HomeMy WebLinkAboutAGENDApacket__06-22-20_0226_101
NOTICE OF MEETING
COMMUNITY SERVICES ADVISORY COMMISSION
Chairman Ron Ruppert
Vice Chairman Amy Arnold
Youth Commissioner Hayden Arnold
Commissioner Don Doty
Commissioner Jerry Gorrell
Commissioner Sharron Grzybowski
Commissioner Natalie Varela
TIME:5:00 P.M. – REGULAR MEETING
WHEN:MONDAY, JUNE 22, 2020
WHERE:FOUNTAIN HILLS COMMUNITY CENTER
13001 N LA MONTANA DRIVE, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings
of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject
to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such
recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a
child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S.
§1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of
the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card,
indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda
item, and hand it to the Executive Assistant prior to discussion, if possible.
1.CALL TO ORDER
2.ROLL CALL
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable
time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised
during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion
of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or
(iii) ask that the matter be placed on a future Commission agenda.
4.RECOGNITION of Youth Commissioner Hayden Arnold
5.CONSIDERATION OF Approving the February 3 and 24, 2020 Meeting Minutes
6.DISCUSSION AND CONSIDERATION of Appointing a Chairperson
7.DISCUSSION AND CONSIDERATION of Appointing a Vice Chairperson
8.UPDATE on the Community Services Parks, Trails, and Recreation Master Plan
9.UPDATE from Work Group on the Community Swimming Pool
10.UPDATE on Volunteer Opportunities with Town Events
11.UPDATE on Special Events
12.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Community Services Advisory Commission with the Town Clerk.
Dated this ______ day of ____________________, 2020.
_____________________________________________
Jamie Salentine, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or
1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Development Services' Office.
Community Services Advisory Commission Meeting of June 22, 2020 2 of 2
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/22/2020 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information:
Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION
OF Approving the February 3 and 24, 2020 Meeting Minutes
Staff Summary (Background)
Attachments
2-3-20 Draft Minutes
2-24-20 Draft Minutes
Form Review
Form Started By: Jamie Salentine Started On: 04/21/2020 07:14 AM
Final Approval Date: 04/21/2020
TOWN OF FOUNTAIN HILLS
MINUTES OF THE SPECIAL MEETING
OF THE COMMUNITY SERVICES ADVISORY COMMISSION
February 3, 2020
1.CALL TO ORDER
Chairman Ruppert called the meeting of Monday, February 3, 2020, to order at 5:00 p.m.
in the Council Chambers at Town Hall, located at 16705 East Avenue of the Fountains,
Fountain Hills, Arizona.
2.ROLL CALL
Present: Chairman Ron Ruppert; Vice Chairperson Amy Arnold; Commissioner
Sharron Grzybowski; Commissioner Natalie Varela; Youth Commissioner
Hayden Arnold
Absent: Commissioner Don Doty; Commissioner Jerry Gorrell
Staff
Present:
Community Services Director Rachael Goodwin; Executive Assistant Jamie
Salentine; Parks Superintendent Kevin Snipes; Recreation Manager Linda
Ayres
3.CALL TO THE PUBLIC
Hernando Cifuentes, a Fountain Hills resident, stated that the group was started by him by
playing some soccer at the park and has evolved over time, where he now represents
12-13 children and teaches them basic soccer skills. He added that the parents are grateful
for what he does and clarified that he is doing this all for free. He commented that the
reason they are here is due to the $15 charge for field usage in addition to light fees that
costs $50 each time. He expressed the opinion that the cost to use the field is not feasible
for residents that want to play at the park. He pointed out that Community Services
Director Rachael Goodwin did for a short time only charge them $10 per hour (2-hour
minimum) which he felt was reasonable and added that by March they will no longer need
lights. He requested that the Commission understand that they are trying to do a positive
thing for the children and our community and to vote against the fee charges.
In response to a question posed by Commissioner Grzybowski, Ms. Goodwin clarified that
the fee policy needed to be reviewed by staff and until the review was complete and policy
brought to the Commission for a decision, the department honored the current charge
that Mr. Cifuentes was paying which was $10 per hour with a 2-hour minimum.
