HomeMy WebLinkAboutAGENDApacket__02-24-20_1105_76
NOTICE OF MEETING
REGULAR MEETING
FOUNTAIN HILLS COMMUNITY SERVICES ADVISORY COMMISSION
Chairman Ron Ruppert
Vice Chairperson Amy Arnold
Commissioner Hayden Arnold
Commissioner Don Doty
Commissioner Jerry Gorrell
Commissioner Sharron Grzybowski
Commissioner Natalie Varela
TIME:5:00 P.M. – REGULAR MEETING
WHEN:MONDAY, FEBRUARY 24, 2020
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings
of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject
to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such
recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a
child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S.
§1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of
the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card,
indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda
item, and hand it to the Executive Assistant prior to discussion, if possible.
REGULAR MEETING
REGULAR MEETING
1.CALL TO ORDER – Chairman Ruppert
2.ROLL CALL – Chairman Ruppert
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable
time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised
during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion
of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or
(iii) ask that the matter be placed on a future Commission agenda.
4.CONSIDERATION of Approving the January 27, 2020 Meeting Minutes
5.DISCUSSION AND CONSIDERATION of Appointing a Chairperson
6.DISCUSSION AND CONSIDERATION of Appointing a Vice Chairperson
7.UPDATE on the Community Services Parks, Trails, and Recreation Master Plan
8.UPDATE from Work Group on the Community Swimming Pool
9.UPDATE on Volunteer Opportunities with Town Events
10.UPDATE on Special Events
11.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
Community Services Advisory Commission Meeting of February 24, 2020 2 of 3
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Community Services Advisory Commission with the Town Clerk.
Dated this ______ day of ____________________, 2020.
_____________________________________________
Jamie Salentine, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or
1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Development Services' Office.
Community Services Advisory Commission Meeting of February 24, 2020 3 of 3
ITEM 4.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/24/2020 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information: Rachael Goodwin, Community Services Director
Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION of
Approving the January 27, 2020 Meeting Minutes
Staff Summary (Background)
Attachments
1-27-2020 CSAC Minutes
Form Review
Form Started By: Jamie Salentine Started On: 02/19/2020 03:24 PM
Final Approval Date: 02/19/2020
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING OF THE
COMMUNITY SERVICES ADVISORY COMMISSION
JANUARY 27, 2020
1.
CALL TO ORDER
Chairman Ruppert called the meeting of Monday, January 27, 2020 to order at 5:01 p.m. in
the Council Chambers at Town Hall, located at 16705 East Avenue of the Fountains,
Fountain Hills, Arizona.
2.
ROLL CALL
COMMISSIONERS PRESENT: Chairman Ron Ruppert, Vice Chairperson Amy Arnold,
Commissioners Jerry Gorrell, Sharron Grzybowski, Natalie Varela, and Youth
Commissioner Hayden Arnold.
COMMISSIONERS ABSENT: Don Doty.
STAFF PRESENT: Community Services Director Rachael Goodwin, Parks Superintendent
Kevin Snipes, Recreation Manager Linda Ayres, and Executive Assistant Jamie Salentine.
3.
CALL TO THE PUBLIC
Bradley Splittorff, a Fountain Hills resident, stated that Hernando Cifuentes holds soccer
practice on Thursday’s and Sunday’s and has started this on his own. He asked the
Commissioners to not increase the rates for the field rental as the increase would be
significant to the group. He added that he is here to support Mr. Cifuentes. He
requested the item be tabled to possibly reach out to the Boys and Girls Club and the
Rotary Club involved to offset the extra costs.
Hernando Cifuentes, a Fountain Hills resident, commented that the bottom line is that
increase is too costly for the group. He mentioned that Parks and Recreation had
temporarily held off the light cost and thanked staff for this. He emphasized that the
issue of increasing the costs by $25 is too costly. He added he is doing this for free,
promoting fun and exercise. He asked the Commission not to implement the additional
fees.
