HomeMy WebLinkAboutAGENDApacket__04-27-22_0210_293
NOTICE OF MEETING
REGULAR MEETING
STRATEGIC PLANNING ADVISORY COMMISSION
Chairman John Craft, Jr.
Vice Chairman Patrick Garman
Commissioner Chad Bernick
Commissioner Gerard Bisceglia
Commissioner Mary Edman
Commissioner Bernie Hoenle
Commissioner Cynthia Magazine
TIME:4:00 P.M. – REGULAR MEETING
WHEN:WEDNESDAY, APRIL 27, 2022
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings
of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject
to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such
recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a
child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S.
§1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of
the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card,
indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda
item, and hand it to the Executive Assistant prior to discussion, if possible.
Strategic Planning Advisory Commission Meeting of April 27, 2022 1 of 3
1.CALL TO ORDER – Chairman Craft
2.ROLL CALL – Chairman Craft
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable
time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised
during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion
of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or
(iii) ask that the matter be placed on a future Commission agenda.
4.CONSIDERATION OF Approving the March 23, 2022, Meeting Minutes
5.RECOGNITION AND APPRECIATION For the Service of John Craft as Chairman
6.CONSIDERATION OF Appointing the Commission Chair
7.CONSIDERATION OF Appointing the Commission Vice Chair
8.UPDATE ON Monitoring and Communications Plan
9.UPDATE ON 2022 Strategic Plan Progress Report Format and Assignments
10.REPORTS BY COMMISSIONERS AND TOWN MANAGER
11.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Strategic Planning Advisory Commission with the Town Clerk.
Dated this 21st day of April 2022.
_____________________________________________
Angela Padgett-Espiritu, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or
Strategic Planning Advisory Commission Meeting of April 27, 2022 2 of 3
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or
1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Town Manager's Office.
Strategic Planning Advisory Commission Meeting of April 27, 2022 3 of 3
ITEM 4.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 04/27/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): CONSIDERATION
OF Approving the March 23, 2022, Meeting Minutes
Staff Summary (Background)
The intent of approving meeting minutes is to ensure an accurate account of the discussion and action
that took place at the meeting for archival purposes. Approved minutes are placed on the Town's
website and maintained as permanent records in compliance with state law.
Staff Recommendation(s)
Staff recommends approving the minutes of the meeting on March 23, 2022.
SUGGESTED MOTION MOVE to approve the minutes of the meeting on March 23,, 2022.
Attachments
March 23, 2022 Meeting Minutes
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/24/2022 07:47 AM
Final Approval Date: 03/24/2022
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING
OF THE FOUNTAIN HILLS STRATEGIC PLANNING ADVISORY COMMISSION
MARCH 23, 2022
1.CALL TO ORDER – Chairman Craft
Chair Craft called to order the meeting of the Strategic Planning Advisory Commission at
4:00 p.m.
2.ROLL CALL – Chairman Craft
Present: John W. Craft, Jr., Chairman; Patrick Garman, Vice Chairman; Chad Bernick,
Commissioner; Mary Edman, Commissioner; Cynthia Magazine,
Commissioner; Bernie Hoenle, Commissioner
Absent: Gerard Bisceglia, Commissioner
Staff
Present:
Town Manager Grady Miller; Economic Development Director Amanda Jacobs;
Executive Assistant Angela Padgett-Espiritu
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on
matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action.
At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to
review a matter, or (iii) ask that the matter be placed on a future Commission agenda.
Amanda Jacobs, the Town of Fountain Hills' new Economic Development Director,
introduced herself to the Commission. She stated that she has been here for three weeks
and is from Oro Valley. She had been there for nineteen years, with the last two years
primarily focusing on the Council Strategic Leadership Plan. She mentioned that she is a
member of the Arizona Association for Economic Development and the International
Economic Development Council, as well as having a Master's Degree in Business
Administration. She expressed her delight at being here and expressed her eagerness to
collaborate with them.
4.CONSIDERATION AND POSSIBLE ACTION: Approval of the February 16, 2022, Meeting
Minutes.
MOVED BY Commissioner Cynthia Magazine, SECONDED BY Commissioner Chad
Bernick to APPROVE the meeting minutes of the February 16, 2022, Strategic Planning
Advisory Commission.
