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Home My WebLink AboutAGENDApacket__04-28-21_0617_187 NOTICE OF MEETING REGULAR MEETING STRATEGIC PLANNING ADVISORY COMMISSION Chairman John Craft, Jr. Vice Chairman Peter Bordow Commissioner Chad Bernick Commissioner Gerard Bisceglia Commissioner Patrick Garman Commissioner Cynthia Magazine Commissioner John McHugh TIME:4:00 P.M. – REGULAR MEETING WHEN:WEDNESDAY, APRIL 28, 2021 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible. 1.CALL TO ORDER – Chairman Craft 2.ROLL CALL – Chairman Craft 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. 4.CONSIDERATION OF Approving the March 24, 2021, Meeting Minutes. 5.UPDATE ON Vision Fountain Hills 6.DISCUSSION OF Work Group Critiques 7.DISCUSSION OF Strategic Plan 2021 Next Steps 8.REPORTS BY COMMISSIONERS AND TOWN MANAGER 9.ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE Strategic Planning Advisory Commission Meeting of April 28, 2021 2 of 3 CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Strategic Planning Advisory Commission with the Town Clerk. Dated this 22 day of April, 2021. _____________________________________________ Angela Padgett-Espiritu, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Town Manager's Office. Strategic Planning Advisory Commission Meeting of April 28, 2021 3 of 3 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 04/28/2021 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Strategic Planning Advisory Commission (Agenda Language): CONSIDERATION OF Approving the March 24, 2021, Meeting Minutes. Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the Town's website and maintained as permanent records in compliance with state law. Staff recommends approving the March 24, 2021, meeting minutes. Attachments 03242021 Meeting Minutes Form Review Form Started By: Angela Padgett-Espiritu Started On: 03/18/2021 11:04 AM Final Approval Date: 03/18/2021 TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE FOUNTAIN HILLS STRATEGIC PLANNING ADVISORY COMMISSION MARCH 24, 2021 1.CALL TO ORDER – Chairman Craft at 4:03 P.M. 2.ROLL CALL – Chairman Craft Present: Peter Bordow, Vice Chairman; John W. Craft, Jr., Chairman; Cynthia Magazine, Commissioner; John McHugh, Commissioner; Chad Bernick, Commissioner; Patrick Garman, Commissioner Absent: Gerard Bisceglia, Commissioner Staff Present: Town Manager Grady Miller; Executive Assistant Angela Padgett-Espiritu; Economic Development Director James Smith (telephonically); Development Services Director John Wesley (telephonically) 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. No one from the public spoke. 4.CONSIDERATION OF Approving the February 10, 2021, Meeting Minutes. MOVED BY Vice Chairman Peter Bordow, SECONDED BY Commissioner John McHugh to APPROVE the February 10, 2021, meeting minutes. Vote: 6 - 0 - Unanimously 5.UPDATE ON Proposed Environmental Plan (Strategic Plan Goal 2 - Objective 2 - Task 1) Town Manager Miller requested that Development Services Director John Wesley give an update to the Commission, as to where the town is at and what items the town is planning on having included in the environmental plan. Director Wesley said that he put together a memo that outlines some of the current thoughts and had the opportunity to meet with the subcommittee to go through some of these ideas and to get more input and suggestions on what the group is looking for in terms of an environmental plan. He said that the environmental plan would be fairly broad and high level and it would be structured similar to the general plan. The topics could be similar and there could be some carryover. He proposed that it would look at neighborhoods and the land use pattern and what that pattern is with a mix of uses. The idea is that we would have a statement of what the concept is or the concerns that we're trying to address within that topic. We would set some goals for that area and then look at what existing programs we have that might address that topic and then suggest other options and ways to further address that particular topic. In addition to neighborhoods, look at the economy of the town, the environment of town to make sure we are heading in the right direction. 6.UPDATE ON Implementation of Electric Vehicle Charging Stations (Strategic Plan Goal 2 - Objective 2 - Task 2) Town Manager Miller invited Economic Development Director James Smith to give an update to the Commission. Director Smith said that the Town has been able to move forward with electric vehicle charging stations. The 2017 Strategic plan has as a goal and objective to explore the economic and logistical feasibility of charging stations. Between the adoption of that strategic plan and just recently, it was determined that it was not economically feasible to move forward with these but SRP during this fiscal year has made available additional funding for electric vehicle charging stations. We have gone to council and are proceeding to have two electric vehicle charging stations installed. One station will be adjacent to the Community Center to serve the town campus and the other one will be at Fountain Park just adjacent to the restrooms on the Southside of the park. We are excited to be moving forward and excited for the SRP rebates that made this possible. It's bringing what was about a $44,000 cost for the project down to about $22,000 cost for both units and in order to qualify for the SRP rebates, the charging stations will have to be installed by April 30th, 2021. 