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Home My WebLink AboutAGENDApacket__11-17-21_0455_192 NOTICE OF MEETING REGULAR MEETING STRATEGIC PLANNING ADVISORY COMMISSION Chairman John Craft, Jr. Vice Chairman Patrick Garman Commissioner Chad Bernick Commissioner Gerard Bisceglia Commissioner Mary Edman Commissioner Bernie Hoenle Commissioner Cynthia Magazine TIME:4:00 P.M. – REGULAR MEETING WHEN:WEDNESDAY, NOVEMBER 17, 2021 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible. Strategic Planning Advisory Commission Meeting of November 17, 2021 1 of 2 1.CALL TO ORDER – Chairman Craft 2.ROLL CALL – Chairman Craft 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. 4.CONSIDERATION OF Approving the October 27, 2021, Meeting Minutes 5.UPDATE AND REVIEW OF 2017 Strategic Plan Status Report. 6.UPDATE AND REVIEW OF 2022 Strategic Plan Tasks 7.UPDATE AND REVIEW OF Presentation Material for December 7, 2021, Town Council Meeting 8.ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Strategic Planning Advisory Commission with the Town Clerk. Dated this 9 day of November, 2021. _____________________________________________ Angela Padgett-Espiritu, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Town Manager's Office. Strategic Planning Advisory Commission Meeting of November 17, 2021 2 of 2 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/17/2021 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Strategic Planning Advisory Commission (Agenda Language): CONSIDERATION OF Approving the October 27, 2021, Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the Town's website and maintained as permanent records in compliance with state law. Attachments October 27, 2021 Meeting Minutes Form Review Form Started By: Angela Padgett-Espiritu Started On: 11/08/2021 10:27 AM Final Approval Date: 11/08/2021 TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE FOUNTAIN HILLS STRATEGIC PLANNING ADVISORY COMMISSION OCTOBER 27, 2021 1.CALL TO ORDER – Chairman Craft 2.ROLL CALL – Chairman Craft Present: John W. Craft, Jr., Chairman; Patrick Garman, Vice Chairman; Chad Bernick, Commissioner; Gerard Bisceglia, Commissioner; Cynthia Magazine, Commissioner; Bernie Hoenle, Commissioner Absent: Mary Edman, Commissioner Staff Present: Town Manager Grady Miller; Executive Assistant Angela Padgett-Espiritu 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. No one from the public was present. 4.UPDATE ON New Commissioner Chair Craft welcomed new commissioner Bernie Hoenle. Commissioner Hoenle shared that he previously worked on economic development and creating a balanced demographic and that he is glad to be back on the commission. 5.CONSIDERATION OF Approving the September 16, 2021, Meeting Minutes. MOVED BY Commissioner Gerard Bisceglia, SECONDED BY Commissioner Cynthia Magazine to APPROVE the meeting minutes of September 16, 2021. Vote: 6 - 0 - Unanimously 6.CONSIDERATION AND POSSIBLE ACTION OF Communications and Monitoring Plan Chair Craft reported that he and Vice Chair Garman met with Town Manager Miller and Mayor Dickey in October to get the Mayor’s feedback. They had to make some adjustments primarily in wording and small changes in terms of the tasks and tactics that we've identified moving forward. Chair Craft reviewed the draft Monitoring and Communication Plan (see attachment - Revised Communications and Monitoring Plan) and presented for the commission's review and consideration a revised version of the communications plan that included a Strategic Plan 2021 scorecard. Comments from the Commission: Recommend a link to the town's website home page that directs users to the 2021 Strategic Plan Recommend to not have a copy of the 2021 Five-Year Strategic Plan on the Strategic Planning Advisory Commission page on the town's website Chair Craft said that the appropriate small changes will be made and that the document will remain in this format until after the work session with the Council, and if indeed there is a need to make any adjustments. MOVED BY Commissioner Gerard Bisceglia, SECONDED BY Commissioner Chad Bernick to APPROVE the inclusion of the Monitoring and Communication Plan into the 2021 Strategic Plan. Vote: 6 - 0 - Unanimously 7.CONSIDERATION AND POSSIBLE ACTION OF Updated Signature Strategies and Supporting Tasks Chair Craft reviewed the Unified SPAC Strategic Plan Draft (see attachment - Unified SPAC Strategic Plan Draft). He reported that he and Vice Chair Garman met with Town Management and the Mayor and made revisions after receiving their feedback. Town Manager Miller commented that one of the outcomes from the meeting with the Mayor was to have a work session with the Council in December to get their feedback and then bring it back to the council at a later date. Chair Craft commented that since there are a few things that have changed as a result of feedback, he thinks it gives the council the essence of where they are going with this plan without getting in the weeds, to understand the final plan. Commissioner Magazine suggested that Finance be listed as number one in the strategic priorities list. Vice Chair Garman clarified that the strategic priorities are listed in alphabetical order and asked if prioritizing was necessary. Chair Craft suggested removing the numbers from the list of priorities on the first page. Chair Craft commented that there is no action at this time and will make the suggested revisions. 