HomeMy WebLinkAboutAGENDApacket__03-14-23_1217_461
NOTICE OF MEETING
SPECIAL WORK SESSION
FOUNTAIN HILLS TOWN COUNCIL
Mayor Ginny Dickey
Vice Mayor Peggy McMahon
Councilmember Sharron Grzybowksi
Councilmember Hannah Toth
Councilmember Gerry Friedel
Councilmember Brenda J. Kalivianakis
Councilmember Allen Skillicorn
TIME:5:30 P.M. – SPECIAL WORK SESSION - (Capital Improvement Projects)
WHEN:TUESDAY, MARCH 14, 2023
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various
Commission, Committee or Board members may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent
before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio
and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to
exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child
or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that
the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.
AGENDA
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Town Council, and to the general public, that at this meeting, the Town Council
may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the Town's attorneys for legal advice on any
item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
1.CALL TO ORDER – Mayor Ginny Dickey
2.ROLL CALL – Mayor Dickey
3.CONSIDERATION AND DIRECTION: FY 2023-24 Proposed Capital Improvement Projects
4.ADJOURNMENT
4.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Town
Council with the Town Clerk.
Dated this ______ day of ____________________, 2023.
_____________________________________________
Linda G. Mendenhall, MMC, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print
format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's Office.
Town Council Work Session of March 14, 2023 2 of 2
ITEM 3.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 03/14/2023 Meeting Type: Town Council Special Work Session - CIP
Agenda Type: Council Discussion Submitting Department: Public Works
Prepared by: David Janover, Town Engineer
Staff Contact Information: Justin Weldy, Public Works Director
Request to Town Council Special Work Session - CIP (Agenda Language): CONSIDERATION AND DIRECTION: FY
2023-24 Proposed Capital Improvement Projects
Staff Summary (Background):
Town Engineer David Janover will present the Town Council with a preview of the ongoing multiyear and
Proposed FY 2023-2024 Capital Improvement Projects and provide a description of the projects.
COMMUNITY SERVICES PROJECTS
Sunridge Preserve/Walking Path - $100,000
This is for the design and construction of passive walking paths, in Sunridge Canyon. A public is identified in the
General Plan and a public charrette was held earlier this year where the conceptual design was presented and
public input was gained. At the Council Retreat, direction was provided to reduce the scope to passive walking
paths, with the possibility of developing future amenities. The $100,000 cost would come from the Parks
Development Fees.
P3054 CIP Park Sidewalk Replacement - $100,000
CIP Sidewalk Replacement is a four-year program that was approved by Council, and FY23 (current year) was
year 1. FY24 will be year 2 of 4. The program was approved for $100,000 per year for 4 years, and is intended to
replace sidewalks in the parks that are creating potential safety issues due to root lifting or other issues, and is
meant to reduce the risk of slip and falls within the Town’s park system.
P3053 Centennial Pavilion/Pavilion Improvements - $250,000
The Centennial Circle on the Town Campus is a large, but under-utilized space. This project is designed to make
the new pavilion area become a programmable space that can be utilized by multiple departments to host
many outdoor events, as well as become a revenue generator. The project requires moving existing art pieces
within the area, adding lighting and adding a large shade structure to make it a more welcoming area during the
hot summer months. Existing monument signs recognizing Arizona's centennial, including the "5 C's" as well as
art dedications will be renovated as well. To offset the project costs, staff developed a fundraising method,
consisting of a large Arizona State-shaped puzzle monument sign, with each puzzle piece inscribed with the
name of a donor.
P3032 Golden Eagle Park - Field Lights - $700,000
As part of the FY23 budget last year, this ballfield light upgrade project for Golden Eagle Park was approved and
was to be paid over a 2-year period, with $700k allotted for each year. FY24 is year two. The four ballfields
within Golden Eagle Park currently use dated, metal halide lights. The fixtures, poles and wiring are more than 20
within Golden Eagle Park currently use dated, metal halide lights. The fixtures, poles and wiring are more than 20
years old, and in need of replacement/upgrade due to failures. This item has been highlighted as a future project
within the CIP for the last 5 years. A transition to LED lighting is recommended to be consistent with other park
amenities as well as to increase the longevity of the fixtures. LED lighting will also reduce glare and light spill,
improving the impact on nearby residents, and will reduce operational costs for power use, as they are more
efficient. The resulting cost savings from LED fixtures will offset the investment within the warranty
window. New lighting will be warrantied for parts and labor for 25 years through MUSCO. Staff recommends
approving the 2nd year (the second half of the funding) for $700k, which will complete upgrades to all four
fields. By signing the contract last year, this allowed parts to be manufactured for the complete installation in
July of 2023.
P3036 - Desert Vista Park - Year Two - $200,000
Desert Vista Park has been in need of improvement for several years. The improvements began with turf
renovations and accessibility upgrades, including a crosswalk and walking loop in 2021. This is the second year
of the $400k multiyear improvement plan for Desert Vista Park. Staff began the multi-year improvement to the
park this year by installing a Ramada near the playground and adding sidewalk connector from mini pitch to
skate park. This year, staff will be lighting the new section of the walking loop on the east end and adding a
cross training fitness area to the eastern portion of the park. This will be the Town’s first outdoor fitness park
and will provide residents with the ability to cross train in the parks for free while enjoying the beauty of the
surrounding area. The project is being supported by The American Legion and the Rotary Club with the donation
of a shade structure and equipment for the fitness area. This will also activate an area of the park that has been
under utilized. This project aligns with our strategic initiative of improving public health, well-being and safety
of our community. Staff is requesting the second half of the $400,000 funding for this 2-year project for a total
of $200,000 in FY24.