Community Services Director Rachael Goodwin clarified that the field rental cost is $15
per hour, the lights are an additional $10 per hour for a total of $25 per hour totaling
$50 per session for use of the field (two-hours). She noted that currently only the
lighting fees have been applied for Mr. Cifuentes. She added that Town Policy states
that a field rental must accompany with a light rental.
Yasmine Moller, a Goldfield Ranch resident, reported that she is part of a group of
soccer enthusiasts that meet at the Desert Vista Park twice a week along with her three
(3) siblings. She noted that they have become better soccer players because of Coach
Cifuentes who generously gives his time to teach the group the rules and skills of the
sport. She pointed out that her siblings and others within the group are homeschooled
and the practices are an important social outlet for them and have made friends in
addition to providing a healthy activity. She commented that there are no fees and that
Coach Cifuentes has no financial gain in coaching the group, in addition, provides all
necessary equipment such as soccer balls, cones, vests, etc. She stated that the families
have taken turns in the paying the reasonable fees and asked the Commission to keep
the fees reasonable.
Ms. Goodwin stated that Commission can choose to hold a Special Meeting to discuss
the fees with possible action or place on the February agenda.
The consensus of the Commission was to hold a Special Meeting on Monday, February
3, 2020 at 5:00 p.m.
4.
CONSIDERATION of Approving the November 25, 2019 Meeting Minutes
Commissioner Varela moved to approve the November 25, 2019 meeting minutes,
seconded by Commissioner Gorrell; passed unanimously by those present (6-0).
5.
DISCUSSION AND CONSIDERATION of Appointing a Chairperson
Executive Assistant Jamie Salentine explained that annually the Commission appoint a
Chairperson and Vice-Chairperson whether through a nomination by a Commissioner or
the Commissioner nominating themselves.
Vice-Chairperson Arnold commented that if appointed in January and then the term
ends at the end of April should the Commission nominate in May.
Ms. Salentine stated that she will confirm with Town Clerk Elizabeth Burke on the
correct appointment process.
Commissioner Grzybowski moved to table until further information is gathered,
seconded by Commissioner Gorrell; passed unanimously by those present (6-0).
6.
DISCUSSION AND CONSIDERATION of Appointing a Vice-Chairperson
Commissioner Grzybowski moved to table until further information is gathered,
seconded by Commissioner Varela; passed unanimously by those present (6-0).
7.
DISCUSSION AND CONSIDERATION to Appoint One (1) Commission Member to Term
Ending April 30, 2021
Executive Assistant Jamie Salentine explained the process to appoint the Commissioner
to the vacant spot and suggested to appoint one (1) of the three (3) Commissioner’s
expiring April 30, 2020.
Commissioner Grzybowski volunteered for the vacant spot.
Commissioner Gorrell moved to appoint Sharron Grzybowski to term ending April 30,
2021, seconded by Commissioner Varela; passed unanimously by those present (6-0).
8.
DISCUSSION AND CONSIDERATION to Unlock Ball Fields at Golden Eagle Park
Community Services Director Rachael Goodwin reviewed the history on how the Golden
Eagle Park (GEP) Ball Fields became locked and opened by reservation only. She pointed
out that the main issue was dogs being out on the ballfield on and off leash and dog
waste which added to employee workload to rehab the fields in order to bring back the
fields to tournament condition.
Ms. Goodwin commented that Mayor Ginny Dickey had requested MMPC to review this
item and provide an answer if this option of locking the ball field is still what they
recommend. She noted that she spoke with Parks Superintendent Kevin Snipes and that
the other open field parks still deal with the same issue that GEP had. She pointed out
that she reached out to some of the regular GEP ball field users and requested their
opinion on if the fields should remain locked or unlocked. She read an email from a GEP
ball filed user who complimented the great condition of the ball field and stated that
other ball fields they play on are worn, torn up by kids on bikes, as well as having to pick
up dog waste prior to playing. She added that the local Little League is in support of
keeping the fields locked too.