8.REVIEW OF Updated SWOT Analysis The updated SWOT Analysis (see attachment - Draft SWOT Edited Version) was The updated SWOT Analysis (see attachment - Draft SWOT Edited Version) was presented for review and discussed in detail on Agenda Item 9. Commissioner Bisceglia commented that people may see the town as having a different potential and therefore may see some of these strengths as weaknesses and weaknesses as actual strengths. He suggested that a number of these can be combined and pared down to objective statements rather than subjective statements. Commissioner Bisceglia gave an example of “Focus on drawing in of younger families and more affordable housing”. He said, that he does not disagree with that but if you look at Eagle’s Nest with plots committed for building and Adero Canyon, these may not attract young families. Chair Craft commented that the intent behind the whole strategic plan was to focus on the things that we do have some control over and, can manage some of the more challenging than others. But when he looks at a SWOT analysis, it is just an overview, fairly generic than if it's in Appendix I. He is not too concerned about anyone taking issue with two or three of the strengths or weaknesses. 9.REVIEW OF Alignment Analysis - Proposed Strategic Priorities and SWOT Chair Craft asked Commissioner Magazine to share the alignment analysis (see attachment - SWOT and SPs 2020-2025) and how you took the updated SWOT Analysis (see attachment – Draft SWOT Edited Version) and aligned it with the tasks and strategies that we are proposing for this plan. Commissioner Magazine said that they took each of the four strategic priorities, went over to the plan, and pulled in the things that align with what we were addressing that would take care of some weaknesses and threats. Commissioner Magazine noted the below items: Tax revenue from online sales has helped us a lot. Retail space greatly outpaces what residents can support. Pursue absentee landlords and poor town image that results Advertising the A plus state rating given to our schools Brand image - retirement community hinders us in attracting younger people. Lack of industrial space to attract large employers and retail dependence on seasonal residents. Chair Craft commented that he thinks this was a very worthwhile exercise and will help further validate many of the tasks and strategies that have been identified in this plan and how they address weaknesses and threats at this particular point. He said that there are going to be things that we did not include, as we try to make this plan manageable by the town and within their budget constraints and resource constraints. Town Manager Miller commented that he was impressed and thought this was a very well done update to the SWOT analysis and that Commissioner Magazine and Commissioner Bernick hit a home run on this. 10.REVIEW OF Infrastructure Appendix Commissioner Bernick said that the Infrastructure Appendix (see attachment - Infrastructure Appendix Revised 10122021) is primarily an informational piece to validate why the infrastructure strategic plan has identified technology concerns. Commissioner Bernick said that his intent with the Infrastructure Appendix (see attachment - Infrastructure Appendix Revised 10122021) was to provide information that would answer questions and criticisms about the plan. He said that he added more information to help explain to the reader why there are infrastructure vacancies and removed some data from the technical infrastructure that was not needed. He said he used a national average and it doesn't take into consideration that this town has different demographics and as a bedroom community, he couldn't get to the granular data to compare like a sister city to see what the average retail space that a bedroom community can support. Commissioner Bisceglia suggested staying with the national average because you're not going to find a replicable town. Town Manager Miller commented that Council has done policy-making to try to encourage some vacancies to be filled. He mentioned the approval of apartments in the 208 area that was always commercial use in the past. Chair Craft commented that this was very helpful. 