HomeMy WebLinkAboutAGENDApacket__05-25-22_0658_355
NOTICE OF MEETING
REGULAR MEETING
STRATEGIC PLANNING ADVISORY COMMISSION
Chairman Patrick Garman
Vice Chairman Bernie Hoenle
Commissioner Kevin Beck
Commissioner John Craft
Commissioner Mary Edman
Commissioner Cynthia Magazine
Commissioner Geoff Yazzetta
TIME:4:00 P.M. – REGULAR MEETING
WHEN:WEDNESDAY, MAY 25, 2022
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings
of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject
to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such
recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a
child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S.
§1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of
the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card,
indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda
item, and hand it to the Executive Assistant prior to discussion, if possible.
Strategic Planning Advisory Commission Meeting of May 25, 2022 1 of 3
1.CALL TO ORDER – Chairman Garman
2.ROLL CALL – Chairman Garman
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable
time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised
during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion
of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or
(iii) ask that the matter be placed on a future Commission agenda.
4.UPDATE ON New Commissioners
5.CONSIDERATION OF Approving the April 27, 2022, Meeting Minutes
6.PRESENTATION: Environmental Plan Update from John Wesley, Development Services
Director for the Town of Fountain Hills
7.DISCUSSION WITH POSSIBILE DIRECTION: Regarding the overview of the 2022 Strategic Plan
implementation
8.DISCUSSION WITH POSSIBLE DIRECTION: Regarding awareness of strategic issues affecting
Fountain Hills
9.REPORTS BY COMMISSIONERS AND TOWN MANAGER
10.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
Strategic Planning Advisory Commission Meeting of May 25, 2022 2 of 3
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Strategic Planning Advisory Commission with the Town Clerk.
Dated this ______ day of ____________________, 2022.
_____________________________________________
Angela Padgett-Espiritu, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or
1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Town Manager's Office.
Strategic Planning Advisory Commission Meeting of May 25, 2022 3 of 3
ITEM 4.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 05/25/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): UPDATE ON New
Commissioners
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 05/17/2022 09:53 AM
Final Approval Date: 05/17/2022
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 05/25/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): CONSIDERATION OF
Approving the April 27, 2022, Meeting Minutes
Staff Summary (Background)
The intent of approving meeting minutes is to ensure an accurate account of the discussion and action
that took place at the meeting for archival purposes. Approved minutes are placed on the town's
website and maintained as permanent records in compliance with state law.
Staff Recommendation(s)
Staff recommends approving the minutes of the meeting on April 27, 2022.
SUGGESTED MOTION MOVE to approve the minutes of the meeting on April 27, 2022.
Attachments
SPAC April 27, 2022 Meeting Minutes
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 05/17/2022 08:56 AM
Final Approval Date: 05/17/2022
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING
OF THE FOUNTAIN HILLS STRATEGIC PLANNING ADVISORY COMMISSION
APRIL 27, 2022
1.CALL TO ORDER – Chairman Craft
Chair Craft called to order the meeting of the Strategic Planning Advisory Commission at
4:05 p.m.
2.ROLL CALL – Chairman Craft
Present: John W. Craft, Jr., Chairman; Patrick Garman, Vice Chairman; Cynthia
Magazine, Commissioner; Bernie Hoenle, Commissioner
Absent: Chad Bernick, Commissioner; Gerard Bisceglia, Commissioner; Mary Edman,
Commissioner
Staff
Present:
Executive Assistant Angela Padgett-Espiritu; Town Manager Grady Miller
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on
matters raised during Call to the Public unless the matters are properly noticed for discussion and legal
action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask
staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.
No one from the public spoke.
4.CONSIDERATION OF Approving the March 23, 2022, Meeting Minutes
MOVED BY Commissioner Cynthia Magazine, SECONDED BY Commissioner Bernie
Hoenle to APPROVE the meeting minutes of the March 23, 2022, Strategic Planning
Advisory Commission.
Vote: 4 - 0 - Unanimously
5.RECOGNITION AND APPRECIATION For the Service of John Craft as Chairman
Chair John Craft was recognized with a plaque for his dedication and service as
Chairman of the Strategic Planning Advisory Commission.
6.CONSIDERATION OF Appointing the Commission Chair
MOVED BY Commissioner Cynthia Magazine, SECONDED BY Commissioner Bernie
MOVED BY Commissioner Cynthia Magazine, SECONDED BY Commissioner Bernie
Hoenle to APPROVE appointing Commissioner Patrick Garman to Chairman of the
Strategic Planning Advisory Commission Meeting.