Mr. Snipes highlighted the increase in field use at GEP over the last four (4) years where
there was only two (2) tournaments on the field, to nine (9) tournament, and in 2019
there were 19 tournaments scheduled. He added that a new group will be utilizing a
field over the summer for college prep students to train three (3) times a week.
Discussion ensued relative to types of destruction of the fields and pros/cons of keeping
the fields locked.
Commissioner Varela moved to maintain the current status and keep the GEP ball fields
locked, seconded by Vice Chairperson Arnold; passed unanimously by those present (6-
0).
9.
DISCUSSION AND CONSIDERATION of Modifying 2020 CSAC Meeting Dates
Executive Assistant Jamie Salentine requested that the original October date move to
October 19 due a conflict with Community Services Director Rachael Goodwin schedule
where she is attending a conference.
Vice Chairperson Arnold moved to modify the 2020 CSAC Meeting Date of October 26 to
October 19, 2020, seconded by Commissioner Grzybowski; passed unanimously by those
present (6-0).
10.
DISCUSSION on Open Meetings Law
Executive Assistant Jamie Salentine stated that the Town Clerk is requesting that all
Commission members attend the Open Meeting Law/Public Records Training on
February 18, 2020 at 4:00 p.m., if possible. She highlighted some the common quorum
examples which include emails and “replying all”.
11.
UPDATE from Work Group on the Community Swimming Pool
Vice Chairperson Arnold reviewed a meeting with Fred Bedell, Chairman Ruppert, and
herself regarding the details on building a community swimming pool where he was to
build an olympic size pool. She noted that the meeting was unable to proceed since
their funding will not be coming through so, no information was gathered. She stated
they are back to beginning, however, looking to meet with Brian Hughes, Director of
Community Services at the Town of Florence and tour their pool which is similar to what
the work group is envisioning. She added that they will report back in February on the
tour.
In response to a question posed by Commissioner Varela, Chairman Ruppert replied that
the locations the work group is looking at within the Town is by the High School and a
site behind Four Peaks Park.
12.
UPDATE on Volunteer Opportunities with Town Events
Commissioner Grzybowski stated that volunteers are needed for home delivered meals,
Give a Lift, and Save our Sculptures (SOS). She added that volunteers are needed for
February 7 for the Community Center’s takeover and March 14 for Irish Fountain Fest.
13.
UPDATE on Special Events
Recreation Manager Linda Ayres reported on the upcoming special events:
Community Center Take Over, February 7, 2020 at 6:00 p.m. –
Community Center
Great Hikes in the Phoenix Area other than Camelback Mountain
presented by Just Roughin It, February 8, 2020 at 10:00 a.m. –
Community Center
Spring Break Cooking Camp, March 9-12, 2020 at 11:30 a.m. –
Community Center
Irish Fountain Fest, March 14, 2020 at 11:00 a.m. – Fountain Park
Movie in the Park: Lion King, March 21, 2020 at 7:00 p.m. – Four Peaks
Park
Eggstravaganza, March 28, 2020 at 8:00 a.m. – Golden Eagle Park
Community Services Director Rachael Goodwin added that the Mayor’s State of the Town is
tomorrow, January 28, 2020.
14.
ADJOURNMENT
Youth Commissioner Arnold moved to adjourn, seconded by Commissioner Gorrell;
passed unanimously by those present (6-0).
The Community Services Advisory Commission adjourned at 5:44 p.m.
Community Services Advisory Commission
By:
Ron Ruppert, Chairman
Reviewed by:
Rachael Goodwin, Community Services Director
Prepared by:
Jamie Salentine, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the
Community Services Advisory Commission Regular Meeting held on November 25, 2019. I further
certify that the meeting as duly called and that a quorum was present.
By:
Jamie Salentine, Executive Assistant
Attachments - None