Vote: 6 - 0 - Unanimously
5.UPDATE: On the 2022 Strategic Plan.
Chair Craft stated that the commission had several interactions with town staff, council
Chair Craft stated that the commission had several interactions with town staff, council
members, and other community leaders to get to this point. He singled out former
Commissioner McHugh and Commissioner Bisceglia for their contributions to the
development of the 2022 Strategic Plan. Chair Craft asked the commissioners for
feedback on their experience and suggestions about how things could be done better the
next time.
Commissioner Edman stated that, despite joining the commission during the final stages
of the strategic plan's preparation, she was impressed by how much hard work all of the
commissioners had put into the plan. She expressed her desire to play a larger role in the
future.
Commissioner Bernick commented that given the challenges of COVID and the
constraints of trying to get together and meet, he thought the process went pretty well.
Commissioner Hoenle expressed gratitude for being asked for his input, despite the fact
that the majority of the plan was nearing completion. He stated that he noticed some items
that were in the previous plan and that he was relieved that the commission went over all
of the items that had been completed and are still on the plan as things to do.
Commissioner Magazine stated that having smaller workgroups to put together the pieces
of this plan made a lot of sense. She expressed gratitude for the numerous Zoom
meetings with the workgroup. She mentioned that some of her suggestions were
implemented and that some were executed in a better way and that she learned from this.
She thanked the commissioners for the experience and expressed her excitement for the
next installment, saying that it had been a real treat and an honor and that everyone had
done a great job.
Vice Chair Garman praised Chair Craft's vision and leadership throughout the process. He
claimed that it enabled him to integrate into the group and then work under his vision. He
praised the commission as a whole for always being available to assist when needed. He
mentioned the numerous conversations to reduce the number of tasks to distill until the
core of the plan was reached. He stated that everyone participated and greatly aided the
product. He stated that when the Council reviewed the plan, there were no major changes
and that they only changed a few words here and there, and some items that the town was
already doing. Lastly, he thanked Town Manager Miller for his assistance, saying that it
was critical to get this plan completed and that it was a pleasure to work with him.
The efficiency and traditional working with teams, according to Town Manager Miller, was
a very good way of approaching a very large project, breaking it down into components.
He stated that the process was a model process for a community-based strategic plan
and that you did an excellent job. He stated that the town will track and publicize the
progress of completing the objectives and tasks outlined in the plan.
6.DISCUSSION AND POSSIBLE ACTION: On the Revised Monitoring and Communication
Plan.
Chair Craft provided an update to the commissioners on recent changes to the Monitoring
and Communications Plan. He pointed out that the Town has a Community Relations
Manager, and that the commission's communications will work in tandem with and support
the Community Relations Manager's outreach efforts. He mentioned that another revision
with a more positive approach was in the preamble.
MOVED BY Commissioner Chad Bernick, SECONDED BY Commissioner Bernie
Hoenle to APPROVE the Revised Monitoring and Communication Plan.
Vote: 6 - 0 - Unanimously
7.ADJOURNMENT
MOVED BY Commissioner Cynthia Magazine, SECONDED BY Commissioner Chad
Bernick to ADJOURN the meeting of the Strategic Planning Advisory Commission
Meeting at 4:39 p.m.
Vote: 6 - 0 - Unanimously
STRATEGIC PLANNING ADVISORY
COMMISSION
____________________________
John W. Craft, Jr., Chairman
ATTEST AND PREPARED BY:
______________________________
Angela Espiritu, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular
Meeting held by the Fountain Hills Strategic Planning Advisory Commission in the Town Hall Council
Chambers on the 23rd day of March, 2022. I further certify that the meeting was duly called and that a
quorum was present.
DATED this 27th day of April 2022.
_________________________________
Angela Espiritu, Executive Assistant
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 04/27/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information:
Request to Strategic Planning Advisory Commission (Agenda Language): RECOGNITION AND
APPRECIATION For the Service of John Craft as Chairman
Staff Summary (Background)
The Town and Commission would like to recognize Chair John Craft's leadership and service on the
Strategic Planning Advisory Commission. Chair Craft was instrumental in the development of the 2022
Strategic Plan.
