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HomeMy WebLinkAboutAGENDApacket__06-20-23_0207_483       NOTICE OF MEETING REGULAR MEETING COTTONWOODS MAINTENANCE DISTRICT Board Chairman Ginny Dickey Board Vice Chairman Peggy McMahon Board Member Sharron Grzybowski Board Member Hannah Toth Board Member Gerry Friedel Board Member Brenda J. Kalivianakis Board Member Allen Skillicorn TIME:5:25 P.M. – REGULAR MEETING WHEN:TUESDAY, JUNE 20, 2023 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Members of the Cottonwood Maintenance District will attend either in person or by telephone conference call; a quorum of the Towns' various Commission, Committee, or Board members may be in attendance at this meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights, may either file written consent with the Town Clerk to such recordings, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded to parents pursuant to A.R.S. §1-602.A.9 have been waived. Request to Comment The Public is welcome to participate in meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Town Clerk prior to discussion of that item. If possible, include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Board. Verbal comments should be directed through the Presiding Officer and not to individual board members. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST an agenda item, and hand it to the Town Clerk prior to discussion, if possible. TO COMMENT IN WRITING ONLINE: Please feel free to provide your comments by visiting https://www.fountainhillsaz.gov/public comment and SUBMIT a Public Comment Card by 3:00 p.m. on the day of the meeting. These comments will be shared with the Board.               1.CALL TO ORDER      2.ROLL CALL      3.CONSIDERATION OF Resolution CMD 2023-03 assessing upon the individual lots and parcels within the District a certain sum sufficient to raise the amount estimated to be required in the annual budget, to provide for maintenance of certain pedestrian areas, parking, and parkways for the fiscal year beginning July 1, 2023 and ending June 30, 2024.   4.ADJOURNMENT        The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Cottonwood Maintenance District with the Town Clerk. Dated this ______ day of ____________________, 2023. _____________________________________________ Linda G. Mendenhall, MMC, District Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Board with this agenda are available for review in the Clerk's Office. ITEM 3. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 06/20/2023 Meeting Type: Cottonwoods Maintenance District Agenda Type:                   Submitting Department: Administration Prepared by: David Pock, Finance Director Request to Cottonwoods Maintenance District (Agenda Language):  CONSIDERATION OF Resolution CMD 2023-03 assessing upon the individual lots and parcels within the District a certain sum sufficient to raise the amount estimated to be required in the annual budget, to provide for maintenance of certain pedestrian areas, parking, and parkways for the fiscal year beginning July 1, 2023 and ending June 30, 2024. Staff Summary (Background) The Cottonwoods Maintenance District (CMD) was formed by the Town Council in June 1999 for the purpose of maintaining or improving the common areas of the Cottonwoods subdivision. The Town Council serves as the Board of Directors for the District. The District provides for the maintenance of the common area, which is performed by the Town of Fountain Hills. The annual cost is repaid through an annual property tax assessment that is levied on each property located within the District and collected by the Maricopa County Treasurer. The assessment for FY23-24 is $168.42 per property. The assessment includes the annual contract cost for landscaping, a reserve for future exterior wall maintenance, an additional reserve for unplanned maintenance, and a fee for administering the District. Related Ordinance, Policy or Guiding Principle A.R.S. § 48-574 and § 48-575 Risk Analysis If the Resolution is not adopted, the maintenance costs for the Cottonwoods Maintenance District will not be recovered for the fiscal year. Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends Council adoption of Resolution CMD 2023-03. SUGGESTED MOTION MOVE to adopt Resolution CMD 2023-03 Attachments RESCMD 2023-03  RESOLUTION CMD 2023-03 A RESOLUTION OF THE BOARD OF THE COTTONWOODS MAINTENANCE DISTRICT, MARICOPA COUNTY, ARIZONA, ASSESSING UPON THE INDIVIDUAL LOTS AND PARCELS WITHIN THE DISTRICT A CERTAIN SUM SUFFICIENT TO RAISE THE AMOUNT ESTIMATED TO BE REQUIRED IN THE ANNUAL BUDGET, TO PROVIDE FUNDS FOR MAINTENANCE OF CERTAIN PEDESTRIAN AREAS, PARKING AND PARKWAYS, ALL FOR THE FISCAL YEAR BEGINNING JULY 1, 2023, AND ENDING JUNE 30, 2024 RECITALS: WHEREAS, in accordance with ARIZ. REV. STAT. §§ 48-574 and 48-575, and following published notice, public hearings were conducted on May 2, 2023, and June 6, 2023, at which hearings any taxpayer was permitted to appear and be heard regarding the 2023-24 annual