Vote: 4 - 0 - Unanimously
7.CONSIDERATION OF Appointing the Commission Vice Chair
MOVED BY Commissioner Cynthia Magazine, SECONDED BY Vice Chairman Patrick
Garman to APPROVE appointing Commissioner Bernie Hoenle to Vice Chairman of
the Strategic Planning Advisory Commission Meeting.
Vote: 4 - 0 - Unanimously
8.UPDATE ON Monitoring and Communications Plan
Chair Craft reported that the commission approved a revised Communications and
Monitoring plan at the most recent meeting. He stated that one notable aspect of this plan
is that the Vice Chair will serve as the primary communications liaison. Chair Craft noted
that Bob Burns of the Fountain Hills Times did an excellent job in announcing the new
plan and what they were striving to accomplish. Chair Craft recommended that
Commissioner Hoenle meet with Town of Fountain Hills Community Relations Manager
Bo Larsen to discuss communication protocols.
9.UPDATE ON 2022 Strategic Plan Progress Report Format and Assignments
The Strategic Plan Progress Report was distributed to town staff and will be discussed
and updated once a month at the weekly staff meeting, according to Town Manager
Miller.
He commented that it's a good way to get the attention it requires right now. He stated
that they kept the project completion dates and that they should have some updates to
report at the next meeting.
10.REPORTS BY COMMISSIONERS AND TOWN MANAGER
The commissioners were given an update on the status of the new commissioner by
Town Manager Miller. At the meeting of the Town Council that took place on April 19,
2022, he reported that Mayor Dickey had appointed Kevin Beck to the Strategic Planning
Advisory Commission.
11.ADJOURNMENT
MOVED BY Commissioner Bernie Hoenle, SECONDED BY Commissioner Cynthia
Magazine to ADJOURN the meeting of the Strategic Planning Advisory Commission
Meeting at 4:34 p.m.
Vote: 4 - 0 - Unanimously
STRATEGIC PLANNING ADVISORY
STRATEGIC PLANNING ADVISORY
COMMISSION
____________________________
Patrick Garman, Chairman
ATTEST AND PREPARED BY:
______________________________
Angela Espiritu, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular
Meeting held by the Fountain Hills Strategic Planning Advisory Commission in the Town Hall Council
Chambers on the 27 day of April, 2022. I further certify that the meeting was duly called and that a
quorum was present.
DATED this 25 day of May , 2022
_________________________________
Angela Espiritu, Executive Assistant
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 05/25/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): PRESENTATION:
Environmental Plan Update from John Wesley, Development Services Director for the Town of Fountain
Hills
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 05/17/2022 09:01 AM
Final Approval Date: 05/17/2022
ITEM 7.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 05/25/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): DISCUSSION WITH
POSSIBILE DIRECTION: Regarding the overview of the 2022 Strategic Plan implementation
Staff Summary (Background)
Attachments
FH 2022 Strategic Plan Progress Report
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 05/17/2022 09:49 AM
Final Approval Date: 05/17/2022
Town of Fountain Hills
2022 Strategic Plan
TOWN OF FOUNTAIN HILLS
2022 STRATEGIC PLAN
Strategic Priority: Targeted Collaborative Economic Development
Signature Strategy (SS) 1: Retain Existing businesses and attract new ones.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status
A. Develop and promote an effective brand image to prospective Amanda Jacobs (In Progress) business and residents. Bo Larsen <3yrs developed a rough draft of scope B. Develop strategies for retaining existing businesses and attracting
New ones from the following sectors: health and wellness
Professional services, and S.T.E.M. Amanda Jacobs <2yrs (In Progress) – social media C. Continue to maintain an economic development webpage and a (In Progress) business metrics database. Amanda Jacobs <2yrs working with Bo Larsen – refresh/update
D. Identify ways to streamline the building permit process. John Wesley <2yrs (In Progress) improve/refine TOPPS
Signature Strategy (SS) 2: Lead the formation of collaborative economic development groups.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Coordinate periodic meetings between the Town of Fountain Hills, Fountain Hills Chamber of Commerce, Ft. McDowell Yavapai (In Progress) Nation, Salt River Maricopa Pima Indian Community to discuss Amanda Jacobs Chamber monthly meetings
the local expansion of business and tourism. Grady Miller <3yrs SRMPIC quarterly meetings B. Form a business professional advisory group. Amanda Jacobs <1yr (In Progress) Economic Advisory Group and Mission
TOWN OF FOUNTAIN HILLS
2022 STRATEGIC PLAN
Strategic Priority: Promote the Long-Term Financial Sustainability of Town Infrastructure, Environmental and Social Resources
Signature Strategy (SS) 1: Maintain transparency by communicating the Town’s finances to the public.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status
A. Hold public meetings twice a year, separate from council meetings, Open House held Spring 2022 to present the Town’s finances. David Pock <1yr Open House in Fall 2022
B. Conduct a regularly occurring community survey in order to track
