HomeMy WebLinkAboutAGENDApacket__11-23-20_1237_175
NOTICE OF MEETING
COMMUNITY SERVICES ADVISORY COMMISSION
Chairperson Amy Arnold
Vice Chairperson Natalie Varela
Commissioner (Youth) Jacelle Bautista
Commissioner Jerry Gorrell
Commissioner Sharron Grzybowski
Commissioner Ron Ruppert
Commissioner Rory Wilson
TIME: 5:00 P.M.
WHEN: MONDAY, NOVEMBER 23, 2020
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child.
Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present
may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town
Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may
be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents
pursuant to A.R.S. §1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back
of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment
card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and
agenda item, and hand it to the Executive Assistant prior to discussion, if possible.
1.CALL TO ORDER
2.ROLL CALL
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on
matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action.
At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff
to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.
4.RECOGNITION of Outgoing Commissioners Don Doty and Sharron Grzybowski and
Re-Appointed and New Incoming Commission Members
5.CONSIDERATION of Approving the September 21, 2020 Meeting Minutes and November 9,
2020 Joint Meeting Minutes
6.DISCUSSION AND CONSIDERATION of 2021 Meeting Dates
7.UPDATE on the Community Services Parks, Trails, and Recreation Master Plan
8.DISCUSSION on the Active Transportation Plan (ATP) — Sidewalk and Bikeway Plans
9.DISCUSSION on Future Town Parks
10.DISCUSSION on Work Groups and Assignments
11.UPDATE on Commission Tours of the Town's Amenities and Scheduling of Tours
12.UPDATE on Volunteer Opportunities with Town Events
13.UPDATE on Special Events
14.ADJOURNMENT
Community Services Advisory Commission Meeting of November 23, 2020 2 of 3
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Community Services Advisory Commission with the Town Clerk.
Dated this 19th day of November, 2020.
_____________________________________________
Jamie Salentine, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice)
or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Development Services' Office.
Community Services Advisory Commission Meeting of November 23, 2020 3 of 3
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 11/23/2020 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information: Linda Ayres, Recreation Manager
Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION
of Approving the September 21, 2020 Meeting Minutes and November 9, 2020 Joint Meeting Minutes
Staff Summary (Background)
Attachments
9-21-20 minutes
11-9-20 joint minutes
Form Review
Form Started By: Jamie Salentine Started On: 11/12/2020 09:49 AM
Final Approval Date: 11/12/2020
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING
OF THE COMMUNITY SERVICES ADVISORY COMMISSION
SEPTEMBER 21, 2020
1.CALL TO ORDER
Chairman Ruppert called the meeting of Monday, September 21, 2020, to order at 5:03 p.m.
in the Council Chambers at Town Hall, located at 16705 East Avenue of the Fountains,
Fountain Hills, Arizona.
2.ROLL CALL
Present: Chairman Ron Ruppert; Vice Chairman Amy Arnold; Commissioner Jerry Gorrell;
Commissioner Sharron Grzybowski; Commissioner Natalie Varela
Absent: Commissioner Don Doty;
Staff
Present:
Community Services Director Rachael Goodwin; Recreation Manager Linda
Ayres; Executive Assistant Jamie Salentine
3.CALL TO THE PUBLIC
There was no comments from the citizens present.
4.CONSIDERATION of Approving the June 22, 2020 Meeting Minutes
MOVED BY Vice Chairman Amy Arnold, SECONDED BY Commissioner Sharron
Grzybowski to Approve the June 22, 2020 Meeting Minutes as submitted.
Vote: 5 - 0 - Unanimously
5.DISCUSSION AND CONSIDERATION of Appointing a Chairperson
Executive Assistant Jamie Salentine commented that the Commission approved at the last
meeting that they would appoint a Chairperson and a Vice Chairperson annually at the
September meeting.
MOVED BY Commissioner Sharron Grzybowski, SECONDED BY Commissioner Natalie
Varela to Appoint Amy Arnold as Chairperson.
Vote: 5 - 0 - Unanimously
6.DISCUSSION AND CONSIDERATION of Appointing a Vice Chairperson
Discussion ensued relative to the appointment of the vice chairperson.
MOVED BY Vice Chairman Amy Arnold, SECONDED BY Commissioner Sharron
Grzybowski to Appoint Natalie Varela as Vice Chairperson.
Vote: 5 - 0 - Unanimously
7.DISCUSSION AND RECOMMENDATION on Fountain Hills Facility Reservation Guideline
DRAFT
7.DISCUSSION AND RECOMMENDATION on Fountain Hills Facility Reservation Guideline
Community Services Director Rachael Goodwin stated that the Town currently does not have
a Facility Reservation Guideline. However, with COVID-19 the facility usage has increased
and the need for the guideline is necessary. She added that Recreation Manager Linda
Ayres has taken the lead on developing the guideline. She noted that the guidelines can be
updated as needed moving forward.
Ms. Ayres reviewed the Fountain Hills Facility Reservation Guideline with the
Commissioners. (See Attachment 1)
In response to a question posed by Chairman Ruppert, Ms. Ayres responded that the fees
for one-time users are paid online with Active Net like a Ramada rental. She added that
larger groups such as tournaments is a longer, detailed process and is handled through staff
in order to stay consistent with all teams/leagues.
In response to a question from Commissioner Varela, Ms. Ayres reported that Active Net
does guide the constituent on which Park/Ramada they need, costs, payment process, and
deadlines. She noted that people tend to call to reserve versus reserving online.
Ms. Goodwin clarified that email confirmations are sent once the process is completed and
request is confirmed.
In response to a question posed by Chairman Ruppert, Ms. Goodwin explained that the
Pickle Balls courts are not Town owned and are run by the Pickle Ball Club. She noted that
all calls are referred to the Club. She added that the Town has had some discussion on a
Town owned Pickle Ball courts, which included potential location(s) and timeframe(s). She
noted that with the completion of the Community Services Master Plan this item may be
addressed within the plan. She pointed out that the Guideline will be presented to Council as
well.