4.DISCUSSION AND CONSIDERATION of Field Rental Policy
Community Services Director Rachael Goodwin explained that staff worked for six weeks
DRAFT
Community Services Director Rachael Goodwin explained that staff worked for six weeks
on research to determine where the Town fees are in terms of standards with other
communities that are similar in size and demand and if prices and policies are consistent.
She noted that all five communities have a similar policy where lights are associated with
field rental and that lights are not allowed unless the field is rented.
Discussion ensued relative to field rentals, with and without lights, waiving of fees, and
costs of lights.
Ms. Goodwin clarified that lights are set to turn on by a timer and turn off at the 2-hour
limit there is no way to turn off sooner.
Commissioner Grzybowski commented that the Town needs the revenue to cover the
expenses.
Ms. Goodwin acknowledged that drop in play is free and only available when the field is
not rented and that the lights are typically applicable during winter months.
Additional discussion ensued relating to policy error, correction by staff, and addressing in
an appropriate manner.
In response to a question posed by Youth Commissioner Arnold, Ms. Goodwin replied that
the Commission is deciding what the policy is from this point forward. She clarified that if
changes are made to the current policy the Commission would recommend the change and
then brought to Council for decision.
Commissioner Grzybowski stated that the Town should adhere to the current fees and
policies as written and approved by Council.
Commissioner Varela cautioned the Commissioners on approving for one group and not
others.
Youth Commissioner Arnold recognized the volunteers and/or groups that provide lessons
for free is something to be commended.
Chairman Ruppert stated that consistency is needed.
Bradley Splittorff, a Fountain Hills resident, commented that he has two children that play
on Mr. Cifuentes team. He thanked Youth Commissioner Arnold for standing up for an
organization that is doing things for free for the children. He asked the Commission who
pays for the Dog Park lights which is inclusive with the park lights. He stated the opinion
that the Dog Park users are getting a free ride for those lights. He added that as a taxpayer
he is paying for those lights too. He asked the Commission to recommend a separate set of
rules for non-profit or people doing this for free with no monetary value. He added that his
family does not participate with clubs that infringe on the Sabbath and this is their
alternative where they are able to participate. He requested for leeway.
Ms. Goodwin clarified that the Town pays for the Dog Park lights. She pointed out that a
Community Services Advisory Commission Meeting of February 3, 2020 2 of 4
DRAFT
separate set of rules do apply for non-profit, however, documentation is required.
In response to a question from Commissioner Valera, Ms. Goodwin reported that the
non-profit policy reads fees for residents/organizations, however, if the non-profit places a
request with Council to waive fees, Council would possibly consider with proper
documentation.
Commissioner Varela suggested that the group see if they could apply as a non-profit
organization.
Yasmine Moller, a Goldfield Ranch resident, commented that several families within the
group could not afford the payments for their games and practices due to not having the
financial means. She added that a couple of children are above the 13-year-old age limit
for the Fountain Hills Soccer Club and that their group would not be taking away any
students in those means.
Moved by Commissioner Natalie Varela, seconded by Vice Chairperson Amy Arnold to
maintain the current policy and fees as set by Council on the Field Rental Policy.
Vote: 5 - 0 - Unanimously
5.ADJOURNMENT
Moved by Youth Commissioner Hayden Arnold, seconded by Commissioner Natalie
Varela to adjourn.
Vote: 5 - 0 - Unanimously
The Community Services Advisory Commission adjourned at 5:31 p.m.
COMMUNITY SERVICES ADVISORY COMMISSION
_________________________
Ron Ruppert, Chairman
ATTEST AND PREPARED BY:
______________________________
Jamie Salentine, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular
Meeting held by the Fountain Hills Community Services Advisory Commission in the Town Hall Council
Chambers on the 3rd day of February, 2020. I further certify that the meeting was duly called and that a
Community Services Advisory Commission Meeting of February 3, 2020 3 of 4
DRAFT
quorum was present.
DATED this 22nd day of June, 2020.
