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HomeMy WebLinkAboutAGENDApacket__02-09-22_0131_287       NOTICE OF MEETING REGULAR MEETING SISTER CITIES ADVISORY COMMISSION      Chairman VACANT  Vice Chairman Nicholas Stumpf Commissioner Zarrin Caldwell Commissioner Enrique Melendez Commissioner Lisa Ristuccia Commissioner Bev Tall Commissioner James Wilson      TIME:4:00 P.M. – REGULAR MEETING WHEN:WEDNESDAY, FEBRUARY 9, 2022 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council,  various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.    REQUEST TO COMMENT   The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible.        Sister Cities Advisory Commission Meeting of February 9, 2022 1 of 3          1.CALL TO ORDER  –  Vice Chairman Stumpf     2.ROLL CALL – Vice Chairman Stumpf     3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.     4.CONSIDERATION AND POSSIBLE ACTION: Approval of the September 15, 2021, Meeting Minutes.     5.CONSIDERATION AND POSSIBLE ACTION: Approval of 2022 Meeting Schedule.    6.CONSIDERATION AND POSSIBLE ACTION: Appointing a Commission Chair.    7.CONSIDERATION AND POSSIBLE ACTION: Appointing a Commission Vice Chair.    8.UPDATE: Arizona Sister Cities State Conference.     9.DISCUSSION AND POSSIBLE ACTION: Strategies to involve and engage Fountain Hills Residents     10.DISCUSSION AND POSSIBLE ACTION: Formation of an International Club.    11.DISCUSSION AND POSSIBLE ACTION: Decommissioning Belgium as Sister City.    12.DISCUSSION AND POSSIBLE ACTION: Search for Another Potential Sister City.    13.ADJOURNMENT          Sister Cities Advisory Commission Meeting of February 9, 2022 2 of 3 CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Sister Cities Advisory Commission with the Town Clerk. Dated this 3rd day of February, 2022. _____________________________________________  Angela Padgett-Espiritu, Executive Assistant   The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Town Manager's Office.    Sister Cities Advisory Commission Meeting of February 9, 2022 3 of 3 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Sister Cities Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Approval of the September 15, 2021, Meeting Minutes. Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the Town's website and maintained as permanent records in compliance with state law. Staff recommends approving the September 15, 2021, meeting minutes Attachments September 15, 2021 Meeting Minutes  Form Review Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 04:57 PM Final Approval Date: 11/29/2021  TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE FOUNTAIN HILLS SISTER CITIES ADVISORY COMMISSION SEPTEMBER 15, 2021            1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Chairman Carroll    Chairman Carroll called the Regular Meeting of the Sister Cities Advisory Commission held September 15, 2021, to order at 4:05 p.m. and led the Commission and audience in the Pledge of Allegiance.   2.ROLL CALL – Chairman Carroll Present: Chairman Carol Carroll; Vice Chairman Nicholas Stumpf; Commissioner Lisa Ristuccia; Commissioner James Wilson (Arrived at 4:58 p.m.); Commissioner Bev Tall  Absent: Commissioner Enrique Melendez  Staff Present: Town Manager Grady Miller; Executive Assistant Angela Padgett-Espiritu  3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.    No one from the public spoke.   4.CONSIDERATION OF Approving the March 17, 2021, Meeting Minutes       MOVED BY Commissioner Lisa Ristuccia, Commissioner Bev Tall to APPROVE the March 17, 2021 Meeting Minutes.   AYE: Chairman Carol Carroll, Commissioner Bev Tall, Commissioner Lisa Ristuccia, Vice Chairman Nicholas Stumpf    5.UPDATE ON Oktoberfest       Chair Carroll reported that they have been very busy on Oktoberfest.  She reported that Sister Cities will have eighty strudels, which is being made again by Divine Bakery in Cave Creek, and mentioned that the price has increased this year.   She reported that they are expecting a good crowd.  Presale tickets are five dollars each and tickets at the entrance to the door will be ten dollars each.  She said that they have sixteen volunteers. She reported that they will be in the food tent with Phil’s Filling Station.       6.DISCUSSION OF Future Involvement with Global Perspective Phoenix Organizations       Chair Carroll reported that this is one of their criteria and hopes to use the opportunities they have in Phoenix to work with other organizations such as the Diplomatic Core, which works with the same countries that we work with all over the world.  