HomeMy WebLinkAboutAGENDApacket__02-09-22_0131_287
NOTICE OF MEETING
REGULAR MEETING
SISTER CITIES ADVISORY COMMISSION
Chairman VACANT
Vice Chairman Nicholas Stumpf
Commissioner Zarrin Caldwell
Commissioner Enrique Melendez
Commissioner Lisa Ristuccia
Commissioner Bev Tall
Commissioner James Wilson
TIME:4:00 P.M. – REGULAR MEETING
WHEN:WEDNESDAY, FEBRUARY 9, 2022
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings
of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject
to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such
recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a
child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S.
§1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of
the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card,
indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda
item, and hand it to the Executive Assistant prior to discussion, if possible.
Sister Cities Advisory Commission Meeting of February 9, 2022 1 of 3
1.CALL TO ORDER – Vice Chairman Stumpf
2.ROLL CALL – Vice Chairman Stumpf
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable
time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised
during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion
of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or
(iii) ask that the matter be placed on a future Commission agenda.
4.CONSIDERATION AND POSSIBLE ACTION: Approval of the September 15, 2021, Meeting
Minutes.
5.CONSIDERATION AND POSSIBLE ACTION: Approval of 2022 Meeting Schedule.
6.CONSIDERATION AND POSSIBLE ACTION: Appointing a Commission Chair.
7.CONSIDERATION AND POSSIBLE ACTION: Appointing a Commission Vice Chair.
8.UPDATE: Arizona Sister Cities State Conference.
9.DISCUSSION AND POSSIBLE ACTION: Strategies to involve and engage Fountain Hills Residents
10.DISCUSSION AND POSSIBLE ACTION: Formation of an International Club.
11.DISCUSSION AND POSSIBLE ACTION: Decommissioning Belgium as Sister City.
12.DISCUSSION AND POSSIBLE ACTION: Search for Another Potential Sister City.
13.ADJOURNMENT
Sister Cities Advisory Commission Meeting of February 9, 2022 2 of 3
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Sister Cities Advisory Commission with the Town Clerk.
Dated this 3rd day of February, 2022.
_____________________________________________
Angela Padgett-Espiritu, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or
1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Town Manager's Office.
Sister Cities Advisory Commission Meeting of February 9, 2022 3 of 3
ITEM 4.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): CONSIDERATION AND
POSSIBLE ACTION: Approval of the September 15, 2021, Meeting Minutes.
Staff Summary (Background)
The intent of approving meeting minutes is to ensure an accurate account of the discussion and action
that took place at the meeting for archival purposes. Approved minutes are placed on the Town's
website and maintained as permanent records in compliance with state law.
Staff recommends approving the September 15, 2021, meeting minutes
Attachments
September 15, 2021 Meeting Minutes
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 04:57 PM
Final Approval Date: 11/29/2021
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING
OF THE FOUNTAIN HILLS SISTER CITIES ADVISORY COMMISSION
SEPTEMBER 15, 2021
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Chairman Carroll
Chairman Carroll called the Regular Meeting of the Sister Cities Advisory Commission
held September 15, 2021, to order at 4:05 p.m. and led the Commission and audience in
the Pledge of Allegiance.
2.ROLL CALL – Chairman Carroll
Present: Chairman Carol Carroll; Vice Chairman Nicholas Stumpf; Commissioner Lisa
Ristuccia; Commissioner James Wilson (Arrived at 4:58 p.m.); Commissioner
Bev Tall
Absent: Commissioner Enrique Melendez
Staff
Present:
Town Manager Grady Miller; Executive Assistant Angela Padgett-Espiritu
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on
matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action.
At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to
review a matter, or (iii) ask that the matter be placed on a future Commission agenda.
No one from the public spoke.
4.CONSIDERATION OF Approving the March 17, 2021, Meeting Minutes
MOVED BY Commissioner Lisa Ristuccia, Commissioner Bev Tall to APPROVE the March
17, 2021 Meeting Minutes.
