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HomeMy WebLinkAbout2020.1020.TCRM.Packet       NOTICE OF MEETING REGULAR MEETING FOUNTAIN HILLS TOWN COUNCIL   Mayor Ginny Dickey Vice Mayor Mike Scharnow Councilmember Dennis Brown Councilmember Gerry Friedel Councilmember Alan Magazine Councilmember David Spelich Councilmember Art Tolis    TIME:5:30 P.M. – REGULAR MEETING WHEN:TUESDAY, OCTOBER 20, 2020 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.  REQUEST TO COMMENT   The public is welcome to participate in Council meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Town Clerk prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Council. Verbal comments should be directed through the Presiding Officer and not to individual Councilmembers. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Town Clerk prior to discussion, if possible.   REGULAR MEETING    REGULAR MEETING NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Town Council, and to the general public, that at this meeting, the Town Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the Town's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).        1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Dickey     2.INVOCATION - Pastor Rick Ponzo, Calvary Chapel Fountain Hills     3.ROLL CALL – Mayor Dickey     4.REPORTS BY MAYOR, COUNCILMEMBERS AND TOWN MANAGER     A.A PROCLAMATION declaring October 19-23, 2020, as Arizona Cities and Towns Week.    B.A PROCLAMATION declaring November 11, 2020, as Veterans Day.    C.Recognition of Outgoing Board and Commission members.    5.SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS     A.PRESENTATION OF Purple Heart flag to the Town of Fountain Hills by Phil Yin, Sr. Vice Commander of the Military Order of the Purple Heart Chapter 2560.     B.PRESENTATION OF update by representatives of the Fountain at 50 Committee.    C.PRESENTATION OF monthly update by MCSO Captain Kratzer.    D.PRESENTATION OF First Quarter FY21 Revenue Update     6.CALL TO THE PUBLIC      Town Council Regular Meeting of October 20, 2020 2 of 5   6.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council, and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual councilmembers may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Council agenda.     7.CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, noncontroversial matters and will be enacted by one motion of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a councilmember or member of the public so requests. If a councilmember or member of the public wishes to discuss an item on the Consent Agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the agenda.     A.CONSIDERATION OF approving the meeting minutes of the Special Meeting of September 8, 2020; and the Special Meeting of September 28, 2020.     B.CONSIDERATION OF adopting Resolution 2020-38, abandoning the 10' Public Utility and Drainage Easement at the rear of Plat 603-B, Block 1, Lot 24 (12636 Sumac Drive) as recorded in Book 161, page 41, records of Maricopa County, Arizona; with stipulation. (EA 2020-07)      C.CONSIDERATION OF adopting Resolution 2020-39, abandoning the 10' Public Utility and Drainage Easement at the rear of Plat 505-B, Block 1, Lot 22 (15809 Kipling Dr.), as recorded in Book 158, page 43, records of Maricopa County, Arizona, with stipulation. (EA 2020-08)      D.CONSIDERATION OF adopting Resolution 2020-40, abandoning a portion of the 10' Public Utility and Drainage Easement at the rear of Plat 506-A, Block 2, Lot 33 (15213 E. Shoot Out Plaza), as recorded in Book 159, page 30, records of Maricopa County Arizona.        Town Council Regular Meeting of October 20, 2020 3 of 5          8.REGULAR AGENDA     A.CONSIDERATION OF appointments to the Board of Adjustment, Community Services Advisory Commission, McDowell Mountain Preservation Commission, Planning and Zoning Commission, Sister Cities Advisory Commission, and the Strategic Planning Advisory Commission.     B.HOLD A PUBLIC HEARING AND CONSIDER ORDINANCE 20-21 amending Chapter 12, Commercial Zoning Districts, Sections 12.02 B, 12.02 C, and 12.02 D, by adjusting provisions to allow indoor vehicle sales in the C-C, C-2, and C-3 Districts. Case #Z2020-08     C.PUBLIC HEARING AND CONSIDERATION OF Ordinance 20-22 amending Zoning Ordinance Section 6.07 G. 2. by changing the calculation used for the size of signs consisting of individual letters and/or logos and Section 6.08 W. 1. regarding the allowable sign area for wall signs. (Case #2020-09)     D.CONSIDERATION OF Ordinance 20-25 amending the Fountain Hills Town Code by adopting a new Article II (Recreational Marijuana), in Chapter 11 (Offenses); establishing a purpose; setting forth definitions; prohibiting marijuana on public property; prohibiting marijuana establishments and marijuana testing facilities; enacting reasonable regulations for marijuana cultivation on residential property; setting forth violations; providing for enforcement and penalties; and setting a conditional effective date.     E.CONSIDERATION OF amending Christmas Light Decorators contract in an amount not to exceed $15,000.     F.CONSIDERATION OF approving the fifth (5th) amendment to Professional Services Agreement C2017-083 in the amount of $16,701.64 with the CK Group, Inc. for engineering design services.     9.COUNCIL DISCUSSION/DIRECTION to the TOWN MANAGER Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action, or (ii) directing staff to conduct further research and report back to the Council.     10.ADJOURNMENT      Town Council Regular Meeting of October 20, 2020 4 of 5         CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Town Council with the Town Clerk. Dated this ______ day of ____________________, 2020. _____________________________________________  Elizabeth A. Burke, MMC, Town Clerk   The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's Office.    Town Council Regular Meeting of October 20, 2020 5 of 5   ITEM 4. A. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Reports Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council SPECIAL PUBLIC APPEARANCES/PRESENTATIONS (Agenda Language):  A PROCLAMATION declaring October 19-23, 2020, as Arizona Cities and Towns Week. Staff Summary (Background) Mayor Dickey will be proclaiming October 19-23, 2020, as Arizona Cities and Towns Week. Arizona Cities & Towns Week is celebrating its 18th year and was established to recognize the importance of Arizona cities and towns in delivering programs and services to ensure safety, protection, well-being, convenience and enrichment for all citizens to live, work and play in their communities.  In addition, Arizona Cities and Towns Week recognizes our municipal employees, volunteers and elected officials who continually work to make sure these services are delivered seamlessly. Attachments Proclamation - Arizona Cities and Towns Week  Form Review Inbox Reviewed By Date Finance Director David Pock 09/24/2020 05:42 PM Town Attorney Aaron D. Arnson 09/24/2020 07:27 PM Town Manager Grady E. Miller 09/24/2020 10:17 PM Form Started By: Angela Padgett-Espiritu Started On: 09/24/2020 02:26 PM Final Approval Date: 09/25/2020  ITEM 4. B. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Reports Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council SPECIAL PUBLIC APPEARANCES/PRESENTATIONS (Agenda Language):  A PROCLAMATION declaring November 11, 2020, as Veterans Day. Staff Summary (Background) Veterans Day is a federal holiday observed annually on November 11, for honoring military veterans. On November 11, 1919, President Woodrow Wilson issued a message on the first Armistice Day one year after the conclusion of World War I. Then Congress adopted a resolution on June 4, 1926, requesting that President Calvin Coolidge issue annual proclamations calling for the observance of November 11 with appropriate ceremonies.  A Congressional Act (52 Stat. 351; 5 U.S. Code, Sec. 87a) made November 11 a legal holiday: "a day to be dedicated to the cause of world peace and to be thereafter celebrated and known as 'Armistice Day.’  Congress amended the law on June 1, 1954, renaming the holiday from Armistice Day to Veterans Day with November 11 designated as Veterans Day. To honor and recognize our military veterans, Mayor Ginny Dickey will be issuing a proclamation declaring November 11, 2020, as Veterans Day. Attachments Proclamation - Veterans Day  Form Review Inbox Reviewed By Date Finance Director David Pock 09/24/2020 05:42 PM Town Attorney Aaron D. Arnson 09/24/2020 07:28 PM Town Manager Grady E. Miller 09/24/2020 10:46 PM Form Started By: Angela Padgett-Espiritu Started On: 09/24/2020 02:30 PM Final Approval Date: 09/25/2020  ITEM 5. D. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Public Appearances/Presentations Submitting Department: Administration Prepared by: David Pock, Finance Director Staff Contact Information: David Pock, Finance Director SPECIAL PUBLIC APPEARANCES/PRESENTATIONS (Agenda Language):  PRESENTATION OF First Quarter FY21 Revenue Update Staff Summary (Background) Staff will provide a summary of TPT and State shared revenue as of the fiscal quarter ended 9/30/2020. The presentation will include summarized and detailed collection information for local TPT and State shared revenue sources, as well as comparisons of budgeted and actual amounts for the fiscal quarter. Attachments Presentation - FY21Q1  Form Review Inbox Reviewed By Date Finance Director (Originator)David Pock 10/07/2020  Town Attorney Aaron D. Arnson 10/07/2020 08:04 AM Town Manager Grady E. Miller 10/08/2020 05:58 PM Form Started By: David Pock Started On: 09/14/2020 05:53 PM Final Approval Date: 10/08/2020  www.fh.az.gov First Quarter Revenue Update Grady Miller, Town Manager David Pock, Finance Director October 20, 2020 www.fh.az.gov First Quarter Revenue Update Summary •Revenue collection for the 1st quarter is encouraging and exceeded budgeted expectations by $825K •Most TPT categories are outperforming last year •State shared revenues are down slightly but still within acceptable range •Staff remains optimistic that collections will continue to strengthen as economic uncertainty related to COVID-19 and the election decreases www.fh.az.gov First Quarter Revenue Update Net Taxable Activity $0 $10 $20 $30 $40 $50 $60 $70 Jul 1 Aug 2 Sep 3 Oct 4 Nov 5 Dec 6 Jan 7 Feb 8 Mar 9 Apr 10 May 11 Jun 12 Mi l l i o n s Net Taxable Activity by Fiscal Year & Period 2018 2019 2020 2021 •$125M in activity •Increase of $22M compared to FY20 www.fh.az.gov First Quarter Revenue Update Total TPT Collections $- $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1 2 3 4 5 6 7 8 9 10 11 12 Th o u s a n d s TPT Collections by Fiscal Year & Period All Categories 2018 2019 2020 2021 •Budgeted $2.65M •Collected $3.43M •$780K more than expected •Increase of $860K compared to FY20 •$340K due to 0.3% increase www.fh.az.gov First Quarter Revenue Update Retail Sales $- $100 $200 $300 $400 $500 $600 $700 $800 $900 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1 2 3 4 5 6 7 8 9 10 11 12 Th o u s a n d s TPT Collections by Fiscal Year & Period Wholesale/Retail 2018 2019 2020 2021 •Includes Use Tax & Online Sales •Budgeted $1.33M •Collected $1.88M •$545K more than expected •Increase of $655K compared to FY20 www.fh.az.gov First Quarter Revenue Update Construction $- $50 $100 $150 $200 $250 $300 $350 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1 2 3 4 5 6 7 8 9 10 11 12 Th o u s a n d s TPT Collections by Fiscal Year & Period Construction 2018 2019 2020 2021 •Includes Prime Contracting and Speculative Builders •Budgeted $380K •Collected $505K •$125K more than expected •Increase of $120K compared to FY20 www.fh.az.gov First Quarter Revenue Update Utilities & Communications $- $20 $40 $60 $80 $100 $120 $140 $160 $180 $200 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1 2 3 4 5 6 7 8 9 10 11 12 Th o u s a n d s TPT Collections by Fiscal Year & Period Transportation/Communications/Utilities 2018 2019 2020 2021 •Includes Water, Sewer, Electricity, Cable, Natural Gas, Phones, and Internet Services •Budgeted $300K •Collected $485K •$185K more than expected •Increase of $83K compared to FY20 www.fh.az.gov First Quarter Revenue Update Real Estate $- $20 $40 $60 $80 $100 $120 $140 $160 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1 2 3 4 5 6 7 8 9 10 11 12 Th o u s a n d s TPT Collections by Fiscal Year & Period Real Estate 2018 2019 2020 2021 •Includes Long- term Residential and Commercial rentals •Budgeted $170K •Collected $210K •$40K more than expected •Increase of $10K compared to FY20 www.fh.az.gov First Quarter Revenue Update Restaurants & Bars $- $20 $40 $60 $80 $100 $120 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1 2 3 4 5 6 7 8 9 10 11 12 Th o u s a n d s TPT Collections by Fiscal Year & Period Restaurants & Bars 2018 2019 2020 2021 •Includes local Restaurants (drive thru, sit-down, and delivery) and Bars •Budgeted $220K •Collected $185K •$35K less than expected •No change compared to FY20 www.fh.az.gov First Quarter Revenue Update Services $- $50 $100 $150 $200 $250 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1 2 3 4 5 6 7 8 9 10 11 12 Th o u s a n d s TPT Collections by Fiscal Year & Period Services 2018 2019 2020 2021 •Includes Hotels, Golf, Tours, and Vacation Rentals •Budgeted $250K •Collected $170K •$80K less than expected •Increase of $21K compared to FY20 www.fh.az.gov First Quarter Revenue Update State Shared Revenue $350 $325 $300 $275 $250 $225 $200 Jul 1 Aug 2 Sep 3 Oct 4 Nov 5 Dec 6 Jan 7 Feb 8 Mar 9 Apr 10 May 11 Jun 12 Th o u s a n d s State Shared Revenue -Income Tax 2018 2019 2020 2021 •Budgeted $705K •Collected $650K •Budgeted $905K •Collected $900K $300 $250 $200 $150 $100 $50 Jul 1 Aug 2 Sep 3 Oct 4 Nov 5 Dec 6 Jan 7 Feb 8 Mar 9 Apr 10 May 11 Jun 12 Th o u s a n d s State Shared Revenue -Sales Tax 2018 2019 2020 2021 www.fh.az.gov First Quarter Revenue Update State Shared Revenue –Con’t. •Budgeted $290K •Collected $330K •Budgeted $440K •Collected $425K $150 $125 $100 $75 $50 $25 Jul 1 Aug 2 Sep 3 Oct 4 Nov 5 Dec 6 Jan 7 Feb 8 Mar 9 Apr 10 May 11 Jun 12 Th o u s a n d s State Shared Revenue -Vehicle License Tax 2018 2019 2020 2021 $350 $300 $250 $200 $150 $100 $50 Jul 1 Aug 2 Sep 3 Oct 4 Nov 5 Dec 6 Jan 7 Feb 8 Mar 9 Apr 10 May 11 Jun 12 Th o u s a n d s Highway User Revenue Fund (HURF) 2018 2019 2020 2021 www.fh.az.gov Questions ITEM 7. A. