HomeMy WebLinkAboutAGENDApacket__03-17-21_0552_214
NOTICE OF MEETING
REGULAR MEETING
SISTER CITIES ADVISORY COMMISSION
Chairman Carol Carroll
Vice Chairman Nicholas Stumpf
Commissioner Enrique Melendez
Commissioner Lisa Ristuccia
Commissioner Bev Tall
Commissioner Eric Walker
Commissioner James Wilson
TIME:4:00 P.M. – REGULAR MEETING
WHEN:WEDNESDAY, MARCH 17, 2021
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child.
Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present
may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town
Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may
be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents
pursuant to A.R.S. §1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back
of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
Sister Cities Advisory Commission Meeting of March 17, 2021 1 of 4
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment
card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and
agenda item, and hand it to the Executive Assistant prior to discussion, if possible.
Sister Cities Advisory Commission Meeting of March 17, 2021 2 of 4
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Chairman Carroll
2.ROLL CALL – Chairman Carroll
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters
raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the
conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review
a matter, or (iii) ask that the matter be placed on a future Commission agenda.
4.UPDATE ON New Commissioners
5.CONSIDERATION OF Approving the September 30, 2020, Meeting Minutes
6.CONSIDERATION OF appointing the Commission Chair
7.CONSIDERATION OF appointing the Commission Vice-Chair
8.UPDATE from Fountain Hills Sister Cities Corporation
2020 review the accomplishments despite COVID-19 1.
2021 January - March2.
Arizona Sister Cities has asked about Fountain Hills' interest in hosting their Annual
State Meeting in October 2021.
3.
9.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
Sister Cities Advisory Commission Meeting of March 17, 2021 3 of 4
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Sister Cities Advisory Commission with the Town Clerk.
Dated this ______ day of ____________________, 2021
_____________________________________________
Angela Padgett-Espiritu, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice)
or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Town Manager's Office.
Sister Cities Advisory Commission Meeting of March 17, 2021 4 of 4
ITEM 4.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 03/17/2021 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): UPDATE ON New
Commissioners
Staff Summary (Background)
Introduction of new commissioners, Eric Walker and James Wilson.
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/09/2021 09:00 AM
Final Approval Date: 03/09/2021
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 03/17/2021 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): CONSIDERATION OF
Approving the September 30, 2020, Meeting Minutes
Staff Summary (Background)
The intent of approving meeting minutes is to ensure an accurate account of the discussion and action
that took place at the meeting for archival purposes. Approved minutes are placed on the Town's
website and maintained as permanent records in compliance with state law.
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/09/2021 08:32 AM
Final Approval Date: 03/09/2021
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 03/17/2021 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): CONSIDERATION
OF appointing the Commission Chair
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/09/2021 08:37 AM
Final Approval Date: 03/09/2021
ITEM 7.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 03/17/2021 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): CONSIDERATION
OF appointing the Commission Vice-Chair
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/09/2021 08:58 AM
Final Approval Date: 03/09/2021
ITEM 8.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 03/17/2021 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): UPDATE from Fountain Hills
Sister Cities Corporation
2020 review the accomplishments despite COVID-19 1.
2021 January - March2.
Arizona Sister Cities has asked about Fountain Hills' interest in hosting their Annual State
Meeting in October 2021.
3.
Staff Summary (Background)
The President of Fountain Hills Sister Cities Corporation will give an update on the below items:
1. 2020 review the accomplishments despite COVID-19
2020 Annual Meeting in February was at Desert Canyon grill and we have over 45 people in
attendance.
a.
One of the goals was sponsorships and getting our message across. We sponsored the Chamber
of Commerce Gala for the category of Not for Profit business.
b.
We sponsored the Town’s Take Over the Community Center to get to know more parents and the
families who will be our future of the Sister Cities Exchanges. We raised additional money
through the alternate Oktoberfest Party for our scholarship programs. Since we did not have any
exchanges going on last year, the FHSC Board Voted to increase our Scholarship amounts and give
two of them. Both went through the Golden Eagle Program we gave two $1,000 Scholarships.
One to an outstanding student in the foreign languages plus leadership amongst their peers. The
Second Scholarship was focus on Leadership, above and beyond, amongst their peers and
teachers, coaches, and administrators at the high school. A student who wants to be involved
internationally has served on committees, school council, has volunteered in the community. The
Leadership Scholarship award went to an outstanding student.
c.
We launched our first qtr. newsletter in 2020 as well. Freshened up our Logo too.d.
In the second year of the Pen Pal program with younger students and we will have Lisa R. Update e.
Launched a SERIES of stories on our Sister Cities around the world. Before we could ask for
membership they had to know who we are - What is Sister Cities; results - 6 Country focused
f.
stories on each of our Sister Cities relationships.
2. 2021 January - March
Enhanced Social Media, Marketing, and Membership Drive. Update our slide show to a series of
short videos.
a.
Completely overhauling all our documents, brochures, cards, and social media to drive our
branding
b.
Need to bring on 3 specialty Board members as we are targeting our weakest areasc.
April Annual meeting, in person, the election of Board members. Plus, Launch our “International
FHSC Cookbook Project” which should be done by September to start sales and a Social Media
EVENT.
d.
3. Arizona Sister Cities has asked about Fountain Hills' interest in hosting their Annual State Meeting
in October 2021.
They want a tour of facilities and places to go out and see the town. Approximately 40-60 or
more attendees.
a.
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 03/09/2021 09:05 AM
Final Approval Date: 03/09/2021