AYE: Chairman Carol Carroll, Commissioner Bev Tall, Commissioner Lisa Ristuccia, Vice
Chairman Nicholas Stumpf
5.UPDATE ON Oktoberfest
Chair Carroll reported that they have been very busy on Oktoberfest. She reported that
Sister Cities will have eighty strudels, which is being made again by Divine Bakery in
Cave Creek, and mentioned that the price has increased this year. She reported that
they are expecting a good crowd. Presale tickets are five dollars each and tickets at the
entrance to the door will be ten dollars each. She said that they have sixteen volunteers.
She reported that they will be in the food tent with Phil’s Filling Station.
6.DISCUSSION OF Future Involvement with Global Perspective Phoenix Organizations
Chair Carroll reported that this is one of their criteria and hopes to use the opportunities
they have in Phoenix to work with other organizations such as the Diplomatic Core, which
works with the same countries that we work with all over the world. She said that they
have the Phoenix Committee on Foreign Relations which is doing trade with companies all
over the world, some of them in their sister cities. She said that this is an opportunity to
start the conversation that we don’t just do exchanges anymore, that we can do other
things.
She said that several diplomats from the Diplomatic Core of Arizona live in town, and what
started this conversation was planning the Annual Arizona State Conference, which
Fountain Hills is sponsoring this year, and that they will be looking at a more global
perspective than just talking about how to bring in membership, how to fundraise, and if
we can do it together with other organizations and bring in good speakers. Chair Carroll
mentioned local luncheons, breakfasts, and get-togethers with diplomats talking about
what they do and how they do it, and items that we can actually share contacts and work
together.
7.UPDATE ON Arizona Sister Cities State Conference in Fountain Hills for 2021
Chair Carroll reported that each year the state has an annual conference and that this year
it is going to be held in Fountain Hills at the Community Center. She said that it is a
two-day conference that will begin on Friday, November 12, 2021, and end on the
afternoon of Saturday, November 13, 2021. She said that Friday will be a social night at
the Desert Belle at 3:00 o'clock in the afternoon. She said that there will be a reception on
the dockside boat at Saguaro Lake and then a tour of Saguaro Lake will follow. On
Saturday the conference will begin at the Community Center with keynote speaker the
Honorable Barbara Barrett, who was the 25 th Secretary of the Air Force and part of
Thunderbird's very early School of International Management. She also was a former
Ambassador to Finland and worked with Sister Cities.
Chair Carroll mentioned agenda items for the conference:
Sister Cities experience and impact on a student’s life
Roundtable discussion will be held by Kathy George
How do we get more membership?
What events can we get people out?
What social events work for you?
How often do you do them?
Speaker Honorable Consul Glenn Williamson, Vice Chair of the Diplomatic Core
How to select and become a Sister City
Project CURE
8.ADJOURNMENT
MOVED BY Commissioner Bev Tall, Commissioner Lisa Ristuccia to adjourn at 5:08 p.m.
the Regular Meeting of the Sister Cities Advisory Commission held on September 15, 2021.
AYE: Chairman Carol Carroll, Commissioner Bev Tall, Commissioner Lisa Ristuccia, Vice
Chairman Nicholas Stumpf
SISTER CITIES ADVISORY COMMISSION
____________________________
Nicholas Stumpf, Vice Chairman
ATTEST AND PREPARED BY:
______________________________
Angela Padgett-Espiritu, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular
Meeting held by the Fountain Hills Sister Cities Advisory Commission in the Town Hall Council
Chambers on the 15th day of September 2021. I further certify that the meeting was duly called and that
a quorum was present.
DATED this 9th day of February 2022.
_________________________________
Angela Padgett-Espiritu, Executive Assistant
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): CONSIDERATION AND
POSSIBLE ACTION: Approval of 2022 Meeting Schedule.
Staff Summary (Background)
Staff recommends the approval of the 2022 Commission Meeting Dates:
February 9, 2022
May 18, 2022
September 21, 2022
Attachments
Proposed 2022 SCAC Meeting Dates
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 05:01 PM
Final Approval Date: 11/29/2021
11/29/2021
Sister Cities Advisory Commission
PROPOSED 2022 Meeting Dates – Third Wednesday of the Month - 4PM
February 9
May 18
September 21
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): CONSIDERATION AND
POSSIBLE ACTION: Appointing a Commission Chair.