Fountain Park Hillside Protection - $100,000
The project will provide erosion control on the Park's Panorama Drive hillside. The hillside along Panorama Dr is
very steep and hasn't had irrigation since the sidewalk was installed. In the interim, medium to large rocks have
been placed on the hill to prevent mud from covering the sidewalk when it rains. However, this is not a
permanent solution. Staff recommends $100,000 for regrading and fortifying the slope, and to make this area a
landscaping hillside protection area to help slow the erosion and improve the aesthetics of the area, along with a
possible redesigning of the sidewalk pathway.
Fountain Park Splash Pad Picnic Area - $550,000
The "turf area", dirt patch between the splash pad and businesses at Plaza Fountainside has been an eyesore
since the lake was drained and the sludge from the lake was stored there over 20 years ago. The amount of
sodium in the soil from the sludge has made the area unable to sustain turf growth. With the addition of the
newly renovated splash pad and playground areas, Fountain Park is in need of far greater picnic areas. Staff is
recommending $550,000 to design and construct a shaded picnic area with 20 picnic tables and two Ramadas
near the splash pad with 6 total picnic tables. This will increase the available picnic tables by 26 tables which will
be available for use by the area businesses and available for reservation.
PUBLIC WORKS PROJECTS
6058 – Shea Boulevard Widening - $169,500
This partially grant-funded project will design and construct an expansion of Shea Boulevard. This segment will
complete westbound Shea, between Palisades Blvd and Fountain Hills Blvd. The ultimate build-out when
completed will widen Shea Boulevard to six lanes. The total project cost is $2.6M, for which the Federal share is
$1.8M and the Town’s share is $780k. Construction is commencing in FY23 and is anticipated to carry over into
FY24. Carry-over funds are requested for the Town’s share of the remaining construction in FY24 of $169,500.
D6057 – Golden Eagle Impoundment Area Improvements - $500,000
Design is 90% complete for this drainage improvement project throughout Golden Eagle Park. The Golden Eagle
impoundment area receives storm runoff from three washes, Ashbrook wash, Bristol wash and Cloudburst wash,
and over time, the storm water runoff volumes have increased (due to increased development upstream). This
additional flow through the park requires major modifications to the drainage channels through the Park to
minimize the risk of damage to the fields and park amenities during major storm flows. Work will include
channel improvements, construction of floodwalls, drop basins, grouted rip-rap, irrigation and electrical utility
relocation. Staff is requesting $500,000 for the remainder of construction in FY24, which would begin following
league use in the park.
D6062 – Grande & Rosita Drainage Channel - $15,625
Last year, staff was granted authorization from Council to apply for grant funding from the Flood Control District
for this project. The Town applied successfully, and The Flood Control District approved the grant for this
project, which will improve an unlined ditch between Grande Boulevard and Rosita Drive, by constructing a
re-designed concrete-lined u-shaped drainage channel in its place. The proposed improvements will address
past and future flooding concerns and frequent maintenance issues, by more efficiently conveying drainage
runoff from Grande Blvd to Rosita Drive. The channel’s curb openings will be resized and regraded as part of the
improvements. The total cost for design and construction is $290,000. The FCDMC, through the SPAP
Program, will provide a 75% share of the total cost of the project, and the Town will provide its 25% share. The
Flood Control District’s share is $217k, and the Town’s share is $72,500. Design was completed and construction
is commencing in FY23. The anticipated cost to complete the construction in FY24 is $62,500, of which $15,625
is the Town’s share.
D6063 – Deuce Court Drainage Improvements - $5,000
Last year, staff was granted authorization from Council to apply for grant funding from the Flood Control District
for this project. The Town applied successfully, and The Flood Control District approved the grant for this
project, which will construct new drainage improvements that will address surface drainage conditions on the
cul-de-sac at Deuce Court. Many years ago, when this was subdivision was originally constructed, the
stormwater infrastructure was not built per the approved construction plans. This resulted in a catch basin with
inadequate depth and an undersized storm drain. This failing system is to blame for past flooding events as well
as future flooding concerns for multiple homeowners on Deuce Ct. The extent of the proposed improvements
include the design, sizing and construction of a new catch basin and accompanying storm drain to replace the
existing failing system. The total cost for design and construction is $95,000. The Flood Control District
will participate with a 75% share of the total cost of the project, and the Town will provide its 25% share. The
Flood Control District’s share is $71,250k, and the Town’s share is $23,750. Design was completed and
construction is commencing in FY23. The anticipated cost to complete the construction in FY24 is $20k, of which
$5k is the Town’s share.
D6047 Miscellaneous Drainage Improvements - $50,000
This project will provide for the construction of new drainage facilities, repairs, or the extension of existing
facilities to prevent erosion issues and damage to private properties. A total of $50,000 is requested each year
and is used as necessary to make drainage improvements.
S6058 - Wayfinding Signs - $250,000
This project will fabricate and install way-finding signs at strategic locations throughout the Town to help direct
visitors to public amenities, parks, lodging and business areas. Plans were completed several years ago, but were
not signed or sealed. During FY23, an engineering firm was contracted to perform structural calculations for the
Primary and Secondary Vehicular Directional Signs, Vehicular Directional Post and Event Signage. The design
plans are also being value engineered to align with industry standards, to reduce the cost of materials and
fabrication.