7.UPDATE ON Vision Fountain Hills Town Manager Miller said that he and Director Smith met with Tammy Bell and Jerry Butler on Monday. Jerry was concerned about the follow-up survey that Vision Fountain Hills had and what we had planned on the town side. The meeting went very well and very productive. They left with a better understanding as to what the Town's Citizen Satisfaction Survey will entail ensuring no duplication in the Vision Fountain Hills follow-up survey. 8.DISCUSSION OF Workgroups' Draft Strategies Chair Craft said that we have three workgroups that have been working over the last several months to put together some ideas, some strategies, and tasks that relate to the three of the four strategic priorities that this Commission has agreed to move forward for this plan. Commissioner Bernick of the Infrastructure Workgroup said that the focus around the infrastructure initiative is two areas. (see attached document) Signature Strategy One Electrical Capability: Electrical Capability: Separate electric grid Selling point as upscale communities that promote themselves as being carbon-neutral, environmentally friendly by being entirely off-grid, so everybody who builds in that community must be 100% Signature Strategy Two Broadband Connectivity: Partnering with Cox or some other provider Look at a grassroots effort where people who do have good connectivity could build their own mesh Wi-Fi network for the town. Looking at Elon Musk's Starlink satellite system as a possible solution to get around. At a high level what we're looking for is reliable high-speed service for the town. Now whether that comes through, we need to have our relationships and the Commissioners lean on our providers to maintain their infrastructure and go that direction. Whether we want to have ubiquitous Wi-Fi connectivity for the town, some 5-10 years down the road and build a mesh network. Chair Craft said on the infrastructure component is for the town to develop a detailed infrastructure condition report with a scoring mechanism for evaluating and reporting on functionality, appearance, and upkeep of the town's fixed assets. The report would be updated annually and available to citizens to see exactly how it's being monitored and addressed relative to your planning efforts for capital funding. Chair Craft of the Economic Development Workgroup said we looked at identifying three strategies with the possibility of a fourth one. (see attached document) Signature Strategy One Town's Economic Development team, the Chamber, and potentially the Fountain Hills Yavapai Nation to form an alliance that will allow them to collaborate to expand business and tourism opportunities locally. Develop a list of basic collaborative actions that the two organizations could work towards. Signature Strategy Two Establish a business Advisory Council represented by 6 qualified residents. Qualified being individuals with some relevant business leadership background or representing key stakeholders, and the Council would provide advisory services to the Alliance networking activities where there's an opportunity, as well as, support special promotional recruitment activities in trying to bring businesses and activities to the community. Those organizations, if they were formed, would then set their own goals as far as what needs to be accomplished. Signature Strategy Three Formal action plans developed that focus on the professional business and training sectors for health, Wellness, Technical, Scientific, and Financial Services. Commissioner Magazine, McHugh and Garman of the Workgroup – Improve the public health, well-being, and safety of our community reported that they added a rationale to each signature strategy. (see attached document) Commissioner Magazine said that the workgroup has discussed many times how Fountain Hills has long been looking for a brand and has been seen as a retirement community by our residents and by the outside world. Fountain Hills has so much more community by our residents and by the outside world. Fountain Hills has so much more to offer and it's one reason, we were pushing the Environmental Plan, Health and Well-being you get from so many things that we already have. In public relations, talking about Fountain Hills as an environmentally friendly place with tons of related activities that would draw families, young people and prevent us from continuing to be looked at as a retirement town. Commissioner McHugh said that during our many workgroup discussions, we saw enormous opportunities. The town has a Community Relations Manager and Director Smith does marketing for Economic Development. Town Manager Miller said that Director Smith is working with a local marketing communications company promoting our town for young families. They had a two-week social media campaign where they had two different sets of families who actually lived here promote this community for people to consider relocating here. This all fits in very nicely and we will utilize our Community Relations Manager to promote and help with the messaging. 9.DISCUSSION OF Preliminary 2021 Strategic Plan Outline Format/Plan Authorship Chair Craft said he wanted to get to everyone an initial format for the 2021 Strategic Plan. (see attached document) He said that he had a great conversation with Commissioner Garman and that he expressed interest in helping with the authorship of the plan. He noted that everybody will contribute but it is nice to have one member of this group that views how things are moving forward. The format outline begins with a message from the Mayor as an Introduction, a Process Overview, an Executive Summary, Signature Strategies, Effort/Benefit Matrix, and the Commission's role moving forward. The components of the process overview would be included in the executive summary, which would summarize the key elements of our plan. I think this plan will, in conclusion, address the Commission's role moving forward with this plan, what do we want to do, and what should we be doing in support of it and in support of the town and in terms of executing it and then related attachments. 