Press Alt + R to read the document text or Alt + P to download or print.

No preview available

The URL can be used to link to this page

Home My WebLink AboutAGENDApacket__11-02-23_0613_541 NOTICE OF MEETING WORK SESSION - COUNCIL RETREAT FOUNTAIN HILLS TOWN COUNCIL Mayor Ginny Dickey Vice Mayor Sharron Grzybowski Councilmember Peggy McMahon Councilmember Hannah Toth Councilmember Gerry Friedel Councilmember Brenda J. Kalivianakis Councilmember Allen Skillicorn TIME:9:00 A.M. – WORK SESSION - COUNCIL RETREAT WHEN:THURSDAY, NOVEMBER 2, 2023 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. AGENDA 1.CALL TO ORDER – Mayor Ginny Dickey 2.ROLL CALL – Mayor Dickey 3.REGULAR AGENDA A.Adero Canyon Trailhead Parking Lot Expansion B.Four Peaks Pickleball Court Expansion C.Electronic Vote System Software D.Community Economic Development Strategy (CEDS) Implementation Plan E.Downtown Strategy F.Financial Request from River of Time Museum G.Community Center - Next steps in addressing moisture intrusion H.Four Peaks Park School Building - Purchase/Lease Consideration I.Council items for discussion and direction. 4.ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Town Council with the Town Clerk. Dated this ______ day of ____________________, 2023. _____________________________________________ Linda G. Mendenhall, MMC, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's Office. Town Council Work Session of November 2, 2023 2 of 2 ITEM 3. A. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/02/2023 Meeting Type: Town Council Work Session - Council Retreat Agenda Type: Regular Agenda Submitting Department: Community Services Prepared by: Kevin Snipes, Interim Community Services Director Staff Contact Information: Kevin Snipes, Interim Community Services Director Request to Town Council Work Session - Council Retreat (Agenda Language): Adero Canyon Trailhead Parking Lot Expansion Staff Summary (Background) Adero Canyon Trailhead has been an extremely popular destination for hikers and bikers since it's opening in November 2018. The parking lot has had several occurrences per year when it has reached maximum occupancy for a period of time during prime hiking season. Staff is currently setting up counters to determine how often and for how long the parking lot is at maximum capacity. The Adero Trailhead parking lot was designed with 50 parking spaces and two handicap spaces. The original design had a phase 2 which included additional parking that provided 20 more spaces. To avoid removal of more of the preserve north of the parking lot, staff has an alternative plan to provide an additional 12 parking spaces at the base of the parking lot. Staff also looked into if it was possible to increase on street parking but it was determined that the street width was too narrow to add a parking lane. Either parking lot plan will work however staff recommendation will be less expensive to implement and not as disruptive to the preserve. Attachments Original design Original location overview New Parking Extension Form Review Inbox Reviewed By Date Town Attorney Linda Mendenhall 10/26/2023 03:52 PM Town Manager Rachael Goodwin 10/26/2023 04:12 PM Form Started By: Kevin Snipes Started On: 10/24/2023 11:10 AM Final Approval Date: 10/26/2023 TOWN OF FOUNTAIN HILLS A ll that is A r i z o n a F O U N TAIN HIL L S TOWN OF INC. 1989 PUBLIC WORKS FOUNTAIN HILLS, AZ 85268 ADERO CANYON TRAILHEAD OVERFLOW PARKING CONCEPTUAL SITE PLAN ITEM 3. B. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/02/2023 Meeting Type: Town Council Work Session - Council Retreat Agenda Type: Regular Agenda Submitting Department: Community Services Prepared by: Kevin Snipes, Interim Community Services Director Staff Contact Information: Kevin Snipes, Interim Community Services Director Request to Town Council Work Session - Council Retreat (Agenda Language): Four Peaks Pickleball Court Expansion Staff Summary (Background) Pickleball is the fastest growing sport in America. It is also the fastest growing sport in Fountain Hills. The first town owned pickleball courts were built in 2021 at Four Peaks Park as part of the five-year improvement project for the park. The three courts were an instant success. The recreation team has held many instructional clinics and leagues at the courts. The last round of registration was fully booked within 40 minutes of opening. So far this year there have been 344 registered which has brought in over $13,000 in revenue. There were an additional 123 participants on the waitlist who could not participate. The original design for the pickleball courts allows for three more courts to be built across the sidewalk from the existing courts. The only other courts in town are the nine courts located at the high school which are operated by the Fountain Hills pickleball club with minimal, if any, availability for open play for residents. With the reorganization of the school district it is not known how long the high school courts will be available to the club. Staff is recommending the construction of three more courts at Four Peaks Park which will have a revenue potential of over $35,000 per year and still leave three open courts for public use. Attachments Pickleball Expansion Form Review Inbox Reviewed By Date Town Attorney Linda Mendenhall 10/26/2023 03:53 PM Town Manager Rachael Goodwin 10/26/2023 04:12 PM Form Started By: Kevin Snipes Started On: 10/24/2023 12:04 PM Final Approval Date: 10/26/2023 ITEM 3. C. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/02/2023 Meeting Type: Town Council Work Session - Council Retreat Agenda Type: Regular Agenda Submitting Department: Administration Prepared by: Linda Mendenhall, Town Clerk Staff Contact Information: Linda Mendenhall, Town Clerk Request to Town Council Work Session - Council Retreat (Agenda Language): Electronic Vote System Software Staff Summary (Background) The staff is recommending the council consider a request to pursue the use of an electronic voting system at the town council meetings. An electronic voting system will maximize efficiency in the voting process by capturing the vote for each item, ensuring the accuracy of voting information for the permanent record. The benefits of the software are that it will record the votes of each council member, take the motions, and display the information for the meeting audience and viewers. The votes are all private until all members have selected their votes; this will also equalize the voting process by eliminating biases resulting in our voice votes. The staff is seeking council direction and feedback to determine if there is interest in pursuing the purchase of vote system software. Form Review Inbox Reviewed By Date Town Attorney Linda Mendenhall 10/24/2023 02:23 PM Finance Director David Pock 10/24/2023 02:51 PM Town Attorney Aaron D. Arnson 10/25/2023 01:13 PM Town Manager Rachael Goodwin 10/25/2023 05:59 PM Form Started By: Linda Mendenhall Started On: 10/24/2023 01:11 PM Final Approval Date: 10/25/2023 ITEM 3. D. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/02/2023 Meeting Type: Town Council Work Session - Council Retreat Agenda Type: Regular Agenda Submitting Department: Administration Prepared by: Amanda Jacobs, Economic Development Director Staff Contact Information: Amanda Jacobs, Economic Development Director Request to Town Council Work Session - Council Retreat (Agenda Language): Community Economic Development Strategy (CEDS) Implementation Plan Staff Summary (Background) Council approved the 2023 - 2026 Community Economic Development Strategy (CEDS) on September 6, 2023. Attached is a high-level implementation plan that highlights the strategies that will be addressed ongoing, short-term, mid-term and long-term. During the fall retreat, staff will focus on the short-term to ensure alignment with Council priorities and highlight any strategies that may have a budgetary impact in FY24/25. Attachments CEDS Implementation Plan CEDS Implementation Presentation Form Review Inbox Reviewed By Date Town Attorney Aaron D. Arnson 10/23/2023 07:58 PM Finance Director David Pock 10/24/2023 06:55 AM Finance Director David Pock 10/24/2023 06:56 AM Town Attorney Linda Mendenhall 10/24/2023 07:14 AM Town Manager Rachael Goodwin 10/25/2023 05:51 PM Form Started By: Amanda Jacobs Started On: 10/11/2023 05:04 PM Final Approval Date: 10/25/2023 1 | Page 2023-2026 Fountain Hills Community Economic Development Strategy (CEDS) Implementation Plan Strategy (Attraction) Short-Term Mid-Term Long-Term Ongoing Create a new Downtown Strategy consistent with current economic trends. X X Collaborate with the property owner of Four Peaks Plaza, located in the Shea Corridor, to redevelop the commercial center to a mixed-use property. X X Explore opportunities for redevelopment and revitalization to attract new residents, visitors and businesses, specifically in the Downtown area, Shea Corridor, Saguaro and Fountain Hills Boulevard/Glenbrook. X X Create Zoning Districts that allow for flexible