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/28/2022 08:15 AM
Final Approval Date: 03/28/2022
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 04/27/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): CONSIDERATION
OF Appointing the Commission Chair
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/24/2022 07:49 AM
Final Approval Date: 03/24/2022
ITEM 7.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 04/27/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): CONSIDERATION
OF Appointing the Commission Vice Chair
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/24/2022 07:50 AM
Final Approval Date: 03/24/2022
ITEM 8.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 04/27/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): UPDATE ON
Monitoring and Communications Plan
Staff Summary (Background)
Attachments
Revised Communication and Monitoring Plan
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/24/2022 07:51 AM
Final Approval Date: 03/24/2022
Page 1 of 2
COMMUNICATION AND MONITORING PLAN
Preamble
A strategic plan is a living document. It is as good as the ongoing efforts of the people who
created it and the people who approved it and, ultimately, the people who are tasked with
doing all the work our plan suggests being done. The 2022 Strategic Plan, approved by the
Mayor and Town Council, will be publicized and monitored by the Strategic Planning and
Advisory Commission.
Communications
Strategy
Establish collaborative communication channels with the Town Council, Town Staff, Chamber of
Commerce, FHUSD and other organizations.
Tasks
• The Vice Chair and a Commissioner will share responsibilities as Communications
Liaisons and will interact with the Town Staff on matters concerning the Plan’s progress
as appropriate.
• A copy of the 2022 Ten-Year Strategic Plan for the Town of Fountain Hills will be placed
on the Town’s website - www.fh.az.gov.
• In concert with the Town’s Community Relations Manager support outreach to the
general community via FHTimes articles and interaction with local citizen groups and
organizations as appropriate .
Monitoring
Strategy
SPAC will remain directly involved in monitoring the Town’s implementation efforts and their
subsequent impact on the Strategic Priorities as established in the Plan.
Tasks
• SPAC will hold quarterly follow-up meetings with the Town Manager and Department
Heads during the last week of each fiscal quarter. The purpose of those meetings is to
monitor progress on the implementation of all elements of the strategic plan and to
provide ample time for Q & A by all participants.
Page 2 of 2
• The Town Council will receive a written executive summary of all topics covered in each
quarterly meeting attended by the Town Staff and SPAC.
• SPAC will develop a Scorecard for documenting both progress and issues related to the
Tasks established in the 2022 Plan. The Scorecard will be updated no less than twice
annually. The data and information collected will be valuable for the 5 year
update/revisions of the Plan at its midpoint. The Scorecard will be posted on the Town’s
website as well.
ITEM 9.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 04/27/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information:
Request to Strategic Planning Advisory Commission (Agenda Language): UPDATE ON 2022
Strategic Plan Progress Report Format and Assignments
Staff Summary (Background)
Attachments
FH 2022 Strategic Plan Progress Report
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 04/19/2022 05:02 PM
Final Approval Date: 04/19/2022
Town of Fountain Hills
2022 Strategic Plan
TOWN OF FOUNTAIN HILLS
2022 STRATEGIC PLAN
Strategic Priority: Targeted Collaborative Economic Development
Signature Strategy (SS) 1: Retain Existing businesses and attract new ones.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status
A. Develop and promote an effective brand image to prospective Amanda Jacobs business and residents. Bo Larsen <3yrs B. Develop strategies for retaining existing businesses and attracting
New ones from the following sectors: health and wellness
Professional services, and S.T.E.M. Amanda Jacobs <2yrs C. Continue to maintain an economic development webpage and a business metrics database. Amanda Jacobs <2yrs
D. Identify ways to streamline the building permit process. John Wesley <2yrs
Signature Strategy (SS) 2: Lead the formation of collaborative economic development groups.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Coordinate periodic meetings between the Town of Fountain Hills, Fountain Hills Chamber of Commerce, Ft. McDowell Yavapai Nation, Salt River Maricopa Pima Indian Community to discuss Amanda Jacobs the local expansion of business and tourism. Grady Miller <3yrs
B. Form a business professional advisory group. Amanda Jacobs <1yr
TOWN OF FOUNTAIN HILLS
2022 STRATEGIC PLAN