Discussion ensued relative to the Guideline, facility usage, and community input.
Ms. Salentine pointed out that there will be an update on the tennis section.
Ms. Ayres clarified that the Guideline will specify that a person/group may reserve more than
one court with a three (3) day maximum.
MOVED BY Commissioner Natalie Varela, SECONDED BY Vice Chairman Amy
Arnold to recommend to Town Council the approval of the Fountain Hills Facility Reservation
Guideline as amended.
Vote: 5 - 0 - Unanimously
8.DISCUSSION AND RECOMMENDATION on Control of Dogs to Prevent Nuisances
Ms. Goodwin reviewed the information regarding the background on this item and the steps
taken once the request was made to staff to bring to CSAC. She pointed out that there are
two (2) options for the Commission to consider. (See Attachment 2)
Discussion ensued relative to enforcement, fines versus voluntary compliance, and signage.
Additional discussion ensued on cleanliness at the Avenue of the Fountains and Desert Vista
Dog Park, staff limitation on cleaning of the Avenue of the Fountains due to lack of resources,
dog waste bags locations, and improved signage specific to pet-friendly ones.
DRAFT
MOVED BY Commissioner Sharron Grzybowski, SECONDED BY Commissioner Natalie
Varela to recommend not to accept Option 1 due to lack of enforcement and recommended
Option 2, with a focus on utilizing more pet-friendly signage, review dog waste
accommodations, in addition to, implementing a public campaign by utilizing the Community
Relations Manager.
Vote: 5 - 0 - Unanimously
9.UPDATE on the Community Services Parks, Trails, and Recreation Master Plan
Ms. Goodwin stated that the Master Plan is well under way and that the public input
gathering is in the second half with a public survey. She noted that the first half of the public
input was the focus groups that assisted with the information to create the survey. She
added that 5,000 random residents were sent paper surveys with unique login codes to track
their responses, in addition, a public survey via the website is open for all residents with no
login code required. She pointed out that the public survey is open until the end of
September, 2020 and at this time there has been approximately 500 responses.
In response to a question posed by Commissioner Arnold, Ms. Goodwin replied that the
reason for the large amount of surveys sent was to increase more responses since
responses are potentially 1 out of 25.
Ms. Goodwin pointed out that there have been numerous blasts to social media, group
emails sent such as the PTO, volunteers, etc.
Ms. Goodwin commented that the next steps will be the park inventory which includes the
number of parks, playgrounds, ball fields, etc. and what conditions they are rated. She
noted that a possible goal would be to have the residents have access to parks within ten
(10) minutes of their home.
10.UPDATE from Work Group on the Community Swimming Pool
No update.
11.UPDATE on Volunteer Opportunities with Town Events
Commissioner Grzybowski stated that volunteers are needed for home delivered meals,
Give a Lift, Save our Sculptures (SOS), and Care Cards. She added that volunteers are
needed for the Make A Difference Day on October 24, 2020.
12.UPDATE on Special Events
Recreation Manager Linda Ayres reported on the upcoming special events:
Movie in the Park: Trolls, October 2, 2020 at 7:00 p.m. – Four Peaks Park
Art on the Avenue: Wednesday’s starting October 28, 2020
Turkey Trot Fun Run: November 26, 2020
Stroll in the Golden Glow: TBD
Ms. Ayres stated that Halloween in the Hills has been canceled, however, looking into
something COVID-19 compliant at the Community Center for the community.
DRAFT
13.ADJOURNMENT
MOVED BY Commissioner Natalie Varela, SECONDED BY Commissioner Jerry Gorrell to
adjourn.
Vote: 5 - 0 - Unanimously
The Community Services Advisory Commission adjourned at 6:17 p.m.
COMMUNITY SERVICES ADVISORY
COMMISSION
____________________________
Ron Ruppert, Chairman
ATTEST AND PREPARED BY:
______________________________
Jamie Salentine, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular
Meeting held by the Fountain Hills Community Services Advisory Commission in the Town Hall Council
Chambers on the 21st day of September, 2020. I further certify that the meeting was duly called and that a
quorum was present.
DATED this 23rd day of November, 2020.
_________________________________
Jamie Salentine, Executive Assistant
DRAFT
FOUNTAIN HILLS
FACILITY
RESERVATION
Guideline
Attachment 1 CSAC September 21, 2020
Page 1 of 17
TABLE OF CONTENTS
Introduction ..................................................... 3
Prioritzed Use ................................................. 4
Permit Use ................................................... 5-7
Athletic Fields ................................................. 8
Ramada .......................................................... 9
Sport Courts ................................................. 10
Special Events ............................................. 11
Park Maps ............................................... 12-16
Park Rules .................................................... 17
Attachment 1 CSAC September 21, 2020
Page 2 of 17
Fountain Hills Facility Reservation Guideline
3
INTRODUCTION
Welcome to the Town of Fountain Hills Community Services Department. The Town of Fountain Hills
Community Services Department currently has five parks with various amenities including Ramada’s,
athletic fields, sport courts, open space, Skate Park, playgrounds, splash pad, and an amphitheater.
This facility reservation guideline serves as the procedures for our outdoor park amenity reservation
process and priority usage.
Whenever any person or group desires to reserve any portion of a Town facility for an activity, a permit
shall be obtained from the Parks and Recreation Division by contacting us at 480-816-5100 or
requesting a reservation online at www.fh.az.gov/recreation.
Reservations can be made up to six months in advance and require a minimum 48 hour request.