zoning uses within the Downtown and Shea Corridor to attract targeted industries and new skilled talent. X 2 | Page Strategy (Attraction) Short-Term Mid-Term Long-Term Ongoing Develop and publicize a streamlined development review process for commercial projects that will have a high economic impact on the community. X X Diversify housing opportunities within Fountain Hills by pursuing multi-family and workforce housing developments with amenities that are desired by younger professionals. X X Develop architectural design standards to encourage cohesiveness throughout the community. X Partner with Arizona State Land Department to prepare for a feasible conceptual land use and circulation plan for the State Trust land in the McDowell Mountain area of the Town. X Modify the public art policy to allow for performing and temporary art. X Create a placemaking strategy to enhance the vibrancy of Downtown. X X 3 | Page Strategy (Retention) Short-Term Mid-Term Long-Term Ongoing Evaluate trends from the Business Retention and Expansion Program and determine appropriate next steps. X x Continue the eight-week Shop Local Summer Campaign to support businesses during the slower months and explore other opportunities to promote the importance of shopping locally. X x Partner with the Fountain Hills Chamber of Commerce to create a “Welcome Package” for new businesses. X Create a “2nd Thursday” concept along the Avenue of the Fountains to support the economic vitality of the downtown. X Conduct a market analysis of existing businesses who have the potential to expand in Fountain Hills. X 4 | Page Strategy (Marketing) Short-Term Mid-Term Long-Term Ongoing Create a comprehensive economic development marketing plan and industry-specific infographics for targeted audiences. X X Create an economic development marketing brochure that promotes Fountain Hills as an ideal destination for businesses. X Collaborate with key stakeholders on consistent brand messaging for Fountain Hills. X X Strategy (Partnerships) Short-Term Mid-Term Long-Term Ongoing Determine the possibility of creating a co-working space to assist startups and home-based businesses. X Identify opportunities to attract a university or satellite campus. X Collaborate with ASU, NAU, Maricopa Community College, and local employers to build a talent pipeline through flexible certificate programs and on-the-job training initiatives. X 5 | Page Strategy (Partnerships) Short-Term Mid-Term Long-Term Ongoing Collaborate with Fort McDowell Yavapai Nation to improve aesthetics along the entryway into Fountain Hills. X Partner with Fort McDowell Yavapai Nation and Salt River Pima- Maricopa Indian Community to explore economic growth opportunities along the Beeline. X Strategy (Tourism) Short-Term Mid-Term Long-Term Ongoing Create a comprehensive tourism marketing plan for targeted audiences. X Attract new resort to support new meetings and conventions that generate bed and sales tax revenues for the Town. X Attract a new signature event and/or tournament to generate overnight stays in Fountain Hills’ hotels and resorts. X Collaborate with hotels on existing events in an effort to generate overnight stays. X 6 | Page Strategy (Tourism) Short-Term Mid-Term Long-Term Ongoing Support the progress of the International Dark Sky Discovery Center to serve as a national and international attraction for visitors. X Partner with the Fountain Hills Dark Sky Association to identify a permanent location within Fountain Hills for stargazing. X Cross promote events with nearby community partners to capitalize on regional experiences, such as Spring Training and WM Phoenix Open. X Determine potential economic development and tourism opportunities within Fountain Park to increase visitation. X 2023-2026 Community Economic Development Strategy Implementation Plan •Downtown Strategy •Four Peaks Plaza •Development Review Process •Diversify Housing Opportunities •Downtown Placemaking Strategy Business Attraction Business Retention •Business Retention and Expansion Program Trends •Shop Local Campaign •New Business Welcome Packets w/ FH Chamber •“2nd Thursday” Concept Marketing •Economic Development Marketing Plan + Industry Infographics •Economic Development Marketing Brochure •Brand Messaging Tourism •Tourism Marketing Plan •New Signature Event •Event/Hotel Collaboration •Permanent Stargazing Location Budget Impacts •Downtown Strategy •Events •Economic Development Marketing •Tourism Marketing •Town Website •Quarterly Updates Next Steps/Implementation Plan Progress Questions? ITEM 3. E. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/02/2023 Meeting Type: Town Council Work Session - Council Retreat Agenda Type: Regular Agenda Submitting Department: Administration Prepared by: Amanda Jacobs, Economic Development Director Staff Contact Information: Amanda Jacobs, Economic Development Director Request to Town Council Work Session - Council Retreat (Agenda Language): Downtown Strategy Staff Summary (Background) The Downtown Area Specific Plan was adopted in 2009. The recently adopted 2023 - 2026 Community Economic Development Strategy (CEDS) recommends creating a new Downtown Strategy consistent with current economic trends. Staff would like to begin the process of a new strategy beginning in January 2024. The year long process will include the following: key land use (housing, mix of uses, zoning, design guidelines, streetscape, property maintenance), infrastructure (streets, sidewalks, shade, connectivity, lighting), economic (infill, business mix, marketing, recruitment, retention, tourism, arts and culture), and public space (parks, sidewalks, events, Town campus, wayfinding, placemaking) needs for the area, forecasting, establishing priorities for implementation, and prepare cost estimates and timelines for implementation. This planning process will consider the area bounded by La Montana (east/south sides), Saguaro (east side), and El Logo (north side). The primary emphasis will be on Avenue of the Fountains, Verde River, and Parkview. Although a staff driven process, staff would like to request a budget transfer of $50,000 from the General Fund to the Downtown Fund at the December 5, 2023 Council meeting for a consultant to assist with conceptual drawings and forecasting. Prior to beginning the process, staff is looking for Council feedback related to the scope and area of focus. Attachments Downtown Strategy PPT Form Review Inbox Reviewed By Date Town Attorney Aaron D. Arnson 10/23/2023 08:03 PM Finance Director David Pock 10/24/2023 06:55 AM Finance Director David Pock 10/24/2023 06:56 AM Town Attorney Linda Mendenhall 10/24/2023 07:14 AM Town Manager Rachael Goodwin 10/25/2023 05:51 PM Form Started By: Amanda Jacobs Started On: 10/12/2023 02:04 PM Final Approval Date: 10/25/2023 Downtown Strategy 2009 Downtown Plan 2024 Downtown Plan PROPOSED Downtown Plan – Approach/Scope of Work •1-Year Process (January – December 2024) •Land use (housing, mix of uses, zoning, design guidelines, streetscape, property maintenance) •Infrastructure (streets, sidewalks, shade, connectivity, lighting) •Economic (infill, business mix, marketing, recruitment, retention, tourism, arts and culture) •Public space (parks, sidewalks, events, Town campus, wayfinding, placemaking) •Forecasting Downtown Priorities FY24/25 •Wayfinding Signs •Benches on Avenue •Sidewalk Infill – Verde River and Parkview •Restrooms on Ave •Work with property owners on vacant lots Recommendation •Budget Transfer of $50,000 in Downtown Fund •Conceptual Designs •Forecasting •$500,000 per year/5 Years Questions? ITEM 3. F. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/02/2023 Meeting Type: Town Council Work Session - Council Retreat Agenda Type: Regular Agenda Submitting Department: Administration Prepared by: Amanda Jacobs, Economic Development Director Staff Contact Information: Amanda Jacobs, Economic Development Director Request to Town Council Work Session - Council Retreat (Agenda Language): Financial Request from River of Time Museum Staff Summary (Background) The River of Time as originally conceived by two of its founders, Alan Cruikshank and Dr. Clinton Pattea (former FMYN Tribal President) has functioned as the keeper of the Town's history since its inception in 1991. Mr. Cruikshank's son, Brent, and Dr. Pattea's daughter, Sandra, continue their father's legacy by serving on the current River of Time Board of Directors. The River of Time operates as 501C3, incorporated in 1991 as the Fountain Hills & Lower Verde River Valley Museum and Historical Society, and is currently doing business as River of Time. Since inception, the priority has been to operate a facility that would showcase how the presence of the Lower Verde River helped to sustain the populations who settled along its banks. These stories have become even more important as the populations grow and the reliance on water resources has become severely impacted. Two part-time professional staff and a cadre of committed volunteers