HomeMy WebLinkAbout2022.1115.TCWS.Packet
NOTICE OF MEETING
WORK SESSION
FOUNTAIN HILLS TOWN COUNCIL
Mayor Ginny Dickey
Vice Mayor Peggy McMahon
Councilmember Sharron Grzybowksi
Councilmember Alan Magazine
Councilmember Gerry Friedel
Councilmember Mike Scharnow
Councilmember David Spelich
TIME:WORK SESSION TO CONVENE IMMEDIATELY FOLLOWING THE REGULAR
MEETING
WHEN:TUESDAY, NOVEMBER 15, 2022
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various
Commission, Committee or Board members may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent
before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio
and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to
exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child
or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that
the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.
AGENDA
1.CALL TO ORDER – Mayor Ginny Dickey
2.ROLL CALL – Mayor Dickey
3.REGULAR AGENDA
A.Allana Buick and Bers will be presenting its next steps, short and long term progress report related
to water/moisture intrusion issues at the Community Center.
4.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Town
Council with the Town Clerk.
Dated this ______ day of ____________________, 2022.
_____________________________________________
Linda G. Mendenhall, MMC, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print
format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's Office.
Town Council Work Session of November 15, 2022 2 of 2
ITEM 3. A.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 11/15/2022 Meeting Type: Town Council Work Session
Agenda Type: Reports Submitting Department: Public Works
Prepared by: Justin Weldy, Public Works Director
Staff Contact Information: Justin Weldy, Public Works Director
Request to Town Council Work Session (Agenda Language): Allana Buick and Bers will be presenting its next
steps, short and long term progress report related to water/moisture intrusion issues at the Community Center.
Staff Summary (Background):
As part of the renovation project for the Community Center in 2021, staff designed and installed detention basin
improvements outside the main public entrance to prevent water from seeping into the building, a previously
known issue. Staff also evaluated other methods of addressing moisture below the foundation of the building,
including a vapor moisture barrier. This resulted in the use of a specialized glue designed and certified to resist
moisture and to provide similar protection to floor coverings (like a vapor moisture barrier) but at a
considerable cost savings.
Unfortunately, during the renovation project, heavy rain events brought to light other water intrusion issues that
were previously unknown or thought to be linked to the issues outside the main entrance area. Due to these
concerns, staff began searching for specialized firms in December 2021, to help evaluate and recommend
solutions to these issues. After going through a selection process, the Town secured the services of Allana, Buick
and Bers, Inc (ABB) in March 2022, for water testing and limited destructive investigations. The firm performed
water testing of windows, doors and adjacent hardscape at the facility. Numerous widespread issues were
noted, including the lack of pan flashings on door assemblies and deficient weather-stripping assemblies that
have resulted in extensive water-related damage to the gypsum sheathing and rusting of the metal tracks. It was
also noted that the exterior hardscape is improperly sloped toward the building which has contributed to
storefront window leakage.
At the Town Council meeting on September 20, 2022, Eugene Buick from Allana, Buick and Bers presented the
Preliminary Observation Report. At the conclusion of the meeting, staff was directed to work with Allana, Buick
and Bers in identifying cost estimates and priorities relating to the firm's short- and long-term solutions to
address water intrusion issues at the Community Center. Allana Buick and Bers will be presenting this
information at the Council workshop on November 15, 2022.
Staff has already implemented the following steps to address short-term items:
9/23/2022, Industrial Hygienist AZIAQ performed 25 air sample tests of the Community Center,
Library/Museum, Town Hall, and an exterior control sample. Lab test results confirmed no elevations or
concentrations of microbial contamination at the time tests were taken.
10/4/2022, 3 air samples were taken in concealed (wall cavity) Lobby locations, where destructive testing
revealed visible biologic growth. These areas contained gross elevations or concentrations of microbial
contamination at the time tests were taken.
contamination at the time tests were taken.
Remediation and rebuild services have been secured from Everclear Environmental Solutions and LBR
Restoration & Remodel. The plan is to complete a 4’ high “flood cut” to remove drywall, treat affected
areas and replace materials up to a 4’ height above the floor level.