Reservable Amenities Non-Reservable Amenities
Ramada Playgrounds
Sport Courts Splash Pad
Athletic Fields Skate Park
Amphitheater
Open Space
Steps to Make a Reservation
• Call 480-816-5100 Monday-Thursday between 7:00am-6:00pm to make a reservation or
request a reservation at www.fh.az.gov.recreation
• Payment is required when requesting a reservation.
• Alcohol permits are permitted with Ramada reservations and are $10.
• Vendors, bounce houses, and any equipment on Town property requires a certificate of
insurance outlined on page six.
Cancellations and Refunds
• A full refund will be made if the Community Services Departments cancels the rental.
• Cancellations require a minimum of 3 business days advance notice for a full refund.
• Field Rentals: In case of inclement weather or poor field conditions, Town staff will make the final
decision if the field may be used.
• In the event of inclement weather or light failure, a credit can be issued to the household. Call
480-816-5100 within 24 hours following the reservation to receive the credit.
• All changes to reservations need to be made at least 24 hours in advance. All changes to
weekend reservations need to be made by the Thursday at 5:00pm prior to the reservation date.
Attachment 1 CSAC September 21, 2020
Page 3 of 17
Fountain Hills Facility Reservation Guideline
4
PRIORITIZED USE
The Fountain Hills Community Services Department has priority use of all facilities and recreation
areas. When facilities are not in use for Parks and Recreation sponsored activities, they shall be
available for permits in the following order:
1.Fountain Hills Programs, approved events, and maintenance.
2.Organizations with formal agreements and youth serving agencies.
3.General public use.
4.Commercial/private organizations.
Local Youth Serving Agency Guideline
Groups that meet the following criteria will have priority use with those above, on potential reduced fee
basis:
1.Youth Serving Agency is a 501c3 non-profit.
2.Agency is governed by a local, unpaid volunteer board and unpaid staff.
3.Participant members are made up of a majority of Town of Fountain Hills residents.
4.Agency participation is open to the public and not “by invitation only” or limited by any means
other than the natural make-up of the league (i.e. no “cuts” and must have minimum
participation/play rules in place).
When facilities are not in use by the Community Services Department, or the groups listed above, they
will be made available to other Fountain Hills’ residents, groups, or organizations on a permit/fee basis.
Formal Agreement Requirements
Non-tournament and league groups that meet the following criteria may qualify for formalized
agreements non-tournament and league definitions can be found on page 7.
1.Submit a certificate of insurance naming the Town of Fountain Hills as additional insured.
Insurance requirements can be found online at https://www.fh.az.gov/695/Fountain-Hills-Parks
2.Submit participant rosters demonstrating a 60% residency participation rate.
Attachment 1 CSAC September 21, 2020
Page 4 of 17
Fountain Hills Facility Reservation Guideline
5
PERMIT USE
Whenever any person or group desires to reserve any portion of a Town facility for an activity, a permit
shall be obtained from the Parks and Recreation Division by contacting us at 480-816-5100 or
requesting a reservation online at www.fh.az.gov/recreation.
Reservations can be made up to six months in advance and require a minimum 48 hour advance
request. All reservations for Friday-Sunday must be secured with payment by 5:00pm on Thursday.
The Community Services Director shall interpret this policy and may act in any case not specifically
covered by the policy.
General Use
It is recommended that requests of this nature be initiated at least 48 hours in advance. All
weekend requests must be secured with payment by 5:00pm on Thursday. (General use i.e.
family picnics, birthdays, ball field practices, etc.)
First-Come-First-Serve Use
Casual use is defined as informal pick-up games, small picnic or gathering that does not require
services or accommodations. This type of use is available on a first-come-first-serve basis when
the facility is not already reserved and as long as the group size is 25 people or less. Individuals
wishing to guarantee their space or have special services (i.e. bounce house, amplified music,
facility prep needs, etc.) must make a reservation and pay the associated fees. Reservations are
highly recommended to ensure exclusivity of the space and that scheduled maintenance does not
occur during the reservation.
Alcohol Permits
Alcohol permits are $10 and is valid for a maximum of 50 consuming adults. The permit must be in
conjunction with a Ramada reservation and must be secured at least 48 hours prior to the reservation.
Alcohol permits for Friday-Sunday must be secured by 5:00pm on Thursday.
Special Events
This form is not intended for Special Event use. It is recommended that requests for Special Events at
Town facilities be initiated at least 60 days in advance so that proper review and approvals may be
obtained from all departments. Special event applications can be found at www.fh.az.gov/specialevents.
Attachment 1 CSAC September 21, 2020
Page 5 of 17
Fountain Hills Facility Reservation Guideline
6
PERMIT USE
Permits Requiring a Certificate of Insurance
In addition to a permit, a certificate of insurance (COI) is required for the following:
•Whenever an organized team uses all or a portion of any town recreation facility for a team
practice or game. Each organized team shall obtain its own permit, even if sharing use of the
same facility. For purposes of this section, an organized team means a team that belongs to
a league or other organization that schedules games.
•Whenever any person or group wants to reserve use for physical education, or recreation
based classes, or obtain exclusive use of all or any portion of a town recreation facility.
•Whenever any person or group wants to move any large equipment in a park, set up large
inflatable structures, dunk tanks, tents, generators, climbing walls, amplified music equipment,
portable restrooms, lights, or other equipment or structures in any town recreation facility.
•Whenever any business or service using a facility as a location for the delivery of a program,
service, or contest of any nature. This includes, but is not limited to, any person or entity
providing exercise or fitness training, group or private lessons (ex. tennis, karate, etc.), and
any type of dog training or competition.
All permits shall be revocable for cause by the Community Services Director upon the finding of a
violation of these policies, other Town ordinances, or state statutes.
Insurance requirements can be found online https://www.fh.az.gov/695/Fountain-Hills-Parks
Prohibited Use
•Commercial activities
•Sales promotions
•Unintended Use of space (i.e., playing any sport other than tennis on the tennis courts).
