HomeMy WebLinkAboutAGENDApacket__03-26-24_0721_592
NOTICE OF MEETING
WORK SESSION - AMENDED AGENDA
FOUNTAIN HILLS TOWN COUNCIL
Mayor Ginny Dickey
Vice Mayor Brenda J. Kalivianakis
Councilmember Peggy McMahon
Councilmember Hannah Toth
Councilmember Gerry Friedel
Councilmember Sharron Grzybowski
Councilmember Allen Skillicorn
TIME:5:30 P.M. – SPECIAL WORK SESSION - Capital Improvement Projects
WHEN:TUESDAY, MARCH 26, 2024
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various
Commission, Committee or Board members may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent
before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio
and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to
exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child
or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that
the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.
AGENDA
1.CALL TO ORDER – Mayor Ginny Dickey
2.ROLL CALL – Mayor Dickey
3.REGULAR AGENDA
A.REVIEW AND UPDATE: Related to current Capital Improvement Projects
B.CONSIDERATION AND DIRECTION: Related to FY 2024-25 Proposed Capital Improvement Projects.
4.ADJOURNMENT
4.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Town
Council with the Town Clerk.
Dated this ______ day of ____________________, 2024.
_____________________________________________
Linda G. Mendenhall, MMC, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print
format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's Office.
On the day of the Council Meeting, the Council Chamber doors open at 5:15 p.m. for public seating.
Town Council Work Session of March 26, 2024 2 of 2
ITEM 3. B.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 03/26/2024 Meeting Type: Town Council Special Work Session - CIP - AMENDED
AGENDA
Agenda Type: Regular Agenda
Submitting Department: Public Works
Prepared by: Justin Weldy, Public Works Director
Staff Contact Information: Justin Weldy, Public Works Director
Request to Town Council Special Work Session - CIP - AMENDED AGENDA (Agenda Language):
CONSIDERATION AND DIRECTION: Related to FY 2024-25 Proposed Capital Improvement Projects.
Staff Summary (Background):
The Community Services Director and Public Works Director will present the Town Council with the Proposed FY
2024-2025 Capital Improvement Projects and provide project descriptions.
COMMUNITY SERVICES PROJECTS
Four Peaks Pickleball Courts
Pickleball is the fastest growing sport in the United States. It is also the fastest growing sport in Fountain Hills.
The Town built the first Town-owned courts two years ago and they were an instant success. Four Peaks Park
currently has three courts and the recommendation is to build three additional courts next to the original courts.
Staff is recommending $180,000 to build the courts.
Golden Eagle Park Playground Replacement
Golden Eagle Park is one of the Town's most used parks. Since 2015 the Parks department has replaced two
thirds of the playground. The remaining third of the playground was installed 25 years ago. It has long passed its
useful life expectancy and is now in need of replacement. Repair and maintenance of this existing equipment is
difficult as parts are no longer being manufactured. Staff is recommending $150,000 to replace the equipment
that needs to be retired.
CIP Park Sidewalk Replacement
The CIP Sidewalk Replacement is a four-year program that was approved by Council in FY23. The program was
approved for $100,000 per year for 4 years and is intended to replace sidewalks in the parks that are creating
potential safety issues due to root lifting or other issues and is meant to reduce the risk of slip and falls within
the Town’s park system. Last year (FY24) was the 2nd year of the program. Staff is requesting $100k for FY25 to
continue this 3rd year of the 4-year program.
Avenue Linear Park Improvements
The Avenue Linear Park has been a central focus for the Downtown area. It is the desire of the groups that own
businesses in the area for the park to have more shaded sitting areas in hopes that prospective clients will stay
longer and visit area businesses. This will be a multi-year park improvement similar to the one completed at Four
Peaks Park, that will include improving the parks' usability. Improvements will include new shade structures,
Peaks Park, that will include improving the parks' usability. Improvements will include new shade structures,
picnic tables, replacing power outlets, eliminating the need for spider boxes, and additional landscaping. Staff is
recommending $200,000 for 3 years, for a total of $600,000, plus a $35,000 root barrier in FY25.