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Consent Submitting Department: Administration Prepared by: Elizabeth A. Burke, Town Clerk Staff Contact Information: Grady E. Miller, Town Manager Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION OF approving the meeting minutes of the Special Meeting of September 8, 2020; and the Special Meeting of September 28, 2020. Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the Town's website and maintained as permanent records in compliance with state law. Related Ordinance, Policy or Guiding Principle N/A Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approving the minutes of the Special Meeting of September 8, 2020, and the Special Meeting of September 28, 2020. SUGGESTED MOTION MOVE to approve the minutes of the Special Meeting of September 8, 2020, and the Special Meeting of September 28, 2020. Attachments 2020.0908.TCSM.Minutes  2020.0908.TCSM.Minutes  Form Review Inbox Reviewed By Date Town Manager Grady E. Miller 10/14/2020 07:54 AM Form Started By: Elizabeth A. Burke Started On: 10/13/2020 03:08 PM Final Approval Date: 10/14/2020  TOWN OF FOUNTAIN HILLS MINUTES OF THE SPECIAL MEETING OF THE FOUNTAIN HILLS TOWN COUNCIL SEPTEMBER 8, 2020            1.CALL TO ORDER – Mayor Dickey    Mayor Dickey called the Special Meeting of the Fountain Hills Town Council held September 8, 2020, to order at 5:32 p.m.   2.ROLL CALL – Mayor Dickey Present: Mayor Ginny Dickey; Councilmember Art Tolis; Councilmember Dennis Brown; Councilmember Alan Magazine; Councilmember David Spelich  Absent: Vice Mayor Mike Scharnow  Staff Present: Town Manager Grady E. Miller; Town Attorney Aaron D. Arnson; Town Clerk Elizabeth A. Burke; Public Works Director Justin Weldy (telephonically)  3.RECESS INTO EXECUTIVE SESSION    MOVED BY Councilmember David Spelich, SECONDED BY Councilmember Alan Magazine to recess into Executive Session.   Vote: 5 - 0 Passed - Unanimously   4.EXECUTIVE SESSION    The Fountain Hills Town Council recessed into Executive Session at 5:32 p.m. With Mr. Weldy on the telephone, the Town Council discussed Item 4.B.i first.   A.Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting, pursuant to A.R.S. §38-431.03(A)(1).    i.Town Council Vacancy   B.Discussion or consultation for legal advice with the attorney or attorneys of the public body, pursuant to A.R.S. §38-431.03(A)(3).    i.La Montana/Avenue of the Fountains Roundabout             5.ADJOURNMENT    The Town Council reconvened into Open Session at 6:26 p.m. at which time the Special Meeting of September 8, 2020, adjourned.     TOWN OF FOUNTAIN HILLS ____________________________ Ginny Dickey, Mayor                ATTEST AND PREPARED BY: ______________________________  Elizabeth A. Burke, Town Clerk  CERTIFICATION   I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Special Meeting held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the 8th day of September,  2020. I further certify that the meeting was duly called and that a quorum was present. DATED this 20th day of October, 2020.                                                                                         _________________________________                                                                                          Elizabeth A. Burke, Town Clerk    Town Council Special Meeting of September 8, 2020 2 of 2 TOWN OF FOUNTAIN HILLS MINUTES OF THE SPECIAL MEETING OF THE FOUNTAIN HILLS TOWN COUNCIL SEPTEMBER 28, 2020            1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Dickey    Mayor Dickey called the meeting to order at 5:30 p.m. and led the Council and audience in the Pledge of Allegiance. She said that over the past month they have lost two community members, past councilmembers Mike Archambault and Ed Kehe, who both served the community for many years. She expressed their thoughts and sympathy to the respective families.   2.ROLL CALL – Mayor Dickey Present: Mayor Ginny Dickey; Vice Mayor Mike Scharnow; Councilmember Gerry Friedel; Councilmember Art Tolis; Councilmember Dennis Brown; Councilmember Alan Magazine; Councilmember David Spelich Staff Present: Town Manager Grady E. Miller; Town Attorney Aaron D. Arnson; Town Clerk Elizabeth A. Burke 3.CONSIDERATION OF a special event permit for the Fountain Fair (Nov. 13-15) organized by the Fountain Hills Chamber of Commerce.       Betsy LaVoie, Director of the Fountain Hills Chamber of Commerce, gave a PowerPoint presentation on the special event license application for the Fountain Fair. It addressed: OTHER COMMUNITIES PUBLIC HEALTH SAFETY PLAN Councilmember Brown said that on October 6, 2020, the County Supervisors will be looking at the COVID-19 issue one more time, and he asked if the Chamber would be consistent with their guidelines. Ms. LaVoie replied that they would. Ms. LaVoie said that they typically have 450 vendors, and currently have 315. They have another 120 waiting to hear about the safety plan and if the application is approved. She said that typically they have 12 security personnel hired to roam throughout the event. This time, they will have 25 roaming and at the signage points. She said that they could have additional personnel if needed. Vice Mayor Scharnow recommended that they have at least one stationary personnel. Ms LaVoie said that with the additional personnel, that would not be a problem. Vice Mayor Scharnow asked what would happen if it was approved tonight, but then the COVID-19 numbers skyrocked. Mr. Miller said that canceling would not be done in a vacuum. They would have the Mayor, Town Manager and staff get with the Chamber. Ms. LaVoie said that when they released the applications, it stated that if the local government had to cancel the event, they would get 100% of their money back. Councilmember Magazine said that it was an outstanding presentation and she had clearly thought it through. He said that he did have a few concerns, such as how vendors are going to be able to keep their booths wiped down and sanitized. And, it states that they would have ten or less people in the tents. Most of the tents are 10 x 10. He asked how this could be enforced. Ms. LaVoie said that the booths are 11 x 14; most of the booths handle 3-4 people max. They put a "no more than" maximum because some exhibitors buy more than one. She said that the artists they have heard from are desperate to have the opportunity. For some, it is their sole income. Councilmember Friedel said that he has worked the Chamber booth in the past and prior to COVID, they had sanitation stations. Ms. LaVoie said that they will make sure to increase their sanitation stations, including the information booth. She said that they will not have the long lines as in the past because vendors will not be checking in theree. Councilmember Friedel asked how many face masks they were starting out with. Ms. LaVoie said that for their event in June they purchased 100 and gave away 3. She said that they will have thousands of masks available. Councilmember Friedel asked if any of the costs are going to fall back on the Town of Fountain Hills. Ms. LaVoie replied that they would not. The following individuals then addressed the Council: Dr. Michael Isenberg, Fountain Hills resident, said that he sent a letter to the Council and he wanted to emphasize that things are not as rosy as the government makes them out to be. Maricopa County's rate of cases is 55% higher than the national rate. He said it comes down to the fact that none of the plan is enforceable. William Hinz, Chairman of the Chamber Board, said that they have had a rough year. They took a very hard look at all of their events. Some were canceled, some were modified, and some are trying to be saved. They are concerned with everyone's health, but they are also concerned about the business viability of the Town. He said that Betsy and her team have worked countless hours on this issue. Councilmember Spelich said that he has received e-mails from residents, one comparing this to Sturgis who out of 490,000 participants had 290,000 infected. He said that the actual number infected was between 177 and 193. He also received an e-mail stating that he must be pleased since he was on the payroll of the Chamber. He said that there is no harsher critic of the Chamber than he. He said that he is trying to make an informed decision that helps the businesses. He believes that people are grown adults. They can tell them what to do, but it is an outdoor event. They should stay home if they are concerned. He said that he did also receive some positive e-mails, some of which were from business owners. He said that the plan mentioned street stickers and chalk paint. He clarified that the Chamber would be responsible for removing those. Ms. LaVioe replied absolutely. Councilmember Friedel said that he did some checking himself. Several other communities are holding events, such as Cave Creek, Litchfield Park, Scottsdale (not definitive, but good probability), Tempe, etc. He said that he also spoke with a doctor and asked his thoughts on the Town Council Special Meeting of September 28, 2020 2 of 5 event. He said that this doctor said that with the fair being outside, it will greatly minimize exposure and proper protocol. Mayor Dickey said that she was just in contact with a coach and their entire football season is going to stop. There has to be a balance. Today they were at 4% of the spread. The rule is to be under 4% for two weeks, and last Sunday it was 5%. She said that they all know someone that sees this differently. There are other events being talked about as a Town. She said that the other events they consider if it is outdoor, the size, time, level of control, etc. Councilmember Magazine said that it does not make any difference to him what others are doing. He is sworn to protect the people of Fountain Hills. This is not an easy one; he does not blame anyone. He did a post on Facebook and it was 20:1 against holding the fair. He said that he does not like the situation they have been dealt. It is hurting everyone--businesses, school children, etc. He received an e-mail saying that he was being selfish. If wanting to protect the common good is selfish, then he is guilty as charged. In Town, the average age is 59; more than half of those getting the virus are over 60. He said that he admires what Betsy and her staff have done. If he thought they could solve the problem, then he would be participating himself as a vendor. He said that they held a hearlng on whether or not to require masks and all hell broke loose, saying they were taking away their Constitutional rights. The idea that they are going to be able to enforce this is misleading. Ms. LaVoie said that her staff went through all 981 comments on 10 different Facebook posts, and on 5 different platforms. They put all of that information together and had 17% in favor, 11% no, and 73% were arguments, memes, etc. that did not address the issue one way or the other.    Councilmember Tolis said that he also posted 4 comments on Fountain Hills Connection and out of all they had 76 wanting to have the fair and 31 saying no. Some of the comments included: "there are snowbirds coming from different states, visiting the grocery stores, events, public forums, interacting with others. It is not isolated; they need to accept this as a reality. The virus is not going away." He suggested that they consider expanding the footprint, using some of the space in the park. He said that this is a virus that has numbers comparable to some of the high-flu seasons. It is not something that if they get the virus they have a death sentence. Councilmember Tolis said that he believes that a lot of the community events should go on. He is not going to pull back anyone's freedoms. Businesses in town are suffering. He is not the only one noticing the tremendous vacancies. He said that he thought that the Chamber did a fantastic job; they have gone above and beyond. He said that he understood that it is was Ms. LaVoie and Town staff's decision to not move forward with the beer garden. He does not think that was appropriate. It should have been brought before the Council.    