She said that they have the Phoenix Committee on Foreign Relations which is doing trade with companies all over the world, some of them in their sister cities.  She said that this is an opportunity to start the conversation that we don’t just do exchanges anymore, that we can do other things. She said that several diplomats from the Diplomatic Core of Arizona live in town, and what started this conversation was planning the Annual Arizona State Conference, which Fountain Hills is sponsoring this year, and that they will be looking at a more global perspective than just talking about how to bring in membership, how to fundraise, and if we can do it together with other organizations and bring in good speakers.  Chair Carroll mentioned local luncheons, breakfasts, and get-togethers with diplomats talking about what they do and how they do it, and items that we can actually share contacts and work together.   7.UPDATE ON Arizona Sister Cities State Conference in Fountain Hills for 2021        Chair Carroll reported that each year the state has an annual conference and that this year it is going to be held in Fountain Hills at the Community Center.  She said that it is a two-day conference that will begin on Friday, November 12, 2021, and end on the afternoon of Saturday, November 13, 2021. She said that Friday will be a social night at the Desert Belle at 3:00 o'clock in the afternoon.  She said that there will be a reception on the dockside boat at Saguaro Lake and then a tour of Saguaro Lake will follow.  On Saturday the conference will begin at the Community Center with keynote speaker the Honorable Barbara Barrett, who was the 25 th Secretary of the Air Force and part of Thunderbird's very early School of International Management.  She also was a former Ambassador to Finland and worked with Sister Cities.  Chair Carroll mentioned agenda items for the conference:  Sister Cities experience and impact on a student’s life Roundtable discussion will be held by Kathy George   How do we get more membership? What events can we get people out? What social events work for you? How often do you do them? Speaker Honorable Consul Glenn Williamson, Vice Chair of the Diplomatic Core How to select and become a Sister City Project CURE   8.ADJOURNMENT    MOVED BY Commissioner Bev Tall, Commissioner Lisa Ristuccia to adjourn at 5:08 p.m. the Regular Meeting of the Sister Cities Advisory Commission held on September 15, 2021.     AYE: Chairman Carol Carroll, Commissioner Bev Tall, Commissioner Lisa Ristuccia, Vice Chairman Nicholas Stumpf      SISTER CITIES ADVISORY COMMISSION ____________________________ Nicholas Stumpf, Vice Chairman             ATTEST AND PREPARED BY: ______________________________  Angela Padgett-Espiritu, Executive Assistant    CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Fountain Hills Sister Cities Advisory Commission in the Town Hall Council Chambers on the  15th day of  September 2021. I further certify that the meeting was duly called and that a quorum was present. DATED this 9th day of February 2022.                                                                                         _________________________________                                                                                          Angela Padgett-Espiritu, Executive Assistant ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Sister Cities Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Approval of 2022 Meeting Schedule. Staff Summary (Background) Staff recommends the approval of the 2022 Commission Meeting Dates:  February 9, 2022 May 18, 2022 September 21, 2022   Attachments Proposed 2022 SCAC Meeting Dates  Form Review Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 05:01 PM Final Approval Date: 11/29/2021  11/29/2021 Sister Cities Advisory Commission PROPOSED 2022 Meeting Dates – Third Wednesday of the Month - 4PM February 9 May 18 September 21 ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Sister Cities Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Appointing a Commission Chair. Staff Summary (Background) As referenced in Exhibit A of Resolution 2016-01 in section 4. Commission Officers and Staff:  At the first regularly-scheduled Commission meeting of each calendar year, the Commission shall elect a Chairperson and Vice-Chairperson from among the members. The term of the Chairperson and Vice-Chairperson shall be for one year. Any member serving as Chairperson or Vice-Chairperson shall be eligible for re-election; provided, however, that each member may serve no more than two consecutive terms for that specific office.  