10.REPORTS BY COMMISSIONERS AND TOWN MANAGER No reports from Commissioners and Town Manager. 11.ADJOURNMENT MOVED BY Vice Chairman Peter Bordow, SECONDED BY Commissioner John McHugh to adjourn at 5:22 P.M. Vote: 6 - 0 - Unanimously STRATEGIC PLANNING ADVISORY COMMISSION ____________________________ John W. Craft, Jr., Chairman ATTEST AND PREPARED BY: ______________________________ Angela Espiritu, Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Fountain Hills Strategic Planning Advisory Commission in the Town Hall Council Chambers on the 24th day of March 2021. I further certify that the meeting was duly called and that a quorum was present. DATED this 28th day of April 2021. _________________________________ Angela Espiritu, Executive Assistant ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 04/28/2021 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Strategic Planning Advisory Commission (Agenda Language): UPDATE ON Vision Fountain Hills Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 04/15/2021 08:42 AM Final Approval Date: 04/15/2021 ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 04/28/2021 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Strategic Planning Advisory Commission (Agenda Language): DISCUSSION OF Work Group Critiques Staff Summary (Background) Attachments ECON DEV Infrastructure SP#3 Form Review Form Started By: Angela Padgett-Espiritu Started On: 04/15/2021 08:45 AM Final Approval Date: 04/15/2021 Fountain Hills Economic Development 2021 OBSERVATONS April 21, 2021 Cynthia Magazine and John McHugh When asked to review the work done by John Craft and Gerard Bisceglia on STRATEGIC PRIORITY “Proactively seek to maximize targeted and collaborative economic development”, our review suggests the following: STRENGTHS 1. Strong emphasis on collaboration. 2. Interviewed a wide range of resident representatives. 3. Responds to input received from those interviewed. 4. A creative and potentially more effective overall strategy for econ dev than in the 2017 plan. SUGGESTIONS 1. The Preamble: We recommend eliminating paragraph 2, “FH is a small community…..”. It is somewhat confusing, and its content does not appear to be addressed in any of the strategies or tasks below. Rework paragraph 3 (now paragraph 2) accordingly. 2. No mention is made of “branding.” This was an important part of the 2017 plan that was not addressed and is still needed. This could be added as a Task supporting Signature Strategy #3. 3. The Town is experiencing sudden growth in health care services (Honor Health, new hospital, urgent care opportunities are expanding). Is there a need to publicize them to prospective businesses? 4. We think both timeline and the complexity numbers need to be increased. More time than 1 year will likely be needed to recruit and staff both the Alliance and the Business Advisory Council, schedule the number of meetings necessary to begin work on forming and agreeing upon each organizations’ goals and strategies, and achieve consensus on the specific actions to be taken to implement the strategies. That is a lot to do in one year and there are a lot of moving parts. 5. Signature Strategy #3 reads more like a Task than a Strategy. Is there a 3rd Signature Strategy that hasn’t been articulated that this Task would support? Branding perhaps? Also, can you help us understand “training sectors?” 6. We suggest that you consider identifying some “low hanging fruit” opportunities that could provide more immediate results while the bigger, structural issues are being addressed. One idea: Beef up James Smith’s budget in exchange for his providing a detailed Econ Dev marketing plan for the coming fiscal year. Fountains Hills Strategic Planning Advisory Committee Infrastructure Work Group Chad Bernick and Patrick Garman April 2021 Strategic Priority (SP): Maintain current infrastructure while preparing the town for emerging infrastructure trends that increase public safety and quality of life. Preamble: Fountain Hills infrastructure plays a vital role in the quality of life for our citizens and we must maintain and prepare it for the future. Fountain Hills infrastructure must be capable of supporting our town’s economy, while holding public safety and quality of life as priorities. There are generally many categories of infrastructure to consider, but focusing solely on Fountain Hills, we identified four that are of particular interest to our town’s residents and elected leadership. This iteration of the Fountain Hills strategic plan will deal with Broadband, Public Parks, Roads, and Energy infrastructure areas. Signature Strategy (S) #1 – Description: Support local Broadband strategic buildouts and deployment efforts while ensuring the preservation of conduit and right of way for future technologies. Rationale: Broadband, a generic term for high-speed internet access, enables students of all ages to learn online and businesses to reach customers and co-workers; facilitates electronic and verbal communications; provides access to healthcare and job openings; and can be the deciding factor of where a company chooses to expand. Supportive Task (T) A – Make co-location of broadband a requirement with existing infrastructure planning as a condition of permit use or where public funding is provided. This includes above-ground infrastructure and the codification of “dig once” policies where service providers install broadband conduit as other infrastructure is installed. Timeline: <2yrs