Attachment 1 CSAC September 21, 2020
Page 6 of 17
Fountain Hills Facility Reservation Guideline
7
PERMIT USE
Tournament Use
Applications are accepted up to one year in advance and reviewed for approval on a quarterly basis.
For more information and details regarding tournament scheduling, please see
https://www.fh.az.gov/692/Tournament-Inquiries
Non-Tournament/League Use
Applications are accepted six months in advance and are reviewed for prioritized use approval on
a quarterly basis. All organizations and groups requesting priority usage require a formalized
agreement with the Town of Fountain Hills. Groups with a 60% or higher residency have priority
over groups with less than 60% residency. Non-tournament and league use includes sport
organizations involving multiple on-going reservations, sport-specific games, practices, clinics,
camps, etc.
Reservations for Non-Tournament/League use are accepted on the following dates:
•October 1 for reservations March-July
•April 1 for reservations August-December
Reservation requests submitted outside these dates may be considered based on availability.
All non-tournament and league use requires a certificate of insurance as outlined on page 6.
All sports using sport courts non-tournament and league use with formal agreements are limited to two
hours per day and three days per week. Weekend use is not permitted for tennis non-tournament and
league use.
Attachment 1 CSAC September 21, 2020
Page 7 of 17
Fountain Hills Facility Reservation Guideline
8
ATHLETIC FIELDS
The Town of Fountain Hills athletic fields includes baseball, softball, and multi-use fields.
•All ballfield rentals require a 48 hour advance reservation request. All reservation requests
for Friday-Sunday and online requests must be completed by 5:00pm on Thursday.
•All reservations requiring a special service such as: ball field preparation, equipment
delivery, etc. must be reserved at least 48 hours in advance (i.e. if a reservation request is
made on a Monday it is not available until Wednesday). The last day to request a special
service is 5:00pm on the Thursday prior to a Saturday/Sunday/Monday.
•Ball fields at Golden Eagle Park are locked and require a reservation. No drop-in play is
available. Ballfields and multi-use fields at Four Peaks Park and Desert Vista Park are open
as a first come, first serve basis. Organized groups using the fields on a regular basis
require a permit.
Athletic Rental Fees (or as listed in the current fee schedule) Two hour minimum is required
Field Resident-$15/hour Non-resident-$22.50/hour
Lights Resident-$10/hour Non-residents-$10/hour
Field Prep (ballfields only) Resident $25/each Non-resident $25/each
*Includes field dragging, water, line batter’s box, foul lines, and bases
Ballfields
Golden Eagle Park- 4
Four Peaks Park- 2
Multi-Fields
Four Peaks Park – 1
Desert Vista Park – 3
Attachment 1 CSAC September 21, 2020
Page 8 of 17
Fountain Hills Facility Reservation Guideline
9
RAMADA
The Town of Fountain Hills offer Ramada’s at our four parks. To ensure exclusivity, it is highly
recommended that customers obtain a permit through the reservation process for the desired date and
time. Ramada’s that are not booked are available on a first come, first serve basis.
Rates listed below are hourly rates. All reservations require a two hour minimum and must include both
set up and tear down in your reservation time.
Desert Vista Park Size # of Tables Resident Non-resident
Coyote Small 2 $10 $15
Javelina Medium 4 $15 $22.50
Fountain Park Size # of Tables Resident Non-resident
Chuparosa Small 3 $10 $15
Golden Barrel Small 3 $10 $15
Kiwanis Small 3 $10 $15
Ironwood Small 3 $10 $15
Red Yucca Small 3 $10 $15
Four Peaks Park Size # of Tables Resident Non-resident
Mesquite Small 4 $10 $15
Golden Eagle Park Size # of Tables Resident Non-resident
Cottonwood Small 4 $10 $15.00
Ocotillo Medium 7 $15 $22.50
Saguaro Large 16 $20 $30
Attachment 1 CSAC September 21, 2020
Page 9 of 17
Fountain Hills Facility Reservation Guideline
10
SPORT COURTS
The Town of Fountain Hills offers the following sport courts for reservation and on a first come, first
serve basis. Sport courts can be reserved 48 hours in advance for a maximum of two hours per day,
per resident. Residents can reserve 1 court at a time. Organizations with formal agreements may
reserve up to 3 courts at a time and no more than 3 days per week. Commercial activity is not
permitted on the sport courts. All activity and/or sports other than tennis are not permitted use on the
tennis courts.
Tennis
•Golden Eagle Park- 4
•Four Peaks Park -2
Volleyball
•Golden Eagle -2
Basketball
•Four Peaks Park-1
•Golden Eagle Park -2
Attachment 1 CSAC September 21, 2020
Page 10 of 17
Fountain Hills Facility Reservation Guideline
11
SPECIAL EVENTS
Special events such as festivals, contests, parades, demonstrations, carnivals, runs, etc. require
a special event application. If you are planning an event, your special event application, with all
fees, must be submitted no later than 60 days before your event. New or larger events or
events will need additional time, so please plan accordingly.
Answering a few simple questions may help you determine if you need to apply for a Special
Event Permit. You can either follow the Special Event Flow Chart online or feel free to contact
our event manager at 480-816-5170 who will be happy to assist you with evaluating the need
for a permit.
Attachment 1 CSAC September 21, 2020
Page 11 of 17
Fountain Hills Facility Reservation Guideline
12
PARK MAPS
Desert Vista Map
Attachment 1 CSAC September 21, 2020
Page 12 of 17
Fountain Hills Facility Reservation Guideline
13
PARK MAPS
Fountain Park Map
Attachment 1 CSAC September 21, 2020
Page 13 of 17
Fountain Hills Facility Reservation Guideline
14
PAK MAPS
Four Peaks Park Map
Attachment 1 CSAC September 21, 2020
Page 14 of 17
Fountain Hills Facility Reservation Guideline
15
PARK MAPS
Golden Eagle Park Map
Attachment 1 CSAC September 21, 2020
Page 15 of 17
Fountain Hills Facility Reservation Guideline
16
PARK MAPS
Avenue of the Fountains Park Map
Attachment 1 CSAC September 21, 2020
Page 16 of 17
Fountain Hills Facility Reservation Guideline
17
PARK RULES
1.Park hours are from 6:00 a.m. to 11:00 p.m.