_________________________________
Jamie Salentine, Executive Assistant
Community Services Advisory Commission Meeting of February 3, 2020 4 of 4
DRAFT
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING
OF THE COMMUNITY SERVICES ADVISORY COMMISSION
February 24, 2020
1.CALL TO ORDER
Vice Chairperson Arnold called the meeting of Monday, February 24, 2020, to order at
5:00 p.m. in the Council Chambers at Town Hall, located at 16705 East Avenue of the
Fountains, Fountain Hills, Arizona.
2.ROLL CALL
Present: Vice Chairperson Amy Arnold; Commissioner Don Doty; Commissioner Jerry
Gorrell; Commissioner Sharron Grzybowski; Youth Commissioner Hayden
Arnold
Absent: Chairman Ron Ruppert; Commissioner Natalie Varela
Staff
Present:
Community Services Director Rachael Goodwin; Executive Assistant Jamie
Salentine
3.CALL TO THE PUBLIC
There was no comments from the citizens present.
4.CONSIDERATION of Approving the January 27, 2020 Meeting Minutes
Vice Chairperson Arnold asked that a correction be made to item #11, paragraph 1 that
Fred Bedell worked with the owner of Peaks Athletic Club to build an Olympic size pool,
however, due to lack of funds the Club is not building. The paragraph is amended as
follows: Vice Chairperson Arnold reviewed a meeting with Fred Bedell (worked with the
owner of Peaks Athletic Club), Chairman Ruppert, and herself regarding the details on
building a community swimming pool. She pointed out that Peaks Athletic Club was to
build an Olympic size pool, however, at that the meeting they found out the Club was
unable to proceed due to lack of funding so, no information was gathered.
Moved by Commissioner Don Doty, seconded by Commissioner Jerry Gorrell to
approve the January 27, 2020 meeting minutes as amended.
Vote: 5 - 0 - Unanimously
5.DISCUSSION AND CONSIDERATION of Appointing a Chairperson
Executive Assistant Jamie Salentine asked the Commission to vote to appoint a
DRAFT
Executive Assistant Jamie Salentine asked the Commission to vote to appoint a
Chairperson and Vice Chairperson each January for consistency. She clarified that CSAC
appointments expire at the end of April and MMPC appointments expire at the end of
October. She noted that MMPC has already voted on a new Chairperson and Vice
Chairperson at their January meeting.
Discussion ensued relative to term end dates and when to appoint.
Vice Chairperson Arnold pointed out that only five of the seven Commissioners are in
attendance tonight.
Ms. Salentine stated that the Commission may decide to table and the appointments for
Chair and Vice Chairperson would stay status quo.
Moved by Commissioner Don Doty, seconded by Vice Chairperson Amy Arnold to table
the appointment for Chairperson.
Vote: 5 - 0 - Unanimously
6.DISCUSSION AND CONSIDERATION of Appointing a Vice Chairperson
Moved by Vice Chairperson Amy Arnold, seconded by Commissioner Don Doty to table
the appointment for Vice Chairperson.
Vote: 5 - 0 - Unanimously
7.UPDATE on the Community Services Parks, Trails, and Recreation Master Plan
Community Services Director Rachael Goodwin stated that the Community Services
Department sent out a Request for Proposals (RFP) in early January and that three
vendors submitted proposals. She noted that consideration of approval for a vendor is
currently on the March 17, 2020 Council agenda. She pointed out that the Commission
may become involved in the future once this is approved and in process. She explained to
the Commission on what a Master Plan is, which is essentially a road map for the parks
over 10-years and directs what would be best for the Town Parks, Trails, and Recreation.
Discussion ensued relative to the process of the RFP and design of the Community
Services Parks, Trails, and Recreation Master Plan.
In response to a question posed by Commissioner Doty, Ms. Goodwin clarified that a
survey will be available online and mailed which will be specific to what the community is
looking for.
In response to a question from Commissioner Gorrell, Ms. Goodwin responded that the
timeframe to conclude is within a 4-6 month process. She pointed out that it will be
important to send out the surveys timely and that there may be a need to update the
other Park Master Plans, however funding is limited.
Community Services Advisory Commission Meeting of February 24, 2020 2 of 4
DRAFT
Ms. Goodwin asked the Commissioners to attend the March 17, 2020 Council meeting to
show support of the Master Plan.