MOVED BY Councilmember Art Tolis, SECONDED BY Councilmember Dennis Brown to approve the Special Use Permit, but also allow the CEO and Board of the Chamber to come up with provisions, if they believe it is possible to have entertainment and a beer garden, and move forward and make it as safe and successful as possible.    Mayor Dickey said that Maricopa County is not issuing liquor permits at this time. Town Council Special Meeting of September 28, 2020 3 of 5  Mayor Dickey said that Maricopa County is not issuing liquor permits at this time. Councilmember Brown said that he is fairly close with the VFW and this beer garden is the only large money maker they have for their entire budget. He agreed that if they can figure out how to have 200,000 people come and keep them going in the same direction, it could work, and that if they work it out with the county, space it apart using more property around the fountain. Councilmember Magazine asked Ms. LaVoie what the plan is to enforce the mask ordinance if someone is not abiding by the law. Ms. LaVoie said that they will have 28 personnel and MCSO. She said that it would not be the first time they have unruly attendees. Councilmember Spelich clarified that the Town did not cancel the Halloween celebration and Thanksgiving Day Parade; those are Chamber events. Ms. LaVoie said that the Halloween celebration has been hosted for years by Sami's Fine Jewelry and that was her decision to pivot and do a virtual event. With regard to the Parade, she said that it was a hard decision, but the Chamber Board of Directors voted to cancel. It was not because of COVID-19, but people were not participating in the parade. She said that one of their favorite entries over the year is the Fountain Hills High School Marching Band, but they would be 1 of 65 entries not participating. They had less than ten interested in participating this year. She said that most are non-profits and they have not been meeting.    Mayor Dickey said based on the CDC guidelines that have been referenced, she is reluctant and will not support it. Ms. LaVoie said that the County is not issuing any liquor permits at this time. They have met with them, but the Chamber is trying to find another avenue of income. Councilmember Spelich said that it was his understanding that the Council would be overruled if the County overruled them. Ms. LaVoie said that was correct. Vice Mayor Scharnow asked if it would be permitted for an existing business to receive an extension of premises for alcohol. Mr. Miller said that when the Town Council approved a number of pandemic business assistance programs, one was the administrative approval for extension of premises, but staff's understanding is that the Extension of Premises would be for food only because the Liquor Board is not issuing any at this time. Councilmember Tolis said that if they are complying with the rules and regulations, the Town should not micromanage behavior. Councilmember Magazine called for the question.    Vote: 4 - 3 Passed  NAY: Mayor Ginny Dickey  Vice Mayor Mike Scharnow  Councilmember Alan Magazine   Town Council Special Meeting of September 28, 2020 4 of 5        4.ADJOURNMENT    MOVED BY Councilmember Art Tolis, SECONDED BY Vice Mayor Mike Scharnow to adjourn.  Vote: 7 - 0 Passed - Unanimously    The Special Meeting of the Fountain Hills Town Council held September 28, 2020, adjourned at 6:50 p.m .     TOWN OF FOUNTAIN HILLS ____________________________ Ginny Dickey, Mayor ATTEST AND PREPARED BY: ______________________________ Elizabeth A. Burke, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Special Meeting held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the 28th day of September, 2020. I further certify that the meeting was duly called and that a quorum was present. DATED this 20th day of October, 2020. _________________________________ Elizabeth A. Burke, Town Clerk Town Council Special Meeting of September 28, 2020 5 of 5 ITEM 7. B. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Consent Submitting Department: Public Works Prepared by: Randy Harrel, Town Engineer Staff Contact Information: Justin Weldy, Public Works Director Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION OF adopting Resolution 2020-38, abandoning the 10' Public Utility and Drainage Easement at the rear of Plat 603-B, Block 1, Lot 24 (12636 Sumac Drive) as recorded in Book 161, page 41, records of Maricopa County, Arizona; with stipulation. (EA 2020-07)  Staff Summary (Background) Applicant: Peter Shambreskis Owner: Same Property Location: 12636 Sumac Drive This is a proposal to abandon the pre-incorporation 10' Public Utility and Drainage Easement at the rear of Plat 603-B, Block 1, Lot 24 (12636 Sumac Drive). The applicant has indicated that he wants to construct a wall within the existing easement area. All public utilities have approved the abandonment of this easement.  Staff has reviewed the site to determine any on-site drainage issues in addition to the Town's general interest in the easement. There is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that the owner of the lot is required to pass the developed flows generated by the upstream lots across their property. Related Ordinance, Policy or Guiding Principle N/A Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approval of Resolution 2020-38,  SUGGESTED MOTION MOVE to adopt Resolution 2020-38. Attachments Vicinity Map  Aerial Site Plan  Res 2020-38  Exhibit A  Form Review Inbox Reviewed By Date Public Works Director Justin Weldy 09/30/2020 03:31 PM Town Clerk Elizabeth A. Burke 10/07/2020 02:42 PM Development Services Director John Wesley 10/07/2020 02:49 PM Town Attorney Aaron D. Arnson 10/13/2020 09:33 AM Town Manager Grady E. Miller 10/14/2020 07:57 AM Form Started By: Randy Harrel Started On: 09/17/2020 10:23 AM Final Approval Date: 10/14/2020  BEELIN E H W Y SHEA BLVD PAL I S A D E S B L V D SAGUARO BLVD SAG U A R O B L V D PALISA D E S B L V D PALISA D E S B L V D SA G U A R O B L V D FO U N T A I N H I L L S B L V D McDOWELL M O U N T A I N R D F O U N T A I N H I L L S B L V D SUN R I D G E D R EL L A G O B L V D AVENU E O F T H E FOUN T A I N S PAN O R A M A D R FI R E R O C K C O U N T R Y C L U B D R EAG L E M O U N T A I N PK W Y CR E S T V I E W D R PAL O M I N O B L V D SIERRA M A D R E GRANDE BL V D G O L D E N E A G L E B L V D E A G L E R I D G E D R E A G L E R I D G E D R VICINITY MAP TOWN OF FOUNTAIN HILLS NORTH SCALE: 1" = 3500' All that is A r i z o n a F O U N T AIN HI L L S TOWN OF INC. 1989 TOWN HALL DEVELOPMENT SERVICES DEPARTMENT SCOTTSDALE McDOWELL MOUNTAIN PARK FO R T M c D O W E L L Y A V A P A I N A T I O N SALT RIVER PIMA MARICOPA INDIAN COMMUNITY TOWN BOUNDARY SCOTTSDALE 12636 N SUMAC DR DEVELOPMENT SERVICES SITE PLAN All that is A r i z o n a F O U N T AIN HI L L S TOWN OF INC. 1989 2019 AERIAL ZONING: R1-8 SUM A C D R ABANDON 10' P.U.E. & D.E. LOT 23 LOT 24 LOT 25 EA: 2020-07 LEGEND: LOT 28 LOT 26 PROPOSED 10'X10' P.U.E. RESOLUTION 2020-38 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN THE 10’ PUBLIC UTILITY AND DRAINAGE EASEMENT LOCATED AT THE REAR PROPERTY LINE OF PLAT 603-B, BLOCK 1, LOT 24, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN THE OFFICE OF THE COUNTY RECORDER OF MARICOPA COUNTY, ARIZONA, RECORDED IN BOOK 161, OF MAPS, PAGE 41 RECITALS: WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the governing body of real property located in the Town of Fountain Hills (the “Town”), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. ENACTMENTS: NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That the certain public utility and drainage easement, located at the rear property line of Plat 603-B, Block 1, Lot 24 (12636 N Sumac Drive) Fountain Hills, as recorded the Office of the County Recorder of Maricopa County, Arizona, Book 161 of Maps, Page 41, are hereby declared to be abandoned by the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, this 20th day of October, 2020. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Ginny Dickey, Mayor Elizabeth A. Burke, Town Clerk RESOLUTION 2020-38 PAGE 2 REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Aaron D. Arnson, Town Attorney EXHIBIT "A" TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT LOT 24 ITEM 7. C. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Consent Submitting Department: Public Works Prepared by: Randy Harrel, Town Engineer Staff Contact Information: Justin Weldy, Public Works Director Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION OF adopting Resolution 2020-39, abandoning the 10' Public Utility and Drainage Easement at the rear of Plat 505-B, Block 1, Lot 22 (15809 Kipling Dr.), as recorded in Book 158, page 43, records of Maricopa County, Arizona, with stipulation. (EA 2020-08)  Staff Summary (Background) Applicant:  Joe Telles/ Morgan Taylor Homes Owner: Heather Westgaard /Jason R. Hair Property Location: 15809 E. Kipling Drive, Fountain Hills, AZ 85268 This is a proposal to abandon the pre-incorporation 20' Public Utility and Drainage Easement at the rear of Plat 505-B, Block 1, Lot 22 (15809 E. Kipling Drive). The applicants have indicated that they wish to place a 6' block wall within the existing easement area. Because of the downhill slope at the rear property line, that block wall will likely need to be founded on a short retaining wall. All public utilities have approved the abandonment of this easement. A house is currently under construction on this lot (BP 2020-16) by Morgan Taylor Homes, but does not include any wall at the rear property line. (Presumably, the 6' block wall indicated by the applicant will be constructed either as an addendum or as a separate building permit.) Staff has reviewed the site to determine any on-site drainage issues in addition to the Town's general interest in the easement. There is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that the owner of the lot is required to pass the developed flows generated by the upstream lots across their property. Hesperus Wash lies at the rear of this property. However, its delineated 100-year floodplain limit is located well down the slope behind the lot, more than 25' away from this easement at its nearest point, and so is not an issue regarding this abandonment. (Additionally, both adjacent rear masonry walls lie at the rear property line, precluding the use of this easement area either for wash access or for wash maintenance.) Related Ordinance, Policy or Guiding Principle N/A Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approval of Resolution 2020-39. SUGGESTED MOTION MOVE to adopt Resolution 2020-39. Attachments Vicinity Map  Areial Photo Map  Res 2020-39  Exhibit A Map  Form Review Inbox Reviewed By Date Public Works Director Justin Weldy 10/09/2020 06:14 AM Town Clerk Elizabeth A. Burke 10/12/2020 05:51 PM Development Services Director John Wesley 10/13/2020 07:40 AM Town Attorney Aaron D. Arnson 10/13/2020 09:35 AM Town Manager Grady E. Miller 10/14/2020 07:56 AM Form Started By: Randy Harrel Started On: 09/24/2020 04:49 PM Final Approval Date: 10/14/2020  BEELIN E H W Y SHEA BLVD PAL I S A D E S B L V D SAGUARO BLVD SAG U A R O B L V D PALISA D E S B L V D PALISA D E S B L V D SA G U A R O B L V D FO U N T A I N H I L L S B L V D McDOWELL M O U N T A I N R D F O U N T A I N H I L L S B L V D SUN R I D G E D R EL L A G O B L V D AVENU E O F T H E FOUN T A I N S PAN O R A M A D R FI R E R O C K C O U N T R Y C L U B D R EAG L E M O U N T A I N PK W Y CR E S T V I E W D R PAL O M I N O B L V D SIERRA M A D R E GRANDE BL V D G O L D E N E A G L E B L V D E A G L E R I D G E D R E A G L E R I D G E D R VICINITY MAP TOWN OF FOUNTAIN HILLS NORTH SCALE: 1" = 3500' All that is A r i z o n a F O U N T AIN HI L L S TOWN OF INC. 1989 TOWN HALL DEVELOPMENT SERVICES DEPARTMENT SCOTTSDALE McDOWELL MOUNTAIN PARK FO R T M c D O W E L L Y A V A P A I N A T I O N SALT RIVER PIMA MARICOPA INDIAN COMMUNITY TOWN BOUNDARY SCOTTSDALE 15809 E KIPLING DR DEVELOPMENT SERVICES SITE PLAN All that is A r i z o n a F O U N T AIN HI L L S TOWN OF INC. 1989 2019 AERIAL ZONING: R1-10 KIPL I N G D R ABANDON 20' P.U.E. & D.E. LOT 23 LOT 22 HESP E R U S W A S H EA: 2020-08 LEGEND: LOT 21 PROPOSED 10'X10' P.U.E. RESOLUTION 2020-39 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN THE 10’ PUBLIC UTILITY AND DRAINAGE EASEMENT LOCATED AT THE REAR PROPERTY LINE OF PLAT 505-B, BLOCK 1, LOT 22, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN THE OFFICE OF THE COUNTY RECORDER OF MARICOPA COUNTY, ARIZONA, RECORDED IN BOOK 158 OF MAPS, PAGE 43 RECITALS: WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the governing body of real property located in the Town of Fountain Hills (the “Town”), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. ENACTMENTS: NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That the certain public utility and drainage easement, located at the rear property line of Plat 505-B, Block 1, Lot 22 (15809 Kipling Drive) Fountain Hills, as recorded the Office of the County Recorder of Maricopa County, Arizona, Book 158 of Maps, Page 43, are hereby declared to be abandoned by the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, this 20th day of October, 2020 FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Ginny Dickey, Mayor Elizabeth A. Burke, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Aaron D. Arnson, Town Attorney EXHIBIT "A" TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT LOT 22 ITEM 7. D. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Consent Submitting Department: Public Works Prepared by: Randy Harrel, Town Engineer Staff Contact Information: Justin Weldy, Public Works Director Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION OF adopting Resolution 2020-40, abandoning a portion of the 10' Public Utility and Drainage Easement at the rear of Plat 506-A, Block 2, Lot 33 (15213 E. Shoot Out Plaza), as recorded in Book 159, page 30, records of Maricopa County Arizona. Staff Summary (Background) Applicant: Jean Serrano Owner: Jean T. Serrano as Trustee of the Jean T. Serrano Family Living Trust Property Location: 15213 E. Shoot Out Plaza This is a proposal to abandon a portion of the pre-incorporation 10' Public Utility and Drainage Easement on Plat 506-A, Block 2, Lot 33. The applicant had recently constructed a masonry wall, located partially within this easement, without a building permit. Obtaining this Easement Abandonment is among Staff's requirements for obtaining a building permit for that now-existing masonry wall. All public utilities have approved abandonment of the full 10' PUE & DE on this lot. Except, the Fountain Hills Sanitary District requires that the southeasterly 10' easement on this lot be retained for their existing sanitary sewer located within that easement. So, this abandonment action is only for the northeasterly 10' PUE & DE (except for its southerly 10'). Staff has reviewed the site to determine any on-site drainage issues in addition to the Town's general interest in the easement. There is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that the owner of the lot is required to pass the developed flows generated by the upstream lots across their property. (Note: The applicant's submitted building permit plans acceptably show a drainage ditch, conveying the upstream flow around the outside of the masonry wall (within the lot), to the hammerhead street end.)  Related Ordinance, Policy or Guiding Principle N/A Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approval of Resolution 2020-40. SUGGESTED MOTION MOVE to adopt Resolution 2020-40. Attachments Vicinity Map  Aerial Photo Map  Res 2020-40  Exhibit A Map  Form Review Inbox Reviewed By Date Town Clerk Elizabeth A. Burke 10/12/2020 05:50 PM Development Services Director John Wesley 10/13/2020 07:36 AM Town Attorney Aaron D. Arnson 10/13/2020 09:34 AM Town Manager Grady E. Miller 10/14/2020 07:56 AM Form Started By: Randy Harrel Started On: 09/24/2020 02:55 PM Final Approval Date: 10/14/2020  BEELIN E H W Y SHEA BLVD PAL I S A D E S B L V D SAGUARO BLVD SAG U A R O B L V D PALISA D E S B L V D PALISA D E S B L V D SA G U A R O B L V D FO U N T A I N H I L L S B L V D McDOWELL M O U N T A I N R D F O U N T A I N H I L L S B L V D SUN R I D G E D R EL L A G O B L V D AVENU E O F T H E FOUN T A I N S PAN O R A M A D R FI R E R O C K C O U N T R Y C L U B D R EAG L E M O U N T A I N PK W Y CR E S T V I E W D R PAL O M I N O B L V D SIERRA M A D R E GRANDE BL V D G O L D E N E A G L E B L V D E A G L E R I D G E D R E A G L E R I D G E D R VICINITY MAP TOWN OF FOUNTAIN HILLS NORTH SCALE: 1" = 3500' All that is A r i z o n a F O U N T AIN HI L L S TOWN OF INC. 1989 TOWN HALL DEVELOPMENT SERVICES DEPARTMENT SCOTTSDALE McDOWELL MOUNTAIN PARK FO R T M c D O W E L L Y A V A P A I N A T I O N SALT RIVER PIMA MARICOPA INDIAN COMMUNITY TOWN BOUNDARY SCOTTSDALE 15213 E SHOOT OUT PZ DEVELOPMENT SERVICES SITE PLAN All that is A r i z o n a F O U N T AIN HI L L S TOWN OF INC. 1989 2019 AERIAL ZONING: R1-10 SHOO T O U T P L A Z A ABANDON 10' P.U.E. & D.E. LOT 4 LOT 33 EA: 2020-09 LEGEND: LOT 32 RETAIN 10' P.U.E. & D.E. LOT 30 RESOLUTION 2020-40 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE 10’ PUBLIC UTILITY AND DRAINAGE EASEMENT LOCATED AT THE REAR PROPERTY LINE OF PLAT 506-A, BLOCK 2, LOT 33, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN THE OFFICE OF THE COUNTY RECORDER OF MARICOPA COUNTY, ARIZONA, RECORDED IN BOOK 159, OF MAPS, PAGE 30 RECITALS: WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the governing body of real property located in the Town of Fountain Hills (the “Town”), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. ENACTMENTS: NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That a portion of the certain public utility and drainage easement, located at the rear property line of Plat 506-A, Block 2, Lot 33 (15213 E Shoot Out Plaza) Fountain Hills, as recorded the Office of the County Recorder of Maricopa County, Arizona, Book 159 of Maps, Page 30, are hereby declared to be abandoned by the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, this 20th day of October, 2020. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Ginny Dickey, Mayor Elizabeth A. Burke, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Aaron D. Arnson, Town Attorney EXHIBIT "A" TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT LOT 33 ITEM 8. A. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Regular Agenda Submitting Department: Administration Prepared by: Elizabeth A. Burke, Town Clerk Staff Contact Information: Elizabeth A. Burke, Town Clerk Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION OF appointments to the Board of Adjustment, Community Services Advisory Commission, McDowell Mountain Preservation Commission, Planning and Zoning Commission, Sister Cities Advisory Commission, and the Strategic Planning Advisory Commission. Staff Summary (Background) In 2019 the Town Council streamlined the procedures for appointments to boards and commissions to have terms expire in either April or October of the respective year. Normally, appointments for the Community Services Advisory Commission, the Planning and Zoning Commission, and the Strategic Planning Advisory Commission would have taken place this past April. However, with COVID-19, the majority of board and commission meetings were canceled and appointments were postponed until meetings resumed again. Since boards and commissions are now beginning to hold meetings, the Town Clerk's Office began advertising to fill vacancies on all boards and commissions. Council Subcommittees A and B held interviews this week and have made recommendations to the Mayor to fill the vacancies. Below (under RECOMMENDED MOTION) is a listing of the number of appointments and terms for each board/commission. Action by the Town Council could be made with one motion or for each board/commission individually. Related Ordinance, Policy or Guiding Principle Chapter 2A of the Town Code Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) Recommendations to the Mayor have been made by Council Subcommittees A and B. Staff Recommendation(s) Staff Recommendation(s) Make appointments of citizens to the following boards and commissions as indicated below. SUGGESTED MOTION MOVE to appoint to the various Boards and Commissions:    COMMISSION TERM APPOINTMENT  Board of Adjustment   10/31/23 10/31/23   _________________________ _________________________   Community Services Advisory Comm.                                           (Youth Member)   04/30/23 04/30/23 04/30/21 06/30/21   _________________________ _________________________ _________________________ _________________________   McDowell Mountain Preservation Comm.   10/31/23 10/31/23   _________________________ _________________________   Planning & Zoning Commission   04/30/23 04/30/23   _________________________ _________________________   Sister Cities Advisory Commission   10/31/23 10/31/23   _________________________ _________________________   Strategic Planning Advisory Commission   04/30/23 04/30/23 04/30/22 _________________________ _________________________ _________________________   Form Review Inbox Reviewed By Date Town Manager Grady E. Miller 10/08/2020 05:55 PM Form Started By: Elizabeth A. Burke Started On: 10/08/2020 10:04 AM Final Approval Date: 10/08/2020  ITEM 8. B. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Regular Agenda Submitting Department: Development Services Prepared by: Farhad Tavassoli, Senior Planner Staff Contact Information: Farhad Tavassoli, Senior Planner Request to Town Council Regular Meeting (Agenda Language):  HOLD A PUBLIC HEARING AND CONSIDER ORDINANCE 20-21 amending Chapter 12, Commercial Zoning Districts, Sections 12.02 B, 12.02 C, and 12.02 D, by adjusting provisions to allow indoor vehicle sales in the C-C, C-2, and C-3 Districts. Case #Z2020-08 Staff Summary (Background) At the direction of the Town Council, staff processed this text amendment to the Town’s Zoning Ordinance to adjust certain provisions in Chapter 12 to allow indoor vehicle sales in the C-C, C-2, and C-3 zoning districts. Currently, indoor car sales is only permitted in C-1 (Neighborhood Commercial and Professional) zoning district. To evaluate this proposed text amendment, staff reviewed the purpose and intent of the C-C, C-2, and C-3 zoning districts, the current uses allowed in these three zoning districts, and zoning ordinances of surrounding communities. Purpose and Intent of the C-O, C-2, and C-3 Zoning Districts Chapter 12 of the Town of Fountain Hills Zoning Ordinance establishes the commercial zoning districts and associated regulations for the Town. This chapter establishes five commercial zoning districts ranging from CO, Commercial Office, zoning district allowing primarily office type uses, to the C-3, General Commercial, zoning district which allows a wide range of indoor and outdoor commercial activities. Each commercial zoning district has an intended purpose and allowed uses. The higher intensity uses build on the lower intensity uses and a greater impact on the surrounding developments. Sections 12.01 B, C, and D of the Zoning Ordinance establishes the following with regard to the C-C, C-2, and C-3 zoning districts: C-C. Common Commercial Zoning District: The Common Commercial Zoning District is a zoning district established where existing plats that have existing common parking lot schemes developed and can provide for modest commercial enterprises to serve a surrounding residential neighborhood, as well as to provide for services to the community which are not detrimental to the integrity of the surrounding residential neighborhood, and to provide for the appropriate location of professional offices throughout the community. The intent of this district is to integrate limited commercial activity and professional offices on the small lot and common parking lot scheme with residential land uses in a climate favorable to both. Particular attention is to be paid to the interface between commercial or professional uses and the residential uses within the same neighborhood. C-2. Intermediate Commercial Zoning District: The principal purpose of this Zoning District is to provide for the sale of commodities and the performance of services and other activities in locations for which the market area extends beyond the immediate residential neighborhoods. Principal uses permitted in this Zoning District include furniture stores, hotels and motels, restaurants, and some commercial recreation and cultural facilities such as movies and instruction in art and music. This Zoning District is designed for application at major street intersections. C-3. General Commercial Zoning District: The principal purpose of this Zoning District is to provide for commercial uses concerned with wholesale or distribution activities in locations where there is adequate access to major streets or highways. Principal uses permitted in this Zoning District include retail and wholesale commerce and commercial entertainment. Currently Allowed Uses The C-C zoning district currently allows a wide range of typically smaller commercial activities such as: bakeries, child care centers, florists, gift shops, and photo studios. It also allows for some retail uses that can be larger and have a greater impact such as: banks, dry-cleaners, food stores, hardware stores, and pharmacies. In addition, the zoning ordinance provides some limits to the uses allowed in the C-C zoning district to keep properties in this zoning district more comparable with adjacent residential uses. These limitations include requiring approval by Council of a Special Use Permit for drive-in windows, operation of commercial or professional activities between 11 p.m. and 7 a.m., outdoor seating, private schools for vocational education, and retail gasoline sales.   