Complexity: 3 Collaboration potential: N/A Supportive Task (T) B - Enact and enforce codes and standards to ensure that utility poles and other structures that support 4G/5G and future telecommunications equipment are structurally sound, reliable, and resilient. Timeline: <3yrs Complexity: 4 Collaboration potential: N/A Signature Strategy (S) #2 – Description: Partner with other government agencies and outside entities e.g. private companies, nonprofit organizations, and volunteer groups, to evaluate and report on the health of the Fountain Hills parks and its asset maintenance/management system. Rationale: Parks support economic prosperity and build thriving, healthy, resilient communities. Besides providing recreational opportunities and green space for all ages, parks provide a suite of ancillary benefits such as higher property values, protection, and improvements to drinking water sources, fewer urban heat islands, and stormwater management. Supportive Task (T) A – Complete a park metric scoring analysis using a nationally recognized system to benchmark the Fountain Hills city park system. Timeline: <2yrs Complexity: 3 Collaboration potential: Yes Supporting Task (T) B - Promote awareness of Community Services Department parks and recreation facilities and offerings by using customer-friendly, interactive media. Timeline: <1yrs Complexity: 3 Collaboration potential: Yes. Signature Strategy (S) #3 – Description: Increase the ease and safety of multi-use aspects of Fountain Hills roads. Rationale – A forward looking road strategy is essential to everyday living in Fountain Hills, providing access to jobs, schools, shopping, healthcare, wellness, and other services while enabling sustainable mobility options such as pedestrian and biking access. Supportive Task (T) A - Work with the Fountain Hills Town Council Subcommittee on Pedestrian and Traffic Safety to identify the roads where lack of a safe and interconnected sidewalk system increases risk to pedestrians and produce a plan and schedule to remedy. Timeline: <2yrs Complexity: 3 Collaboration potential: Yes Supporting Task (T) B - Promote awareness of pedestrian and bicycle rights, vehicular responsibilities and other “rules of the road” that will help reduce potential conflicts and accidents in Fountain Hills. Timeline: <1yrs Complexity: 1 Collaboration potential: N/A Supporting Task (T) C: Develop a comprehensive bicycle master plan, in combination with dedicated citizen and organization support. A successful plan will focus on developing a seamless cycling network that emphasizes short trip distances, multi-modal trips, and is complemented by encouragement, education, and enforcement programs to increase usage. Timeline: <2yrs Complexity: 3 Collaboration potential: Yes Signature Strategy (S) #4 – Description: Develop an investment plan and schedule to maintain/bring FH’s streets, medians, buildings, and parks to established standards. Rationale: Infrastructure planning, funding, and execution information should be available, clearly articulated, and transparently handled by Fountain Hills public agencies. Supportive Task (T) A: Develop a detailed Infrastructure Condition Report with a scoring mechanism for evaluating and reporting the functionality, appearance, and upkeep of the Town’s fixed assets. The report will be updated annually, reviewed by the town council, and available to town citizens. Timeline: <3yrs Complexity: 5 Collaboration potential: N/A Signature Strategy (S) #5 – Description: Pursue emerging pilot/beta program opportunities with Salt River Project (SRP) power. Rationale: In a digital, connected world, Fountain Hills increasingly relies on readily available and uninterrupted electricity. SRP is taking proactive steps to strengthen the electric grid through resilience measures. Fountain Hills needs to be on the forefront of working with SRP in the coming years to ensure additional transmission and distribution infrastructure, smart planning, and improved reliability to accommodate the changing energy landscape, as delivery becomes more distributed and renewables grow. Supportive Task (T) A: Pursue partnership opportunity with Yavapai Nation and SRP in the development of a power district in or around Fountain Hills. Timeline: <5yrs Complexity: 5 Collaboration potential: Yes SP#3 – Recommended Edits Signature Strategy #1 – Supportive Task D - Delete the words “local” and “their” . Signature Strategy#2 – Task A: Rewrite – ‘Actively pursue the expansion of preventive health and wellness access within the FH community.’ Task B: Rewrite – ‘Improve the health and well-being literacy of FH residents. Task C: Rewrite – ‘Create awareness of FH as a safe community focused on public health and well-being by developing a FH Contingency Plan for coordinating critical, community-based support services in the event of unexpected occurrences.’ 1 year to develop Complexity 4 Collaboration – mandatory’ Task D: Rewrite – ‘Work directly with FHSD and its support groups in promoting the health, well-being and safety of their students.’ ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 04/28/2021 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Strategic Planning Advisory Commission (Agenda Language): DISCUSSION OF Strategic Plan 2021 Next Steps Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 04/15/2021 08:48 AM Final Approval Date: 04/15/2021 ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 04/28/2021 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Strategic Planning Advisory Commission (Agenda Language): REPORTS BY COMMISSIONERS AND TOWN MANAGER Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 04/13/2021 06:24 PM Final Approval Date: 04/13/2021