In response to a question posed by Commissioner Grzybowski, Ms. Goodwin clarified that
funding for the Master Plan is coming out of two sources; $25,000 from the operating
budget and $40,000 from development fees.
In response to question from Commissioner Doty, Ms. Goodwin responded that there are
no grants available at this time but once projects are identified that is when the grant
funding would be looked into.
In response a question posed by Youth Commissioner Hayden, Ms. Goodwin reported that
there will be data driven information such as percentages on residents who want more
parks, etc. from the community survey. She noted that once the contract is approved
kickoff could start a couple of weeks later, which includes community outreach meetings.
8.UPDATE from Work Group on the Community Swimming Pool
Vice Chairperson Arnold reviewed the visit at the Town of Florence that herself and
Chairman Ruppert went where they met with Brian Hughes, Community Services Director
to discuss and gather information on their community pool. (See Attachment 1)
Vice Chairperson Arnold commented that the visit inspired them to continue looking into
a community pool for the Town, however, costs comes into place and is expensive to run.
She pointed out that the two main issues for the Town of Florence is the annual fees of
approximately $350,000 and keeping regular staff on for the pool positions as there are
lots of turnover.
Vice Chairperson Arnold stated that they are meeting with the Fountain Hills School
Superintendent to discuss; however, funding is the main issue.
9.UPDATE on Volunteer Opportunities with Town Events
Commissioner Grzybowski stated that volunteers are needed for home delivered meals,
Give a Lift, and Save our Sculptures (SOS). She added that volunteers are needed for the
Irish Fountain Fest on March 14, 2020.
10.UPDATE on Special Events
Community Services Director Rachael Goodwin reviewed the upcoming events within the
Town. (See Attachment 2)
11.ADJOURNMENT
Community Services Advisory Commission Meeting of February 24, 2020 3 of 4
DRAFT
The Community Services Advisory Commission adjourned at 5:26 p.m.
Moved by Commissioner Don Doty, seconded by Youth Commissioner Hayden
Arnold to adjourn.
Vote: 5 - 0 - Unanimously
COMMUNITY SERVICES ADVISORY COMMISSION
_________________________
Ron Ruppert, Chairman
ATTEST AND PREPARED BY:
______________________________
Jamie Salentine, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular
Meeting held by the Fountain Hills Community Services Advisory Commission in the Town Hall Council
Chambers on the 3rd day of February, 2020. I further certify that the meeting was duly called and that a
quorum was present.
DATED this 22nd day of June, 2020.
_____________________________
Jamie Salentine, Executive Assistant
Community Services Advisory Commission Meeting of February 24, 2020 4 of 4
DRAFT
Highlights on the Florence swimming pool visit:
-5 million construction costs 2014 including bringing all infrastructure to sight.
-Paid by Anthem (Toll Bros.), as a development requirement.
-350 to 400 annual budget.
-Open April thru October.
-40 + employees
-300 plus usage daily.
-450 capacity.
-Entire envelope of facility would fit into our proposed site.
-Simply stunning visually.
-2 slides at construction.
-no cool decking, stained grooved concrete for longevity.
-LED lighting.
-2 Grass areas (small)
-All ADA compliant.
-Own all chairs/chez lounges (200)
-Piped Music only.
-Vending machines only, but they bring in Food Trucks, Saved Ice, Good Humor etc... to
avoid expense and Health Dept.
-Need more Storage
-Swamp coolers in building. No HVAC
-Insurance carried on Municipal policy. no extra expense
-Rental for all sorts of events for revenue.
-Hiring Lifeguards always an issue. Age 15 and up.
-Heating Poll expensive.
-surrounding areas use it.
has been a huge hit for staff and residents.
Attachment 1 CSAC February 24, 2020 Page 1 of 6DRAFT
Attachment 1 CSAC February 24, 2020 Page 2 of 6DRAFT
Attachment 1 CSAC February 24, 2020 Page 3 of 6DRAFT
Attachment 1 CSAC February 24, 2020 Page 4 of 6DRAFT
Attachment 1 CSAC February 24, 2020 Page 5 of 6DRAFT
Attachment 1 CSAC February 24, 2020 Page 6 of 6DRAFT
Attachment 2 CSAC February 24, 2020 Page 1 of 1DRAFT