2.Vehicles left at any park after 11:00 p.m. will be towed.
3.No alcoholic beverages without a permit.
4.No glass containers.
5.No pets without a leash that is hand held and pets must be on the leash, not to exceed six feet
in length at all times. Owners must clean up after pets.
6.No golfing.
7.No unauthorized vehicles outside of parking areas.
8.No open fires or overnight camping.
9.No firearms or weapons, except as authorized by Arizona law.
10.Do not destroy plants, grass, trees or equipment.
11.No model aircraft or unmanned aircraft, except at Desert Vista Park in designated areas and
only when the park is not in use by others.
12.No unauthorized vendors.
13.Specific facilities may be reserved by obtaining a permit from the Community Services
Department.
14.Violators of the law and park rules will be prosecuted.
15.Swimming, fishing, and boating are prohibited at Fountain Park Lake.
16.Use of tobacco, electronic cigarettes, or vapor pens within parks is prohibited except in parking
areas. (Ordinance No. 18-08)
17.All park patrons will abide by any additional park rules specific to each park.
Attachment 1 CSAC September 21, 2020
Page 17 of 17
Attachment 2 CSAC
September 21, 2020
Page 1 of 1
TOWN OF FOUNTAIN HILLS
MINUTES OF THE JOINT MEETING
OF THE COMMUNITY SERVICES ADVISORY COMMISSION
AND
PLANNING AND ZONING COMMISSION
NOVEMBER 9, 2020
1.CALL TO ORDER
Chairman Erik Hansen called the Joint meeting with Community Services Advisory Commission
and Planning and Zoning Commission to order at 5:30 p.m.
2.ROLL CALL
Present: Chairperson Amy Arnold; Vice Chairperson Natalie Varela; Commissioner Jerry
Gorrell; Commissioner Sharron Grzybowski; Commissioner Ron Ruppert;
Commissioner Rory Wilson; Youth Commissioner Jacelle Nicole Bautista
Staff
Present:
Community Services Director Rachael Goodwin; Development Services Director
John Wesley*; Executive Assistant Jamie Salentine; Executive Assistant Paula
Woodward
Attendees:P&Z Commission: Chairman Erik Hansen, Vice Chairman Peter Gray*,
Commissioner Jessie Brunswig, Commissioner Clayton Corey, Commissioner Susan
Dempster, Commissioner Scott Schlossberg
Absent: P&Z Commissioner Dan Kovacevic
Presenter: Jeff Engelmann, Vice President/Principal Landscape Architect of J2 Engineering &
Environmental Design
*P&Z Vice Chairman Peter Gray and Development Services Director John Wesley participated in
the meeting via telephone.
3.CALL TO THE PUBLIC
There was no comments from the citizens present.
4.PRESENTATION AND DISCUSSION on the Fountain Hills Active Transportation Plan 2021
Jeff Engelmann, Vice President/Principal Landscape Architect of J2 Engineering &
Environmental Design, displayed and highlighted on the Fountain Hills Active Transportation
Plan (ATP) 2021. (See Attachment 1) He pointed out that they will have a booth at the Fall
Fountain Festival of Fine Arts & Crafts, November 13-15, 2020 to gather more public
involvement/input. He confirmed that the ATP is currently at the Preliminary part of the
schedule. (See Page 2 of Attachment 1) He emphasized that the focus is on walkers and
bicyclists.
Mr. Engelmann clarified that the Public Involvement Input Summary pages are some results from
the survey. (See Pages 4-10 of Attachment 1) He noted that the study will assist the Town on
future Grants and funding opportunities through sources such as Arizona Department of
Transportation (ADOT) and Maricopa Association of Governments (MAG). He added
that the most notable bicycle safety issue is distracted drivers or lack of signage on the
streets and that the Town is striving to have more adequate signed/striped bike lanes. (See Page
streets and that the Town is striving to have more adequate signed/striped bike lanes. (See Page
10 of Attachment 1)
Mr. Engelmann reviewed the upcoming schedules and noted that the next joint meeting with
CSAC and P&Z Commission will be in Spring/Summer of 2021. (See Page 11 of Attachment 1)
He reviewed the background research that was gathered for the ATP such as the Fountain Hills
General Plan Update (2020), Transit Feasibility Study (2014), Schools, and Parks. (See Pages
12 and 13 of Attachment 1)
In response to questions posed by P&Z Commissioner Dempster, Mr. Engelmann clarified that
the majority of responses that made up the summaries came from the survey, in addition to
some emails received by Development Services Director John Wesley. He explained that the
engagement with the public at the Festival includes input on sidewalk gaps, sidewalks to be
improved, etc.
CSAC Commissioner Gorrell suggested that risk assessments be completed in specific areas.
Community Services Director Rachael Goodwin explained that the ATP which is being completed
by the Development Services Department, that the plan will coincide with the Community
Services Department's Master Plan to include items such as the accessibility and route plans to
the parks from the ATP.
In response to a question from CSAC Commissioner Grzybowski, Mr. Engelmann responded
that the amount of residents that attended the Zoom Public meeting is considered well attended
and applauded the Town for the attendance.
In response to a question posed by CSAC Vice Chairperson Varela, Mr. Engelmann clarified that
the public input at the fair will be providing more of an interactive response where they will place
post-it notes on large maps (broken into quadrants) where they believe improved active
transportation is needed, etc. no survey will be provided.