D6065 – Sidewalk Gap Infill, Palisades and Saguaro - $200,117
Several years ago, the Town applied for and received grant funding for this sidewalk gap infill project on Saguaro
Blvd between FHB and Colony Drive, and Palisades Blvd between FHB and Saguaro Blvd. Design is 60%
complete, and after July 2023, construction will begin. In 2022, the Town received additional MAG closeout
funds to be used toward construction. The total project cost is $3,867,934, of which the Federal Share is
$3,645,752, and the Town’s share is $222,182. After deducting the design costs expended in FY23, the
remaining town’s share for construction in FY24 is $200,117.
S6061 Sidewalks Infill Project - $300,000
This is a multiyear project, and over the last 7 years, over 15,000 linear feet of new sidewalk has been installed.
Most pre-incorporation areas within the Town were constructed without any sidewalks, requiring pedestrians to
walk in the street. Increased roadway traffic has created safety hazards; increased pedestrian usage has
intensified the hazards. Town funds may be used as matching funds for
future sidewalk grant applications.
Community Center Moisture Intrusion Measures - $200,000
During the initial phase of renovations to the Community Center in 2021, drainage issues were discovered at the
exterior walls and doors of the building. Subsequently, during the Summer of 2022, the building experienced
interior odors, carpet staining, ceiling leaks, and increased humidity. An Evaluation of the Community Center
structure was performed, and moisture and air testing were completed throughout the building, to determine
the extent of the moisture intrusion damage. The Evaluation provided short-term, medium-term, and long-term
recommendations. An architect has been retained and this project will fund the near-term recommendations
identified by the design professional to address moisture issues. T5005 -
Palisades Blvd & Eagle Ridge Dr/Palomino Blvd Traffic Signal - Completion of Design - $34,910
Design is currently 90% complete for a traffic signal at the intersection of Palisades Blvd and Eagle Ridge
Drive/Palomino Blvd. The traffic signal is warranted based on the expansion of the Adero at Scottsdale resort
and Adero Canyon residential development. During design, there were unanticipated complications with
emergency vehicle pre-emption due to line-of-sight issues approaching the intersection. Staff is requesting
$34,910 in FY24 to complete the design. Once the design is completed, staff will apply for grant funding for
future construction, which would be brought back to Council for approval at a later date. This intersection was
previously identified in the IIP, and can be funded partially through development impact fees. It should be noted
that part of this intersection lies within the City of Scottsdale, and an IGA will be necessary to establish the
maintenance of the signal by the Town of Fountain Hills, when the time comes.
S6068 - Town Wide Guardrail Replacement - $50,000
The Town owns and maintains 10,000 linear feet of guardrail. There was a change in Federal guidelines in 2014,
and as a result, several segments of pre- and post-incorporation guardrail are no longer in compliance with
Federal highway standards. In 2022, an assessment of the Town's guardrails was performed, and this project will
follow the recommendations of that assessment. Staff intends to apply for HSIP grant funding to offset the cost
of replacing the guardrail, and the $50k per year represents the Town’s share of the cost.
D6060 - Town-wide Storm Water Infrastructure Rehabilitation - $150,000
This project constructs, maintains and repairs Town-wide stormwater infrastructure, including pipe cleaning,
inspecting, maintenance and treatments, and installation of pipe linings. The Town is responsible for the
maintenance and repair of 407 catch basins and over 73,000 linear feet of storm drains and culverts, as well as
drop inlets and curb openings at drainage parcels. These are all essential components of the Town's storm drain
network, as they convey large amounts of runoff to our washes, mitigating flooding concerns. Many of these
large pipe culverts were installed by the County pre-incorporation, and some drainage structures are over 40
years old, so maintenance is critical to minimize the risk of failure during flooding events. Staff is requesting to
continue funding this program at $150,000 annually.
Bridge Repair - $75,000
The Bridge Repair program is allocated for ongoing maintenance and to repair deficiencies to existing
Town-maintained bridges. The Arizona Department of Transportation (ADOT) Bridge Group conducts bridge
inspections every four (4) years on twenty-three (23) Town bridges. In 2022, three (3) of the bridges were noted
to require maintenance:
•Zapata Wash – Sunridge Dr at Zapata Wash – Repair & Stabilization of the culvert approach
•Sunridge Dr at Cholula Wash – Repair erosion behind SE corner wingwall
•Golden Eagle Blvd at Bristol Wash– Patch spall with exposed rebar at inlet side of south barrel
Performing regular maintenance on the bridges will address issues before they become more serious, and save
the Town money over time. Staff is requesting $75,000 per year to maintain and repair our bridges.
Sidewalk on Fountain Hills Boulevard at Church of the Ascension - $290,000
This project will construct an ADA-compliant concrete sidewalk and retaining wall on the east side of Fountain
Hills Boulevard between Crystal Ridge Drive and Segundo Drive, in front of the Church of the Ascension. Design
was completed in FY22 under Project S6061, Sidewalk Infill and Design. This is a critical section in our short-term
sidewalk gap elimination program, and supports the Town’s Active Transportation Plan and the 2021 Strategic
Plan for creating a walkable community. The Town received a quote for construction of the improvements, and
based on the construction estimate, staff is requesting $290,000 to complete this sidewalk project.
