HomeMy WebLinkAboutAGENDApacket__03-23-22_0649_292
NOTICE OF MEETING
REGULAR MEETING
STRATEGIC PLANNING ADVISORY COMMISSION
Chairman John Craft, Jr.
Vice Chairman Patrick Garman
Commissioner Chad Bernick
Commissioner Gerard Bisceglia
Commissioner Mary Edman
Commissioner Bernie Hoenle
Commissioner Cynthia Magazine
TIME:4:00 P.M. – REGULAR MEETING
WHEN:WEDNESDAY, MARCH 23, 2022
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings
of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject
to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such
recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a
child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S.
§1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of
the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card,
indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda
item, and hand it to the Executive Assistant prior to discussion, if possible.
Strategic Planning Advisory Commission Meeting of March 23, 2022 1 of 2
1.CALL TO ORDER – Chairman Craft
2.ROLL CALL – Chairman Craft
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda.
Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time,
place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call
to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to
the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that
the matter be placed on a future Commission agenda.
4.CONSIDERATION AND POSSIBLE ACTION: Approval of the February 16, 2022, Meeting Minutes.
5.UPDATE: On the 2022 Strategic Plan.
6.DISCUSSION AND POSSIBLE ACTION: On the Revised Monitoring and Communication Plan.
7.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Strategic Planning Advisory Commission with the Town Clerk.
Dated this 15th day of March, 2022.
_____________________________________________
Angela Padgett-Espiritu, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or
1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Town Manager's Office.
Strategic Planning Advisory Commission Meeting of March 23, 2022 2 of 2
ITEM 4.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 03/23/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): CONSIDERATION
AND POSSIBLE ACTION: Approval of the February 16, 2022, Meeting Minutes.
Staff Summary (Background)
The intent of approving meeting minutes is to ensure an accurate account of the discussion and action
that took place at the meeting for archival purposes. Approved minutes are placed on the Town's
website and maintained as permanent records in compliance with state law.
Staff Recommendation(s)
Staff recommends approving the minutes of the meeting on February 16, 2022.
SUGGESTED MOTION MOVE to approve the minutes of meeting February 16, 2022.
Attachments
SPAC February 16, 2022 Meeting Minutes
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/15/2022 09:47 AM
Final Approval Date: 03/15/2022
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING
OF THE FOUNTAIN HILLS STRATEGIC PLANNING ADVISORY COMMISSION
FEBRUARY 16, 2022
1.CALL TO ORDER – Chairman Craft
Chair Craft called to order the meeting of the Strategic Planning Advisory Commission at
4:02 p.m.
2.ROLL CALL – Chairman Craft
Present: John W. Craft, Jr., Chairman; Patrick Garman, Vice Chairman; Chad Bernick,
Commissioner; Mary Edman, Commissioner; Cynthia Magazine,
Commissioner; Bernie Hoenle, Commissioner
Absent: Gerard Bisceglia, Commissioner
Staff
Present:
Town Manager Grady Miller; Executive Assistant Angela Padgett-Espiritu
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on
matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action.
At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to
review a matter, or (iii) ask that the matter be placed on a future Commission agenda.
No one from the public spoke.
4.CONSIDERATION AND POSSIBLE ACTION: Approval of the January 20, 2022, Meeting
Minutes.
MOVED BY Commissioner Cynthia Magazine, SECONDED BY Commissioner Chad
Bernick to APPROVE the meeting minutes of the January 20, 2022, Strategic Planning
Advisory Commission.
Vote: 6 - 0 - Unanimously
5.DISCUSSION AND POSSIBLE ACTION: Approval of the 2022 Strategic Plan Final Draft.
Chair Craft updated the commission on the recent modifications to the Town of Fountain
Hills 2022 Strategic Plan draft. Chair Craft reported that after the January Council
presentation of the proposed 2022 Strategic Plan with all of its attachments including the
SWOT analysis and other documents for Council’s consideration, there were some
questions, and concerns regarding the proposed plan. Following the Council meeting,
Chair Craft and Vice Chair Garman made some modifications that included wordsmith and
omitting of tasks that were redundant.
Chair Craft updated the commission on the recent modifications to the Town of Fountain
Chair Craft updated the commission on the recent modifications to the Town of Fountain
Hills 2022 Strategic Plan draft for the commission’s approval prior to presenting for final
approval at March 15, 2022, Town Council Meeting.
Some modifications made to the plan are the following:
Strategic Priority Targeted Collaborative Economic Development
Signature Strategy 1 was modified to Retain existing businesses and attract new
ones.
Each of the supporting tasks was slightly shortened or modified
Signature Strategy 2 Lead the formation of collaborative economic development
groups.
Only supporting task A) modified
Strategic Priority Promote the Long-Term Financial Sustainability of Town
Infrastructure, Environmental and Social Resources
Signature Strategy 2 Promote the long-term financial health and stability of the
Town.
Supporting task A) removed
Strategic Priority Continue to Improve the Public Health, Well-Being, and Safety of
our Town
Signature Strategy 1 Promote the natural and build environment of Fountain Hills to
improve the public health, well-being, and safety of the community modified but kept
the rationale.
Signature Strategy 2 Promote Fountain Hills as a community focused on public
health, well-being, and safety.