The C-2 zoning district currently allows a wide range of small to medium-scale commercial activities such as furniture stores, hotels and motels, restaurants, and some commercial recreation and cultural facilities such as movies and instruction in art and music. It also allows for some services that may potentially be large-scale and have a greater impact such as: car washes, automobile repair shops, trade schools and fitness centers. In addition, the zoning ordinance provides some limits to uses allowed in the C-2 zoning district to keep properties in this zoning district more compatible with adjacent small-scale commercial uses and neighboring residential uses. These limitations include requiring approval of a SUP by Council for fuel dispensing stations, convenience stores, nurseries, and outdoor automobile sales.   The C-3 zoning district currently allows a wide range of medium to large-scale commercial activities, many of which occur outside enclosed buildings, such as lumber yards, nurseries and landscape material sales, and outdoor display areas for new and used vehicle sales. It also allows for some uses that involve use of shop equipment and light assembly, such as cabinet shops, art metal shops and commercial printing services. Under the condition of a special use permit, it also allows for some services that may potentially have a greater impact, such as: fuel dispensing stations, construction vehicle sales, convenience stores, and temporary vehicle storage. Indoor vehicles sales, with a maximum display area of 5,000 sq. ft. and no overnight parking, are currently allowed in the C-1 zoning district only. Vehicle sales that include outdoor display areas are currently provided for in the C-2 and C-3 zoning districts only.  Sales of vehicles are allowed by right in the C-3 zoning district and require approval of a Special Use Permit in the C-2 zoning district.  Vehicle sales facilities are typically excluded from lower intensity zoning districts because they usually involve lights, noise, and traffic impacts that are not compatible with residential properties. Review of other Zoning Ordinances In virtually all cities and towns, new and used car sales operations are allowed only in more intense commercial and industrial zoning districts. As part of this review, staff looked at the zoning ordinances of several surrounding jurisdictions and did not find any that allow auto sales in a zoning district comparable to the Town's C-C zoning district. However, the Town's C-C zoning district is virtually identical to the C-1 zoning district in terms of allowed uses, with exception to the allowance of indoor vehicle sales in the C-1 district only. Proposed Amendments Section 12.02 B. 4. was recently added to the Zoning Ordinance to allow indoor vehicle sales under specific situations.  It is proposed that this section be amended to include the CC District with the same provisions and requirements. In order to allow indoor vehicle sales in the C-2 District, it is proposed that Section 12.02 C. 25. be added to the list of uses in this section.  The proposed wording for this item is: 25. IN THE C-2 DISTRICT, SALE OF NEW AND USED AUTOMOBILES, GOLF CARTS, ALL-TERRAIN VEHICLES AND MOTORCYCLES ARE PERMITTED, PROVIDED ALL THE FOLLOWING CONDITIONS ARE MET: ALL DISPLAY OF INVENTORY AND MERCHANDISE IS COMPLETELY WITHIN AN ENCLOSED BUILDING, WITHOUT OUTDOOR DISPLAY OF ANY VEHICLE; AND, A. B.ALL SALES ACTIVITIES OCCUR WITHIN THE BUILDING. Because of concern for potential neighborhood impacts in the C-1 zoning district, conditions associated with allowing the use included a limit on the allowed square footage of display area, no washing or maintenance of vehicles on site, and no over-night parking.  The C-2 zoning district is more intense and allows vehicle washing and maintenance uses by right.  Because of these difference in the intent of the districts, these requirements were removed for the use in the C-2 zoning district. The C-3 zoning district currently allows new and used vehicle display as a use by right.  Therefore, it may not need to be amended to allow the indoor display option.  However, given that the ordinance is being amended to specifically allow the indoor option in the other districts, there is some concern that in the future someone may interpret the code to not allow it in the C-3 District if it is not also listed there.  For that reason, staff is proposing to amend Section 12.02 D. 7. to specifically list both indoor and outside vehicle display options. Analysis As discussed earlier, Section 12.02 B.4 of the Zoning Ordinance specifically allows indoor vehicle sales in the C-1 zoning district only, under certain conditions. However, restricting this use to the C-1 zoning district severely limits the use to only a few commercial areas within the Town and precludes indoor sales from occurring in more intense commercial zoning districts. By allowing these indoor display areas in C-C, C-2 and C-3 zoning districts, automobile dealers will find a larger inventory of properties to accommodate their business.   It should be noted that not only is the use currently limited to the C-1 zoning district, but it is also limited to a display area of 5,000 square-feet and with the prohibition of overnight parking. Staff believes these conditions are also appropriate for the C-C zoning district, which is virtually identical to C-1 in terms of allowed uses and intensity. However, the more intense C-2 and C-3 commercial districts typically serve areas beyond the immediate neighborhood, where business may need space for a larger inventory of products, and where overnight parking might occur for occasional night shifts. New and used vehicle sales are currently allowed in the C-2 zoning district with approval of a Special Use Permit and by right in the C-3 District.  The provisions for both districts currently only anticipate outdoor vehicle display.  Because indoor display has been added as a use by right in the less intense C-1 District, it makes sense to also allow indoor vehicle sales in the C-2 and C-3 Districts by right.  The proposed amendments will give a clear hierarchy of allowed vehicle sales options from the restricted indoor only use in C-1 and CC, unlimited indoor sales by right and outdoor sales through a Special Use Permit in the C-2 District, and indoor and outdoor sales by right in the C-3 District. Related Ordinance, Policy or Guiding Principle General Plan 2010, Chapter 3 - includes goals and policies related to improving use of existing commercial property and being creative in attracting small and medium-sized businesses. This chapter also include policies regarding the importance of protecting residential neighborhoods from incompatible uses.   Zoning Ordinance, Chapter 12, Sections 12.02 - 12.06 - lists the uses permitted and those requiring Special Use Permits in each of the commercial zoning districts.   Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) The Planning and Zoning Commission held a public hearing and considered this proposed text amendment at its regular meeting on September 14, 2020. No citizens spoke for or against this proposed text amendment. The Planning and Zoning Commission recommends approval of the proposed amendment as presented. Staff Recommendation(s) Staff recommends approval of Ordinance 20-21 as presented. Staff recommends approval of Ordinance 20-21 as presented.   SUGGESTED MOTION MOVE to approve Ordinance #20-21. Attachments Ordinance 20-21  Presentation  Form Review Inbox Reviewed By Date Development Services Director John Wesley 10/07/2020 07:21 AM Form Started By: Farhad Tavassoli Started On: 09/17/2020 03:20 PM Final Approval Date: 10/07/2020  ORDINANCE NO. 20-21 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE TOWN OF FOUNTAIN HILLS ZONING ORDINANCE, CHAPTER 12, COMMERCIAL ZONING DISTRICTS, BY AMENDING SECTION 12.02. B. 4., TO ALLOW INDOOR VEHICLE SALES IN THE C-C DISTRICT, ADDING SECTION 12.02. C. 25. TO ALLOW INDOOR VEHICLE SALES IN THE C-2 DISTRICT, AND AMENDING SECTION 12.02 D. 7. TO ALLOW INDOOR VEHCILE SALES. RECITALS: WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”) adopted Ordinance No. 93-22 on November 18, 1993, which adopted the Zoning Ordinance for the Town of Fountain Hills (the “Zoning Ordinance”); and WHEREAS, the Town Council desires to amend the Zoning Ordinance to revise Chapter 12, Commercial Zoning Districts by amending provisions related to indoor vehicle sales in Sections 12.02 B. 4, 12.02 D. 7. and adding Section 12.02 C. 25.; and WHEREAS, in accordance with the Zoning Ordinance and pursuant to ARIZ. REV. STAT. § 9-462.04, public hearings regarding this ordinance were advertised in the August 26, 2020, and September 2, 2020 editions of the Fountain Hills Times; and WHEREAS, public hearings were held by the Fountain Hills Planning & Zoning Commission on September 14, 2020 and by the Town Council on October 6, 2020. ENACTMENTS: NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. The Zoning Ordinance, Chapter 12, Commercial Zoning Districts, Section 12.02 B, Permitted Uses, is amended as follows: … 4. Sale of new and used automobiles, golf carts, all-terrain vehicles, and motorcycles are permitted in the C-1 AND C-C zoning DISTRICTS, provided all the following conditions are met: … SECTION 3. The Zoning Ordinance, Chapter 12, Commercial Zoning Districts, Section 12.02 C, Permitted Uses, is amended as follows: 25. IN THE C-2 DISTRICT, SALE OF NEW AND USED AUTOMOBILES, GOLF CARTS, ALL-TERRAIN VEHICLES AND MOTORCYCLES ARE PERMITTED, PROVIDED ALL THE FOLLOWING CONDITIONS ARE MET: A. ALL DISPLAY OF INVENTORY AND MERCHANDISE IS COMPLETELY WITHIN AN ENCLOSED BUILDING, WITHOUT OUTDOOR DISPLAY OF ANY VEHICLE; AND, B. ALL SALES ACTIVITIES OCCUR WITHIN THE BUILDING. SECTION 4. The Zoning Ordinance, Chapter 12, Commercial Zoning Districts, Section 12.02 D. 7. is amended as follows: 7. New and used automobiles, boats, golf carts, all terrain vehicles, motorcycles, travel trailers, recreational vehicles sales including INDOOR AND/OR outside display area, provided all sales and repair activities are conducted within a building and subject to Site plan approval pursuant to section 2.04 of this zoning ordinance. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. SECTION 5. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to execute all documents and take all steps necessary to carry out the purpose and intent of this Ordinance. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, this 6 day of October, 2020. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Ginny Dickey, Mayor Elizabeth A. Burke, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Aaron D. Arnson, Town Attorney www.fh.az.gov Town of Fountain HillsStaff Presentation October 20, 2020 Z2020-08 Indoor vehicle sales in C-C, C-2, and C-3 www.fh.az.gov Request •Staff-initiated request to amend the zoning ordinance •Allow indoor vehicle sales in C-C, C-2, C-3 zoning districts •Already allowed C-1 under certain conditions •Vets Auto Center www.fh.az.gov Current Ordinance Auto Sales Allowed? Maximum Display Area Sales activities within building only Washing Maintenance and service work Overnight parking C-C No N/A N/A N/A N/A N/A C-1 Indoor only 5,000 sq. ft.Required Not Permitted Not permitted Not permitted C-2 With SUP only No limit Required Permitted Permitted Permitted C-3 Yes, indoor and oudoor No limit Required Permitted Permitted Permitted www.fh.az.gov Current Ordinance Auto Sales Allowed? Maximum Display Area Sales activities within building only Washing Maintenance and service work Overnight parking C-C No N/A N/A N/A N/A N/A C-1 Indoor only 5,000 sq. ft.Required Not Permitted Not permitted Not permitted C-2 With SUP only No limit Required Permitted Permitted Permitted C-3 Yes, indoor and oudoor No limit Required Permitted Permitted Permitted www.fh.az.gov Proposed Ordinance Auto Sales Allowed? Maximum Display Area Sales activities within building only Washing Maintenance and service work Overnight parking C-C Indoor only 5,000 sq. ft.Required Not permitted Not permitted Not permitted C-1 Indoor only 5,000 sq. ft.Required Not Permitted Not permitted Not permitted C-2 Indoor allowed by right; Outside with SUP only No limit Required Permitted Permitted Permitted C-3 Yes, indoor and oudoor No limit Required Permitted Permitted Permitted www.fh.az.gov Staff Recommendation •Approval of ORD 20-21 as presented ITEM 8. C. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Regular Agenda Submitting Department: Development Services Prepared by: John Wesley, Development Services Director Staff Contact Information: John Wesley, Development Services Director Request to Town Council Regular Meeting (Agenda Language):  PUBLIC HEARING AND CONSIDERATION OF Ordinance 20-22 amending Zoning Ordinance Section 6.07 G. 2. by changing the calculation used for the size of signs consisting of individual letters and/or logos and Section 6.08 W. 1. regarding the allowable sign area for wall signs. (Case #2020-09) Staff Summary (background) Chapter 6 of the Zoning Ordinance provides for the regulations of signs.  