Satisfaction levels with Town services. Bo Larsen <3yrs (In Progress)
Signature Strategy (SS) 2: Promote the long-term financial health and stability of the Town.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Produce and publish a five-year financial plan with revenue (In Progress) and expenditure forecasts. David Pock <2yrs receiving historical data B. Update the current Facilities Reserve Study to identify lifecycle (In Progress)
Replacement and repair of facilities and infrastructure David Pock <3yrs Sept. 2022 worksession C. Utilize the services of an experienced grant researcher and writer. David Pock/Grady Miller <2yrs (In Progress)
TOWN OF FOUNTAIN HILLS
2022 STRATEGIC PLAN
Strategic Priority: Continue to Improve the Public Health, Well-Being, and Safety of our Town
Signature Strategy (SS) 1: Promote the natural and built environment of Fountain Hills to improve the public health, well-being, and safety of the community.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status
A. Continue to expand and connect open space and recreational (In Progress)
facilities to create opportunities for physical activities. Rachael Goodwin <3yrs Sunridge Project / trail addition B. Work with local environmental organizations in strengthening (On Going) our community’s connection with its natural surroundings. Rachael Goodwin <1yr Sonoran Conservancy / Dark Skies
C. Incorporate public health, well-being, and safety in Fountain Hills (On Going) policies when relevant Grady Miller <1yr Pedestrian Traffic Safety Committee D. Create and publicize an Environmental Plan for Fountain Hills John Wesley <1yr (On Going)
Signature Strategy (SS) 2: Promote Fountain Hills as a community focused on public health, well-being, and safety.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Support the expansion of preventive health and wellness (On Going) access within the Fountain Hills community Amanda Jacobs <1yr FHMC and Honor Health
TOWN OF FOUNTAIN HILLS
2022 STRATEGIC PLAN
Strategic Priority: Maintain Current Infrastructure while Preparing the Town for Emerging Trends that Increase Public Safety and Quality of Life
Signature Strategy (SS) 1: Develop and investment plan and schedule to maintain/bring FH’s streets, medians, buildings, and parks to established standards.
Supporting Tasks (ST)
Lead Responsibility Projected Completion Date Current Status A. Develop a detailed infrastructure condition report with a scoring mechanism for evaluating and reporting the (On Going) functionality, appearance, and upkeep of the Town’s fixed David Pock Facilities Reserve
assets. The report will be reviewed by the Town Council, Justin Weldy Citizen Streets Committee and available to Town Citizens. Rachael Goodwin <3ys Community Services Master Plan
Signature Strategy (SS) 2: Support local Broadband strategic buildouts and deployment efforts while ensuring the preservation of conduit and right of way for future technologies.
Supporting Tasks (ST)
Lead Responsibility Projected Completion Date Current Status A. Make co-location of broadband a requirement with existing infrastructure planning as a condition of permit use or where public funding is provided. This includes above-ground
infrastructure and the codification of “dig once” policies where
service providers install broadband conduit as other infrastructure is installed. Justin Weldy <2ys (In Progress)
TOWN OF FOUNTAIN HILLS
2022 STRATEGIC PLAN
Signature Strategy (SS) 3: Increase the ease and safety of multi-use aspects of Fountain Hills roads.
Supporing Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. The Fountain Hills Town Council Subcommittee on Pedestrian and Traffic Safety will continue to identify opportunities to interconnect sidewalks wherever possible (In Progress)
to reduce risk to pedestrians and will continue to update Justin Weldy adding bike lane Beeline/Shea and schedule remedy. David Janover <2yrs to Shea/Scottsdale border B. Develop a comprehensive bicycle master plan. A successful plan will focus on developing a seamless cycling network John Wesley (In Progress)
that emphasizes education, and enforcement programs to Justin Weldy Pursuing a grant for increase usage. David Janover <2yrs non-vehicle transportation
Signature Strategy (SS) 4: Utilize services provided by other government agencies and outside entities e.g. private companies, non-profit organizations, and volunteer groups in
evaluating and supporting the health of Fountain Hills parks.
Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status
A. Utilize nationally recognized standards for maintenance Rachael Goodwin of the Town’s park system. Kevin Snipes <2yrs (On Going)
ITEM 8.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 05/25/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): DISCUSSION WITH
POSSIBLE DIRECTION: Regarding awareness of strategic issues affecting Fountain Hills
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 05/17/2022 09:56 AM
Final Approval Date: 05/17/2022
ITEM 9.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 05/25/2022 Meeting Type: Strategic Planning Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Strategic Planning Advisory Commission (Agenda Language): REPORTS BY
COMMISSIONERS AND TOWN MANAGER
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 05/17/2022 10:01 AM
Final Approval Date: 05/17/2022