Deleted supporting task B) because it was a redundant statement from the
signatures or from the signature strategy two
Strategic Priority Maintain Current Infrastructure while Preparing the Town for
Emerging Trends that Increase Public Safety and Quality of Life
Signature Strategy 2 Support local Broadband strategic buildouts and deployment
efforts while ensuring the preservation of conduit and right of way for future
technologies.
Deleted supporting task B) state law preempts cities and towns from being a
barrier of entry for 5G.
Signature Strategy 4 Utilize services provided by other government agencies and
outside entities e.g. private companies, non-profit organizations, and volunteer
groups in evaluating and supporting the health of Fountain Hills Parks
Modified the wording for supporting task A)
Town Manager Miller commented that he was very pleased with the progress made by
Chair Craft Vice Chair Garman and the progress that was made. He said that it was very
much appreciated and that he thinks that the Council will adopt unanimously with the
recent modifications.
Chair Craft asked for a motion to approve the modified plan for submittal to the Mayor and
Council at March 1, 2022, Town Council Meeting.
MOVED BY Commissioner Chad Bernick, SECONDED BY Commissioner Cynthia
MOVED BY Commissioner Chad Bernick, SECONDED BY Commissioner Cynthia
Magazine APPROVED the modifications and presenting to the Council of the Town of
Fountain Hills Strategic Plan 2022.
Vote: 6 - 0 - Unanimously
6.DISCUSSION AND POSSIBLE ACTION: Revised Communication and Monitoring Plan.
Chair Craft reviewed the revised Communication and Monitoring Plan and reported that it
will be a document that the Commission will utilize to support the New Strategic Plan. He
said that the Communication and Monitoring Plan has two categories, communication, and
monitoring that each contains strategies and tasks.
Chair Craft requested that Commissioner Hoenle and Commissioner Edman review the
plan and provide feedback at the March meeting.
Chair Craft commented that it is important to keep the New Strategic Plan moving forward
and for the Community and other important stakeholders to have a good understanding as
to the progress that is being made.
Town Manager Miller requested a correction be made in the document. He said that it
should state “2022 Ten-Year Strategic Plan”, instead of “2021 Five-Year Strategic Plan”.
7.ADJOURNMENT
MOVED BY Commissioner Chad Bernick, SECONDED BY Commissioner Cynthia
Magazine to ADJOURN the meeting of the Strategic Planning Advisory Commission
Meeting at 4:43 p.m.
Vote: 6 - 0 - Unanimously
STRATEGIC PLANNING ADVISORY
STRATEGIC PLANNING ADVISORY
COMMISSION
____________________________
John W. Craft, Jr., Chairman
ATTEST AND PREPARED BY:
______________________________
Angela Espiritu, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular
Meeting held by the Fountain Hills Strategic Planning Advisory Commission in the Town Hall Council
Chambers on the 16th day of February, 2022. I further certify that the meeting was duly called and that a
quorum was present.
DATED this 23rd day of March, 2022.
_________________________________
Angela Espiritu, Executive Assistant
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 03/23/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): UPDATE: On the 2022
Strategic Plan.
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/15/2022 02:11 PM
Final Approval Date: 03/15/2022
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 03/23/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): DISCUSSION AND
POSSIBLE ACTION: On the Revised Monitoring and Communication Plan.
Staff Summary (Background)
The revised Communications and Monitoring Plan will be presented to the commission for discussion
and approval.
SUGGESTED MOTION MOVE to approve the revised Communications and Monitoring Plan.
Attachments
Revised Communication and Monitoring Plan
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/15/2022 02:16 PM
Final Approval Date: 03/15/2022
Page 1 of 2
COMMUNICATION AND MONITORING PLAN
Preamble
A strategic plan is a living document. It is as good as the ongoing efforts of the people who
created it and the people who approved it and, ultimately, the people who are tasked with
doing all the work our plan suggests being done. The 2022 Strategic Plan, approved by the
Mayor and Town Council, will be publicized and monitored by the Strategic Planning and
Advisory Commission.
Communications
Strategy
Establish collaborative communication channels with the Town Council, Town Staff, Chamber of
Commerce, FHUSD and other organizations.
Tasks
• The Vice Chair and a Commissioner will share responsibilities as Communications
Liaisons and will interact with the Town Staff on matters concerning the Plan’s progress
as appropriate.
• A copy of the 2022 Ten-Year Strategic Plan for the Town of Fountain Hills will be placed
on the Town’s website - www.fh.az.gov.
• In concert with the Town’s Community Relations Manager support outreach to the
general community via FHTimes articles and interaction with local citizen groups and
organizations as appropriate .
Monitoring
Strategy
SPAC will remain directly involved in monitoring the Town’s implementation efforts and their
subsequent impact on the Strategic Priorities as established in the Plan.
Tasks
• SPAC will hold quarterly follow-up meetings with the Town Manager and Department
Heads during the last week of each fiscal quarter. The purpose of those meetings is to
monitor progress on the implementation of all elements of the strategic plan and to
provide ample time for Q & A by all participants.
Page 2 of 2
• The Town Council will receive a written executive summary of all topics covered in each
quarterly meeting attended by the Town Staff and SPAC.
• SPAC will develop a Scorecard for documenting both progress and issues related to the
Tasks established in the 2022 Plan. The Scorecard will be updated no less than twice
annually. The data and information collected will be valuable for the 5 year
update/revisions of the Plan at its midpoint. The Scorecard will be posted on the Town’s
website as well.