continue to educate the residents of Fountain Hills, the Fort McDowell Yavapai Nation, the Verdes and thousands of visitors annually from throughout the country about the rich history of these unique regions. The River of Time offers the opportunity for visitors to “paddle” along the River of Time back to a time before human settlement and into the present through programs and services that celebrate, enlighten and interpret the past while generating a sense of community and appreciation for this area in the present. During the period that the River of Time was shut down for the pandemic, staff and volunteers entered an aggressive campaign to renovate the exhibits, rebrand, assess operations and create a three-year strategic plan. One major goal was to create an experience integrating history, natural history, geology, and the humanities. The result is an interactive exploration center that encourages visitors to engage with the exhibits and further explore the region through off-ground tours. One highly successful tour takes participants on a four-hour interpreted adventure to explore the history, culture and lifestyle of the Fort McDowell Yavapai Nation. Currently, ready to launch is a three-hour experience touring the historic sights and discovering the vibrant business community of Fountain Hills. New in 2023 is expanded outreach to Fountain Hills schools, including the coordination of a fourth grade social studies and science education program. River of Time is one of the partner organizations with the Fountain Hills Chamber of Commerce and FHUSD High School to launch a high school intern program. Beginning this fall, a student intern will be involved in creating a new exhibit to be launched in the new temporary exhibit program. These exhibits, to be changed bi-annually, will allow visitors to dive deeper into the stories and experiences currently on exhibit in the galleries. The organization went through and came out of the pandemic successfully, but post COVID it has experienced a significant decline in donor support and event attendance. Although successful at obtaining grant funding, most grants are project based and don’t allow for the support of operations. Since operational hours and consequently staff hours are set based on balancing the annual budget, the River of Time has reduced operating hours. This reduction in staff hours has seriously hindered further growth in the areas of outreach and programming. Programs currently put on hold include the launch of an exploration experience of the Upper Verde River, a living history community outreach program, the teacher education workshop project, implementation of the collections management plan, expanded outreach in community events, expansion of life-long learning programs including the speaker series, development of a Hall of Fame exhibit and development of additional temporary exhibits. Recently, the River of Time requested to enter into a one-year financial participation agreement (FPA) requesting $100,000 to assist with operations and tourism programming with an option to renew in year two. This support would allow the organization to increase its hours and staffing, which in turn would allow for implementing the programs currently on hold. The 2024-2025 plans would also include revising and extending the long-range plan for the next three years. The emphasis for the 2025-2028 plan would be on financial development, including launching a legacy program to ensure long term sustainability. Additionally, increased programming that includes support of Town tourism initiatives and events and increased community outreach will be implemented. Staff is seeking Council feedback to determine if there is interest in pursuing the FPA. If there is consensus amongst Council to proceed with the FPA, staff will work with the Town Attorney to ensure compliance with the AZ Gift Clause. Form Review Inbox Reviewed By Date Town Attorney Aaron D. Arnson 10/23/2023 08:03 PM Finance Director David Pock 10/24/2023 06:55 AM Finance Director David Pock 10/24/2023 06:56 AM Town Attorney Linda Mendenhall 10/24/2023 07:13 AM Economic Development Director Amanda Jacobs 10/24/2023 08:27 AM Town Attorney Aaron D. Arnson 10/24/2023 08:46 AM Town Manager Rachael Goodwin 10/25/2023 05:51 PM Form Started By: Amanda Jacobs Started On: 10/11/2023 04:36 PM Final Approval Date: 10/25/2023 ITEM 3. G. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/02/2023 Meeting Type: Town Council Work Session - Council Retreat Agenda Type: Regular Agenda Submitting Department: Public Works Prepared by: David Janover, Town Engineer Staff Contact Information: Justin Weldy, Public Works Director Request to Town Council Work Session - Council Retreat (Agenda Language): Community Center - Next steps in addressing moisture intrusion Staff Summary (Background) During the initial phase of renovations to the Community Center in 2021, drainage issues were discovered at the exterior walls and doors of the building. Subsequently, during the Summer of 2022, the building experienced interior odors, carpet staining, ceiling leaks, and increased humidity. An Evaluation of the Community Center structure was performed, and moisture and air testing were completed throughout the building. Staff has provided updates to Council on 11/15/22 and 2/28/23, providing a timeline and measures taken to address and remediate the moisture intrusion. In March 2022, the Town secured the services of Allana, Buick and Bers, Inc. (ABB) to help evaluate and recommend solutions to the moisture intrusion issues. The firm performed water testing of windows, doors and adjacent hardscape at the facility. The firm presented the findings summarized in their Preliminary Observation Report to Council on September 20, 2022, and presented short term and long term solutions to Council at the Council Workshop on 11/15/22. ABB's Report is attached. The Short-term measures have been implemented with very good results. Most recently, construction plans were developed to address the improperly backpitched concrete slab on the northwest side of the building (adjacent to the O'Flynn Room). The slab was removed and re-installed with a proper slope directed away from the building, eliminating standing water at the building and moisture intrusion in this area. The next steps are to continue to implement long-term recommendations outlined in ABB's Evaluation Report. The long-term recommendations necessitate design for exterior improvements adjacent to the facility (drainage/trenching). Attachments Community Center Preliminary Observation Report Form Review Inbox Reviewed By Date Public Works Director Justin Weldy 10/25/2023 11:34 AM Town Attorney Aaron D. Arnson 10/25/2023 01:16 PM Town Manager Rachael Goodwin 10/25/2023 05:53 PM Town Engineer (Originator)David Janover 10/26/2023 10:00 AM Public Works Director Justin Weldy 10/26/2023 12:32 PM Town Attorney Linda Mendenhall 10/26/2023 03:53 PM Town Manager Rachael Goodwin 10/26/2023 04:12 PM Form Started By: David Janover Started On: 10/23/2023 03:23 PM Final Approval Date: 10/26/2023 PALO ALTO / SACRAMENTO / LOS ANGELES / IRVINE / SEATTLE / HONOLULU / SAN DIEGO 800.378.3405 / WWW.ABBAE.COM June 14, 2022 Preliminary Observation Report Fountain Hills Community Center 13001 N. Montana Dr. Fountain Hills AZ. 85268 Prepared for: Mr. Steve Bartlett RCFM, SFP Facilities Supervisor ABB Job #22-7272.01 1 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Table of Contents Table of Contents ..................................................................................................................................................... 1 Executive Summary………………………………………………………………………………………………………….2 Testing Location Map .............................................................................................................................................. 4 Testing Results Table .............................................................................................................................................. 5 Leak and Damage Observations ............................................................................................................................ 8 Limitations .............................................................................................................................................................. 11 Findings .................................................................................................................................................................. 12 Photo Documentation Section Per Location ....................................................................................................... 13 Preliminary General Repair Recommendations ................................................................................................. 