Low Flow Roadway Drainage Crossing Improvement Program - $200,000
This project is a newly proposed annual program which will allocate $200k each year towards design and
construction of improvements at low-flow roadway crossings at Washes throughout the Town. There are
approximately 30 of these crossings within the Town, and this program would include design and construction
of pipes, culverts or other appropriate means to eliminate nuisance flow across roads, will reduce roadway
maintenance costs and sediment cleanup after storms and reduce the risk of freezing water on the roadway
surface, increasing safety for pedestrians, bicyclists and pedestrians. This program is intended to address and
improve each of the crossings over a 20-year period. It is anticipated that the majority of these locations will
meet criteria for potential grant funding from the Flood District of Maricopa County, through their Small Project
Assistance Program (SPAP). This grant funding is planned to offset the Town's cost of design and construction of
improvements.
Downtown Streetscape Improvements - $635,000
This project will design and construct pedestrian path light poles and fixtures along Verde River Drive and
Parkview Avenue. Each of the poles will have electrical receptacles for use by Community Services. The poles
will also be fitted to accommodate the hanging of banners, promoting the Town, special events and holidays.
This project is supported by the Economic Development Department and will facilitate the expansion of
downtown development. The proposed improvements will make the adjacent lots more attractive for
development, resulting in increased economic activity. Staff is requesting $635k for design and construction of
the pedestrian lighting improvements.
Shea Boulevard Multi Modal Path and Sidewalk - $638,000
This is a multi-jurisdictional Grant application project, that the Town of Fountain Hills is applying for through the
Federal RAISE Grant program (formerly TIGER Grant). This project will design and construct a multi-use path
along the south side of Shea Boulevard, from 142nd Street (in Scottsdale) to Eagle Mountain Parkway (in
Fountain Hills), and 6’ wide sidewalk on the north side of Shea between 136th Street in Scottsdale and Palisades
Blvd. This project will require future IGAs to establish the Federal cost share and Scottsdale’s cost share if this
project is awarded the RAISE Grant. The MUP and Sidewalk will fill in the existing gaps on the north and south
sides of Shea Boulevard. The RAISE grant would fund up to 80% of the total project cost (estimated at $5.8M).
Of the remaining 20%, the local funding split between Fountain Hills and Scottsdale would be based on the
length of the project located within each jurisdiction, approximately 55% Fountain Hills and 45% Scottsdale. The
anticipated project cost share for Fountain Hills is $638,000 and for Scottsdale is $522,000. The estimated Town
share for design in FY24 is $100k, and for construction in FY25 is $538k. Resident feedback supports this
project.
Panorama Drive Spring Pump Electrical Upgrade - $100,000
This project will design and construct electrical upgrades to the existing pump located on Panorama Drive, which
will allow the pump to operate at a higher pumping capacity. The electrical upgrade will ensure that the pump is
able to divert subterranean spring water into Fountain Lake, to minimize the water flow onto adjacent Tribal
land.
F3033 Video Surveillance Cameras - $75,000
This project involves the installation of video surveillance cameras at town-owned buildings and
parks. Additional surveillance cameras have deterred vandalism and provide video evidence when
vandalism has occurred. Since originally approved by Council in 2017, cameras have been installed in
the Community Center, Town Hall, Fountain Park, Four Peaks Park, Golden Eagle Park and Cutillo Plaza.
This ongoing multiyear project will allow staff to install additional cameras at Adero Canyon, Desert
Vista, Fountain Park, Golden Eagle parks, and the street maintenance facility.
S6066 - Fountain Hills Boulevard & Palisades Boulevard Intersection Improvements - $290,000
In FY21, an evaluation of the intersection geometry and level of service was performed at this intersection.
Based on the findings of the assessment, this project will consist of the optimization of signal timing for the
existing traffic signal and will replace the curb ramps. To reduce intersection delay, the project will implement a
left-turn permissive phase change at this signal, and left turns from all approaches will be allowed during the
green phase whenever there are appropriate gaps in oncoming traffic. This will reduce the buildup of the
left-turn queues and allow more vehicles to make their turn during the cycle. To support the permissive left turn
phase, physical intersection improvements will be installed to improve sight distance for left-turning vehicles.
This project will increase the overall intersection level of service (LOS). Design is slated for FY24 at a cost of
$90k, and construction would follow in FY25 at a cost of $200k. Staff intends to apply for HSIP funding to offset
construction costs.
Saguaro Blvd & Kingstree Drainage Improvements - $165,000
This project will design and construct improvements to address existing drainage conditions at the intersection
of Saguaro Blvd and Kingstree Blvd. Improvements will consist of newly constructed sidewalk scuppers on both
sides of Saguaro Blvd, just south of Kingstree Blvd, to allow stormwater runoff to flow efficiently from Saguaro
Blvd into the scuppers under the sidewalks, leading into the Jacklin Wash below. Historically, the water has
taken up to several hours to drain from this area, and has been unpassable after numerous high-intensity
storms. This project will substantially reduce the flooding and required time to drain, improving the safety of
vehicles driving through the intersection and reducing the risk of vehicular damage from passing through
floodwaters during or following storm events.