Panorama Park
The Panorama Drive Storm Drain Project was completed in FY23. That project addressed the low-lying,
Town-owned, parcel of land at the southeast corner of Panorama Drive and El Lago Boulevard by filling and
leveling the land. For the last year, this portion of land, which measures approximately 600 feet long by 100 feet
wide, (60,000 square feet) has not been utilized. This project will use development fees to design and construct
a 6-foot meandering sidewalk with native landscaping on the property and become a designated park.
Pleasantville Park
Pleasantville Park is a town-owned property that is about one acre in size on the corner of Bainbridge and
Golden Eagle Blvd. It has been designated as a future park in the Community Services Master Plan. Staff is
recommending using development fees to pay for the construction of the new park. The park location is
approved by Dark Sky International board members to be designated as a permanent star-gazing location as
well as being designed for classes such as yoga, Ti Chi, meditation and other small programs and events. It will
also have a small trail with educational plant identification. Staff is requesting $800,000 for design and
construction, to be fully funded by development fees.
Public Restroom Facility on the Avenue of the Fountains
There have been requests from business owners on the Avenue of the Fountains, as well as those visiting
downtown for a public restroom facility on the Avenue. Staff is currently researching potential locations on the
Avenue for the future restroom. This project will involve the planning, siting and design for a multiple-stall public
restroom facility on the Avenue of the Fountains. Planning was underway in FY24, and construction is estimated
to be $475,000 in FY25. The project costs will be funded by the Downtown Fund.
PUBLIC WORKS PROJECTS
Sidewalk Gap Infill, Palisades and Saguaro (Carry-Over)
Several years ago, the Town applied for and received grant funding for this sidewalk gap infill project on Saguaro
Blvd between FHB and Colony Drive, and Palisades Blvd between FHB and Saguaro Blvd. In 2022, the Town
received additional MAG closeout funds to be used toward construction. Design was completed in FY24, and
construction will begin in Spring 2024. The bid was opened in March, 2024, and the total project cost is
$4,389,116 of which the Federal Share is $3,645,752, and the Town’s share is $743,364. The bid was over the
Town’s original contribution by $521,182, and this amount is being remitted to ADOT prior to start of
construction in FY24. In addition to the funds paid by the Town in FY2024, staff is requesting an additional
$200,000 in FY25 in case of any construction challenges or overages.
Sidewalk Infill and Design
Prior to incorporation, sidewalks were not required with adjacent development. Having a sidewalk network is
important, and installing sidewalks where gaps currently exist, allow pedestrians to use the sidewalk instead of
walking in the adjacent street, reducing risk and creating a safer, more walkable community. This program
provides $100k for design and $200k for construction annually for ADA-compliant concrete sidewalk and curb
ramps where gaps currently exist. The new sidewalks will provide connectivity to improve the walkability in the
Town, and supports the Town’s Active Transportation Plan and the 2021 Strategic Plan for creating a walkable
community.
Town Wide Guardrail Replacement
The Town owns and maintains 10,000 linear feet of guardrail. There was a change in Federal guidelines in 2014,
and as a result, several segments of pre- and post-incorporation guardrail are no longer in compliance with
Federal highway standards. In 2022, an assessment of the Town's guardrails was performed, and this project will
follow the recommendations of that assessment. In FY25, Maricopa County is replacing their existing guardrail
on McDowell Mountain Road up to Milepost 2, which is mechanically tied to the Town's Guardrail south of that.
The Town's 1,360 feet of guardrail on McDowell Mountain Road will be the initial focus of the Town's guardrail
replacement in FY25. Approximately 300 wooden posts need to be replaced. $85k is being requested for FY25,
and $50k each year thereafter through FY29.