48 This space was intentionally left blank 2 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Executive Summary: Allana Buick & Bers, Inc. (ABB) is pleased to present our preliminary observation report to The Town of Fountain Hills Community Center in care of (Mr. Steve Bartlett) herein referred to as (FHCC). The Town of Fountain Hills has retained ABB to investigate and perform window, door and adjacent hardscape water testing at the Fountain Hills Community Center located in Fountain Hills, AZ. for existing and reported leaks, damages, and existing condition observations. The testing was performed on May 24-25, 2022. In addition to the testing ABB also performed a brief visual survey of the roofs as a courtesy to FHCC. The Fountain Hills Community Center is a 1-story 25,000 square foot recreational center located in central Fountain Hills Arizona. The foundation of the building is believed to be a concrete slab on grade that extends beyond the footprint of the building with adjacent concrete flatwork walkways. The exterior walls are constructed with CMU blocks with a cement board anchored over the walls, and a synthetic stucco installed over the exterior wall cement board. Two types of columns exist between the windows. The columns are constructed of solid cast concrete and furred steel framing. Old Castle Storefront windows and doors are installed hard on the slab at the building perimeters. The elevated windows consist of punched fixed windows also believed to be manufactured by Old Castle. The roof is a low-sloped roof with roof drains and secondary scupper drainage provisions with a polyurethane foam roof covering. The community center has several rooms accommodating the general local public. The rooms consist of Ballrooms, Meeting Rooms, Patios, a common area Lobby and common area exterior benches and walking trails. The Fountain Hills Community Center has several amenities within the boundaries of the development that include, but are not limited to: Amenities and Recreational Activities Include: • Public Outdoor Seating Areas and Covered Patios • Ample Parking • Guest Services and Scheduled Activities Summary of Findings: Based upon our extensive testing and observed replicated leakage the window and door assemblies have failed as a result of improper integration and installation of the sill cans. The vertical mullions of the window assembly do not nest inside of a sill can and thus water easily leaks into the interior at the vertical mullions. Extensive water related damage to the gypsum sheathing was observed and the metal tracks are rusting as well due to the ongoing leakage. This problem is widespread throughout the building perimeter. Additionally, the door assemblies lack pan flashings and weatherstripping assemblies are deficient allowing water into the interior as well. Additional issues are as follows: 1) Existing hardscape slopes towards the windows and walls which contributes to the storefront window leakage. 2) Misc. sealant failures at building columns and windows 3) Roof assemblies are in need of a new roof coating system and targeted repairs, including proper flashing of existing electrical penetrations Item Requiring Further investigation: 1) Non-window/door related moisture intrusion issue through the slab. Possibly due to plumbing leak related issues. Recommendations: (See Pages 48-49 for detailed Repair Descriptions) Nothing short of complete removal and replacement of the window and door assemblies will resolve the ongoing leakage. Any type of sealant or coating repair would be short-term at best and would require extensive maintenance and no guarantee that these repairs would be successful. Additionally, any water related damage would remain in an unrepaired condition. Included in the scope of work would be demolition and replacement of reverse sloped hardscaping, sealants, and repair of interior drywall finishes and framing. Costs for this repair are not included at this time. 3 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Fountain Hills Community Center Macro Photo: This space was intentionally left blank 4 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Testing Location Map: This space was intentionally left blank 5 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Testing Results Table: Typical Window Water Testing *Open hose testing- Placement of hose adjacent to the tested specimen directed away from the specimen. Testing times varied based on leaking and existing conditions. * Spray rack testing- 24 PSI at 12” away from the specimen. Testing times varied based on leaking and existing conditions. Testing Locations Type(s) of Testing Performed Results of Test Mode of Failure Failure Time 1 1. Open hose testing at flatwork adjacent to Storefront Window Assembly. 2. Spray Rack Testing at window assembly. 1.Leak 2. Leak Leaking below the window assembly. Exterior wall cladding and window product leaking into wall cavities replicating existing water stains. 10 min. into test 2 1. Open hose testing at flatwork adjacent to Storefront Window Assembly. 2. Spray Rack Testing at window assembly. 1.No Leak 2. Leak Window product leak at vertical mullions into wall cavities replicating existing water stains. 1 min. into spray rack test 3 Spray Rack Testing at window and door assemblies. Leak at window and door Window and door product leaks. Window leaks at vertical mullions onto finished floors. Operable door leaks. 5 min. into spray rack test 4 Spray Rack Testing at window and door assemblies. Leak at window and door Window and door product leaks. Window leaks at vertical mullions onto finished floors. Operable door leaks. 3 min. into spray rack test 6 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Testing Locations Type(s) of Testing Performed Results of Test Mode of Failure Failure Time 5 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical mullions and sill receptors onto finished floors. 1 min. into spray rack test 6 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical mullions finished floors. 11 min. into spray rack test 7 Spray Rack Testing at window and door assemblies. Leak at door Door product leaks. Door leaks over threshold approx. 15’ into interior finished floor. Test terminated at 5-min. due to excessive water intrusion. 4 min. into spray rack test 8 Spray Rack Testing at window and door assemblies. Leak at window and door Door leaks over threshold. Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. Test terminated at 10-min. due to excessive water intrusion. Door leak at 1 min. into test Window leak 10 min. into spray rack test 9 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. 1 min. into spray rack test 10 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. Test terminated at 10-min. due to excessive water intrusion. 7 min. into spray rack test 11 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. Note: IGU failure observed. 6 min. into spray rack test 12 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. Note: IGU failure observed. Test terminated at 10-min. due to excessive water intrusion. 7 min. into spray rack test 13 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. Terminated test at 5-min. due to excessive interior water intrusion. 3 min. into spray rack test 14 Spray Rack Testing at door assembly. Leak at window Door product leaks. Leaking over threshold and at windows within the door assembly at the glazing stops. Test terminated at 6-min due to excessive interior water intrusion. 1 min. into spray rack test 15 1. Open hose testing at main entry door assembly. 2. Spray Rack Testing at door assembly. 1.No leak 2. Leak at door 1. No leaking observed at open hose testing. 2. Leaking of the doors at both sides under the threshold conditions. Spray rack test terminated at 6-min. due to excessive water intrusion. 1. Test duration 15- min. 2. Leaking at left side of door at 2-min. into test. Leaking at right side of door at 2-min. into test 7 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Testing Locations Type(s) of Testing Performed Results of Test Mode of Failure Failure Time 16 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. 14 min. into spray rack test 17 Spray Rack Testing at window and door assemblies. Leak at window and door Window product and door leaks. Window leaks at vertical/horizontal mullions onto finished floors. Door corner threshold leaks. Test terminated at 1-min. due to excessive water intrusion. 1 min. into spray rack test 18 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. Test terminated at 6-min. due to excessive water intrusion. 6 min. into spray rack test 19 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. Test terminated at 5-min. due to excessive water intrusion. 4 min. into spray rack test 20 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. Test terminated at 8-min. due to excessive water intrusion. 4 min. into spray rack test 21 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. Test terminated at 6-min. due to excessive water intrusion. 5 min. into spray rack test 22 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. Test terminated at 6-min. due to excessive water intrusion. 