Palisades & La Montana Intersection Improvements - $150,000
This intersection, which has experienced numerous crashes over the years, is currently stop-controlled on all
four approaches. This project will include the design and construction of intersection improvements, to be
determined based on recommendations from an intersection analysis that is currently underway. The
improvements are intended to enhance safety for vehicles, pedestrians and bicyclists. The analysis will
determine the nature of the improvements, which may include either a traffic signal or roundabout. The
recommended solution from the Intersection Traffic Analysis will be brought to the Pedestrian and Traffic Safety
Committee for their input and approval prior to bringing the project to the full Council for approval. It is
anticipated that this project will qualify for Federal grant funding. Design is proposed for FY24 for $150k, and
construction is slated for FY25 for $1.5M. These numbers are high-level estimate placeholders, and will be
finalized during the procurement and design process.
Calico Drive Landscape Beautification - $825,000
In response to resident feedback, this project would replace the existing natural landscape/flora on the south
side of Calico Drive between El Pueblo Boulevard and Del Cambre Ave with new landscaping, ground cover,
trees, vegetation and associated irrigation. The beautification is proposed adjacent to the Ashbrook Wash, along
the northern shelf of the Wash. The landscape beautification will improve the overall aesthetic of the
streetscape of Calico Drive, and design will consider biophyllic plantings. Design would take place in FY24 for
$75,000, and construction would be slated for FY25 for $750,000.
Unsignalized Intersection Street Light Program - $125,000
This project consists of the design and construction of overhead streetlighting at unsignalized intersections.
Typically in Fountain Hills, the only streetlights are located at signalized intersections, while the remaining
unsignalized intersections have no streetlights. The streets become very dark at night, and this project would
install dark-sky-compliant LED streetlights at unsignalized intersections over time. The streetlights would need to
be powered by an electric source, and coordinated with SRP. Each intersection would require trenching and
installation of conduit, tying into the nearest electrical source, and could cost in the range of $100k-$125k per
intersection, depending on the location and amount of trenching required. Staff is requesting $125,000 per year
to focus on the design and installation of streetlights at 1 intersection per year.
Town Hall Fire Alarm Panel and Device Upgrade - $90,000
This project will upgrade the fire alarm panel and associated components in the Town Hall building. The existing
fire alarm system in Town Hall was part of the original construction and is reaching the end of its useful life.
Alarm components are becoming obsolete, making repairs difficult. Both the Library/Museum and the
Community Center facilities received fire alarm component upgrades in 2022.
Community Center Interior Lighting Upgrade - $200,000
This project will upgrade the interior lighting system at the Community Center. It will be determined if the
existing electrical control panel can be upgraded, or if it needs to be replaced. The original interior lighting at the
Community Center shows its age with cracked/discolored lenses and out-of-date fixtures. The control system is
also original, and future failures will be difficult to repair based on equipment obsolescence.
Council Chambers Patio Shade Structure - $175,000
This project will design and install a new steel patio shade structure outside the exterior entrance to the Council
Chambers at Town Hall. This will be similar to the type originally installed at Town Hall. The proposed shade
structure will promote the use of the exterior public space on the Town Hall Campus for use by the public and
Town employees.
MCSO Locker Room Renovation - $125,000
This project will renovate the Maricopa County Sheriffs' Office locker rooms. The locker rooms are original to
the Town Hall’s 2005 construction, and finishes and surfaces are worn and deteriorated to the point of needing
to be replaced. The MCSO Sub Station operates 24 hours per day, 7 days per week, and is subject to a great
deal of wear and tear. Tiles are coming loose to the point of needing replacement.
Replacement of Chiller $3 Compressors - $110,000
Chiller # 3’s two compressors are original equipment installed in 2000. Chiller #2 is also original but has had both
compressors replaced in recent years. Chiller #1 was added several years later. Chillers are responsible for
providing chilled water to campus buildings, providing cooling in hotter months. Three operational chillers are
critical for providing redundancy to avoid unnecessary HVAC failures. These are large, complex, and expensive
machines, often requiring long lead times on replacement components, parts and needed equipment to remain
in operation. The replacement of the Chiller #3 compressors is critical for environmental control of the Town
campus.
Town Hall Campus Exterior Lighting and Electrical Upgrade - $295,500
This 2-year project will replace outdated exterior lighting with new LED lighting, where brightness and colors can
be modified to commemorate holidays and special events. The project will install new landscape granite mulch
and address landscape repair/replacements campus wide. The scope will also provide new window treatments
on the west side of Town Hall, which will provide enhanced security for the Council Chambers. Design is
$20,000, and construction is $275,000, split over FY24 and FY25.
Town Hall Entrance Column Repairs - $150,000
Both the North and South entrances of Town Hall have flagstone lined columns as a design element. Many of
these stones are coming loose and represent a potential hazard. Potential options to address this issue include
repair of the existing stones, removal and replacement with new stones, removal and replacement with a
different material, or remove and stucco. This project will eliminate this potential public hazard.
Public Restroom Facility on Avenue of the Fountains - $185,000
There have been requests from business owners on the Avenue of the Fountains, as well as those visiting
downtown for a public restroom facility on the Avenue. There exists Town-owned land on the south side of the
Avenue, immediately west of Georgie’s that might serve as a possible site for a future restroom. This project
would involve the planning, siting and design for a public restroom facility in FY24 for $35,000, and construction
in FY25 for $150,000. These are high-level planning numbers, and if approved, staff will refine these costs and
provide potential design options to Council, with input from design professionals. FUTURE PROJECTS
McDowell Mountain Road Culvert Crossing at Escalante Wash - $625,000
The Town applied for Federal grants through the Building Resilient Infrastructure and Communities Program, to
address three low flow crossings by converting them to culvert crossings. The first location is McDowell
Mountain Road where it crosses the Escalante Wash. The low-flow crossing is subject to flooding and sediment
deposition from the adjacent Wash during storm events. This project will remove the existing road at the
crossing, and reconstruct the road as a properly designed culvert crossing.