budget for the Cottonwoods Maintenance District, Maricopa County, Arizona (the “District”); WHEREAS, on June 6, 2023 the District Board adopted Resolution CMD 2023-02, approving the District’s annual budget; and WHEREAS, pursuant to ARIZ. REV. STAT. §§ 48-574 and 48-575, the District Board desires to levy such amounts as necessary for the District’s 2023-24 annual budget. ENACTMENTS: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE DISTRICT, as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. There is hereby levied on each lot and tax parcel within the limits of the District the amount listed on Exhibit A, which is incorporated herein by this reference, and which amount is sufficient to raise the aggregate amount of $9,768.36 for the purpose of providing maintenance for certain pedestrian areas, parking and parkways for the fiscal year beginning July 1, 2023 and ending June 30, 2024. SECTION 3. Failure by the officials of Maricopa County, Arizona, to properly return the delinquent list, any irregularity in the assessments or omissions in the same, or any irregularity in any proceedings shall not invalidate such proceedings or invalidate any title conveyed by any tax or foreclosure deed; failure or neglect of any officer or officers to timely perform any of the duties assigned to him or to them, shall not invalidate any proceedings or any deed or sale pursuant thereto, the validity of the assessment and levy of taxes or of the judgment or sale by which the collection of the same may be enforced or in any manner affect the lien of the District upon such property for the delinquent taxes unpaid thereon, and no overcharge as to part of the taxes or of costs shall invalidate any proceedings for collecting of taxes or the foreclosure, and all acts of officers de facto shall be valid as if performed by officers de jure. SECTION 4. All resolutions and parts of resolutions in conflict herewith are hereby repealed. RESOLUTION CMD 2023-03 PAGE 2 SECTION 5. The District Clerk is hereby authorized and directed to transmit a certified copy of this Resolution to the Maricopa County Board of Supervisors and to the Maricopa County Assessor. SECTION 6. If any provision of this Resolution is for any reason held by any court of competent jurisdiction to be unenforceable, such provision or portion hereof shall be deemed separate, distinct, and independent of all other provisions and such holding shall not affect the validity of the remaining portions of this Resolution. SECTION 7. The District Chairperson, the District Clerk, and the District Counsel are hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Board of Directors of the Cottonwoods Maintenance District, Maricopa County, Arizona, this 20th day of June, 2023. Ginny Dickey, District Chairperson ATTEST: Linda Mendenhall, District Clerk APPROVED AS TO FORM: Aaron D. Arnson, Pierce Coleman PLLC District Counsel RESOLUTION CMD 2023-03 PAGE 3 CERTIFICATION I, Linda Mendenhall, the duly appointed Clerk of the Cottonwoods Maintenance District, do hereby certify that the above and foregoing Resolution No. CMD 2023-03 was duly passed by the Chairperson and District Board of the Cottonwoods Maintenance District, at a regular meeting held on June 20, 2023, and the roll call of the vote thereon was Ayes and Nays and that the Chairperson and board members were present thereat. ___________________________ Linda Mendenhall, District Clerk Cottonwoods Maintenance District RESOLUTION CMD 2023-03 PAGE 4 EXHIBIT A TO RESOLUTION CMD 2023-03 [Lot/Tax Parcel List; Levy Amount] See following page. RESOLUTION CMD 2023-03 PAGE 5 Lot No.Tax Parcel No. Amount to be Levied*Lot No.Tax Parcel No. Amount to be Levied* 1 176-03-923 168.42$ 42 176-03-964 168.42$ 2 176-03-924 168.42$ 43 176-03-965 168.42$ 3 176-03-925 168.42$ 44 176-03-966 168.42$ 4 176-03-926 168.42$ 45 176-03-967 168.42$ 5 176-03-927 168.42$ 46 176-03-968 168.42$ 6 176-03-928 168.42$ 47 176-03-969 168.42$ 7 176-03-929 168.42$ 48 176-03-970 168.42$ 8 176-03-930 168.42$ 49 176-03-971 168.42$ 9 176-03-931 168.42$ 50 176-03-972 168.42$ 10 176-03-932 168.42$ 51 176-03-973 168.42$ 11 176-03-933 168.42$ 52 176-03-974 168.42$ 12 176-03-934 168.42$ 53 176-03-975 168.42$ 13 176-03-935 168.42$ 54 176-03-976 168.42$ 14 176-03-936 168.42$ 55 176-03-977 168.42$ 15 176-03-937 168.42$ 56 176-03-978 168.42$ 16 176-03-938 168.42$ 57 176-03-979 168.42$ 17 176-03-939 168.42$ 58 176-03-980 168.42$ 18 176-03-940 168.42$ 19 176-03-941 168.42$ 20 176-03-942 168.42$ 21 176-03-943 168.42$ 22 176-03-944 168.42$ 23 176-03-945 168.42$ 24 176-03-946 168.42$ 25 176-03-947 168.42$ 26 176-03-948 168.42$ 27 176-03-949 168.42$ 28 176-03-950 168.42$ 29 176-03-951 168.42$ 30 176-03-952 168.42$ 31 176-03-953 168.42$ 32 176-03-954 168.42$ 33 176-03-955 168.42$ 34 176-03-956 168.42$ 35 176-03-957 168.42$ 36 176-03-958 168.42$ 37 176-03-959 168.42$ 38 176-03-960 168.42$ 39 176-03-961 168.42$ 40 176-03-962 168.42$ 41 176-03-963 168.42$ * such sum may be paid in two installments, along with such parcel's other taxes