Bridge Repair
The Bridge Repair program is allocated for ongoing maintenance and to repair deficiencies to existing
Town-maintained bridges. The Arizona Department of Transportation (ADOT) Bridge Group conducts bridge
inspections every four (4) years on twenty-three (23) Town bridges. In 2022, three (3) of the bridges were noted
to require maintenance: Sunridge Dr at Zapata Wash – Repair & Stabilization of the culvert approach; Sunridge
Dr at Cholula Wash – Repair erosion behind SE corner wingwall; Golden Eagle Blvd at Bristol Wash– Patch spall
with exposed rebar at inlet side of south barrel. During FY24, the above-mentioned bridges over Zapata Wash
and Cholula Washes were repaired. In FY25, the bridge over Bristol Wash is slated for repair. Performing regular
maintenance on the bridges will address issues before they become more serious and save the Town money over
time. Staff is requesting $75,000 per year to maintain and repair our bridges.
Palisades Blvd & La Montana Dr Intersection Improvements
This intersection, which has experienced numerous crashes over the years, is currently stop controlled on all four
approaches. An Intersection Analysis has been completed, and the recommended option is a single lane
roundabout. Pending Council approval, design for this project will commence in FY25.
Accordingly, if approved in FY26, construction on this project will commence. The improvements are intended
to enhance safety for vehicles, pedestrians and bicyclists. Staff will look for grant funding opportunities to help
offset the cost of the project.
Staff is requesting $150k for design in FY25. The construction cost will be determined during the design process,
and the cost will be presented to Council during the next budget cycle for construction in FY26.
Pedestrian Marked Crosswalks
This project will design and construct pedestrian crosswalks and associated signage where appropriate
Town-wide. In addition to the crosswalk striping, ADA-compliant curb ramps and refuge islands will be
constructed where they are suitable. Crosswalks in the Downtown area will be the highest priority, followed by
arterials, collectors and local roads. $150,000 is being requested for FY25, and for each year through FY30.
Town Wide Storm Water Infrastructure Rehabilitation
This project constructs, maintains and repairs Town-wide stormwater infrastructure, including pipe cleaning,
inspecting, maintenance and treatments, and installation of pipe linings. The Town is responsible for the
maintenance and repair of a large number of drainage structures such as pipe culverts, catch basins, drop inlets
and curb openings at drainage parcels. These are all essential components of the Town's storm drain network,
as they convey large amounts of runoff to our washes, mitigating flooding concerns. Many of these large pipe
culverts were installed by the County pre-incorporation, and some drainage structures are over 40 years old, so
maintenance is critical to minimize the risk of failure during flooding events. Staff is requesting to continue
funding this program at $150,000 annually.
Community Center Renovations Phase III
During the initial phase of renovations to the Community Center in 2021, drainage issues were discovered in the
exterior walls and doors of the building. Subsequently, during the Summer of 2022, the building experienced
interior odors, carpet staining, ceiling leaks and increased humidity. An evaluation of the Community Center
structure was performed, and moisture and air testing was completed throughout the building, to determine the
extent of the moisture intrusion damage. The evaluation provided short-term, medium-term and long-term
recommendations. One such effort included applying wet seals to the storefront windows. In FY24, Phase II
improvements consisted of addressing the slope of the exterior slab adjacent to the O'Flynn Room on the
northeast side of the building, to change the direction of water flow. This project was completed, and water
now flows away from the structure. A new storage room was erected as part of the project. In FY25, this
proposed third phase of the Community Center Renovation will design and construct drainage systems to
alleviate further moisture intrusion into the building by addressing the adjacent flat areas on the south and east
sides of the facility. Staff is requesting $50k for design and $700k for construction of the Phase III
improvements.
Shea Boulevard Widening (South Side, between Palisades to Fountain Hills Blvd)
This partially State-funded project will design and construct an expansion of Shea Boulevard. This segment will
complete eastbound Shea, between Palisades Blvd and Fountain Hills Blvd. The ultimate build-out when
completed will widen Shea Boulevard to six lanes. The total project cost is $3M, for which the State share is
$2.1M and the Town’s share is $900k. Construction will commence in FY24 and is anticipated to carry over into
FY25. Carry-over funds are requested for the Town’s share of the remaining construction in FY25 of $750,000.
Full project costs will need to be fronted by the Town and reimbursed at project completion.