If the grant is awarded, it will provide a 75% share of the total cost of the project, while the Town would provide
its 25% share. The preliminary high-level total project cost is $2.5M, with a Federal grant share of $1.875M and
a Town contribution of $625k. If the Town is awarded the grant and the project moves forward, the Town will
apply to the Flood Control District of Maricopa County for an SPAP grant to assist us with our share of the cost.
FY25 - Design - Total $200k (Fed share $150k, Town share $50k)
FY26 - Construction - Total $2.3M (Fed share $1.725M, Town share $575k)
Del Cambre Avenue Culvert Crossing at Ashbrook Wash - $262,500
The second BRIC grant location is Del Cambre Avenue where it crosses the Ashbrook Wash. The total project
cost is $1,050,000. If the grant is awarded, the Federal share would be $787,500 and the Town contribution
would be $262,500.
FY25 - Design - Total $100k (Fed share $75k, Town share $25k)
FY26 - Construction - Total $950k (Fed share $712,500, Town share $237,500k)
El Pueblo Boulevard Culvert Crossing at Ashbrook Wash - $328,750
The third BRIC grant location is El Pueblo Boulevard where it crosses the Ashbrook Wash. The total project cost
is $1,315,000. If the grant is awarded, the Federal share would be $986,250 and the Town share would be
$328,750.
FY25 - Design - Total $100k (Fed share $75k, Town share $25k)
FY26 - Construction - Total $1.215M (Fed share $911,250, Town share $303,750k)
Fountain Hills Boulevard/Legend Wash Crossing - $1,300,000
Staff anticipates applying for a Flood Control SPAP grant for this project, which would design and construct
drainage improvements at the Fountain Hills Boulevard crossing of Legend Wash. This is another low flow
crossing, and the design would elevate the roadway and install either a culvert or drainage pipes below the
roadway to allow storm runoff to pass under the roadway. This will reduce the risk of future flooding and
sediment deposition on Fountain Hills Boulevard. The SPAP grant provides for a 75% County/25% Town cost
ratio towards the Design and Construction costs. The very preliminary high-level project cost estimate is $1.3M,
with Town expenditures of $50k in FY25 for our share of design, and $275k in FY26 for our share of
construction.
The Flood District/Town cost shares are estimated as:
FY25 - Design - FCDMC share $150k, Town share $50k
FY26 - Construction - FCDMC share $825k, Town share $275k
Total Project Federal share = $975k
Total Project Local share = $325k
Attachments
2023-24 CIP Presentation
Form Review
Inbox Reviewed By Date
Public Works Director Justin Weldy 03/07/2023 02:40 PM
Town Attorney Aaron D. Arnson 03/08/2023 04:08 AM
Town Manager Grady E. Miller 03/08/2023 09:38 AM
Form Started By: David Janover Started On: 03/06/2023 01:28 PM
Final Approval Date: 03/08/2023
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Presented by
Rachael Goodwin, Community Services Director
Justin T. Weldy, Public Works Director
David Janover, Town Engineer
CIP Work Session
March 14, 2023
Capital Projects Overview
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Today’s presentation will cover the following:
•FY2024 Community Services Capital Projects
•FY2024 Public Works Capital Projects
•Outer Year Public Works Capital Projects
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Community Services
FY 2024
Proposed Capital Projects
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Sunridge Preserve/Walking Paths
$100,000
Fund Source:
Park Development Fee Fund
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Sunridge Preserve: Pedestrian Access and Walking Paths only
•Estimated budget: $100,000 from Park Development Fees
•Partnership with Conservancy Trailblazers- volunteer trail building
•Operation from Sunrise to Sunset only
•Designate as a park to allow all A.R.S and local park Ordinances to be enforced
•Remove parking lot and vehicular access area
•Remove shade ramadas
•Install walking paths with pedestrian access from Desert Canyon Dr only
•Include pedestrian bridge and drainage culvert
•Include signage with rules
•Include refuse receptacles and dog waste stations
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P3054 CIP Park Sidewalk Replacement
$100,000
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P3053 Centennial Pavilion/Pavilion Improvements
$250,000
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P3032 Golden Eagle Park – Field Lights
$700,000
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P3036 Desert Vista Park - Year Two
$200,000
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Fountain Park Hillside Protection
$100,000
Panorama Hillside Protection - $100k
Fund Sources:
CIP Fund - $100k
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Fountain Park Splash Pad Picnic Area
$550,000 Splash Pad Picnic Area - $550k
Fund Sources:
CIP Fund - $550k
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Community Services CIP Summary
Description FY24
Sunridge Preserve/Walking Paths $ 100,000
P3054 Sidewalk Replacement (Multi Year)100,000
P3053 Centennial Pavilion / Pavilion Improvements 250,000
P3032 Golden Eagle Park – Field Lights 700,000
P3036 Desert Vista Park Improvements 200,000
Fountain Park Hillside Protection 100,000
Fountain Park Splash Pad Picnic Area 550,000
Total FY24 Community Services CIP $2,000,000
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Community Services CIP Summary – Outer Years
Description FY25 FY26 FY27 FY28
Sidewalk Replacement $100,000 $100,000
Total Community Services CIP $100,000 $100,000