Town staff, with the assistance of the Town Attorney and input from a citizen group, is preparing a comprehensive update to the sign regulations.  A draft of the sign ordinance has been reviewed by the Planning and Zoning Commission, the proposed amendments included in this text amendment are part of what the Commission has recommended for approval. In reviewing the current code against those of other cities and towns, and in discussions with our citizen group, it was noted that two current provisions in the Town's sign ordinance are more restrictive than other communities.  It has been proposed that these two provisions be changed to allow more flexibility and creativity in sign design. Section 6.07 of the Sign Regulations provides general regulations regarding signs.  Subsection 6.07 G. addresses sign area and how to measure sign area for different types of signs.  Paragraph 2 addresses signs which are made up of individual letters and logos.  The measurement standard in the ordinance is to draw a rectangle around the elements that make up the sign to calculate the area of the sign.  This method of measuring sign areas limits the creativity of the sign design.  To get the largest sign, the owner will usually choose a simple rectangular sign. To allow for and encourage more creative sign design, the proposal is to allow the area for these types of signs to be measured using up to two geometric shapes at least one point in common.  This can then allow for different shapes and letters that go outside the standard rectangle without wasting a lot of sign area on unused space. Section 6.08 of the Sign Regulations provides the requirements for individual sign types.  Subsection 6.08 W. address wall signs.  Paragraph 1 in this section states wall signs are limited to a maximum of 1 square-foot of sign area per foot of frontage.  In comparison to other communities, this sign allowance is low.  The recommendation is to increase the allowance to 1.5 square-feet of sign area per foot of frontage.  The maximum sign allowed will still be limited by the aggregate sign area allowance in Section 6.08 A. Related Ordinance, Policy or Guiding Principle N/A Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) The Planning and Zoning Commission recommends approval of this text amendment. Staff Recommendation(s) Staff recommends approval of Ordinance 20-22 as submitted. SUGGESTED MOTION Open and Close Public Hearing; MOVE to adopt Ordinance 20-22. Attachments Ord 20-22  Presentation  Form Review Inbox Reviewed By Date Town Clerk Elizabeth A. Burke 10/12/2020 05:54 PM Development Services Director (Originator)John Wesley 10/13/2020 07:41 AM Town Attorney Aaron D. Arnson 10/13/2020 09:37 AM Town Manager Grady E. Miller 10/13/2020 09:56 AM Form Started By: John Wesley Started On: 09/29/2020 07:42 AM Final Approval Date: 10/13/2020  ORDINANCE NO. 20-22 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE TOWN OF FOUNTAIN HILLS ZONING ORDINANCE, SECTION 6.07 G. 2 BY CHANGING THE AREA CALCULATION FOR SIGNS CONSISTING OF INDIVIDUAL LETTERS AND/OR GRAPHICS AND SECTION 6.08 W.1. REGARDING THE ALLOWABLE SIGN AREA FOR WALL SIGNS RECITALS: WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”) adopted Ordinance No. 93-22 on November 18, 1993, which adopted the Zoning Ordinance for the Town of Fountain Hills (the “Zoning Ordinance”); and WHEREAS, the Town Council desires to amend the Zoning Ordinance to amend Section 6.07 G. 2. by changing the calculation used for the size of signs consisting of individual letters and/or logos and Section 6.08 W. 1. regarding the allowable sign area for wall signs; and WHEREAS, in accordance with the Zoning Ordinance and pursuant to ARIZ. REV. STAT. § 9- 462.04, public hearings regarding this ordinance were advertised in the April 22, 2020, April 29, 2020, September 30, 2020, and October 7, 2020, editions of the Fountain Hills Times; and WHEREAS, public hearings were held by the Fountain Hills Planning & Zoning Commission on May 11, 2020 and by the Town Council on October 20, 2020. ENACTEMENTS: NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. The Zoning Ordinance, Chapter 6, Sign Regulations, Section 6.07 G. 2. is amended as follows: 2. For sign copy consisting of individual letters and/or graphics affixed to a wall or portion of a building that has not been painted, textured, or otherwise altered to provide a distinctive background for the sign copy, the sign area is the area within the smallest rectangle that will enclose the sign copy SUM OF THE ONE (1) OR TWO (2) SMALLEST TANGENT RECTANGLE(S) OR OTHER STANDARD GEOMETRIC SHAPES (E.G.: CIRCLE, TRIANGLE, REGULAR ELLIPSE, REGULAR RHOMBUS, OR REGULAR PARALLELOGRAM), OR COMBINATION OF RECTANGLES AND STANDARD REGULAR GEOMETRIC SHAPES THAT WILL ENCLOSE BOTH THE SIGN COPY AND BACKGROUND. WHEN TWO (2) OR MORE SHAPES ARE USED, THE SHAPES MUST INCLUDE AT LEAST ONE (1) POINT OF COMMON TANGENCY BETWEEN THE TWO (2) SHAPES. ORDINANCE 20-22 PAGE 2 Example Sign Area SECTION 3. The Zoning Ordinance, Chapter 6, Sign Regulations, Section 6.08 W. 1. G., is amended as follows: 1. One AND ONE-HALF (1.5) square FEETfoot per each lineal foot of building frontage. Frontage is determined by the measurement of the portion of the building facing the street not to exceed aggregate square footage allowed. Corner buildings may include two street frontages if the frontages are joined at an angle between forty-five (45) and ninety (90) degrees. However, the total sign area that is oriented toward a particular street may not exceed 125% of the portion of the lot’s total sign area allocation that is derived from the building frontage on that street. Building frontages that contain angles of less than forty-five (45) degrees or between ninety (90) and one hundred eighty (180) degrees shall be considered to be one frontage. SECTION 4. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. SECTION 5. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to execute all documents and take all steps necessary to carry out the purpose and intent of this Ordinance. ORDINANCE 20-22 PAGE 3 PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, this 20th day of October, 2020. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Ginny Dickey, Mayor Elizabeth A. Burke, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Aaron D. Arnson, Town Attorney www.fh.az.gov Town of Fountain HillsStaff Presentation October 20, 2020 Z2020-09 Sign Ordinance www.fh.az.gov Proposal •Allow additional flexibility in measuring signs with individual letters •Increase the size of wall signs •Suggested based on review of other codes and input from citizen committee www.fh.az.gov Measurement •Section 6.07 G. provides standards on how to measure the area of different types of signs •One type is those signs made up of individual letters and logos www.fh.az.gov Measurement •Section 6.07 G. provides standards on how to measure the area of different types of signs •One type is those signs made up of individual letters and logos •Area is one rectangle www.fh.az.gov Proposed Ordinance www.fh.az.gov Measurement under current ordinance www.fh.az.gov Measurement under proposed ordinance •Allows use of 2 standard geometric shapes •Does not count as much dead space •Encourages unique design www.fh.az.gov Comparison www.fh.az.gov Wall Signs •Section 6.08 W. allows wall signs at 1 sq. ft. per foot of frontage •This is less than other communities •Recommend going to 1.5 sq. ft. per foot of frontage www.fh.az.gov Recommendation •Approval of ORD 20-22 as presented ITEM 8. D. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Regular Agenda Submitting Department: Administration Prepared by: Elizabeth A. Burke, Town Clerk Staff Contact Information: Aaron D. Arnson, Town Attorney Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION OF Ordinance 20-25 amending the Fountain Hills Town Code by adopting a new Article II (Recreational Marijuana), in Chapter 11 (Offenses); establishing a purpose; setting forth definitions; prohibiting marijuana on public property; prohibiting marijuana establishments and marijuana testing facilities; enacting reasonable regulations for marijuana cultivation on residential property; setting forth violations; providing for enforcement and penalties; and setting a conditional effective date. Staff Summary (background) On November 3, 2020, Arizona voters will decide whether to approve Proposition 207, the “Smart and Safe Arizona Act.” The Act, if passed, would legalize recreational marijuana in Arizona. Among other things, the Act allows municipalities to prohibit or regulate recreational marijuana establishments and testing facilities from operating within their jurisdictions.   The ordinance will not become effective unless and until the Act is approved and becomes effective. As proposed, the ordinance will prohibit recreational marijuana establishments and testing facilities from operating within Fountain Hills. In accordance with the Act, this prohibition would not apply to a current dual licensee that operates within Fountain Hills. The ordinance would also prohibit, among other things, the use or possession of marijuana on Town property. Finally, the proposed ordinance would place reasonable limits on the growth of marijuana plants in private residences. Staff recommends adoption of the ordinance. Related Ordinance, Policy or Guiding Principle N/A Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A  Staff Recommendation(s) Staff recommends adoption of Ordinance 20-25. SUGGESTED MOTION MOVE to adopt Ordinance 20-25. Attachments Ord 20-25  Form Review Inbox Reviewed By Date Town Attorney Aaron D. Arnson 10/13/2020 09:55 AM Finance Director Elizabeth A. Burke 10/13/2020 03:09 PM Town Attorney Elizabeth A. Burke 10/13/2020 03:09 PM Town Manager Grady E. Miller 10/14/2020 07:54 AM Form Started By: Elizabeth A. Burke Started On: 10/12/2020 04:12 PM Final Approval Date: 10/14/2020  ORDINANCE NO. 20-25 AN ORDINANCE OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE CODE OF FOUNTAIN HILLS, ARIZONA BY ADOPTING A NEW ARTICLE II (RECREATIONAL MARIJUANA), IN CHAPTER 11 (OFFENSES) OF THE FOUNTAIN HILLS TOWN CODE; ESTABLISHING A PURPOSE; SETTING FORTH DEFINITIONS; PROHIBITING MARIJUANA ON PUBLIC PROPERTY; PROHIBITING MARIJUANA ESTABLISH- MENTS AND MARIJUANA TESTING FACILITIES; ENACTING REASONABLE REGULATIONS FOR MARIJUANA CULTIVATION ON RESIDENTIAL PROPERTY; SETTING FORTH VIOLATIONS; PROVIDING FOR ENFORCEMENT AND PENALTIES; AND SETTING A CONDITIONAL EFFECTIVE DATE RECITALS: WHEREAS, marijuana contains tetrahydrocannabinol (“THC”), which remains on Schedule I of the Controlled Substances Act pursuant to 21 U.S.C. § 811 et al. and any possession and use is a violation of federal law pursuant to 21 U.S.C. § 841 et al.; and WHEREAS, the Arizona Medical Marijuana Act, Arizona Revised Statutes Sections § 36-2801 et al., and Title 9, Chapter 17 of the Arizona Administrative Code allow the establishment and operation of nonprofit medical marijuana dispensaries in the Town according to a prescribed statutory and regulatory process; WHEREAS, the statewide ballot measure I-23-2020, known as “Smart and Safe Arizona Act” has been certified as Proposition 207 and placed on the November 3, 2020 general election ballot and contains provisions authorizing the possession, consumption, purchase, processing, manufacturing or transporting of marijuana by an individual who is at least twenty-one (21) years of age; authorizing possession, transport, cultivation or processing of marijuana plants in a primary residence by adults over 21 years of older; allowing a nonprofit medical marijuana dispensary or other non-dispensary applicant to apply to the Department of Health Services to become a licensed marijuana establishment authorized to engage in the retail sale, cultivation and manufacturing of marijuana; and allowing the Department, or another entity designated by the Department, to become a marijuana testing facility to test the potency of marijuana and detect any harmful contaminants; WHEREAS, the Town finds that Proposition 207 authorizes marijuana establishments and testing facilities to use chemical extraction or chemical synthesis, including butane and other flammable gases, to extract marijuana concentrate, which poses a threat to the health, safety and security of the community and increases the responsibilities of law enforcement and other Town departments to respond to violations of state and local laws, including building, electrical, plumbing, and fire codes; WHEREAS, the Town seeks to protect public health, safety, and welfare by prohibiting marijuana establishments and marijuana testing facilities in the Town and by enacting additional regulations. ORDINANCE NO. 20-25 PAGE 2 ENACTMENTS: NOW THEREFORE, BE IT ORDAINED by the Common Council of the Town of Fountain Hills, Arizona, as follows: Section I. In General. The Code of Fountain Hills, Arizona, Chapter 11 Offenses, is hereby amended by adding a new Article II Recreational Marijuana to read as follows: Article II Recreational Marijuana Sec. 11-2-1 