public Works / Streets Penalty for creating a hazard within Town right-of-way Right-of-way users N/A minimum of $500.00 each violation Any party’s act, error, or omission within the right-of-way that creates an imminent risk of death or injury. Phoenix, Mesa and Gilbert $1,000-$1,500 Public Works / Engineering Encroachment-Failure to remove construction equipment or materials from right-of-way Right-of-way users N/A minimum of $500.00 each violation Any party that fails to remove all construction equipment or materials as part of an approved encroachment permit Phoenix $500 Public Works / Engineering Encroachment-Failure to correct encroachment permit violation in timely manner Right-of-way users N/A $250.00 per day Any party that fails to correct or cure a violation of the encroachment permit terms and conditions within the time period stated on the notice of violation. Phoenix, Mesa and Gilbert $1,000-$1,500 2. Residents routinely request inspections of various situations on their property that are not associated with an active permit. Staff has had to routinely deny such requests unless there are life/safety issues. This fee would allow the Town to provide the service and recoup the costs of performing the extra inspections. The fee being proposed is the same as the current one-time re-inspection fee. As it is not related to an active permit, the fee will cover the cost of one inspection which will, on average, last one hour. Building Safety permit fees are designed to cover the costs of permit tech and inspector time, travel time, vehicle wear, supplies, tools and office overhead. ^ All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's fee schedule and is, therefore, subject to change. *** Plan Reviews for Fire, Planning, and Sanitary District are not eligible for Expedited or Third-Party review. 1. Fee is charged only when applicants request this service. Fee will cover the estimated costs of the third party plan review and inspections, PLUS the base fee to cover town staff time and materials in processing the request and monitoring the third-party contract. Page 5 of 6 City Code and Fee Schedule Reference Current Fee Description Customer Impacted Existing Fee Proposed Fee Justification/Cost Basis Comparisons Department / Division Public Works / Engineering Traffic restriction in signalized intersection without Encroachment permit Right-of-way users N/A minimum of $250.00 per violation Any party that restricts the right-of- way at an intersection with traffic signals not in compliance with the encroachment permit terms and conditions. Phoenix, Mesa and Gilbert $1,000-$1,500 Public Works / Engineering Closing or restricting sidewalk/trail without approved permit Right-of-way users N/A minimum of $250.00 per violation Any party that improperly closes a sidewalk/trail or closes a sidewalk/trail without an encroachment permits. Phoenix, Mesa and Gilbert $1,000-$1,500 Public Works / Engineering Failure to remove barricades in a timely manner Right-of-way users N/A $250.00 per day Any holder of an encroachment permit that fails to remove traffic control devices from right-of-way within the time frame stated on the approved TCP . Phoenix, Mesa, Gilbert $0- $1000 Public Works / Engineering Traffic Study - Cost to recover staff time and materials Applicants only N/A $100.00 per application (non- refundable) and $50.00 for each traffic counter location Town engineer and street staff spend a considerable amount of time on these issues See attached spreadsheet Public Works / Engineering Encroachment permit base fee Applicants only $70.00 $100.00 non-refundable Base fee is too low See attached spreadsheet Public Works / Engineering 2''/6'' Paving AC Applicants only $.35 per sq. yd.$0.45 per sq. yd. Fee is too low based comparison to other cities/ Towns See attached spreadsheet Public Works / Engineering 1" Paving - Overlay or Top Course Applicants only $.15 per sq. yd.$0.30 per sq. yd. Fee is too low based comparison to other cities/ Towns See attached spreadsheet Public Works / Engineering Guard Rail/Hand Rail Applicants only $.20 per linear ft.