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Public Works
FY 2023
Carry-Over Projects
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S6058 – Shea Boulevard Widening
Federal Grant Total Project Cost - $2.6M
Fed Share - $1.8M
Town Share - $780k
Design – Complete
FY24 – Remaining Construction
Fed Share - $385,500
Town Share - $169,500
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D6057 - Golden Eagle Impoundment Area Improvements
$500,000
Total Project - $2.2M
Design – Complete
FY24 – Remaining Construction - $500k
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D6062 – Grande & Rosita Drainage Channel
Flood Control District SPAP Grant
Total Project Cost - $227,500
FCDMC Share - $170,625
Town Share - $56,875
Design – 90% Complete
Construction to begin in FY23
FY24 – Remaining Construction
FCDMC Share $46,875
Town Share - $15,625
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D6063 – Deuce Court Drainage Improvements
Flood Control District SPAP Grant
Total Project Cost – $95,000
FCDMC Share - $71,250
Town Share - $23,750
Design – 90% Complete
Construction to begin in FY23
FY24 – Remaining Construction
FCDMC Share $15k
Town Share - $5k
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Public Works
FY 2024
Proposed Capital Projects
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D6047 - Miscellaneous Drainage Improvements
$50,000 CIP (Multi Year)
FY2023 Projects Completed:
FHB/Balboa Wash - Pipe Extension
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S6059 – Wayfinding Signs
Value Engineering Underway
Construction in FY24 - $250k
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D6065 – Sidewalk Gap Infill, Palisades and Saguaro
Federal Grant
Design – 60% Complete
FY24 Construction
Fed Share-$3,310,704
Town Share-$200,117
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S6061 Sidewalk Infill and Design
Design/Construction $300,000 (Multi Year)
FY2023 PROJECTS
Location Status
Fountain Park Connector Sidewalk Complete
La Montana Drive at the Driveway w/o Parkview Blvd Complete
Panorama Drive Crosswalk and Ramp (n/o Diamante Dr)Complete
Saguaro Blvd N Service Road, Rand Dr to Tower Dr Complete
S/S El Lago Blvd, Saguaro to La Montana Under Design
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F4037 Community Center Moisture Intrusion Measures
$200,000
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T5005 – Palisades Blvd & Eagle Ridge Dr/Palomino Blvd
Traffic Signal – Completion of Design ($34,910)
Design is Currently 90% Complete
FY24 – Complete Design - $34,910
Anticipate Grant for Future Construction
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S6068 – Town wide Guardrail replacement
$50,000 CIP (Multi Year)
Completed Guardrail
Assessment Report
Anticipated HSIP Grant
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D6060 Town Wide Storm Water Infrastructure Rehabilitation
$150,000 (Multi Year)
FY2023 Projects Completed:
Ongoing Cleanings and
Inspections
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Bridge Repair
$75,000 (Multi Year)
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Sidewalk on Fountain Hills Boulevard at Church of the Ascension
$290,000
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Low-Flow Roadway Drainage Crossing Improvement Program
$200,000
Design - $50k
Construction - $150k
Potential Grants Projects
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Downtown Streetscape Improvements
$635,000
Design - $60k
Construction - $575k
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Shea Boulevard Multi Modal Path and Sidewalk
$100,000 (Town Share)
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Total Project Cost
$5,800,000
RAISE Grant (Fed Share 80%) -
$4,640,000
Local Match (20%) - $1,160,000
•Scottsdale Share (45%) - $522,000
•Fountain Hills Share (55%) -
$638,000
FY24 – Design
•Town Share - $100,000
FY25 – Construction
•Town Share – $538,000
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Panorama Drive Spring Pump Electrical Upgrade
$100,000
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F3033 – Video Surveillance Cameras
$75,000 (Multi Year)
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S6066 - Fountain Hills Boulevard & Palisades Boulevard
Intersection Improvements Design $90,000
FY24 – Design - $90k
FY25 - Construction - $200k
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Saguaro & Kingstree Drainage Improvements
Design & Construction - $165,000
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FY24
Design - $15,000
Construction - $150,000
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S6074 - Palisades Blvd & La Montana Drive Intersection Improvements
Design $150,000
Intersection Analysis
Underway
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Calico Drive Landscape Beautification
Design $75,000
FY 25 – Construction $750k
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Unsignalized Intersection Streetlighting Program
$125,000
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Proposed Capital Improvement Facility
Projects FY 2023-24
•Town Hall Fire Alarm Panel and Device Upgrade - $90k
•Community Center Interior Lighting Upgrade - $200k
•Council Chambers Patio Shade Structure - $175k
•MCSO Locker Room Renovation - $125k
•Replacement of Chiller #3 Compressors - $110k
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F4041 - Town Hall Campus Exterior Lighting and Electrical Upgrade
Design/Construction $157,500
FY24
Design - $20k
Construction – $137,500
FY25
Construction - $137,500