Staff Summary (Background)
As referenced in Exhibit A of Resolution 2016-01 in section 4. Commission Officers and Staff:
At the first regularly-scheduled Commission meeting of each calendar year, the Commission shall elect
a Chairperson and Vice-Chairperson from among the members. The term of the Chairperson and
Vice-Chairperson shall be for one year. Any member serving as Chairperson or Vice-Chairperson shall be
eligible for re-election; provided, however, that each member may serve no more than two consecutive
terms for that specific office.
Duties of the Chairperson and Vice-Chairperson. The Chairperson shall (A) preside at all Commission
meetings, (B) decide all points of order and procedure, (C) appoint work groups if necessary and
coordinate the work of the work groups,
(D) serve as a representative of the Commission to other governmental units on such matters as have
been approved and designated by the Commission and (E) perform any duties as required by law,
ordinance, or these Bylaws. The Chairperson shall have the right to make motions, second motions, and
vote on all matters before the Commission. The Vice-Chairperson shall act as an aid to the Chairperson
and shall perform the duties of the Chairperson in his or her absence or inability to serve. In the absence
of the Chairperson and Vice-Chairperson, the Town Staff Liaison shall call the meeting to order and a
simple majority of the members then present shall select an acting Chairperson for the meeting. If the
Commission members present are unable to select an acting Chairperson, the meeting shall be
automatically adjourned and all agenda items shall be carried over to the next Commission meeting.
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 05:13 PM
Final Approval Date: 11/29/2021
ITEM 7.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): CONSIDERATION AND
POSSIBLE ACTION: Appointing a Commission Vice Chair.
Staff Summary (Background)
As referenced in Exhibit A of Resolution 2016-01 in section 4. Commission Officers and Staff:
At the first regularly-scheduled Commission meeting of each calendar year, the Commission shall elect
a Chairperson and Vice-Chairperson from among the members. The term of the Chairperson and
Vice-Chairperson shall be for one year. Any member serving as Chairperson or Vice-Chairperson shall be
eligible for re-election; provided, however, that each member may serve no more than two consecutive
terms for that specific office.
Duties of the Chairperson and Vice-Chairperson. The Chairperson shall (A) preside at all Commission
meetings, (B) decide all points of order and procedure, (C) appoint work groups if necessary and
coordinate the work of the work groups,
(D) serve as a representative of the Commission to other governmental units on such matters as have
been approved and designated by the Commission and (E) perform any duties as required by law,
ordinance, or these Bylaws. The Chairperson shall have the right to make motions, second motions, and
vote on all matters before the Commission. The Vice-Chairperson shall act as an aid to the Chairperson
and shall perform the duties of the Chairperson in his or her absence or inability to serve. In the absence
of the Chairperson and Vice-Chairperson, the Town Staff Liaison shall call the meeting to order and a
simple majority of the members then present shall select an acting Chairperson for the meeting. If the
Commission members present are unable to select an acting Chairperson, the meeting shall be
automatically adjourned and all agenda items shall be carried over to the next Commission meeting.
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 05:14 PM
Final Approval Date: 11/29/2021
ITEM 8.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): UPDATE: Arizona Sister Cities
State Conference.
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 05:47 PM
Final Approval Date: 11/29/2021
ITEM 9.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information:
Request to Sister Cities Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE
ACTION: Strategies to involve and engage Fountain Hills Residents
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 02/01/2022 08:26 AM
Final Approval Date: 02/01/2022
ITEM 10.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE
ACTION: Formation of an International Club.
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 05:50 PM
Final Approval Date: 11/29/2021
ITEM 11.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information:
Request to Sister Cities Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE
ACTION: Decommissioning Belgium as Sister City.
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 02/01/2022 08:15 AM
Final Approval Date: 02/01/2022
ITEM 12.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE
ACTION: Search for Another Potential Sister City.
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 05:52 PM
Final Approval Date: 11/29/2021