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Home My WebLink AboutAGENDApacket__05-24-23_0700_448 NOTICE OF MEETING REGULAR MEETING STRATEGIC PLANNING ADVISORY COMMISSION Chairman Patrick Garman Vice Chairman Bernie Hoenle Commissioner Kevin Beck Commissioner Jill Keefe Commissioner Cynthia Magazine Commissioner Phil Sveum Commissioner Geoff Yazzetta TIME:4:00 P.M. – REGULAR MEETING WHEN:WEDNESDAY, MAY 24, 2023 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible. Strategic Planning Advisory Commission Meeting of May 24, 2023 1 of 3 1.CALL TO ORDER – Chairman Garman 2.ROLL CALL – Chairman Garman 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. 4.REPORTS BY COMMISSIONERS AND TOWN MANAGER 5.UPDATE: Fountain Hills 2022 Strategic Plan Implementation. Economic Development Director Amanda Jacobs Chief Financial Officer David Pock. 6.CONSIDERATION AND POSSIBLE ACTION: Appoint a Commission Vice Chairman. 7.CONSIDERATION AND POSSIBLE ACTION: Appoint a Commission Chairman. 8.COMMENTS FROM THE CHAIRMAN 9.NEXT MEETING DATE: Wednesday, June 28, 2023. 10.ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE Strategic Planning Advisory Commission Meeting of May 24, 2023 2 of 3 CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Strategic Planning Advisory Commission with the Town Clerk. Dated this 18 day of May, 2023. _____________________________________________ Angela Padgett-Espiritu, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Town Manager's Office. Strategic Planning Advisory Commission Meeting of May 24, 2023 3 of 3 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 05/24/2023 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language): REPORTS BY COMMISSIONERS AND TOWN MANAGER Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 01/11/2023 11:13 AM Final Approval Date: 01/11/2023 ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 05/24/2023 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language): UPDATE: Fountain Hills 2022 Strategic Plan Implementation. Economic Development Director Amanda Jacobs Chief Financial Officer David Pock. Staff Summary (Background) Economic Development Director Amanda Jacobs and Chief Finance Officer David Pock will provide an update of the implementation of the 2022 Strategic Plan. Attachments FH 2022 Strategic Plan Progress Report Form Review Form Started By: Angela Padgett-Espiritu Started On: 04/27/2023 10:59 AM Final Approval Date: 04/27/2023 Town of Fountain Hills 2022 Strategic Plan TOWN OF FOUNTAIN HILLS 2022 STRATEGIC PLAN Strategic Priority: Targeted Collaborative Economic Development Signature Strategy (SS) 1: Retain Existing businesses and attract new ones. Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Develop and promote an effective brand image to prospective Amanda Jacobs (In Progress) business and residents. Bo Larsen <3yrs Anticipated completion June 2023 B. Develop strategies for retaining existing businesses and attracting (In Progress) New ones from the following sectors: health and wellness Expansion FH Medical Center/Honor Health Professional services, and S.T.E.M. Amanda Jacobs <2yrs Partnership with Chamber New business attraction/retention program C. Continue to maintain an economic development webpage and a (In Progress) business metrics database. Amanda Jacobs <2yrs Civic Plus design update/CRM software D. Identify ways to streamline the building permit process. John Wesley <2yrs (In Progress) improve/refine TOPPS Step-by-Step instructions/1-minute how-to-video in preproduction Signature Strategy (SS) 2: Lead the formation of collaborative economic development groups. Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Coordinate periodic meetings between the Town of Fountain Hills, Fountain Hills Chamber of Commerce, Ft. McDowell Yavapai (In Progress) Nation, Salt River Maricopa Pima Indian Community to discuss Amanda Jacobs Chamber monthly meetings the local expansion of business and tourism. Grady Miller <3yrs SRMPIC quarterly meetings B. Form a business professional advisory group. Amanda Jacobs <1yr (In Progress) Coordinating with former and current Business owners /TAMA monthly meetings TOWN OF FOUNTAIN HILLS 2022 STRATEGIC PLAN Strategic Priority: Promote the Long-Term Financial Sustainability of Town Infrastructure, Environmental and Social Resources Signature Strategy (SS) 1: Maintain transparency by communicating the Town’s finances to the public. Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Hold public meetings twice a year, separate from council meetings, Open House held Spring 2022 to present the Town’s finances. David Pock <1yr Open House held in Fall 2022 Tentative Presentation | Mens’ Discussion B. Conduct a regularly occurring community survey in order to track Satisfaction levels with Town services. Bo Larsen <3yrs Completed February 2022 Signature Strategy (SS) 2: Promote the long-term financial health and stability of the Town. Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Produce and publish a five-year financial plan with revenue (In Progress) and expenditure forecasts. David Pock <2yrs receiving historical data B. Update the current Facilities Reserve Study to identify lifecycle (In Progress) Replacement and repair of facilities and infrastructure David Pock <3yrs C. Utilize the services of an experienced grant researcher and writer. David Pock/Town Manager <2yrs (In Progress) TOWN OF FOUNTAIN HILLS 2022 STRATEGIC PLAN Strategic Priority: Continue to Improve the Public Health, Well-Being, and Safety of our Town Signature Strategy (SS) 1: Promote the natural and built environment of Fountain Hills to improve the public health, well-being, and safety of the community. Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Continue to expand and connect open space and recreational (In Progress) facilities to create opportunities for physical activities. Rachael Goodwin <3yrs Sunridge Natural Park / trail addition addition of walking loops B. Work with local environmental organizations in strengthening (On Going) our community’s connection with its natural surroundings. Rachael Goodwin <1yr Sonoran Conservancy / Dark Skies Biophilic Community (in progress) C. Incorporate public health, well-being, and safety in Fountain Hills (On Going) policies when relevant Town Manager <1yr Pedestrian Traffic Safety Committee Consideration to Council to bring Fire Department in-house D. Create and publicize an Environmental Plan for Fountain Hills John Wesley <1yr (On Going) Environmental Plan Draft presented to Strategic Planning Advisory Commission Signature Strategy (SS) 2: Promote Fountain Hills as a community focused on public health, well-being, and safety. Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Support the expansion of preventive health and wellness (On Going) access within the Fountain Hills community Amanda Jacobs <1yr FHMC and Honor Health FH Cares Dementia – Spring 2022 done FH Cares Veteran Affairs – Fall 2022 done Dementia Friendly Community 2023 TOWN OF FOUNTAIN HILLS 2022 STRATEGIC PLAN Strategic Priority: Maintain Current Infrastructure while Preparing the Town for Emerging Trends that Increase Public Safety and Quality of Life Signature Strategy (SS) 1: Develop and investment plan and schedule to maintain/bring FH’s streets, medians, buildings, and parks to established standards. Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Develop a detailed infrastructure condition report with (On Going) a scoring mechanism for evaluating and reporting the Storm Water functionality, appearance, and upkeep of the Town’s fixed David Pock Facilities Reserve assets. The report will be reviewed by the Town Council, Justin Weldy Citizen Streets Committee and available to Town Citizens. Rachael Goodwin <3ys Community Services Master Plan Signature Strategy (SS) 2: Support local Broadband strategic buildouts and deployment efforts while ensuring the preservation of conduit and right of way for future technologies. Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Make co-location of broadband a requirement with existing infrastructure planning as a condition of permit use or where public funding is provided. This includes above-ground infrastructure and the codification of “dig once” policies where service providers install broadband conduit as other infrastructure is installed. Justin Weldy <2ys (In Progress) TOWN OF FOUNTAIN HILLS 2022 STRATEGIC PLAN Signature Strategy (SS) 3: Increase the ease and safety of multi-use aspects of Fountain Hills roads. Supporing Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. The Fountain Hills Town Council Subcommittee on Pedestrian and Traffic Safety will continue to identify opportunities to interconnect sidewalks wherever possible (On Going) to reduce risk to pedestrians and will continue to update Justin Weldy MAG 2 million Grant approved and schedule remedy. David Janover <2yrs construction to begin 2023 Public Open House B. Develop a comprehensive bicycle master plan. A successful plan will focus on developing a seamless cycling network John Wesley (In Progress) that emphasizes education, and enforcement programs to Justin Weldy adding bike lane Beeline/Shea increase usage. David Janover <2yrs to Shea/Scottsdale border Signature Strategy (SS) 4: Utilize services provided by other government agencies and outside entities e.g. private companies, non-profit organizations, and volunteer groups in evaluating and supporting the health of Fountain Hills parks. Supporting Tasks (ST) Lead Responsibility Projected Completion Date Current Status A. Utilize nationally recognized standards for maintenance Rachael Goodwin of the Town’s park system. Kevin Snipes <2yrs (On Going) Pursuing Community Services / Parks Recreation Master Plan Guidenance Gold Medal Award 2022 ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 05/24/2023 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Appoint a Commission Vice Chairman. Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 01/11/2023 11:13 AM Final Approval Date: 01/11/2023 ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 05/24/2023 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Appoint a Commission Chairman. Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 01/11/2023 11:13 AM Final Approval Date: 01/11/2023 ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 05/24/2023 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language): COMMENTS FROM THE CHAIRMAN Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 01/11/2023 11:13 AM Final Approval Date: 01/11/2023 ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 05/24/2023 Meeting Type: Strategic Planning Advisory Commission Agenda Type: Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language): NEXT MEETING DATE: Wednesday, June 28, 2023. Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 01/11/2023 11:13 AM Final Approval Date: 01/11/2023