In response to a question from P&Z Commissioner Schlossberg, Mr. Engelmann stated that the
need for sidewalks throughout the town is an important need. He pointed out that the town has
wide streets which provides the town the area for adding sidewalks and at a more affordable
cost.
In response to questions posed by P&Z Commissioner Corey, Mr. Engelmann reported that the
plan includes mapping out where the sidewalks end and potentially need to be connected. He
noted that a sidewalk map would be updated with the most needed sidewalks first. He confirmed
that the study does not include photo metrics or lighting.
In response to a question from P&Z Commissioner Brunswig, Mr. Engelmann stated that
providing education on rules/regulations specific to bicyclists and walkers is not included in the
plan but potentially the Commission can look into.
In response to a question posed by P&Z Chairman Hansen, Mr. Engelmann confirmed that the
study includes a 5, 10, and 15 year Capital Improvement Plan (CIP) cost estimates for each
stage. He noted that each stage would be determined based upon feedback.
In response to a question from P&Z Vice Chairman Grey, Mr. Wesley explained that items not
specifically involved in the study such as subdivisions developments that effect
the connectivity may need to be included after and would be addressed separately and updated
within the Town's ordinances and/or polices.
Discussion ensued relative to specific types of crossings, signage, multi-use lanes, handouts
such as reflective patches through Arizona Department of Transportation (ADOT), and colored
bike lanes (ex: bright green).
Mr. Engelmann emphasized that the commission should reach out to ADOT and schools to teach
bike safety and driver education classes. He noted that these suggestions are included in the
ATP which include detailed resources.
P&Z Chairman Hansen thanked Mr. Engelmann for the presentation.
5.ADJOURNMENT
The Joint Meeting of the Community Services Advisory Commission and Planning and Zoning
Commission adjourned at 6:08 p.m.
COMMUNITY SERVICES ADVISORY
COMMISSION
____________________________
Amy Arnold, Chairperson
OR
PLANNING AND ZONING COMMISSION
____________________________
Erik Hansen, Chairman
ATTEST AND PREPARED BY:
______________________________
Jamie Salentine, Executive Assistant
OR
ATTEST AND PREPARED BY:
______________________________
Paula Woodward, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Joint Meeting
held by the Fountain Hills Community Services Advisory Commission and Planning and Zoning
Commission in the Town Hall Council Chambers on the 9th day of November, 2020. I further certify that
the meeting was duly called and that a quorum was present.
DATED this ____ day of _______, 2020.
_________________________________
Jamie Salentine, Executive Assistant
OR
_________________________________
Paula Woodward, Executive Assistant
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Joint Mtg: CSAC & P&Z
November 9, 2020
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November 9, 2020
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Joint Mtg: CSAC & P&Z
November 9, 2020
Page 13 of 15
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Joint Mtg: CSAC & P&Z
November 9, 2020
Page 14 of 15
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Attachment 1
Joint Mtg: CSAC & P&Z
November 9, 2020
Page 15 of 15
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 11/23/2020 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information:
Request to Community Services Advisory Commission (Agenda Language): DISCUSSION AND
CONSIDERATION of 2021 Meeting Dates
Staff Summary (Background)
Attachments
2021 Meeting Dates
Form Review
Form Started By: Jamie Salentine Started On: 11/17/2020 09:27 AM
Final Approval Date: 11/17/2020
Community Services Advisory Commission
(CSAC)
2021 Meeting Dates
4th Monday at 5:00 p.m.
January 25
February 22
March 22
April 26
May 24
June 28
July – No Meeting Scheduled
August - No Meeting Scheduled
September 27
October 25
November 22
December - No Meeting Scheduled
ITEM 8.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 11/23/2020 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information:
Request to Community Services Advisory Commission (Agenda Language): DISCUSSION on the
Active Transportation Plan (ATP) — Sidewalk and Bikeway Plans