Strategic Priority: Promote the Long-Term Financial Sustainability of Town Infrastructure, Environmental and Social Resources
Signature Strategy (SS) 1: Maintain transparency by communicating the Town’s finances to the public.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status
A. Hold public meetings twice a year, separate from council meetings, to present the Town’s finances. David Pock <1yr B. Conduct a regularly occurring community survey in order to track
Satisfaction levels with Town services. Bo Larsen <3yrs
Signature Strategy (SS) 2: Promote the long-term financial health and stability of the Town.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status
A. Produce and publish a five-year financial plan with revenue And expenditure forecasts. David Pock <2yrs B. Update the current Facilities Reserve Study to identify lifecycle Replacement and repair of facilities and infrastructure David Pock <3yrs
C. Utilize the services of an experienced grant researcher and writer. David Pock/Grady Miller <2yrs
TOWN OF FOUNTAIN HILLS
2022 STRATEGIC PLAN
Strategic Priority: Continue to Improve the Public Health, Well-Being, and Safety of our Town
Signature Strategy (SS) 1: Promote the natural and built environment of Fountain Hills to improve the public health, well-being, and safety of the community.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status
A. Continue to expand and connect open space and recreational
facilities to create opportunities for physical activities. Rachael Goodwin <3yrs B. Work with local environmental organizations in strengthening our community’s connection with its natural surroundings. Rachael Goodwin <1yr
C. Incorporate public health, well-being, and safety in Fountain Hills policies when relevant Grady Miller <1yr D. Create and publicize an Environmental Plan for Fountain Hills John Wesley <1yr
Signature Strategy (SS) 2: Promote Fountain Hills as a community focused on public health, well-being, and safety.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Support the expansion of preventive health and wellness access within the Fountain Hills community Amanda Jacobs <1yr
TOWN OF FOUNTAIN HILLS
2022 STRATEGIC PLAN
Strategic Priority: Maintain Current Infrastructure while Preparing the Town for Emerging Trends that Increase Public Safety and Quality of Life
Signature Strategy (SS) 1: Develop and investment plan and schedule to maintain/bring FH’s streets, medians, buildings, and parks to established standards.
Supporting Tasks (ST)
Lead Responsibility Projected Completion Date Current Status A. Develop a detailed infrastructure condition report with a scoring mechanism for evaluating and reporting the functionality, appearance, and upkeep of the Town’s fixed David Pock
assets. The report will be reviewed by the Town Council, Justin Weldy and available to Town Citizens. Rachael Goodwin <3ys
Signature Strategy (SS) 2: Support local Broadband strategic buildouts and deployment efforts while ensuring the preservation of conduit and right of way for future technologies.
Supporting Tasks (ST)
Lead Responsibility Projected Completion Date Current Status A. Make co-location of broadband a requirement with existing infrastructure planning as a condition of permit use or where public funding is provided. This includes above-ground
infrastructure and the codification of “dig once” policies where
service providers install broadband conduit as other infrastructure is installed. Justin Weldy <2ys
TOWN OF FOUNTAIN HILLS
2022 STRATEGIC PLAN
Signature Strategy (SS) 3: Increase the ease and safety of multi-use aspects of Fountain Hills roads.
Supporing Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. The Fountain Hills Town Council Subcommittee on Pedestrian and Traffic Safety will continue to identify roads where lack of an interconnected sidewalk system
increases risk to pedestrians and will continue to update Justin Weldy and schedule remedy. David Janover <2yrs B. Develop a comprehensive bicycle master plan. A successful plan will focus on developing a seamless cycling network John Wesley
that emphasizes education, and enforcement programs to Justin Weldy increase usage. David Janover <2yrs
Signature Strategy (SS) 4: Utilize services provided by other government agencies and outside entities e.g. private companies, non-profit organizations, and volunteer groups in
evaluating and supporting the health of Fountain Hills parks.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status
A. Utilize nationally recognized standards for maintenance Rachael Goodwin of the Town’s park system. Kevin Snipes <2yrs
ITEM 10.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 04/27/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information:
Request to Strategic Planning Advisory Commission (Agenda Language): REPORTS BY
COMMISSIONERS AND TOWN MANAGER
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 04/19/2022 05:08 PM
Final Approval Date: 04/19/2022