HomeMy WebLinkAboutAGENDApacket__10-28-20_0548_156
NOTICE OF MEETING
REGULAR MEETING
STRATEGIC PLANNING ADVISORY COMMISSION
Chairman John Craft, Jr.
Vice Chairman Peter Bordow
Commissioner Chad Bernick
Commissioner Gerard Bisceglia
Commissioner Patrick Garman
Commissioner Cynthia Magazine
Commissioner John McHugh
TIME:4:00 P.M. – REGULAR MEETING
WHEN:WEDNESDAY, OCTOBER 28, 2020
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child.
Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present
may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town
Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may
be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents
pursuant to A.R.S. §1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back
of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment
Strategic Planning Advisory Commission Meeting of October 28, 2020 1 of 4
card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and
agenda item, and hand it to the Executive Assistant prior to discussion, if possible.
Strategic Planning Advisory Commission Meeting of October 28, 2020 2 of 4
1.CALL TO ORDER – Chairman Craft
2.ROLL CALL – Chairman Craft
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on
matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action.
At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff
to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.
4.UPDATE ON Commission Applicants and Appointments.
5.CONSIDERATION OF Approving the September 23, 2020, Meeting Minutes.
6.CONSIDERATION OF Approving the 2021 Commission Meeting Dates.
7.DISCUSSION OF Key Terms for use in the Strategic Plan.
8.UPDATE ON Strategic Planning Advisory Commission Workgroups.
9.DISCUSSION OF Community Workshop(s) Area of Focus, Needs and Format.
10.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
Strategic Planning Advisory Commission Meeting of October 28, 2020 3 of 4
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Strategic Planning Advisory Commission with the Town Clerk.
Dated this 27 day of October, 2020.
_____________________________________________
Angela Padgett-Espiritu, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice)
or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Town Manager's Office.
Strategic Planning Advisory Commission Meeting of October 28, 2020 4 of 4
ITEM 4.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 10/28/2020 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): UPDATE ON
Commission Applicants and Appointments.
Staff Summary (Background)
Town Manager Grady Miller will update the commission on the applicants and the appointment of
Patrick Garman as Commissioner on the Strategic Planning Advisory Commission.
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 10/26/2020 10:57 AM
Final Approval Date: 10/26/2020
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 10/28/2020 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): CONSIDERATION
OF Approving the September 23, 2020, Meeting Minutes.
Staff Summary (Background)
The intent of approving meeting minutes is to ensure an accurate account of the discussion and action
that took place at the meeting for archival purposes. Approved minutes are placed on the Town's
website and maintained as permanent records in compliance with state law.
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 10/12/2020 12:27 PM
Final Approval Date: 10/12/2020
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 10/28/2020 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): CONSIDERATION
OF Approving the 2021 Commission Meeting Dates.
Staff Summary (Background)
STRATEGIC PLANNING ADVISORY COMMISSION
2021 Meeting Dates - Fourth Wednesday of each month
January 27
February 24
March 24
April 28
May 26
June 23
July 24 (No Meeting)
August 28 (No Meeting)
September 22
October 27
November 17 (third Wednesday due to Thanksgiving week)
December 15 (third Wednesday due to Christmas week)
Attachments
Meeting Dates
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 10/12/2020 12:31 PM
Final Approval Date: 10/12/2020
10.12.2020
STRATEGIC PLANNING ADVISORY COMMISSION
2021 Meeting Dates ‐ Fourth Wednesday of each month
January 27
February 24
March 24
April 28
May 26
June 23
July 24 (No Meeting)
August 28 (No Meeting)
September 22
October 27
November 17 (third Wednesday due to Thanksgiving week)
December 15 (third Wednesday due to Christmas week)
Red‐no meeting
ITEM 7.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 10/28/2020 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): DISCUSSION OF Key
Terms for use in the Strategic Plan.
Staff Summary (Background)
The Commission will be discussing key terms for use in the Strategic Plan.
Suggested Definitions for the Sequential Steps in Our Strategic Planning Process
Overarching Value
What we aspire to become, and what all elements of the Strategic Plan support.
Strategic Priority
A critical area of focus and initiatives in support of the Overarching Value.
Strategy
A key method employed to achieve a Strategic Priority.
Task
A specific, measurable action undertaken to achieve a Strategy's desired result.
Attachments
Definitions for Strategic Plan
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 10/15/2020 04:01 PM
Final Approval Date: 10/15/2020
John Craft and John McHugh
DEFINING OUR SPAC PROCESSS
Page 1 of 1
Suggested Definitions for the Sequential Steps in Our Strategic Planning Process
Overarching Value
What we aspire to become, and what all elements of the Strategic Plan support.
Strategic Priority
A critical area of focus and initiatives in support of the Overarching Value.
Strategy
A key method employed to achieve a Strategic Priority.
Task
A specific, measurable action undertaken to achieve a Strategy's desired result.
ITEM 8.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 10/28/2020 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): UPDATE ON Strategic
Planning Advisory Commission Workgroups.
Staff Summary (Background)
The Strategic Planning Advisory Commission Workgroups will be presenting updates on Strategic
Priorities:
Infrastructure and digital capacity 1.
Economic development2.
Health, well-being, safety, environment 3.
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 10/12/2020 12:37 PM
Final Approval Date: 10/12/2020
ITEM 9.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 10/28/2020 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): DISCUSSION OF
Community Workshop(s) Area of Focus, Needs and Format.
Staff Summary (Background)
The Strategic Planning Advisory Commission will be conducting a preliminary discussion on the format,
needs and area of focus for Community Workshop(s).
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 10/12/2020 12:46 PM
Final Approval Date: 10/12/2020