The Town solicited several sewer pipe relining contractors that specialize in sewer line camera work, to
request quotes for under slab pipe relining. Two companies were selected, and are performing their
camera work at the facility today and tomorrow, 11/1/2022 and 11/2/2022.
10/13/2022, All-State Caulking Inc. was on site to provide a sealing quote for wall and store-front locations
where leaks had been observed during water testing by ABB. They have yet to submit a quote, so staff is
soliciting other contractors.
10/17/2022, Maintenance staff compiled a floorplan of all known areas of water intrusion (both active
and repaired) with corresponding notes relating to conditions and status.
10/20/2022, ABB was asked to provide a report on short/medium- and long-term repair solutions to be
presented to the Council at the 11/15/2022 meeting.
10/23/2022, AZIAQ was again on site to visually observe all locations identified in the above-mentioned
floorplan. Three areas of concern were noted. Two very small, a 6”x3” piece of drywall in the Glass Hall;
a small area of hydronic pipe insulation in the Computer Lab; and a larger soffited area of the Main Hall.
Air samples were again taken in the Computer Lab and Main Hall. Lab results again confirmed no
elevation or concentration of microbial contamination. Concealed wall space testing in the Computer Lab
was not performed because the type of construction would render testing ineffective and the lack of any
visible evidence of further water intrusion.
10/27/2022, The above-mentioned firms of Everclear and LBR were contacted to update scope, schedule
and pricing for additional remediation work.
Attachments
Presentation
Form Review
Inbox Reviewed By Date
Town Manager Grady E. Miller 11/08/2022 08:56 AM
Form Started By: Justin Weldy Started On: 10/31/2022 04:34 PM
Final Approval Date: 11/08/2022
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TO WN O F F O UNTAIN H ILLS
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Community Center
Repair and Status Updates
Eugene Buick, SR. Principal, Allana Buick & Bers, Inc .
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Fountain Hills Community Center
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Facilities Near Term Action Items Update:
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Date Action Item
9/23/2022 Industrial hygienist retained. Lab results determined no elevated readings on the interior.
10/4/2022
Interior wall cavity sampling performed. Microbial samples taken. Remediation companies Everclear
Environmental Services and LBR Restoration and Remodel identified to schedule and perform drywall repairs and
remediation.
10/4/2022 HVAC air balance test performed by Omega Test & Balance. Report in progress. Verbal report from vendor
indicates system is performing very close to design specs.
10/4/2022 Three sewer line contractors have performed sewer line camera work to quote pipe relining. 2 of 3 did not
submit a quote. Two additional contractors performed camera piping on 11/1 and 11/2 and provided quotes.
10/11/2022 Gensler a qualified Architectural firm was contacted to review project needs and whole building repair design.
10/13/2022 Caulking contractor -All state Caulking identified to provide quote to wet seal windows.
10/17/2022 Water intrusion map prepared by staff for active and repaired areas.
10/20/2022 ABB requested to prepare prioritization plan for 11/15 council meeting for near term and long term repairs.
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Facilities Near Item Action Items Update (cont’d):
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Date Action Item
10/23/2022 Industrial hygienist performed additional testing in additional areas at Glass Hall , Computer Lab, Main Hall. Lab
results determined no elevated readings on interior.
10/27/2022 Remediation companies Everclear Environmental Services and LBR Restoration and Remodel to provide schedule and
pricing with updated scope to include any reported areas of water intrusion.
10/27/2022 Roof drain related leak identified above Main Hall soffit area. Failed drain plugged in the interim as two nearby drains
can manage excess water during rainstorms.
11/3/2022
Remediation work schedule:
11/11 to 11/18 at Lobby
12/29 to 01/05/2023 Main Hall
11/7/2022 As of this date DH Pace has removed, reset, and replaced as needed 10 door thresholds at the leak trouble locations.
11/7/2022 Remediation of Lobby is complete and interior drywall is being repaired.
11/7/2022 Window and door sealing -All state caulking to visit site to finalize quote.
11/8/2022 Main Hall roof drain to be repaired.
11/21/2022 Schmitt Roofing -Reroofing of one problem area (850 s.f.) to occur 3rd week of November.
TBD
Additional consideration currently being explored:
1) Injection of "blanket barrier" under slab problem areas. Discussions with Seal Boss Corporation.
