The URL can be used to link to this page

Home My WebLink AboutAGENDApacket__12-27-23_0403_569 NOTICE OF MEETING SPECIAL MEETING FOUNTAIN HILLS TOWN COUNCIL Mayor Ginny Dickey Vice Mayor Sharron Grzybowski Councilmember Peggy McMahon Councilmember Hannah Toth Councilmember Gerry Friedel Councilmember Brenda J. Kalivianakis Councilmember Allen Skillicorn TIME:3:00 P.M. – REGULAR MEETING WHEN:WEDNESDAY, DECEMBER 27, 2023 WHERE: VIRTUAL - MICROSOFT TEAMS Microsoft Teams Meeting Link Councilmembers of the Town of Fountain Hills will attend virtually using a Microsoft Teams link. Public comments will not be permitted at this meeting. Members of the public may listen to the discussions by joining the meeting on Microsoft Teams at XXXXX . 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Dickey 2.ROLL CALL – Mayor Dickey 3.STATEMENT OF PARTICIPATION 4.CALL TO THE PUBLIC Call to the public will not be permitted at this meeting. Members of the public may listen to the discussions by joining the meeting on Microsoft Teams. 5.REGULAR AGENDA A.CONSIDERATION AND POSSIBLE ACTION: Approval of a Special Event Liquor License application for the Wine Walk series hosted by the Fountain Hills Chamber of Commerce on the Avenue, January 12, 2024. 6.ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Town Council with the Town Clerk. Dated this ______ day of ____________________, 2023. _____________________________________________ Linda G. Mendenhall, MMC, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's Office. On the day of the Council Meeting, the Council Chamber doors open at 5:15 p.m. for public seating. Town Council Regular Meeting of December 27, 2023 2 ITEM 5. A. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 12/27/2023 Meeting Type: Town Council Special Meeting Agenda Type: Regular Agenda Submitting Department: Community Services Prepared by: Linda Mendenhall, Town Clerk Request to Town Council Special Meeting (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Approval of a Special Event Liquor License application for the Wine Walk series hosted by the Fountain Hills Chamber of Commerce on the Avenue, January 12, 2024. Staff Summary (Background) The purpose of this item is to obtain the Council's approval regarding the Special Event Liquor License application submitted by Tammy Bell, representing the Fountain Hills Chamber of Commerce, submission to the Arizona Department of Liquor. The applicant and Chamber of Commerce are keenly aware that the final issuance of a liquor license, as well as approval to hold the Wine Walk series on the Avenue, on January 12, 2024, is contingent upon the state, county, and local ordinances and guidelines as it relates to public health. All special event liquor license applicants are required to submit an application and pay a $25 fee for processing. Once the fee is paid, and the application is reviewed by Town staff, the application is forwarded to the Town Council for review and consideration. After the application is approved by Town Council, the applicant will bring the signed paperwork to the Arizona Department of Liquor and be issued a physical license to be displayed for the duration of the event. The special event liquor license application was reviewed by staff for compliance with Town ordinances, and staff unanimously recommended approval of the application as submitted. Related Ordinance, Policy or Guiding Principle A.R.S. §4-203.02; 4-244; 4-261 and R19-1-228, R19-1-235, and R19-1-309. Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) Staff Recommendation(s) Staff recommends approval. SUGGESTED MOTION MOVE to approve the special event liquor license. MOVE to approve the special event liquor license. Attachments Special Event Liquor License Diagram Form Review Form Started By: Linda Mendenhall Started On: 12/21/2023 01:19 PM Final Approval Date: 12/21/2023 2/6/2023 Page 1 of 3 Individuals requiring ADA accommodations please call (602)542-2999 CSR: Amount: Arizona Department of Liquor Licenses and Control 800 W. Washington St. 5th Floor Phoenix, AZ 85007 (602) 542-5141 Application MUST be submitted to the Department of Liquor 10 days prior to the event. SECTION 1 Applicant must be a member of a qualifying nonprofit organization, political party, or Government entity and authorized by an Officer, Director, or Chairperson of the Organization. 1. Applicant: (Must be an Officer/Member of the Non Profit Entity) Last First Middle 2. Applicant’s mailing address: Street City State Zip 3. Applicants home/cell phone: Applicant’s business phone: 4. Applicant's email address: 5. Special Event Name: 6. Name of Non-Profit Organization, Candidate or Political Party/Gov.: 7. Non-Profit/IRS Tax Exempt Number: 8. Arizona Corporation Commission File #: If out of State please specify: (Attach letter of good standing) 9. Event Location Name: 10. Event Address: Dates and Hours of Event - Days must be consecutive and may not exceed 10 consecutive days. DLLC USE ONLY Job #: Date Accepted: CSR: License #: **SEPARATE APPLICATION FOR EACH “NON-CONSECUTIVE” DAY** Days Date Day of Week Event Start Time AM/PM License End Time AM/PM DAY 1: DAY 2: DAY 3: DAY 4: DAY 5: DAY 6: DAY 7: DAY 8: DAY 9: DAY10: SPECIAL EVENT LICENSE APPLICATION FEE $25.00 PER DAY Bell Tammy Jo 16837 East Palisades Blvd Fountain Hills AZ 85268 6023697411 4808371654 tammy@fhchamber.com Wine Walk series FH Chamber of Commerce 8-3250205 On the Avenue 16704 East Ave of the Fountains, FH AZ 85268 January 12 Friday 3pm 6pm 2/6/2023 Page 2 of 3 Individuals requiring ADA accommodations please call (602)542-2999 SECTION 2 What type of security and control measures will you take to prevent violations of liquor laws at this event? (List type and number of police/security personnel and type of fencing or control barriers, if applicable.) _________________Number of