Duties of the Chairperson and Vice-Chairperson. The Chairperson shall (A) preside at all Commission meetings, (B) decide all points of order and procedure, (C)  appoint work groups if necessary and coordinate the work of the work groups, (D)  serve as a representative of the Commission to other governmental units on such matters as have been approved and designated by the Commission and (E) perform any duties as required by law, ordinance, or these Bylaws. The Chairperson shall have the right to make motions, second motions, and vote on all matters before the Commission. The Vice-Chairperson shall act as an aid to the Chairperson and shall perform the duties of the Chairperson in his or her absence or inability to serve. In the absence of the Chairperson and Vice-Chairperson, the Town Staff Liaison shall call the meeting to order and a simple majority of the members then present shall select an acting Chairperson for the meeting. If the Commission members present are unable to select an acting Chairperson, the meeting shall be automatically adjourned and all agenda items shall be carried over to the next Commission meeting. Form Review Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 05:13 PM Final Approval Date: 11/29/2021  ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Sister Cities Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Appointing a Commission Vice Chair. Staff Summary (Background) As referenced in Exhibit A of Resolution 2016-01 in section 4. Commission Officers and Staff:  At the first regularly-scheduled Commission meeting of each calendar year, the Commission shall elect a Chairperson and Vice-Chairperson from among the members. The term of the Chairperson and Vice-Chairperson shall be for one year. Any member serving as Chairperson or Vice-Chairperson shall be eligible for re-election; provided, however, that each member may serve no more than two consecutive terms for that specific office.  Duties of the Chairperson and Vice-Chairperson. The Chairperson shall (A) preside at all Commission meetings, (B) decide all points of order and procedure, (C)  appoint work groups if necessary and coordinate the work of the work groups, (D)  serve as a representative of the Commission to other governmental units on such matters as have been approved and designated by the Commission and (E) perform any duties as required by law, ordinance, or these Bylaws. The Chairperson shall have the right to make motions, second motions, and vote on all matters before the Commission. The Vice-Chairperson shall act as an aid to the Chairperson and shall perform the duties of the Chairperson in his or her absence or inability to serve. In the absence of the Chairperson and Vice-Chairperson, the Town Staff Liaison shall call the meeting to order and a simple majority of the members then present shall select an acting Chairperson for the meeting. If the Commission members present are unable to select an acting Chairperson, the meeting shall be automatically adjourned and all agenda items shall be carried over to the next Commission meeting. Form Review Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 05:14 PM Final Approval Date: 11/29/2021  ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Sister Cities Advisory Commission (Agenda Language):  UPDATE: Arizona Sister Cities State Conference.  Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 05:47 PM Final Approval Date: 11/29/2021  ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Sister Cities Advisory Commission (Agenda Language):  DISCUSSION AND POSSIBLE ACTION: Strategies to involve and engage Fountain Hills Residents Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 02/01/2022 08:26 AM Final Approval Date: 02/01/2022  ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Sister Cities Advisory Commission (Agenda Language):  DISCUSSION AND POSSIBLE ACTION: Formation of an International Club. Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 05:50 PM Final Approval Date: 11/29/2021  ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Sister Cities Advisory Commission (Agenda Language):  DISCUSSION AND POSSIBLE ACTION: Decommissioning Belgium as Sister City. Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 02/01/2022 08:15 AM Final Approval Date: 02/01/2022  ITEM 12. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/09/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Sister Cities Advisory Commission (Agenda Language):  DISCUSSION AND POSSIBLE ACTION: Search for Another Potential Sister City. Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 11/29/2021 05:52 PM Final Approval Date: 11/29/2021