Staff Summary (Background)
Attachments
Bike & Sidewalk Plans
Form Review
Form Started By: Jamie Salentine Started On: 11/17/2020 09:28 AM
Final Approval Date: 11/17/2020
CHARTER
SCHOOL
FOUNTAIN HILLS
MIDDLE SCHOOL
EVIT
FOUNTAIN HILLS
HIGH SCHOOL
McDOWELL
MOUNTAIN
SCHOOL BOY'S &
GIRL'S
CLUB
FHSD
WASTEWATER
FACILITIES
SUNRIDGE
CANYON
PARK
FUTURE SCHOOL
SITE
FUTURE SCHOOL
SITE
McDOWELL
M
O
U
N
T
A
I
N
R
O
A
D
BEELI
N
E
H
I
G
H
W
A
Y
STATE
R
O
U
T
E
8
7
SA
G
U
A
R
O
B
L
V
D
PALIS
A
D
E
S
B
L
V
D
SHEA
B
L
V
D
SAG
U
A
R
O
B
L
V
D
SHEA BLVD
SA
G
U
A
R
O
B
L
V
D
STATE
R
O
U
T
E
8
7
BEELI
N
E
H
I
G
H
W
A
Y
SA
G
U
A
R
O
B
L
V
D
FO
U
N
T
A
I
N
H
I
L
L
S
B
L
V
D
PAL
I
S
A
D
E
S
B
L
V
D
SHEA BLVD
PALISADES B L V D
FUTURE SCHOOL
SITE
FOUNTAIN
PARK
GOLDEN EAGLE
PARK
FOUR PEAKS
NEIGHBORHOOD
PARK
DESERT VISTA
PARK
TOWN
HALL
LIBRARY/
COMMUNITY
CENTER
STREET
YARD
KIWANIS
PARK
DESERT
SONORAN
BOTANICAL
GARDEN
FIRE STATION
NO. 2
ADERO CANYON
TRAILHEAD
GOLDEN EAGLE
TRAILHEAD
FIRE STATION
NO. 1
BASHAS
FH
OFF-ROAD
SAFEWAY
FRY'S
TARGET
LAKE OVERLOOK
TRAILSUNRIDGE
CANYON
GOLF CLUB
GOLF CLUB
AT
EAGLE MOUNTAIN
FIREROCK
COUNTRY CLUB
DESERT CANYON
GOLF CLUB
FOU
N
T
A
I
N
H
I
L
L
S
B
L
V
D
FOUNT
A
I
N
H
I
L
L
S
B
L
V
D
SU
N
R
I
D
G
E
D
R
S
U
N
R
I
D
G
E
D
R
G
O
L
D
E
N
E
A
G
L
E
B
L
V
D
GOLDE
N
E
A
G
L
E
B
L
V
D
McDOWELL
M
O
U
N
T
A
I
N
R
O
A
D
SAGUA
R
O
SA
G
U
A
R
O
B
L
V
D
FOUN
T
A
I
N
H
I
L
L
S
B
L
V
D
P
A
L
I
S
A
D
E
S
B
L
V
D
PAL
I
S
A
D
E
S
B
L
V
D
PALI
S
A
D
E
S
B
L
V
D
SU
N
R
I
D
G
E
D
R
FUTURE
PARK
FUTURE
SIERRA MADRE
PARK
FUTURE
PARK
PUBLIC WORKS DEPARTMENT
TOWN OF FOUNTAIN HILLS,
ARIZONA
FEET
MILES
800'0
0 1/8
2000'
1/4 1/2
SCALE: 1" = 800'
All that is Ar i z o n a EST.1989
FO U N TA I N HILLS
T
own
of Arizona
UPDATED: JULY 2020
ADERO CANYON
PHASE I
FUTURE SIDEWALKS
NOT SHOWN
FUTURE SIDEWALKS
NOT SHOWN
SIDEWALKS
NOT SHOWN
SCOTTSDALE
EXISTING BIKE LANE
NOTES:
ADDITIONAL SIDEWALKS MAY BE REQUIRED
AT NEW DEVELOPMENT PROJECTS.
MAJOR COLLECTOR STREETS SEGMENTS (60' PAVEMENT WIDTH)
MAY BE NARROWED BY TOWN FOR SIDEWALKS, (EXCEPT NEAR
MAJOR INTERSECTIONS, POTENTIAL TURN POCKETS, AND
POTENTIAL MEDIANNED SEGMENTS).
ADERO CANYON
PHASE II
FUTURE SIDEWALKS
NOT SHOWN
PROPOSED BIKE LANE
BIKEWAYS PLAN
LONG RANGE PLAN
SEE: BP 2015-60
EA 2013-0090518
PRIVATE S/W
W/PUBLIC ACCESS
& TRAIL ACCESS
BIKEWAYS
PRIVATELY - OWNED
PUBLIC USAGE
LEGEND:
EXISTING MOUNTAIN PARK TRAILS
EXISTING BIKE ROUTE
PROPOSED BIKE ROUTE
CHARTER
SCHOOL
FOUNTAIN HILLS
MIDDLE SCHOOL
EVIT
FOUNTAIN HILLS
HIGH SCHOOL
McDOWELL
MOUNTAIN
SCHOOL BOY'S &
GIRL'S
CLUB
FHSD
WASTEWATER
FACILITIES
SUNRIDGE
CANYON
PARK
FUTURE SCHOOL
SITE
FUTURE SCHOOL
SITE
McDOWELL
M
O
U
N
T
A
I
N
R
O
A
D
BEELI
N
E
H
I
G
H
W
A
Y
STATE
R
O
U
T
E
8
7
FOUN
T
A
I
N
H
I
L
L
S
B
L
V
D
GOLDE
N
E
A
G
L
E
B
L
V
D
G
O
L
D
E
N
E
A
G
L
E
B
L
V
D
PAL
I
S
A
D
E
S
B
L
V
D
SA
G
U
A
R
O
B
L
V
D
PA
L
I
S
A
D
E
S
B
L
V
D
PALIS
A
D
E
S
B
L
V
D
FOU
N
T
A
I
N
H
I
L
L
S
B
L
V
D
SHEA
B
L
V
D
SAG
U
A
R
O
B
L
V
D
SHEA BLVD
SAG
U
A
R
O
B
L
V
D
McDOWELL
M
O
U
N
T
A
I
N
R
O
A
D
STATE
R
O
U
T
E
8
7
BEELI
N
E
H
I
G
H
W
A
Y
SA
G
U
A
R
O
B
L
V
D
S
H
E
A
B
L
V
D
SA
G
U
A
R
O
B
L
V
D
PALI
S
A
D
E
S
B
L
V
D
SU
N
R
I
D
G
E
D
R
FO
U
N
T
A
I
N
H
I
L
L
S
B
L
V
D
SU
N
R
I
D
G
E
D
R
S
U
N
R
I
D
G
E
D
R
PAL
I
S
A
D
E
S
B
L
V
D
G
O
L
D
E
N
E
A
G
L
E
B
L
V
D
P
A
L
I
S
A
D
E
S
B
L
V
D
SHEA BLVD
PALISADES B L V D
FOUNT
A
I
N
H
I
L
L
S
B
L
V
D
SAGUA
R
O
FUTURE SCHOOL
SITE
FOUNTAIN
PARK
GOLDEN EAGLE
PARK
FOUR PEAKS
NEIGHBORHOOD
PARK
DESERT VISTA
PARK
TOWN
HALL
LIBRARY/
COMMUNITY
CENTER
STREET
YARD
KIWANIS
PARK
DESERT
SONORAN
BOTANICAL
GARDEN
FIRE STATION
NO. 2
ADERO CANYON
TRAILHEAD
GOLDEN EAGLE
TRAILHEAD
FIRE STATION
NO. 1
BASHAS
FH
OFF-ROAD
SAFEWAY
FRY'S
TARGET
LAKE OVERLOOK
TRAILSUNRIDGE
CANYON
GOLF CLUB
GOLF CLUB
AT
EAGLE MOUNTAIN
FIREROCK
COUNTRY CLUB
DESERT CANYON
GOLF CLUB
FUTURE
PARK
FUTURE
SIERRA MADRE
PARK
FUTURE
PARK
PUBLIC WORKS DEPARTMENT
TOWN OF FOUNTAIN HILLS,
ARIZONA
FEET
MILES
800'0
0 1/8
2000'
1/4 1/2
SCALE: 1" = 800'
All that is Ar i z o n a EST.1989
FO U N TA I N HILLS
T
own
of Arizona
UPDATED: JULY 2020
A
2
A
ADERO CANYON
PHASE I
FUTURE SIDEWALKS
NOT SHOWN
FUTURE SIDEWALKS
NOT SHOWN
3
3 3 3 33
SIDEWALKS
NOT SHOWN
SIDEWALKS
NOT SHOWN
3
SCOTTSDALE
PUBLIC
PRIORITY 2: 10 YEAR PLAN
PRIVATE
NOTES:
ADDITIONAL SIDEWALKS MAY BE REQUIRED
AT NEW DEVELOPMENT PROJECTS.