Police _________________ Number of Security Personnel Fencing Barriers Must explain security measures: SECTION 3 What is the purpose of this event? On-site consumption Off-site (auction/wine/distilled spirits pull) Both How is this special event going to conduct all dispensing, serving, and selling of spirituous liquors? Check one of the following boxes. (R-19-318) A)  Special Event being held on an unlicensed premises will require approval and signature by the Local Governing Body on page 3. (If checked move to section 4) B)  Will this event be held on a currently licensed premises and within the already approved and licensed area? (Must attach a letter from the licensed premises with an explanation of the option checked below) Name of Business License Number Phone (Include Area Code) Place license in non-use - Special Event Licensee selling all alcohol without retailer involvement Must attach letter from the location suspending license for duration of special event Dispense and serve all spirituous liquors under retailer’s license – Business operates normally, minimum of 25% of gross revenue from alcohol sales is donated to licensee Dispense and serve all spirituous liquors under special event - The special event licensee is in charge of selling alcohol that was purchased or donated by the special event licensee. The retailers existing alcohol inventory must be separated from any alcohol used during the special event. Must attach letter from the location suspending license for duration of special event Split premise between special event and retail location - Both the special event licensee and the retailer will conduct sales of alcohol. (These sales will be done in separate areas. If alcohol is donated or purchased by the special event licensee it must be in a separate area than the alcohol that is dispensed by the licensed retailer.) Off Sale only - Wine/Distilled Spirits Pull, Live or Silent Auctions – Retailer will still be permitted to conduct all normal sale and service of alcohol. SECTION 4 1. Has the applicant been convicted of a felony, or had a liquor license revoked within the last five (5) years?  Yes  No If yes, attach letter of explanation. 2. How many special event days have been issued to this organization during the calendar year? 3. Is the Organization using the services of a Special Event Contractor? (A licensee can utilize the services of a special event contractor who may purchase and sell alcohol on behalf of the licensee. If no special event contractor is listed, the licensee is responsible for the sales and service of alcohol. )  Yes  No If yes, please provide the Name of the Special Event Contractor: 4. Is the organization using the services of a series 6, 7, 11, or 12 licensee to manage the sale or service of alcohol? (Licensees who hold a series 6, 7, 11, or 12 license are automatically qualified to be the special event contractor)  Yes  No if yes, please provide the Name of Licensee: License #: 5. List the name of the Individual or Organization that will receive revenues, MUST EQUAL 100 PERCENT. Attach additional sheet if necessary. Staff at check in asking for IDs and providing wrist bands. Staff at doors to ensure no liquor leaves establisment 4 4 4 3 4 4 2/6/2023 Page 3 of 3 Individuals requiring ADA accommodations please call (602)542-2999 Date Received: ______________________ I, ____________________________________ _____________________________ recommend APPROVAL  DISAPPROVAL (Government Official) (Title) On behalf of _____________________________, _____________________________, _____________, (City, Town, County) Signature Date Phone Name: Percentage: Address: Street City State Zip Name: Percentage: Address: Street City State Zip Please read A.R.S. § 4-203.02 Special event license; rules and R19-1-205 Requirements for a Special Event License. ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. NO ALCOHOLIC BEVERAGES SHALL LEAVE A SPECIAL EVENT UNLESS THEY ARE IN AUCTION WINE OR DISTILLED SPIRITS PULL SEALED CONTAINERS OR THE SPECIAL EVENT LICENSE IS STACKED WITH WINE /CRAFT DISTILLERY FESTIVAL LICENSE. SECTION 5 License premises diagram. The licensed premises for your special event is the area in which you are authorized to sell, dispense or serve alcoholic beverages under the provisions of your license. Please attach a diagram of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades, or other control measures and security position. If the special event will be held at a location without a permanent liquor license or if the event will be on any portion of a location that is not covered by the existing liquor license, this application must be approved by the local governing body before submitting to the Department of Liquor Licenses and Control. Please contact the local governing board for additional information. APPLICANT SIGNATURE LOCAL GOVERNING BODY The local governing body (city, town or municipality where the fair/festival will take place) may require additional applications to be completed and submitted. Please check with local government as to how far in advance they require these applications to be submitted. Additional licensing fees may also be required before approval may be granted. AZDLLC USE ONLY ATTACH DIAGRAM Declaration: I, (Print Name) , declare under penalty of perjury that I am authorized to submit this application. I have read the contents of this application, and to the best of my knowledge believe all statements made on this application to be true, correct and complete. Signature APPROVAL  DISAPPROVAL BY: _______________________________ DATE: _________________________ No SALES NA Tammy Bell Wine is offered to adults with wristbands within the local retailers property. There will be no consumption outside of these 5 business properties. Only entry tickets are sold. no alcohol is sold.