3 min. into spray rack test 23 Spray Rack Testing at window assembly. Leak at window Window product leaks. Window leaks at vertical/horizontal mullions onto finished floors. Test terminated at 5-min. due to excessive water intrusion. 4 min. into spray rack test 24 Open hose testing at Senior Service Office Patio Slab Leak at door Leaking under door threshold. No spay rack test due to voids in the door assembly. 30 min. into open hose test This space was intentionally left blank 8 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Leak and Damage Observations: Photo #1: Excessively rusted framing members and water related damage within the wall cavity Photo #2: Excessively rusted framing members within the wall cavity Water related damage on backside of the exterior cement board Purple on the hydration paper indicates liquid water 9 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #3: Leaking over door threshold Photo #4: Damaged gypsum board adjacent to window assembly Bioorganic growth at interior gypsum board sill condition 10 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #5: Damaged gypsum board adjacent to window assembly Photo #6: Damaged gypsum board adjacent to door assembly Water related damage at interior gypsum board sill condition Bioorganic growth at interior gypsum board sill condition 11 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Limitations: This investigation is based on limited visual observations, water testing and limited destructive testing. Observations were limited to above and exterior walls, roofs, windows, doors, and adjacent hardscapes, provided by the Town of Fountain Hills, and coordinated by Steve Bartlett. Other building components were not reviewed or inspected. This observation report is based on limited investigation as authorized by the client or client’s authorized representative and as proposed in the agreement. ABB is not responsible for the work product of other consultants working on this project such as cost estimators, mechanical engineers, Geotech engineers, or any other consultants retained by the client, as applicable. The investigation and resulting observation report is not exhaustive and is limited to the scope and budget provided. This document may be client privileged and is not intended for the use for construction, or for preparing construction documents, bidding, or design. Preparation of construction documents may require additional investigation, design development and engineering which may be beyond the scope of this investigation. The client, and their representatives, as applicable, agree to hold ABB harmless from use of this report for any other purpose other than what it was intended. This document is only intended for client use. This space was intentionally left blank 12 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Findings: 1.0 Storefront Window Assemblies 1.01 Storefront window products fail to manage water and leak a. Vertical mullions are continuous and do not sit in sill cans b. Lack of sill cans resulting in lack of controlled discharge c. Window products lack weep provisions d. Window mullions are dry set (joints leak) e. Short window gaskets f. Windows lack pan-flashings g. Damaged and disbonded window sealants h. Permanent failure of insulating glass units (IGU Failure) 2.0 Storefront Door Assemblies 2.01 Storefront door products fail to manage water and leak a. Reverse slope at door thresholds b. Door perimeters fail to manage water and leak c. Door assemblies lack pan-flashings d. Door glazing pockets fail to manage water and leak e. Daylight at door/jamb assemblies 3.0 Exterior Hardscapes 3.01 Reverse slope at outboard interior concrete slab (interior slab carries through to exterior) 3.02 Reverse slope at exterior flatwork (ponding) 3.03 Lack of area drains 3.04 Failed sealant at exterior columns 3.05 Lack of weather drop at exterior wall to hardscapes 4.0 Low-Sloped Roofs (Polyurethane Spray Foam) 4.01 Damaged roof coatings a. Blistered roof coatings b. Cracked roof coatings c. Failed roof coatings at penetration perimeters d. Bird damages at roof coatings 4.02 Debris build up at drain perimeters 4.03 Electrical feeds lack flashing jacks 4.04 Deteriorated line set insulation 4.05 Lack of upper roof access ladder 5.0 Interiors 5.01 Excessive Interior Slab Moisture 13 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo Documentation Per Location: Photos 1-46 Water Testing Results- Photo #1: Location #1- Window product leaking into concealed spaces Photo #2: Location #1- Window product leaking into concealed spaces 14 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #3: Location #2- Window product leaking into concealed spaces Photo #4: Location #2- Window product leaking onto finished floors Existing staining at interior finished floor and rusted and damaged framing and gypsum board finishes 15 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #5: Location #3- Window product leaking onto finished floors Photo #6: Location #3- Window product leaking onto finished floors The vertical window mullions are continuous, drain onto the finished floors and does not sit in a sill can/receptor. Sill can should be continuous as opposed to vertical mullion 16 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #7: Location #4- Window mullion leaking at fixed window panel Photo #8: Location #4- Storefront door leaks at sill condition 17 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #9: Location #5- Existing staining at Storefront windowsill Photo #10: Location #5- Leaking at Storefront window assembly at the sill condition The leaking observed at the window assembly replicated the existing staining 18 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #11: Location #6- Leaking at Storefront window assembly at the sill condition Photo #12: Location #7- Leaking at Storefront door assembly Leaking of the door migrated +9-feet into the interior 19 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #13: Location #8- Leaking at Storefront door assembly/vertical window mullion Photo #14: Location #8- Leaking at vertical window mullion 20 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #15: Location #9- Existing staining at window mullions Photo #16: Location #9- Leaking at vertical mullions Existing water staining 21 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #17: Location #10- Window water testing Photo #18: Location #10- Leaking of the window assembly vertical mullion 22 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #19: Location #11- Leaking of the window assembly vertical mullion Photo #20: Location #11- Leaking of the window assembly vertical/horizontal mullions 23 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #21: Location #12- IGU failure. Moisture between the panes Photo #22: Location #12- Leaking of the window gaskets IGU Failure 24 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #23: Location #13- Existing staining at the interior glazing Photo #24: Location #13- Leaking of the window vertical mullions onto interior finished floor 25 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #25: Location #14- Leaking at the glazing stops of the Storefront door assembly Photo #26: Location #14- Leaking at the glazing stops of the Storefront door assembly 26 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #27: Location #15- Daylight at the main entry door assembly. Lack of weatherstripping. Photo #28: Location #15- Leaking over the door threshold 27 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #29: Location #15- Leaking of the door’s vertical mullion Photo #30: Location #16- Leaking of the window vertical mullion 28 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #31: Location #17- Leaking of the window vertical/horizontal mullion Photo #32: Location #17- Leaking of the window vertical/horizontal mullion onto the interior finished floor 29 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #33: Location #18- Leaking of the window vertical mullion onto the interior finished floor Photo #34: Location #18- Leaking of the window vertical/horizontal mullion 30 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #35: Location #19- Leaking of the window vertical/horizontal mullion Photo #36: Location #19- Leaking of the window vertical mullion onto the finished interior floor 31 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #37: Location #20- Typical window test Photo #38: Location #20- Window mullions are leaking into the interior 32 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #39: Location #21- Daylight observed at Storefront door strike plate Photo #40: Location #21- Window mullions fail to manage water and leak 33 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #41: Location #22- Window mullions fail to manage water and leak onto finished interior floor Photo #42: Location #22- Window vertical/horizontal mullions fail to manage water and leak 34 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #43: Location #23- Window vertical mullions fail to manage water and leak onto interior finished floor Photo #44: Location #23- Window vertical/horizontal mullions fail to manage water and leak 35 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #45: Location #24- Open hose testing at the patio at the Senior Center Office Photo #46: Location #24- leaking over the threshold at the Senior Center Office 36 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photos 47-56 Other Observed Conditions- Photo #47: Reverse slope at foundation that extends beyond the window assemblies Photo #48: Failed and disbonded exterior sealant joints at sill condition 37 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #49: Short window gaskets Photo #50: Short and missing window gaskets 38 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #51: Lack of weather drop at exterior walls/hardscapes Photo #52: Lack of weather drop at exterior walls/hardscapes 39 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #53: Exterior window mullion joints are not sealed Photo #54: Failed and delaminated exterior sealant joints adjacent to columns 40 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #55: Reverse slope and ponding at the Senior Center Office patio Photo #56: Reverse slope and ponding at the Senior Center Office patio 41 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photos 57-68 Roof Observations Photo #57: Polyurethane foam roof coating is blistering Photo #58: Polyurethane foam roof coating exhibits micro-cracking. 42 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #59: Polyurethane foam roof coating is cracking Photo #60: Polyurethane foam roof coating is cracking 43 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #61: Polyurethane sealant is failing at penetration perimeters Photo #62: Polyurethane sealant is failing at penetration perimeters 44 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #63: Polyurethane foam roof coating is bird damaged Photo #64: Roof drains are obstructed with debris 45 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #65: Electrical penetrations lack flashing jacks and open to rain. Photo #66: Electrical penetrations lack flashing jacks and open to rain Conduit is damaged and promotes water to bypass the roof coatings 46 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photo #67: Failed and damaged line set insulation Photo #68: Recommend attached access ladder for roof area over lobby 47 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Photos 69-70 Interior Observations Photo #69: Excessive slab moisture at the main hallway. Unrelated to the windows. Possible plumbing leak. Photo #70: Excessive slab moisture at the kitchen floor. Unrelated to the window leaks. Possible plumbing Related leak issue. 48 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. Preliminary General Repair Recommendations: *Note Repair Recommendations are subject to change during the design phase of the project. General Requirements: • Retain a professional designer as required to provide a full set of construction documents. • Acquire all the required permitting prior to the start of any work. • Acquire all special inspection agencies as required to fulfill the local jurisdiction requirements. • Protect all adjacent surfaces prior to beginning any work. • Protect all furnishings and finished flooring during the work. • Properly sequence all repair recommendations with other repair recommendations outlined throughout this report. • Provide high lift access for demolition outlined throughout this report. • Provide Barricades and occupant protection measures as required. • Identify utilities prior to performing earth work. • Provide temporary facilities including, but not limited to, restrooms, hand washing stations, rubbish dumpsters, and material storage facilities. • All new installations are to be per the design drawings, local code requirements and manufacturer’s published specifications and installation guidelines. 1.0-2.0 Storefront Windows and Doors: a. Protect interior window rough openings during the window/door removal process. b. Remove adjacent claddings, WRB, etc. to access the window/door fastening anchors. c. Remove and dispose of the existing window/door assemblies in their entirety. d. Scan the existing concrete slab at the window rough openings for structural steel reinforcing bars. Mark the slab where structural slab steel members are identified. e. Install new concrete curbing at the rough opening windowsill conditions. New curbing shall be a minimum of 4-inches on height and doweled into the existing slab at appropriate intervals. f. Once the concrete has cured and is found acceptable install new window perimeter flashings (including shop fabricated pan-flashings) and new Storefront window assemblies into the rough openings per the manufacturer’s published specifications and installation guidelines. g. Install new sloping compound at the door rough openings to the foundation edges to achieve proper drainage away from the doors. Note: new sloping compound is to be compliant with ADA requirements. h. Once the sloping compound has cured install new fully soldered shop fabricated pan-flashings with proper slope and proper back leg and end dam dimensions. Note: new pan-flashings are also to be ADA compliant. Install the new thresholds as required with proper slope towards the exterior of the building. i. Re-install/Install new surrounding exterior claddings at windows and doors as required per the manufacturer’s published specifications and installation guidelines. j. Install new fluid applied waterproofing membrane at the new concrete curb cold joints at the window rough openings, allow the waterproofing membrane to cure. k. Once the waterproofing membrane has cured, install new modified cement with polymer sloping compound abutting the new curb, sloping out to the slab edge, to achieve positive drainage away from the building’s footprint. This space was intentionally left blank 49 Preliminary Observation Report Fountain Hills Community Center June 14, 2022 © 2022 Allana Buick & Bers, Inc. 3.0 Exterior Hardscapes: (Main Entrance, East Rear Main Entrance, Glass Hall, East Patio, and Senior Service Offices). a. Survey 100% of the concrete flatwork where it abuts the interior slab for proper slope. b. Where improper slope is observed remove and dispose of the existing concrete flatwork. c. Install new area drains as required with proper drainpipe slope, tie-in to existing drains per the manufacturer’s published specifications and installation instructions. During backfill protect the drain/lines as required. d. Properly prepare the base soils and grade as required to achieve positive slope away from the building and directed to the existing and added drainage planes. e. Install new concrete flatwork and/or pavers as required per the local jurisdiction’s approved mix. f. Once the concrete and drain installations have been completed remove and dispose of 100% of the exterior base to wall sealants. Install new sealants per the manufacturer’s published specifications and installation guidelines. 4.0 Low-Sloped Roofs (Polyurethane Spray Foam) a. Inspect 100% of the roof surfaces for damaged roof coatings. Damages include, but are not limited to, blisters, cracks, failed and delaminating coatings and bird damaged coatings. Where damaged coatings are observed cut out and dispose of the damaged coatings. b. Install new roof coating system. c. Inspect 100% of the electrical feeds for lack of flashing jacks and/or damaged conduit. Where flashing jacks have been omitted cut out and dispose of the existing coatings at the electrical feed perimeters. d. Install new electrical feed flashing jacks and fasten to the roof deck as required to achieve a stable flashing jack mechanical connection to the existing roof deck. e. Install new polyurethane roof coatings at the electrical feed perimeters per the manufacturer’s published specifications and installation guidelines. f. Inspect 100% of the line set insulation for damaged, deteriorated and UV exposed line set insulation. Where damaged insulation is observed remove and dispose of the insulation. g. Install new insulation to completely encapsulate the existing line sets. Wrap new insulation with a UV protective tape to completely cover the new insulation. h. Remove and dispose of 100% of the debris around the existing roof drains. i. (Optional) install new roof ladder from the lower roof to the upper roof per the manufacturer’s published specifications and installation guidelines. 5.0 Interiors a. Excessive interior slab moisture- Further investigation required. ITEM 3. H. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/02/2023 Meeting Type: Town Council Work Session - Council Retreat Agenda Type: Regular Agenda Submitting Department: Public Works Prepared by: David Janover, Town Engineer Staff Contact Information: Justin Weldy, Public Works Director Request to Town Council Work Session - Council Retreat (Agenda Language): Four Peaks Park School Building - Purchase/Lease Consideration Staff Summary (Background) The Fountain Hills School District Superintendent approached the Town to see if the Town was interested in purchasing or leasing the former elementary school building, adjacent to Four Peaks Park. The facility is currently occupied by several small businesses. On 2/22/22, staff presented a proposal to Council to gauge interest in the Town leasing the building and assuming control of the Biz Hub tenant leases. The facility is 69,277 square feet, and was constructed in 1973. An assessment of the structure by the Gordian Group is attached to the Council Packet, as well as a Staff Assessment. It was determined that the structure has reached the end of its useful life, and requires a full renovation. The facility may be of interest to the Town, as it is directly adjacent to Four Peaks Park, and can be repurposed for park-related uses, including programs, storage and/or special interest classes offered by the Community Services Department. The parcel is zoned R1-8 residential, and if the building is limited to use as an extension of the park, it will conform to the existing zoning regulations. The Fountain Hills Unified School District indicated that the cost for the Town to lease the space would be very low in exchange for the Town paying for the utilities and maintaining the building and grounds. There is an option to raze a portion of the structure (after required remediation) and utilize the remaining portion of the building, if deemed beneficial to the Town. Staff is seeking Council input and feedback on the potential to either purchase or lease the building from the School District. Attachments Gordian Assessment Staff Assessment Form Review Inbox Reviewed By Date Public Works Director Justin Weldy 10/26/2023 12:32 PM Town Attorney Linda Mendenhall 10/26/2023 03:54 PM Town Manager Rachael Goodwin 10/26/2023 04:12 PM Form Started By: David Janover Started On: 10/26/2023 09:22 AM Final Approval Date: 10/26/2023 © 2021 The Gordian Group Inc. All Rights Reserved. University of South FloridaUniversity of Southern University of Southern Maine University of St. Thomas University of Tennessee, Knoxville University of Texas -Austin University of Texas at Dallas University of Texas Health University of Texas Rio Grande Valley University of the Sciences in Philadelphia University of Toledo University of Vermont University of Washington University of West Florida University of Wisconsin -Madison Vanderbilt University Virginia Commonwealth University Wake Forest University Washburn University Washington State University Washington State University -Tri-Cities Campus Washington State University -Vancouver Washington University in St. Louis Wayne State University Wellesley College Wesleyan University West Chester University West Virginia Health Science Center West Virginia University Western Oregon University Westfield State University Widener University Williams College Worcester Polytechnic Institute Worcester State University Xavier University Fountain Hills Unified School District Facilities Assessment & Planning October 6th, 2021 Software Improve Workflows Data Drive Meaningful Action Expertise Deliver Results What We Do © 2021 The Gordian Group Inc. All Rights Reserved. Collect baseline building detail and additional studies or inventories pertaining to the targeted facilities Inventory key building components,systems, sub-systems, building characteristics and condition Meet with key facilities staff to review the asset inventory and confirm replacement timeframes and pricing Ensure accuracy of data through the QVQ process and build out strategic investment framework DATA COLLECTION Remote BUILDING INSPECTIONS On site FACILITIES STAFF INTERVIEWS On Site or Remote Project Stages DATA REVIEW & STRATEGY MEETINGS On Site or Remote FINALIZE DATA & SHARE FINDINGS On Site or Remote Hand off project list and present findings to key stakeholders © 2021 The Gordian Group Inc. All Rights Reserved. Today’s Agenda Scope of Work Space Context Assessment Findings District Priorities © 2021 The Gordian Group Inc. All Rights Reserved. Scope of Work 21 buildings totaling 477,337 GSF Campus/Location Building Name GSF Construction Year Administrative Center A1000 (District Admin)8,022 1992 FHUSD Learning Center FHUSD Learning Center (Staff development, Board room)4,775 2009 Fountain Hills Middle School A-5000 (Admin, Classrooms)85,486 2002 Fountain Hills Middle School B-1000 (Multipurpose, Classroom)8,966 2002 Fountain Hills Middle School B-2000 (Gym)18,331 2002 Fountain Hills Middle School Field House (Lockers, Restroom, Storage)3,611 2002 Fountain Hills Senior High School A 6000 (High School Admin.)5,856 1995 Fountain Hills Senior High School B 1000 (High East)9,928 1995 Fountain Hills Senior High School B 2000 (High South)23,039 1992 Fountain Hills Senior High School B 3000 (Gym)44,186 1992 Fountain Hills Senior High School B 4000 (Media)18,964 1992 Fountain Hills Senior High School B 5000 (Music)7,971 1992 Fountain Hills Senior High School B 6000 (Cafeteria)10,513 1992 Fountain Hills Senior High School B 7000 (Maintenance)4,224 1992 Fountain Hills Senior High School B 8000 (Vocational)11,427 1992 Fountain Hills Senior High School B 9000 (High North)19,258 1992 Fountain Hills Senior High School B-10000 (High West 100)16,277 1992 Fountain Hills Senior High School B-11000 (High West 200)24,202 1992 Four Peaks Elementary School A 3000 (Elementary School)69,277 1973 McDowell Mountain Elementary School A 4000 (Elementary School)77,196 1987 Vehicle Maintenance Facility Vehicle Transportation and Warehouse 5,828 1987 © 2021 The Gordian Group Inc. All Rights Reserved. Our detailed assessments are performed by Gordian professionals. Assessment are compiled and codified according to Uniformat II at Level 5 detail. Assets Assessed •Cooling:Building Distribution, Campus Distribution, Generation •Electrical:Building Distribution, Campus Distribution, Fixtures/Lighting, Generation, Secondary Services, Specialties •Exterior Shell:Arch. Features, Exterior Painting, Gutters & Leaders, Opening, Roof, Structural •Heating:Building Distribution, Campus Distribution, Fuel Supply & Management, Generation •HVAC:Air Handling, Building Distribution, Pumps & Motors, Controls, Ductwork, End Use HVAC, Generation, Ventilation, Ceilings •Interior Shell:Doors, Floors, Furnishings and Finishes, Interior Signage, Renovation, Walls •Plumbing:Bathroom Renovations, DHW Generation, Fixtures & Fittings, Primary Service, Pumps/Motors, Supply Piping, Waste Piping •Safety/Code:Fire Alarm/Detection, Fire Protection/Egress, © 2021 The Gordian Group Inc. All Rights Reserved. Gordian Cloud Platform The resulting data will be stored alongside the core systems assessment on Gordian Cloud, for easy self-service reporting, analysis and upkeep. © 2021 The Gordian Group Inc. All Rights Reserved. 0% 10% 20% 30% 40% 50% 60% 70% % o f G S F Campus GSF by Construction Year Sightlines Database - Construction FHUSD - Construction Pre-War Built pre-1951 •Durable construction •Older but lasts longer Putting Your District’s Age in Context Age drives the overall risk profile FHUSD: 0% Database: 21% Post-War & Modern Built 1951 -1990 •Lower-Quality Construction •Frequent Repairs & Replacements FHUSD : 75% Database: 46% Built post-1990 •Technically Complex •Higher-Quality •Cost Intensive Complex FHUSD : 66% Database: 33% © 2021 The Gordian Group Inc. All Rights Reserved. 0% 10% 20% 30% 40% 50% 60% 70% % o f G S F Campus GSF by Construction Year Sightlines Database - Construction FHUSD - Construction 50 years old. Building has reached the end of its useful life. Full renovation will be needed 30 years old. Core mechanical systems have reached the end of their life 20 years old. Interior refreshes are due and equipment begins to need replacement Putting Your District’s Building Age in Context Age drives the overall risk profile © 2021 The Gordian Group Inc. All Rights Reserved. Most Of The District Is Over 25 Years Old Four Peaks Elementary School approaches 50 years old 12 19 29 29 34 34 48 0 10 20 30 40 50 60 FHUSD Learning Center Fountain Hills Middle School Fountain Hills Senior High School Administrative Center McDowell Mountain Elementary Schol Vehicle Maintenance Facility Four Peaks Elementary School Weighted Construction Age End of useful life Major system renovations Interior refresh & Equipment Needs © 2021 The Gordian Group Inc. All Rights Reserved. FHUSD Has 75% of GSF in High-Risk Categories Risk continues to increase over the next 10 years 25%25% 1% 75% 60% 84% 15%15% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2021 2026 2031 % o f G S F FHUSD Construction Age Categories as % of GSF Under 10 10-25 25-50 Over 50 10-25 25-50 Low Risk: “Honeymoon” period – little need for capital reinvestment. Medium Risk: Lower cost space renewal updates needed. High Risk: Life Cycles coming due in core building