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HomeMy WebLinkAbout09.18.2019PAPOST ACTION NOTICE NOTICE OF THE REGULAR MEETING OF THE TOWN OF FOUNTAIN HILLS SISTER CITIES ADVISORY COMMISSION TIME: 4:00 P.M. WHEN: WEDNESDAY, SEPTEMBER 18, 2019 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ A majority of the Council members may be in attendance. No official action will be taken. Sister Cities Commissioners will attend either in person or by telephone conference call. PROCEDURE FOR ADDRESSING THE COMMISSION Anyone wishing to speak before the Commission must fill out a speaker’s card and submit it to the Executive Assistant prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Executive Assistant’s position near the dais. Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the Commission Chair. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Commission members. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Commission at Meeting or (iii) the Chair either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The agenda for the meeting is as follows: 1)CALL TO ORDER @ 4:07 P.M. 2)ROLL CALL 3)CALL to the PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Commissioner may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Commission agenda. 4)INTRODUCTION of Commissioner Nicholas Stumpf NO ACTION TAKEN 5)CONSIDERATION of Approving the May 15, 2019 Meeting Minutes APPROVED 6)CONSIDERATION of appointing the Commission Vice-Chair APPROVED; NICHOLAS STUMPF APPOINTED VICE-CHAIR 7)DISCUSSION regarding possible addition of new sister city in Italy &/or Canada NO ACTION TAKEN 8)DISCUSSION regarding number of resignations this year on the FHSC Board. Sharon Morgan, Estelle Mackey, & Scott Schlossberg. Opinion on size of FHSC Board. Reduction requested. New Board Member Roxanne with AZ Trails Travel Agency to represent Ataco, El Salvador and as our travel consultant to the Board. NO ACTION TAKEN 9)DISCUSSION regarding Adult travel trip to Ataco, El Salvador in spring of 2020. Plus, a qualifying trip to Italy to meet Mayors and visit the next possible Sister City including a signing ceremony in spring or summer of 2020. NO ACTION TAKEN 10)UPDATE from FH Sister Cities Corporation NO ACTION TAKEN 2019 Oktoberfest Booth and need for Volunteers to sell Strudel. Sister Cities International Outreach to Russian Government in effort to develop Sister City relationships with Russian cities. Delegation has been reduced for October 2019 trip. Will have a final trip to sign documents in 2020. Sept 18 Arrival of German Students Exchanges. Welcome Pizza lunch at Euro on Sept 19 at 11:30 am the FHSCAC and FHSC Board of Directors, The Mayor are all invited to join us. Travel and learn with Departure on Oct 5th. Final Farewell Brunch will be on Oct 5th in the morning on the Desert Belle all are welcome. Spring 2020, Date to be determined Annual Fundraiser -FHSC Annual International Dinner at the FH Community Center. Flags Presentation, music of our Sister Cities, Foods from our Sister Cities, Program to include Honorable Consulates living in Fountain Hills. 50th year of Fountain Anniversary in theme. NEW program being tested for a Pen Pal Program for 7th graders. Assist with donating some Paint. For the wall in the park. Lisa Risteau working with The Flying Flower Butterfly Garden Team. More later 11)ADJOURNMENT @ 4:46 P.M. CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at 3:58 p.m. In accordance with the statement filed by the Town Council with the Town Clerk. Dated this 19th day of September 2019. __________________________________________ Angela Padgett-Espiritu, Executive Assistant Pursuant to Title II of the American with Disabilities Act (ADA), Sister Cities Advisory Commission does not discriminate on the basis of a disability regarding admission to public meetings. Individuals with disabilities who require auxiliary aids or services for effective communication in this meeting may contact 480-816-5100 (voice) or 1-800-367-8939 (TDD), 72 business hours prior to the meeting start time. NOTICE OF THE REGULAR MEETING OF THE TOWN OF FOUNTAIN HILLS SISTER CITIES ADVISORY COMMISSION TIME: WHEN: WHERE: 4:00 P.M. WEDNESDAY, SEPTEMBER 18, 2019 FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ A majority of the Council members may be in attendance. No official action will be taken. Sister Cities Commissioners will attend either in person or by telephone conference call. The agenda for the meeting is as follows: 1) 2) 3) CALL TO ORDER ROLL CALL CALL to the PUBLIC 4) 5) 6) 7) INTRODUCTION of Commissioner Nicholas Stumpf CONSIDERATION of Approving the May 15, 2019 Meeting Minutes CONSIDERATION of appointing the Commission Vice-Chair DISCUSSION regarding possible addition of new sister city in Italy &/or Canada a) Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Commissioner may (i) respond to criticism, (ii) ask staff to review a matter or (iii)ask that the matter be placed on a future Commission agenda. PROCEDURE FOR ADDRESSING THE COMMISSION Anyone wishing to speak before the Commission must fill out a speaker’s card and submit it to the Executive Assistant prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Executive Assistant’s position near the dais. Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the Commission Chair. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Commission members. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Commission at Meeting or (iii) the Chair either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. 8)DISCUSSION regarding number of resignations this year on the FHSC Board. Sharon Morgan, Estelle Mackey, & Scott Schlossberg. Opinion on size of FHSC Board. Reduction requested. New Board Member Roxanne with AZ Trails Travel Agency to represent Ataco, El Salvador and as our travel consultant to the Board. 9)DISCUSSION regarding Adult travel trip to Ataco, El Salvador in spring of 2020. Plus, a qualifying trip to Italy to meet Mayors and visit the next possible Sister City including a signing ceremony in spring or summer of 2020. 10)UPDATE from FH Sister Cities Corporation 2019 Oktoberfest Booth and need for Volunteers to sell Strudel. Sister Cities International Outreach to Russian Government in effort to develop Sister City relationships with Russian cities. Delegation has been reduced for October 2019 trip. Will have a final trip to sign documents in 2020. Sept 18 Arrival of German Students Exchanges. Welcome Pizza lunch at Euro on Sept 19 at 11:30 am the FHSCAC and FHSC Board of Directors, The Mayor are all invited to join us. Travel and learn with Departure on Oct 5th. Final Farewell Brunch will be on Oct 5th in the morning on the Desert Belle all are welcome. Spring 2020, Date to be determined Annual Fundraiser -FHSC Annual International Dinner at the FH Community Center. Flags Presentation, music of our Sister Cities, Foods from our Sister Cities, Program to include Honorable Consulates living in Fountain Hills. 50th year of Fountain Anniversary in theme. NEW program being tested for a Pen Pal Program for 7th graders. Assist with donating some Paint. For the wall in the park. Lisa Risteau working with The Flying Flower Butterfly Garden Team. More later      11) ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at 11:30 a.m. In accordance with the statement filed by the Town Council with the Town Clerk. Dated this 17th day of September 2019. Angela Padgett-Espiritu, Executive Assistant Pursuant to Title II of the American with Disabilities Act (ADA), Sister Cities Advisory Commission does not discriminate on the basis of a disability regarding admission to public meetings. Individuals with disabilities who require auxiliary aids or services for effective communication in this meeting may contact 480-816-5100 (voice) or 1-800-367-8939 (TDD), 72 business hours prior to the meeting start time.