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Near Term Repair Options:
➢Windows:
•Wet sealing of windows (application of silicone sealant).
•(Might be a long-term solution if sealant application is tested and confirmed to be successful)
•Repair of perimeter window sealants at synthetic stucco walls.
•Fully embedding thresholds in bed of sealant.
•Grinding and Coating of reverse sloped concrete sills and additional of temporary flashings.
➢Drainage improvements at doors and windows:
•Localized installation of trench drains or saw cuts to manage water flow to nearest drains.
•Replacement of portion of exterior hardscape and installation of additional drainage to manage rainwater more effectively.
•Installation of trench drains to direct water into landscaping where drains or wells occur or can be installed.
➢Repairs to interior finishes.
•Replacement of water damage finishes.Replacement of drywall.
➢Evaluate effectiveness of near-term repairs through performance testing.
•Spray test wet sealed window assembly.
•Spray test doors
•Spray test sills
➢Interior Slab evaluation and Evaluation of Misc.Plumbing –Roof and Under slab
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Near-Term Solution:
Silicone Sealant Application at Windows –Glazing, Sill, Joints (Keep the Water Out!)
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Near-Term Solution:
Grinding/Sloping and Trench Drain for Drainage
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Near Term Repairs (Immediate Needs):
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(*) –Estimates subject to increase or decrease pending final scope and effort.
Priority Building Component Repair Description
Anticipated Completion
Date ROM Estimates (*)
1 Windows Wet Sealing of Window Assemblies. Sealing of
Frame Joints to reduce or stop water intrusion.November 25, 2022 $75,000 to $90,000
1 Doors Threshold Repairs and Weatherstripping at
Doors November 25, 2022 $30,000 to $40,000
1 Reverse Sloped Concrete Patio
Targeted Hardscape Demolition at reverse
sloped locations at exterior Senior Offices
Center.
February 28, 2023 $25,000 to $35,000
2 Reverse sloped Concrete -Window sills
Perform slope measurements. Grinding for
Slope Correction. Work should occur in
conjunction with trench drains.
June 30, 2024 $30,000 to $40,000
2 Trench Drains Targeted concrete demolition and installation of
Trench Drains.June 30, 2024 $50,000 to $75,000
Design Consultation $25,000 to $50,000
Spray Testing of wet seal option and door
repairs to confirm performance $20,000 to $25,000
Rough Magnitude Cost Range for
Immediate Repairs (*):
Total $255,000 to $355,000
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Preliminary Near-Term Schedule
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Implement Near-Term Solutions and Evaluate Effectiveness in Preventing Water
Intrusion:
•Window/door sealing and concrete patio removal Nov. 2022 thru June
2023
•Reverse-sloped concrete and French drains June 30, 2024
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Long-Term Recommendations (*)
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(*) –Recommendations subject to adjustment or reduction pending success of immediate/near-term repairs
.
(**) –Estimates subject to increase or decrease pending final scope or repair work. Based on present value costs.
Building Component Repair Description
Windows Remove and Replace 100%
Doors Remove and Replace 100%
Components affected by the window and door replacement effort:
EIFS/Stucco
Window and door related work to accommodate removal -targeted demolition and refinishing of
exterior wall elements to achieve uniform appearance. Feather and blending of finishes corner to
corner.
Painting Coating and refinishing of repair areas corner to corner.
Concrete Additional grinding and prep once windows and doors removed.
Concrete Additional hardscape and drainage work as needed post near term repairs.
Interior Drywall adjacent to windows and doors.
Sheet Metal Related sheet metal and sealant work related to window and door work.
Contingencies 15% for Unforeseen Conditions
Design and Inspection Fees:12% to 15% of Construction Costs
Rough Order Magnitude Repair Cost(**):Preliminary Budget : $2.9 M to $3.9 M
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Preliminary Schedules for Long-Term Repairs
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•Retain Architectural Design Firm to Evaluate Structural Repairs and Develop Cost Estimates –
Jan. 2023
•Retest and Evaluate Near Term Water Intrusion Measures –November 2023
•Develop Capital Improvement Budget –December 2023
•Solicitation of Construction Bids –June thru August 2027
•Contract Award –October 2027
•Construction –Spring 2028
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Questions/Comments?
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