$.50 per linear ft. Fee is too low based comparison to other cities/ Towns See attached spreadsheet Public Works / Engineering Concrete Aprons Applicants only $15.00 ea.$0.40 per sq. ft. Fee is too low based comparison to other cities/ Towns See attached spreadsheet Public Works / Engineering Scuppers Applicants only $15.00 ea.$25.00 each Fee is too low based comparison to other cities/ Towns See attached spreadsheet Public Works / Engineering Utility, Water Line, Sewer Line Trench Applicants only $.15 per linear ft. (R/W) paved $1.00 lineal ft.; unpaved $0.45 lineal ft. Fee is too low based comparison to other cities/ Towns See attached spreadsheet Page 6 of 6 DESCRIPTION FOUNTAIN HILLS GILBERT CHANDLER BUCKEYE AVONDALE ENCROACHMENT/ENGINEERING PERMITS Base Permit Fee $70.00 - non-refundable $200.00 97 $50.00 PLUS 2"/6" Paving A.C. $.35 per sq. yd. $0.48 per S.Y $0.36 per S.Y $0.45 per S.Y $0.65 per S.Y 1" Paving - Overlay or Top Course $.15 per sq. yd. $0.24 per S.Y. $0.30 per S.Y $0.35 per S.Y 1" ABC or Select Subbase $.05 per sq. yd Permanent Barricading $25.00 ea. $47.15 each Guard Rail/Hand Rail $.20 per linear ft. $0.35 per L.F. $4.00 per L.F. $4.00 per L.F. Survey Monuments $10.00 ea $8.25 each 15 / 25 EA $45 EA Concrete Aprons $15.00 ea $41.14 10.98 0.40 per S.F. $50 BASE FEE + .35 per S.F. Scuppers $15.00 ea. $23.55 each 41.17 $70 EA Review for Adjustments MH, etc $10.00 ea. $23.55 each 4" Paving - PC Concrete $.22 per sq. yd. $0.53 per S.F. Decorative Sidewalk or Paving $.30 per linear ft $0.41 per L.F. Sidewalk & Bike path $.30 per linear ft $0.13 per L.F. $0.07 per S.F. 0.05 per S.F. $50 BASE FEE + .15 per S.F. Curb & Gutter $.20 per linear ft. $0.24 per L.F. 0.19 per L.F. $50 BASE FEE + .35 per L.F. Valley Gutter $.50 per linear ft. $0.53 per S.F. 0.36 per L.F. 0.40 per S.F. $50 BASE FEE + .35 per S.F. Sign (regulator, street etc.) $5.00 ea. Pavement Cuts $2.00 per linear ft. $23.07 per S.Y. Driveway/Driveway Modifications $30.00 ea $0.53 per S.F. $95 EA Utility, Water Line, Sewer Line Trench $.15 per linear ft $0.24 per L.F. $0.22 per L.F. 0.40 per S.F. (R/W) PAVED $1.00 L.F. UNPAVED $0.45 L.F. Drywells (maxwell or similar) $100.00 ea. $87.70 each 76.85 $100 EA Storm Drain Pipe $2.00 per linear ft. $1.06 per L.F. $1.16 per L.F. $1.30 per L.F. Catch Basins, Headwells $50.00 ea. $59 41.17 / 42.54 $70 EA Cutoff Walls $.35 per linear ft. $0.24 per L.F. 1.50 per L.F Slope Protection $.30 per sq. yd. $0.41 per S.Y. Rip Rap $.90 Sq. ft. $5 CUBIC YARD Retaining Wall $1.53 per linear ft 0.50 per L.F. Cut/Fill (Materials Moved) $.40 per cubic yd. Box Culverts 5% of attached estimate $1.16 per L.F. 4% OF COST Miscellaneous 5% of attached estimate Landscaping 5% of attached estimate 0.03 per S.F. 0.05 per S.F. (ROW) $0.25 S.Y. Irrigation 5% of attached estimate $1.25 per L.F. Lighting 5% of attached estimate Grading 5% of attached estimate Utility Splice/Repair Pits (outside pvmt) $2.00 Sq. ft. (minimum $50.00) $41.15 each 75 EA Other 5% of attached estimate In Lieu Payments Calculated for cuts greater than 300 feet in length - per MAG section 336 Traffic Control Plan Review $200 $150.00 PER PERMIT $125.00 / REVISION REVIEW $50 Engineering Plan Review Fee $350 per sheet $200 PER HOUR Failure to obtain an Encroachment Permit $200 Failure to obtain a Final Inspection $100 Reinspection Fee $150 DESCRIPTION FOUNTAIN HILLS GILBERT CHANDLER BUCKEYE AVONDALE Investigation Fee for Work Done Without Permit $250 or the permit fee, whichever is greater, but not to exceed $2,500 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. Oversize/Overweight Vehicle Permit $210.00 500 EA Haul Route Permit (≥ 500 cubic yards) $210.00 Failure to barricade or improper barricading Up to $1,000 Permit Extension $50.00 Penalty for work w/o permit 50% of Permit Fee Minimum Plan Review $70.00 per hour (1 - hour Minimum) : Pavement Utility Pothole 65 EA $50 EA Renew Expired Permit (With City Approval $300