Purpose. Sec. 11-2-2 Definitions. Sec. 11-2-3 Marijuana Prohibited on Public Property. Sec. 11-2-4 Marijuana Establishment Prohibited; Dual Licensee Exception. Sec. 11-2-5 Marijuana Testing Facility Prohibited. Sec. 11-2-6 Marijuana at a Primary Residence for Personal Use. Sec. 11-2-7 Violations; Enforcement; Penalties. Sec. 11-2-1 Purpose. This Article is adopted to protect the health, safety, and welfare of the community. Except as allowed by law for personal or private use, or as permitted under the Arizona Medical Marijuana Act, the Town prohibits the consumption, cultivation, extraction, manufacturing, processing, sale or distribution, of marijuana or marijuana products in the Town. Nothing in this Article is intended to promote or condone the consumption, cultivation, extraction, manufacturing, processing, sale or distribution of marijuana or marijuana products in violation of any applicable law. Sec. 11-2-2 Definitions. The below words and phrases, wherever used in this Article, shall be construed as defined in this section unless, clearly from the context, a different meaning is intended. Words used in the present tense include the future tense, words in the plural number include the singular number, and words in the singular number include the plural number. A. “Chemical Extraction” means the process of removing a particular component of a mixture from others present, including removing resinous tetrahydrocannabinol from marijuana. B. “Chemical Synthesis” means production of a new particular molecule by adding to, subtracting from, or changing the structure of a precursor molecule. C. “Consume,” “Consuming,” and “Consumption” mean the act of ingesting, inhaling or otherwise introducing marijuana into the human body. D. “Consumer” means an individual who is at least twenty-one years of age and who purchases marijuana or marijuana products. E. “Cultivate” and “Cultivation” mean to propagate, breed, grow, prepare, and package marijuana. ORDINANCE NO. 20-25 PAGE 3 F. “Department” means the State of Arizona Department of Health Services or its successor agency. G. “Dual Licensee” means an entity that holds both a nonprofit medical marijuana dispensary registration and a marijuana establishment license. H. “Extract” and “Extraction” means the process of extracting or separating resin from marijuana to produce or process any form of marijuana concentrates using water, lipids, gases, solvents, or other chemicals or chemical processes. I. “Manufacture” and “Manufacturing” means to compound, blend, extract, infuse or otherwise make or prepare a marijuana product. J. “Marijuana” 1. Means all parts of the plant of the genus cannabis, whether growing or not, as well as the seeds from the plant, the resin extracted from any part of the plant, and every compound, manufacture, salt, derivative, mixture or preparation of the plant or its seeds or resin. 2. Includes cannabis as defined in A.R.S. § 13-3401. 3. Does not include industrial hemp, the fiber produced from the stalks of the plant of the genus cannabis, oil or cake made from the seeds of the plant, sterilized seeds of the plant that are incapable of germination, or the weight of any other ingredient combined with marijuana to prepare topical or oral administrations, food, drink or other products. K. “Marijuana Concentrate” 1. Means resin extracted from any part of a plant of the genus cannabis and every compound, manufacture, salt, derivative, mixture or preparation of that resin or tetrahydrocannabinol. 2. Does not include industrial hemp or the weight of any other ingredient combined with cannabis to prepare topical or oral administrations, food, drink, or other products. L. “Marijuana Establishment” means an entity licensed by the Department to operate all of the following: 1. A single retail location at which the licensee may sell marijuana and marijuana products to consumers, cultivate marijuana and manufacture marijuana products. 2. A single off-site cultivation location at which the licensee may cultivate marijuana, process marijuana and manufacture marijuana products, but from which marijuana and marijuana products may not be transferred or sold to consumers. ORDINANCE NO. 20-25 PAGE 4 3. A single off-site location at which the licensee may manufacture marijuana products and package and store marijuana and marijuana products, but from which marijuana and marijuana products may not be transferred or sold to consumers. M. “Marijuana Products” means marijuana concentrate and products that are composed of marijuana and other ingredients and that are intended for use or consumption, including edible products, ointments, and tinctures. N. “Marijuana Testing Facility” means the Department or another entity that is licensed by the Department to analyze the potency of marijuana and test marijuana for harmful contaminants. O. “Nonprofit Medical Marijuana Dispensary” means a non-profit entity as defined in A.R.S. § 36-2801(12). P. “Open Space” means a public park, public sidewalk, public walkway, public trail, preserve, or public pedestrian thoroughfare. Q. “Person” means an individual, partnership, corporation, association, or any other entity of whatever kind or nature. R. “Process” and “Processing” means to harvest, dry, cure, trim or separate parts of the marijuana plant. S. “Public Place” has the same meaning prescribed in the Smoke-Free-Arizona Act, A.R.S. § 36-601.01. T. “Smoke” means to inhale, exhale, burn, carry or possess any lighted marijuana or lighted marijuana products, whether natural or synthetic. Sec. 11-2-3 Marijuana Prohibited on Public Property. A. The consumption, cultivation, extraction, manufacture, processing, sale or distribution of marijuana or marijuana products is prohibited on property that is occupied, owned, controlled or operated by the Town. B. It is unlawful for an individual to smoke marijuana or consume marijuana products on property that is occupied, owned, controlled, or operated by the Town. C. It is unlawful for an individual to smoke marijuana or consume marijuana products in an open space in the Town. D. It is unlawful for an individual to smoke marijuana or consume marijuana products in a public place in the Town. Sec. 11-2-4 Marijuana Establishment Prohibited; Dual Licensee Exception. A. To the fullest extent allowable by law, the operation of a marijuana establishment is prohibited in the Town, except where authorized for a dual licensee who: ORDINANCE NO. 20-25 PAGE 5 1. Operates both a nonprofit medical marijuana dispensary and marijuana establishment cooperatively in a shared location; and 2. Has not forfeited or terminated the nonprofit medical marijuana dispensary registration from the Department. Sec. 11-2-5 Marijuana Testing Facility Prohibited. To the fullest extent allowable by law, the operation of a marijuana testing facility is prohibited in the Town. Sec. 11-2-6 Marijuana at a Primary Residence for Personal Use. A. To the fullest extent allowable by law, marijuana consumption, cultivation, extraction, manufacture, and processing is permitted in an individual’s primary residence for personal use subject to the following conditions and limitations: 1. It shall be unlawful for any individual who is at least twenty-one (21) years of age to possess, transport, cultivate, or process more than six (6) marijuana plants. 2. It shall be unlawful for two or more individuals who are at least twenty-one (21) year of age to possess, transport, cultivate, or process more than twelve (12) marijuana plants. 3. Except as provided by A.R.S. § 36-2801 et al. and this section, it shall be unlawful for an individual to otherwise consume, cultivate, extract, manufacture, possess, or process marijuana in a residence or accessory structure within the Town limits. 4. Marijuana or marijuana products shall not be cultivated, extracted, manufactured, or processed outdoors. 5. The cultivation, extraction, manufacture, and processing of marijuana shall be limited to a closet, room, greenhouse, or other enclosed area within the primary residence or an accessory structure on the property with a permanent foundation that is equipped with a lock or other security device that prevents access by minors. 6. Individuals shall not extract, manufacture, or process marijuana by chemical extraction or chemical synthesis, excluding manual or mechanical means. 7. The indoor area used for cultivation, extraction, manufacturing, or processing shall include a ventilation and filtration system designed to ensure that odors from the cultivation extraction, manufacturing, or processing are not detectable beyond the property line of a parcel containing a single dwelling unit, or beyond the boundaries of a single dwelling unit in multifamily dwellings, cluster houses, condominiums, or similar closely built unit arrangements, and designed to prevent mold and moisture and otherwise protect the health and safety of persons residing in the residence or unit. This shall include, at a minimum, a system meeting the requirements of the current, adopted edition of the International Residential Code. 8. Marijuana may only be cultivated, extracted, manufactured, or processed as an accessory use at the primary residence of the person conducting such activity or ORDINANCE NO. 20-25 PAGE 6 in an accessory structure on the property with a permanent foundation, and only for such person's own use, or by a primary caregiver on behalf of a patient. 9. It is unlawful to use any grow lighting system for the indoor cultivation of marijuana other than light-emitting diodes (LEDs), compact fluorescent lamps (CFLs) or fluorescent lighting. All high-intensity discharge (HID) lighting, including, but not limited, to mercury-vapor lamps, metal-halide (MH) lamps, ceramic MH lamps, sodium-vapor lamps, high-pressure sodium (HPS) lamps and xenon short-arc lamps, are prohibited. 10. Cultivation, extraction, manufacturing, and processing shall take place in an area where the marijuana plants or products are not visible from public view without using binoculars, aircraft, or other optical aids. Sec. 11-2-7 Violations; Enforcement; Penalties. A. It is a violation of this Article for a person to consume, cultivate, extract, manufacture, or process marijuana or marijuana products if the person fails to meet all the requirements in this Article or state law, including the Department’s rules. B. Each day any violation of any provision of this Article shall continue shall constitute a separate offense. C. Except as otherwise provided in A.R.S. § 36-2853, any violation of this Article is punishable by Section 1-8-2(A) of this code. D. Violations of this Article are in addition to any other violation enumerated within the Town ordinances or the Town Code and in no way limits the penalties, actions or abatement procedures which may be taken by the Town for any violation of this Article, which is also a violation of any other ordinance or Code provision of the Town or federal or state law. Conviction and punishment of judgment and civil sanction against any person under this Article shall not relieve such person from the responsibility of correcting prohibited conditions, or removing prohibited structures or improvements, and shall not prevent the enforced correction or removal thereof. E. The remedies provided in this Article shall be cumulative and in addition to any other federal, state, or local remedy, which may be available. Nothing contained herein shall be construed to preclude prosecution under any other applicable statute, ordinance, rule, order, or regulation. Section II. Providing for Repeal of Conflicting Ordinances. All ordinances and parts of ordinances in conflict with the provisions of this Ordinance or any part of the Code adopted herein by reference, are hereby repealed. Section III. Recitals. The recitals above are fully incorporated in this Ordinance by reference. ORDINANCE NO. 20-25 PAGE 7 Section IV. Effective Date. This Ordinance does not become effective unless and until the Smart and Safety Act (Proposition 207) becomes law when approved by a majority of the votes cast at the November 3, 2020 general election and on proclamation of the governor. Upon the governor’s proclamation, this Ordinance shall become effective. Section V. Zoning Considerations. In accordance with Article II, Sections 1 and 2, Constitution of Arizona, the Town Council has considered the individual property rights and personal liberties of the residents of the Town before adopting this ordinance. Section VI. Preservation of Rights and Duties. This Ordinance does not affect the rights and duties that matured, penalties that were incurred, or proceedings that were begun before the effective date of this Ordinance. Section VII. Providing for Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance or any part of the Code adopted herein by reference, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by the Common Council of the Town of Fountain Hills, Arizona, this 20th day of October, 2020. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Ginny Dickey, Mayor Elizabeth A. Burke, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Aaron D. Arnson, Town Attorney ITEM 8. E. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Regular Agenda Submitting Department: Community Services Prepared by: Rachael Goodwin, Community Services Director Staff Contact Information: Rachael Goodwin, Community Services Director Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION OF amending Christmas Light Decorators contract in an amount not to exceed $15,000. Staff Summary (Background) On the first Saturday of December, the Fountain Hills community welcomes the holiday season by hosting a number of programs and activities. One of the most anticipated components of the day is the illumination of the annual light display along the Avenue Linear Park. The lights are officially lit during a Town-wide celebration hosted by the Fountain Hills Chamber of Commerce, known as the Stroll in the Glow. Though the Town does not organize the event, staff collaborates with the Chamber of Commerce to ensure the lights and other logistics are installed in time for the program. Due to COVID-19 and current safety mandates, the Chamber has had to eliminate many of the standard components of this event, including the loss of the hayride and skating rink, as well as restrictions on the nativity scene and visits with Santa. In an effort to bolster the event and increase engagement while adhering to social distancing guidelines, the Town is considering a one-time expansion of the light installation.  The expansion would include increased displays and/or decor, as budget and stock allow. Christmas Light Decorators is the current provider of the holiday lights and displays and is currently contracted at $35,000 annually.  A one-time increase to the contract is requested, not to exceed $15,000, to be used to enhance the displays within the Avenue Linear Park. Budget savings from other events and programs, including Independence Day and Turkey Trot, will be reallocated for this expenditure. Related Ordinance, Policy or Guiding Principle N/A Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approval SUGGESTED MOTION MOVE to authorize Town Manager to proceed with procurement of additional holiday lighting displays in an amount not to exceed $15,000. Fiscal Impact Fiscal Impact:15,000 Budget Reference: Funding Source:PREVENT If Multiple Funds utilized, list here: Budgeted: if No, attach Budget Adjustment Form: Form Review Inbox Reviewed By Date Community Services Director (Originator)Rachael Goodwin 10/14/2020 03:35 PM Finance Director David Pock 10/14/2020 04:19 PM Town Attorney Aaron D. Arnson 10/14/2020 04:56 PM Town Manager Grady E. Miller 10/14/2020 04:59 PM Form Started By: Rachael Goodwin Started On: 10/14/2020 02:30 PM Final Approval Date: 10/14/2020  ITEM 8. F. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 10/20/2020 Meeting Type: Town Council Regular Meeting Agenda Type: Regular Agenda Submitting Department: Public Works Prepared by: Justin Weldy, Public Works Director Staff Contact Information: Justin Weldy, Public Works Director Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION OF approving the fifth (5th) amendment to Professional Services Agreement C2017-083 in the amount of $16,701.64 with the CK Group, Inc. for engineering design services. Staff Summary (Background) The Town of Fountain Hills utilizes CK Group for a variety of engineering studies and design of capital improvement projects.  The CK Group was originally contracted by the town to evaluate and develop possible design concepts to mitigate the traffic issues at the intersection of La Montana and Avenue of the Fountains.  Last year the Town Council selected the roundabout as the optimal alternative to safely move traffic and improve pedestrian safety at this intersection. Last spring CK Group completed the construction design and engineering documents for the roundabout prior to the town seeking qualified bids to construct the roundabout project.  Shortly after construction was underway, a potential pedestrian and vehicular safety issue was discovered with the dedicated right turn lane. At the direction of staff, CK Group redesigned the eastbound approach to improve the pedestrian and vehicular safety at the southbound lanes of La Montana.  The firm also addressed drainage issues that resulted from removing the dedicated right turn lane. The roundabout redesign, safety and drainage issues have been resolved and final construction of the project should be at or near completion as of the date of the Council meeting on October 20, 2020.  The cost of the roundabout design changes resulted in a cost of $16,701.64.   Related Ordinance, Policy or Guiding Principle Capital Improvement Projects Risk Analysis N/A  Recommendation(s) by Board(s) or Commission(s) NA  Staff Recommendation(s) Staff recommends approval of this contract amendment. SUGGESTED MOTION MOVE to approve Contract Amendment No. 5 (to PSA Contract No. C2017-087) to the CK Group, Inc. in the amount of $16,701.64. Fiscal Impact Fiscal Impact:$16,701.64 Budget Reference:390 Funding Source:CIP If Multiple Funds utilized, list here:NA Budgeted: if No, attach Budget Adjustment Form:NA Attachments Scope and Fee  PSA  Form Review Inbox Reviewed By Date Public Works Director (Originator)Justin Weldy 09/30/2020 01:51 PM Finance Director David Pock 10/01/2020 07:34 AM Town Attorney Aaron D. Arnson 10/05/2020 03:57 PM Town Manager Grady E. Miller 10/06/2020 04:56 PM Form Started By: Justin Weldy Started On: 09/29/2020 11:58 AM Final Approval Date: 10/06/2020  the CK Group, Inc. 16448 N. 40th Street, Suite A Phoenix, Arizona 85032 P: 602.482.5884 | F: 602 482.2885 | Email: ckgroup@theCKgroup.com September 23, 2020 Mr. Justin Weldy Public Works Director Town of Fountain Hills Development Services Department 16705 E. Avenue of the Fountains Fountain Hills, AZ 85268 Re: Avenue of the Fountains (AOTF) at La Montana Blvd Roundabout Design – South West Corner Improvements - Change Order 2 Revised Mr. Weldy, Please find attached change order for the additional services to incorporate modifications to the roundabout design at the intersection of Avenue of the Fountains (AOTF) at La Montana Drive Intersection. The change order has been revised per our discussions to review potential drainage impacts to the new circulation. 1. Revise southwest corner improvements per preferred concept by Town Council. 2. Revise paving plan layout along AOTF per the revised layout for the southwest corner. Review and implement drainage modifications due to revised layout. 3. Revise pavement signing and marking layout along AOTF per the revised layout for the southwest corner. Additional striping changes will be required along AOTF on the west and south legs. 4. Obtain supplemental topographical survey to review and implement drainage revisions due to revised layout as well as address striping and signing modifications. 5. Revise the landscape and irrigation plan per the revised layout for the southwest corner. CK will use the services of EPG, Inc. for landscape modifications. The estimated fee for the additional services is $16,701.64 Please refer to Exhibit A – Derivation of Fee, which is attached herein. Cost associated with meeting(s) beyond those specified in the scope of work will be billed separately on a time and material basis. Please do not hesitate to contact us should you have any question or comment. Respectfully, the CK Group, Inc. Ogbonna Abarikwu Principal I PROPOSED TASKS 14,192.07 1 216 8 8 3,663.88 2 212 8 12 3,465.43 3 2 6 12 16 3,363.35 4 21 301.41 5 8 8 1,485.51 6 44 1,152.89 7 46 2 8 6 759.60 Total Hours 149 0 10 50 34 44 0 0 3 8 Hourly Rates $71.44 $64.47 $50.50 $34.86 $30.71 $37.00 $38.50 $19.23 $43.36 Subtotal $6,110.75 $0.00 $644.70 $2,525.00 $1,185.24 $1,351.24 $0.00 $0.00 $57.69 $346.88 14,192.07 Direct Labor $6,110.75 Subconsultants Rebillables Overhead 1.2790 $7,815.83 $1,320.00 Mileage Subtotal $13,926.58 120 Miles at $0.520 $62.40 $62.40 Profit 10% $1,392.66 Delivery CK Group Subtotal $15,319.24 Deliveries at $30.000 $0.00 $0.00 Printing & Misc. Subconsultants $1,320.00 Lump Sum at $25.000 $0.00 $0.00 Rebillables $62.40 Total $16,701.64 Total $1,320.00 Total $62.40 EPG (Irrigation and Landscape) EXHIBIT A - DERIVATION OF FEE Drainage Design Considerations and Analysis Revise Paving Plan (Geometry, Elevations & Grade) Registered Landscape Surveyor Town of Fountain Hills AOTF, AOTF @ La Montana Roundabout Design - Improvements Work Activity Principal Project Manager 2-Person Survey Crew Sr. Project Engineer Project Engineer CAD Designer Project Coordinator Admin/ Graphics Fee per Task Field Review Revise Striping and Signing Plan Revised Striping and Signing Summary Prepare Estimates and Quantities Project Coordination and Participate in Meetings Obtain Supplemental Survey 9/23/2020 Page 1 of 1 Town of Fountain Hills AOTF @ La Montana Roundabout Design - 2020 Fee Proposal Exhibit A-MH-Fee AOTF_2019 - C01.xlsx:CK 1 Contract No. C2017-087.5 FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND THE CK GROUP, INC. THIS FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (this “Fifth Amendment”) is entered into as of October 20, 2020, between the Town of Fountain Hills, an Arizona municipal corporation (the “Town”) and The CK Group, Inc., an Arizona corporation (the “Contractor”). RECITALS A. The Town and the Contractor entered into a Professional Services Agreement, dated February 23, 2017, as amended by that First Amendment, dated June 5, 2018, that Second Amendment, dated November 6, 2018, that Third Amendment, dated March 5, 2019, and that Fourth Amendment, dated January 7, 2020 (collectively, the “Agreement”), for the Contractor to provide the Town with traffic and engineering analysis, among other things, for the Town (the “Services”). All capitalized terms not otherwise defined in this Fifth Amendment have the same meanings as contained in the Agreement. B. The Town has determined that additional Services, namely providing additional design services related to the intersection of La Montana Boulevard and the Avenue of the Fountains (collectively, the “Additional Services”). C. The Town and the Contractor desire to enter this Fifth Amendment to define the scope of the Additional Services, and to provide for compensation to the Contractor for the Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the Contractor hereby agree as follows: 1. Scope of Work. The Contractor shall provide the Additional Services as set forth in the Scope of Work and Fee Proposals, attached hereto as Exhibit A and incorporated herein by reference. 2 2. Compensation. The Town shall pay the Contractor $16,701.64 for the Additional Services, resulting in an increase of the aggregate not-to-exceed compensation amount from $153,840.90 to $170,542.54. 3. Effect of Amendment. In all other respects, the Agreement is affirmed and ratified and, except as expressly modified herein, all terms and conditions of the Agreement shall remain in full force and effect. 4. Non-Default. By executing this Fifth Amendment, the Contractor affirmatively asserts that (i) the Town is not currently in default, nor has it been in default at any time prior to this Fifth Amendment, under any of the terms or conditions of the Agreement and (ii) any and all claims, known and unknown, relating to the Agreement and existing on or before the date of this Fifth Amendment are forever waived. 5. Israel. Contractor certifies that it is not currently engaged in, and agrees for the duration of this Agreement that it will not engage in a “boycott,” as that term is defined in Ariz. Rev. Stat. § 35-393, of Israel. 6. Conflict of Interest. This Fifth Amendment and the Agreement may be cancelled by the Town pursuant to ARIZ. REV. STAT. § 38-511. [SIGNATURES ON FOLLOWING PAGES] 3 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first set forth above. “Town” TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation Grady E. Miller, Town Manager ATTEST: Elizabeth A. Burke, Town Clerk APPROVED AS TO FORM: Aaron D. Arnson, Town Attorney (ACKNOWLEDGMENT) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On ___________________, 2020, before me personally appeared Grady E. Miller, the Town Manager of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he claims to be, and acknowledged that he signed the above document, on behalf of the Town of Fountain Hills. Notary Public (Affix notary seal here) [SIGNATURES CONTINUE ON FOLLOWING PAGE] 4 “Contractor” The CK GROUP, INC. a(n) Arizona corporation By: Name: Title: (ACKNOWLEDGMENT) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On ________________________, 2020, before me personally appeared _____________ ________________________, the _____________________ of THE CK GROUP, INC., a(n) Arizona corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he/she claims to be, and acknowledged that he/she signed the above document on behalf of the corporation. Notary Public (Affix notary seal here) 4828-0947-9854 v.1 5 EXHIBIT A TO FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND THE CK GROUP, INC. [Scope of Work and Fee Proposals] See following pages.