MAJOR COLLECTOR STREETS SEGMENTS (60' PAVEMENT WIDTH)
MAY BE NARROWED BY TOWN FOR SIDEWALKS, (EXCEPT NEAR
MAJOR INTERSECTIONS, POTENTIAL TURN POCKETS, AND
POTENTIAL MEDIANNED SEGMENTS).
PRIORITY 1: 5 YEAR PLAN
PROPOSED SIDEWALK
SHEA BLVD (PALISADES-SAGUARO)
GRANT PROJECTS
ADERO CANYON PHASE II*
DEVELOPER PROJECTS
EAGLES NEST- PARCEL 2 *
A
1
2
FUTURE ARIZONA STATE LAND DEPT *3
PRIORITY 3: 15 YEAR PLAN
1
(FORMER ELLMAN DEV. AGREEMENT)
ADERO CANYON
PHASE II
FUTURE SIDEWALKS
NOT SHOWN
SHARED-USE PATH
SIDEWALK PLAN
LONG RANGE PLAN
SEE: BP 2015-60
EA 2013-0090518
3
C C
C
B
B
B
PALISADES BLVD (FHB-SAGUARO)**B
SAGUARO BLVD (FHB-COLONY)**C
DAYBREAK*4
4
5
FH MEDICAL CENTER - PHASE 1*5
KEYSTONE*6
6
CASA'S DEL LAGO*7
7
8
PRIVATE S/W
W/PUBLIC ACCESS
& TRAIL ACCESS
SERENITY ESTATES*8
EXISTING SIDEWALK
SCOTTSDALE
PRIVATELY - OWNED
PUBLIC USAGE
PUBLIC PRIVATE
LEGEND:
**SUBMITTED APPLICATION PENDING
** PROPOSED / FUTURE ON-SITE
SIDEWALKS NOT SHOWN
EXISTING ROUTE
PROPOSED ROUTE
URBAN TRAIL-DESIGNATED ROUTE
EXISTING MOUNTAIN PARK TRAILS
PRIORITY 4: TBD
FUTURE GRANT OPPORTUNITYD
D
D
D
ITEM 9.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 11/23/2020 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information:
Request to Community Services Advisory Commission (Agenda Language): DISCUSSION on
Future Town Parks
Staff Summary (Background)
Attachments
Future Park Locations
Form Review
Form Started By: Jamie Salentine Started On: 11/17/2020 09:28 AM
Final Approval Date: 11/17/2020
to Scottsdale
McDowell Mountain Regional Park
Scottsdale
to
R
i
o
V
e
r
d
e
to M
e
s
a
to P
a
y
s
o
n
Fo
r
t
M
c
D
o
w
e
l
l
Y
a
v
a
p
i
a
N
a
t
i
o
n
Pa
l
i
s
a
d
e
s
B
l
v
d
Shea Blvd
Beelin
e
H
w
y
Fou
n
t
a
i
n
H
i
l
l
s
B
l
v
d
Grande Blvd
Salt River Pima - Maricopa Indian Community
G
o
l
d
e
n
E
a
g
l
e
B
l
v
d
Sag
u
a
r
o
Bl
v
d
McDowe
l
l
Mo
u
n
t
a
i
n
R
d
Future
Park
Golden
Eagle
Park
Future
Park
Four
Peaks
Park
Fountain
ParkDesert
Vista
Park
BOTANICAL
GARDEN
OVERLOOK
EASY ACCESS
PROMENADE
WESTERN
LOOP
SONORAN
GOLDEN EAGLE
TRAILHEAD
ADERO CANYON
TRAILHEAD
LAKE
OVERLOOK
TRAIL
Sunridge
Canyon
G.C.
Eagle
Mountain
G.C.
Fire
Rock
Country
Club
Desert
Canyon
G.C.
Fountain Hills
McDowell Mountain
Preserve
SCOTTSDALE McDOWELL SONORAN PRESERVE
FOUNTAIN HILLS McDOWELL MOUNTAIN PRESERVE
PARK
FH TRAIL
GOLF COURSE
CIVIC CENTER TRAIL
(FIT)
FALCON TRAIL
(FIT)
ANDREWS/
KINSEY
Avenue
PlazaSUNRIDGE TRAIL
(FIT)
E
a
g
l
e
R
i
d
g
e
D
r
CONNECTING TRAIL
LOWER
SONORAN
Future
Park
Future
Park
Park Location Map
CIVIC CENTER
TRAILHEAD
FALCON & SUNRIDGE
TRAILHEADS
Future
Park