11.ADJOURNMENT MOVED BY Commissioner Chad Bernick, SECONDED BY Commissioner Gerard Bisceglia APPROVED to Adjourn at 5:09 p.m. Vote: 6 - 0 - Unanimously STRATEGIC PLANNING ADVISORY COMMISSION ____________________________ John W. Craft, Jr., Chairman ATTEST AND PREPARED BY: ______________________________ Angela Espiritu, Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Fountain Hills Strategic Planning Advisory Commission in the Town Hall Council Chambers on the 27 day of October, 2021. I further certify that the meeting was duly called and that a quorum was present. DATED this 17 day of November, 2021. _________________________________ Angela Espiritu, Executive Assistant ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/17/2021 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Strategic Planning Advisory Commission (Agenda Language): UPDATE AND REVIEW OF 2017 Strategic Plan Status Report. Staff Summary (Background) Commissioner Bisceglia will provide a final status report of the 2017 Strategic Plan. Attachments Status of 2017 Strategic Plan Form Review Form Started By: Angela Padgett-Espiritu Started On: 11/08/2021 10:29 AM Final Approval Date: 11/08/2021 ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/17/2021 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Strategic Planning Advisory Commission (Agenda Language): UPDATE AND REVIEW OF 2022 Strategic Plan Tasks Staff Summary (Background) Commissioner Hoenle will provide an update and review of complexity and timeline indicators for the 2022 Strategic Plan tasks. Attachments 2022 SP Chart Form Review Form Started By: Angela Padgett-Espiritu Started On: 11/08/2021 10:34 AM Final Approval Date: 11/08/2021 2022 STRATEGIC PLAN Collaborative Economic Financial Sustainability Public Health, Well-Being Maintain Infrastructure and Prepare Development and Safety for Emerging Trends SIGNATURE STRATEGIES AND SUPPORTING TASKS S1. Retain existing businesses and attract S1. Increase transparency and communication S1. Sustain our natural and built environment S1. Develop an investment plan & schedule to maintain new business with the public regarding town finances to ensure our health, well-being and safety streets, medians, buildings, and parks in our town T1. Develop and promote an T1. Hold public meetings 2X a year to review T1. Expand and connect open spaces with T1. Develop a detailed infrastructure condition report effective brand image the Town’s financial health recreational facilities T2. Action plans for recruiting T2. Conduct regular community satisfaction T2. Work directly with environmental organizations S2. Support local broadband strategic buildouts Health, professional and surveys to strengthen our connection with our natural STEM- related businesses surroundings T1. Make co-location of broadband a requirement T3. Establish an economic development S2. Promote L.T. financial health and stability T3. Incorporate health, well-being, and safety in all with existing infrastructure planning webpage and business metrics database FH government policies T2. Enact codes/standards that support 4G/5G and T4. Streamline the permitting process for high T1. Evaluate using a two-year budget cycle T4. Create and publicize an environmental plan for FH future telecommunications equipment. priority locations T2. Produce and publish a five-year financial plan T3. Conduct a facilities reserve study S2. Make FH a community focused on health, well-being S3. Increase the ease and safety of our FH roads T4. Establish a permanent role for a grant writer and safety enabling sustainable mobility options S2. Lead the formation of collaborative S3. Identify opportunities for increased efficiency T1. Expand access to preventive health and wellness services T1. Conduct a needs assessment and plan for economic development groups and economies of scale in government services T2. Create external awareness of FH as a community focused on addressing unsafe pedestrian walkways public health, well-being, and safety T1. Hold semi-annual meetings on business T1. Evaluate the potential to outsource services where T2. Develop a comprehensive bicycle master plan and tourism opportunities with CofC and there is increased efficiency and flexibility Ft. McDowell Yavapai Nation. T2. Increase the public’s access to self-service options T2. Form a business professional advisory group S4. Partner with relevant agencies and organizations utilizing retired business and gov’t. executives to evaluate on the health of our parks T1. Use a recognized scoring system to benchmark our local park system ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/17/2021 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Strategic Planning Advisory Commission (Agenda Language): UPDATE AND REVIEW OF Presentation Material for December 7, 2021, Town Council Meeting Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 11/08/2021 10:39 AM Final Approval Date: 11/08/2021