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Town Hall Campus Entrance Column Repairs
$150,000
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Public Restroom Facility on the Avenue of the Fountains
$185,500
FY24 - Planning/Siting and Design - $35,000
FY25 - Construction – $150,000
Maintenance - 12,000/year
Source: Downtown Fund
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Future Capital Improvement
Projects Beyond FY 2023-24
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McDowell Mountain Road Culvert Crossing at Escalante Wash
(Anticipated Federal BRIC Grant)
Design - $200k
Construction – $2.3M
FY25 – Design
Town Share -$50k
Fed Grant - $150k
FY26 – Construction
Town Share -$575k
Fed Grant - $1,725,000
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Del Cambre Avenue Culvert Crossing at Ashbrook Wash
(Anticipated Federal BRIC Grant)
Design - $100k
Construction – $950k
FY25 – Design
Town Share -$25k
Fed Grant - $75k
FY26 – Construction
Town Share -$237,500
Fed Grant - $712,500k
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El Pueblo Blvd Culvert Crossing at Ashbrook Wash
(Anticipated Federal BRIC Grant)
Design - $100k
Construction – $1,215,000
FY25 – Design
Town Share -$25k
Fed Grant - $75k
FY26 – Construction
Town Share -$303,750
Fed Grant - $911,250
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Fountain Hills Boulevard/Legend Wash Crossing
$1,300,000
(Anticipated SPAP Grant Funding)FY25 – Design – $200k
FCDMC Share - $150k
Town Share - $50k
FY26 – Construction - $1.1M
FCDMC Share - $825k
Town Share - $275k
FCDMC SPAP Grant $975k
Town Share - $325k
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Public Works CIP Summary
Description FY 24
Shea Boulevard Widening $ 169,500*
Golden Eagle Impoundment Area Improvements 500,000
Grande & Rosita Drainage Channel 15,625*
Deuce Court Drainage Improvements 5,000*
Miscellaneous Drainage Improvements (Program)50,000
Wayfinding Signs 250,000
Sidewalk Gap Infill, Palisades & Saguaro (Multi Year)200,117*
Sidewalk Infill & Design (Program)300,000
Community Center Moisture Intrusion Measures 200,000
Palisades Blvd & Eagle Ridge Dr/Palomino Dr Traffic Signal Design 34,910
Town Wide Guardrail Replacement (Multi Year)50,000*
Continued next slide
* Denotes Town Share of Grant
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Public Works CIP Summary
Description FY24
Town Wide Storm Water Infrastructure Rehabilitation (Program)$ 150,000
Bridge Repair (Program)75,000
Sidewalk on Fountain Hills Blvd at Church of the Ascension 290,000
Low-Flow Roadway Drainage Crossing Improvements (Program) 200,000
Downtown Streetscape Improvements 635,000
Shea Boulevard Multi Modal Path (Multi Year) (Grant-Dependent)100,000*
Panorama Drive Spring Pump Electrical Upgrade 100,000
Video Surveillance Cameras (Program)75,000
Fountain Hills Blvd & Palisades Blvd Intersection Improvements Design (Multi Year)90,000
Saguaro & Kingstree Intersection Improvements Design & Construction 165,000
Palisades Blvd & La Montana Drive Intersection Improvement Design (Multi Year)150,000
Continued next slide
* Denotes Town Share of Project
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Public Works CIP Summary – FY24
Description FY24
Calico Drive Landscape Beautification Design (Multi Year)$ 75,000
Unsignalized Intersection Streetlighting Program 125,000
Town Hall Fire Alarm Panel and Device Upgrade 90,000
Community Center Interior Lighting Upgrade Design & Construction 200,000
Council Chambers Patio Shade Structure Design & Construction 175,000
MCSO Locker Room Renovation 125,000
Replacement of Chiller #3 Compressors 110,000
Town Hall Campus Exterior Lighting and Electrical Upgrade 157,500
Town Hall Building Entrance Column Repairs 150,000
Public Restroom Facility on Avenue of the Fountains $35,000
Total FY24 Public Works CIP $4,867,652
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Public Works CIP Summary – Outer Years
Description FY25 FY26 FY27 FY28
Miscellaneous Drainage Improvements (Program)$50,000 $50,000 $50,000 $50,000
Sidewalk Infill & Design (Program)$300,000 $300,000 $300,000 $300,000
Town Wide Guardrail Replacement $50,000
Town Wide Storm Water Infrastructure
Rehabilitation (Program)
$150,000 $150,000 $150,000 $150,000
Bridge Repair (Program)$75,000 $75,000 $75,000 $75,000
Low-Flow Roadway Drainage Crossing Improvements
(Program)
$200,000 $200,000 $200,000 $200,000
Shea Boulevard Multi Modal Path Construction $538,000*
Video Surveillance Cameras (Program)$75,000 $75,000 $75,000
Continued next slide
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* Denotes Town Share of Grant
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Public Works CIP Summary – Outer Years
Description FY25 FY26 FY27 FY28
Fountain Hills Blvd & Palisades Blvd Intersection
Improvements Construction
$200,000
Palisades Blvd & La Montana Drive Intersection
Improvements Construction
$1,500,000
Calico Drive Landscape Beautification Construction $750,000
Unsignalized Intersection Streetlight Program $125,000 $125,000 $125,000 $125,000
Town Hall Campus Exterior Lighting/Electrical $137,500
Public Restroom Facility on Avenue of the Fountains $150,000
McDowell Mountain Rd Culvert at Escalante Wash $50,000*$575,000*
Del Cambre Ave Culvert at Ashbrook Wash $25,000*$237,500*
El Pueblo Rd Culvert at Ashbrook Wash $25,000*$303,750*
Fountain Hills Blvd/Legend Wash Crossing $50,000*$275,000*
Total FY24 Public Works CIP $4,450,500 $2,366,250 $975,000 $900,000
* Denotes Town Share of Grant
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Questions