components. Highest Risk: Life cycles of major components past due – end of building life cycle approaching. Capital Risk: Under 10 Over 50 © 2021 The Gordian Group Inc. All Rights Reserved. Assessment Findings © 2021 The Gordian Group Inc. All Rights Reserved. $0.8 $9.9 $14.6 $2.6 $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 $16.0 Backlog (Past Due) Timeframe A (1-3 years) Timeframe B (4-7 years) Timeframe C (8-10 years) To t a l N e e d , $ i n m i l l i o n s Identified Needs by Timeframe Total 10-Year Need Timeframes Backlog, A, B, & C $27.9 $0.0 $5.0 $10.0 $15.0 $20.0 $25.0 $30.0 Total 10-Year Needs To t a l N e e d , $ i n m i l l i o n s Identified Needs by Timeframe © 2021 The Gordian Group Inc. All Rights Reserved. $11.48 $5.84 $5.02 $4.41 $1.18 $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 Fountain Hills Senior High School Fountain Hills Middle School Four Peaks Elementary School McDowell Mountain Elementary School Admin, Vehicle, & Learning Center To t a l N e e d , $ i n m i l l i o n s Identified Needs by Timeframe Backlog A (1-3 Years)B (4-7 Years)C (8-10 Years)Total Total 10-year Need by Location Timeframes Backlog, A, B, & C $27.9 $0.0 $5.0 $10.0 $15.0 $20.0 $25.0 $30.0 Total 10-Year Needs To t a l N e e d , $ i n m i l l i o n s Identified Needs by Timeframe © 2021 The Gordian Group Inc. All Rights Reserved. Timeframes Backlog, A, B, & C Identified Needs by System $0.0 $1.0 $2.0 $3.0 $4.0 $5.0 $6.0 $7.0 $8.0 Exteriors Interiors Electrical HVAC Plumbing Fire Protection Equipment To t a l N e e d , $ i n m i l l i o n s Identified Needs by System, by Timeframe Backlog A (1-3 Years)B (4-7 Years)C (8-10 Years) © 2021 The Gordian Group Inc. All Rights Reserved. $0.85 $0.17 $8.05 $1.66 $2.62 $3.83 $7.82 $0.35 $0.18 $2.39 $0.01 $0.0 $1.0 $2.0 $3.0 $4.0 $5.0 $6.0 $7.0 $8.0 $9.0 Backlog 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 To t a l N e e d , $ i n m i l l i o n s Total Need by Year and Location Fountain Hills Senior High School Fountain Hills Middle School Four Peaks Elementary School McDowell Mountain Elementary School Admin, Vehicle, & Learning Center Annual Need by Location Spikes of need identified in 2023 and 2027 © 2021 The Gordian Group Inc. All Rights Reserved. Building A 3000 Has The Most 10-Year Need B-1000 has most $/GSF need $- $20 $40 $60 $80 $100 $120 $140 $160 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 To t a l N e e d , $ / G S F Total Building Needs and $/GSF Need Backlog A (1-3 Years)B (4-7 Years)C (8-10 Years)$/GSF © 2021 The Gordian Group Inc. All Rights Reserved. Identified Needs by Investment Criteria 11% 7% 46% 11% 24% FHUSD Identified Needs Reliability Safety/Code Asset Preservation Economic Opportunity Program Improvement •Reliability: Issues of imminent failure of compromise to the system that may result in interruption to program or use of space. •Safety/Code: Code compliance issues and institutional safety priorities or items that are not in conformance with current codes, even though the system is “grandfathered” and exempt from current code. •Asset Preservation: Projects that preserve or enhance the integrity of buildings systems, structure, or campus infrastructure. •Economic Opportunity: Projects that result in a reduction of annual operating costs or capital savings. •Program Improvement: Projects that improve the functionality of space, primarily driven by academic, student life, and athletic programs or departments. These projects are also issues of campus image and impact. © 2021 The Gordian Group Inc. All Rights Reserved. Project Scoring to Create Priorities Prioritized investment into student safety and building envelopes Investment Criteria Fire & Life Safety 6 Building Envelope 5 HVAC 4 Plumbing 3 Energy Upgrades 2 Cosmetic Updates 1 High Urgency Projects Medium Urgency Projects Low Urgency Projects $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 Fountain Hills Senior High School Fountain Hills Middle School Four Peaks Elementary School McDowell Mountain Elementary Schol Admin, Learning, Vehicle Center Need by Urgency © 2021 The Gordian Group Inc. All Rights Reserved. Project Scoring to Create Priorities Prioritized investment into student safety and building envelopes Investment Criteria Fire & Life Safety 6 Building Envelope 5 HVAC 4 Plumbing 3 Energy Upgrades 2 Cosmetic Updates 1 High Urgency Projects Medium Urgency Projects Low Urgency Projects 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Fountain Hills Senior High School Fountain Hills Middle School Four Peaks Elementary School McDowell Mountain Elementary Schol Admin, Learning, Vehicle Center Need by Urgency © 2021 The Gordian Group Inc. All Rights Reserved. Total Need and Weighted Score by Location Total Need $27.9M Fountain Hills Senior High School Total Need: $11.5M Average Score: 3.85 Fountain Hills Middle School Total Need: $5.8M Average Score: 4.10 Four Peaks Elementary School Total Need: $5.0M Average Score: 4.29 McDowell Mountain Elementary School Total Need: $4.4M Average Score: 4.41 Admin, Vehicle, Learning Center Total Need: $1.2M Average Score: 4.02 © 2021 The Gordian Group Inc. All Rights Reserved. Need by Urgency at Each Location Project scoring establishes urgency of need. Fountain Hills High School $5.98M $2.9M $2.61M Fountain Hills Middle School $2.46M $2.45M $0.92M Four Peaks Elementary School $3.08M $1.35M $0.6M McDowell Mountain Elementary School $2.76M $0.97M $0.69M Admin, Vehicle, Learning Center $0.66M $0.31M $0.21M High Urgency Moderate Urgency Low Urgency Four Peaks Park School Building Gordian assessment was done on 10/6/21. (Note: the Gordian Group is tied to RS Means, one of the leading publishers of Construction Cost Data.) Gordian assessment overview: (Note: assessment was not performed down to the component level.) • 69,277 square feet • Built in 1973, currently about 49 years old. • Requires approximately $75.00 per square foot investment to rehabilitate, roughly 5.2M. • Building has reached the end of its useful life and needs a full renovation. • Fire and Life Safety as well as building envelope would be the 1st priority, roughly 3M. • HVAC and Plumbing would likely be priority 2, roughly 1.35M. • Priority 3 tasks, roughly 850K. Walk through 12/22/21 Present: Mike Ciccarone, Paul Brenneman, Steve Bartlett • Asphalt in poor condition • Exterior building paint in poor condition. • All exterior wall penetrations need to be addressed. • Site landscaping in poor condition. • Needs a comprehensive ADA upgrade. • Exterior electrical service entry points are unlocked/unsecure and are accessible to public presenting an extreme hazard! • Fire riser as well as all Fire Life Safety systems due for service, including all egress lighting. • Majority of interior spaces in decent condition, doors/windows/casework in good condition. • Entire interior space has cosmetic deficiencies, as well as many stained ceiling tiles indicating roofing issues or potential interior plumbing problems, (rain water leaders, condensate drains, plumbing vents or domestic water plumbing issues.) • Kitchen and equipment would need full evaluation to determine suitability and if health code requirements are met. • Large amount of electrical mounted/ran on roof. Loose/pulled apart/ unsupported conduit throughout. • Roughly 40 package heat pumps on roof as well as several ductless split systems. Units are generally York’s on the East side and over kitchen, one Trane over kitchen. Don’t appear to be original to the building, dates indicate 1995. The West side of the building appears to mostly be Carrier units, possibly from 1999. Splits mostly Mitsubishi. Five package units and two exhaust fans over Multipurpose Room. Failed duct insulation on all rooftop units. While some units were running, undetermined how many still operate. Will represent a considerable investment to keep operational. With much roof mounted equipment, I can imagine full time investment of mechanical personnel would need to be present. • IT room was not viewed at this time. Was difficult to determine location. Once on roof, a roof access hatch was discovered (not locked), on West side of building. Perhaps point of entry for IT is in that vicinity. Will try to determine on subsequent visit. • Roof needs complete replacement; many patches throughout as well as tarps held down with CMU blocks. Evidence of ponding water. ITEM 3. I. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/02/2023 Meeting Type: Town Council Work Session - Council Retreat Agenda Type: Regular Agenda Submitting Department: Administration Prepared by: Linda Mendenhall, Town Clerk Staff Contact Information: Rachael Goodwin, Town Manager Request to Town Council Work Session - Council Retreat (Agenda Language): Council items for discussion and direction. Form Review Inbox Reviewed By Date Town Attorney Linda Mendenhall 10/24/2023 04:03 PM Town Manager Rachael Goodwin 10/25/2023 05:59 PM Form Started By: Linda Mendenhall Started On: 10/24/2023 04:00 PM Final Approval Date: 10/25/2023