Shea Boulevard Widening (Fountain Hills Blvd to Technology Dr)
This partially State-funded project will complete the design and construction for the expansion of Shea
Boulevard. This project will add 1 lane in each direction on Shea, between Fountain Hills Blvd and Technology
Drive. The ultimate build-out when completed will widen Shea Boulevard from four to six lanes. The total cost
for the EB and WB expansion projects is $5.9M, for which the State share is $3.99M and the Town’s share is
$1.91M. Design (for both directions) is proposed for FY25 and ROW acquisition is anticipated in FY26 (no State
contribution). Construction of the Eastbound Lane (south side of Shea) is slated for FY27 through FY28, and the
construction of the Westbound Lane (north side of Shea) is slated to begin in FY29 and be completed in FY30.
Full project costs will need to be fronted by the Town and reimbursed at project completion.
Courtside Villas Storm Water Improvements
This project will address storm water related issues within the Courtside Villas development. For FY25, design
and installation of a new catch basin on Love Court with a new connecting storm pipe through an existing
easement will be constructed, and will tie into an existing storm pipe in Tract F. The existing storm pipe will be
replaced and upgraded, and this will ultimately tie into the same system that Deuce Court drains into (the Deuce
Court project was completed in FY23). Town staff will be applying for a Small Project Assistance Program (SPAP)
grant from the Flood Control District of Maricopa County to offset the project cost, with a 75%/25% Flood
Control District/Town share. The preliminary high-level project cost estimate is $150k in FY25, with the Town’s
share being $37,500. Full project costs will need to be fronted by the Town and reimbursed at project
completion.
Low-Flow Roadway Drainage Crossing Improvement Program
This project is a newly proposed annual program which will allocate $200k each year towards design and
construction of improvements at low-flow roadway crossings at Washes throughout the Town. There are
approximately 30 of these crossings within the Town, and this program would include design and construction
of pipes, culverts or other appropriate means to eliminate nuisance flow across roads, will reduce roadway
maintenance costs and sediment cleanup after storms and reduce the risk of freezing water on the roadway
surface, increasing safety for pedestrians, bicyclists and pedestrians. This program is intended to address and
improve each of the crossings over a 20-year period. It is anticipated that the majority of these locations will
meet the criteria for potential grant funding from the Flood District of Maricopa County, through their Small
Project Assistance Program (SPAP). This grant funding is planned to offset the Town's cost of design and
construction for improvements. Full project costs will need to be fronted by the Town and reimbursed at project
completion.
Fountain Hills Boulevard/Legend Wash Crossing
Staff anticipates applying for a Flood Control SPAP grant for this project, which would design and construct
drainage improvements at the Fountain Hills Boulevard crossing of Legend Wash. This is another low-flow
crossing, and the design would elevate the roadway and install either a culvert or drainage pipes below the
roadway to allow storm runoff to pass under the roadway. This will reduce the risk of future flooding and
sediment deposition on Fountain Hills Boulevard. The SPAP grant provides for a 75% County/25% Town cost
ratio towards the Design and Construction costs. The very preliminary high-level project cost estimate is $1.3M,
with Town expenditures of $50k in FY25 for our share of design, and $275k in FY26 for our share of construction.
Full project costs will need to be fronted by the Town and reimbursed at project completion.
Fountain Hills Boulevard & Palisades Boulevard Intersection Improvements
The sidewalk ramps at this arterial-arterial intersection do not currently meet Americans with Disabilities Act
(ADA) guidelines, and this project will construct improvements to bring the sidewalk ramps into compliance.
Survey work is underway and a design amount of $50k is requested for FY25.
Form Review
Inbox Reviewed By Date
Public Works Director (Originator)Justin Weldy 03/12/2024 05:44 PM
Town Attorney Aaron D. Arnson 03/13/2024 10:17 AM
Town Manager Linda Mendenhall 03/21/2024 03:21 PM
Form Started By: Justin Weldy Started On: 03/12/2024 05:29 PM
Final Approval Date: 03/21/2024