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HomeMy WebLinkAboutAGENDApacket__05-18-22_0722_354       NOTICE OF MEETING REGULAR MEETING SISTER CITIES ADVISORY COMMISSION      Chairman Nicholas Stumpf  Vice Chairman Bev Tall Commissioner Zarrin Caldwell Commissioner Marlene Fahrenbach Commissioner Enrique Melendez Commissioner Lisa Ristuccia Commissioner James Wilson    TIME:4:00 P.M. – REGULAR MEETING WHEN:WEDNESDAY, MAY 18, 2022 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council,  various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.    REQUEST TO COMMENT   The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible.        Sister Cities Advisory Commission Meeting of May 18, 2022 1 of 3          1.CALL TO ORDER – Chairman Stumpf     2.ROLL CALL – Chairman Stumpf     3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.     4.CONSIDERATION AND POSSIBLE ACTION:  Approval of the February 9, 2022, Meeting Minutes     5.UPDATE: New Commissioner     6.UPDATE: on the April 30, 2022, Arizona Sister Cities State Conference     7.DISCUSSION AND POSSIBLE ACTION: Discontinuing Relationship with Sister City Kasterlee, Belgium     8.DISCUSSION OF: Ordinance Establishing Sister Cities Commission     9.DISCUSSION AND POSSIBLE ACTION on Pietrasanta, Italy as a potential Sister City     10.REPORTS BY COMMISSIONERS AND TOWN MANAGER     11.ADJOURNMENT       CERTIFICATE OF POSTING OF NOTICE    Sister Cities Advisory Commission Meeting of May 18, 2022 2 of 3 CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Sister Cities Advisory Commission with the Town Clerk. Dated this ______ day of ____________________, 2022. _____________________________________________  Angela Padgett-Espiritu, Executive Assistant   The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Town Manager's Office.    Sister Cities Advisory Commission Meeting of May 18, 2022 3 of 3 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 05/18/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Sister Cities Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION:  Approval of the February 9, 2022, Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the Town's website and maintained as permanent records in compliance with state law.   Staff Recommendation(s) Staff recommends approving the minutes of the meeting on February 9, 2022. SUGGESTED MOTION MOVE to approve the minutes of the meeting on February 9, 2022. Attachments SCAC 02092022 Minutes  Form Review Form Started By: Angela Padgett-Espiritu Started On: 05/12/2022 08:44 AM Final Approval Date: 05/12/2022  TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE FOUNTAIN HILLS SISTER CITIES ADVISORY COMMISSION FEBRUARY 9, 2022            1.CALL TO ORDER  –  Vice Chairman Stumpf      Vice Chairman Stumpf called the Regular Meeting of the Sister Cities Advisory Commission held February 9, 2022, to order at 4:07 p.m.   2.ROLL CALL – Vice Chairman Stumpf   Present: Nicholas Stumpf, Vice Chairman; Lisa Ristuccia, Commissioner; James Wilson, Commissioner; Zarrin Caldwell, Commissioner; Bev Tall, Commissioner  Absent: Enrique Melendez, Commissioner; Carol Carroll, Chairman  Staff Present: Grady Miller, Town Manager; Angela Padgett-Espiritu, Executive Assistant  3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.      No one from the public spoke.   4.CONSIDERATION AND POSSIBLE ACTION: Approval of the September 15, 2021, Meeting Minutes.        Moved by Commissioner Lisa Ristuccia, seconded by Commissioner Bev Tall to APPROVE the September 15, 2021, Meeting Minutes.   Vote: 5 - 0 - Unanimously   5.CONSIDERATION AND POSSIBLE ACTION: Approval of 2022 Meeting Schedule.       Moved by Commissioner Bev Tall, seconded by Commissioner Lisa Ristuccia to    Sister Cities Advisory Commission Meeting of February 9, 2022 1 of 4  Moved by Commissioner Bev Tall, seconded by Commissioner Lisa Ristuccia to APPROVE the 2022 Meeting Dates of the Sister Cities Advisory Commission.   Vote: 5 - 0 - Unanimously   6.CONSIDERATION AND POSSIBLE ACTION: Appointing a Commission Chair.       Moved by Commissioner Zarrin Caldwell, seconded by Commissioner Lisa Ristuccia to APPROVE Vice Chairman Stumpf as Chairman of the Sister Cities Advisory Commission.   Vote: 5 - 0 - Unanimously   7.CONSIDERATION AND POSSIBLE ACTION: Appointing a Commission Vice Chair.       Moved by Commissioner Lisa Ristuccia, seconded by Commissioner Zarrin Caldwell to APPROVE Commissioner Tall as the Vice Chairman of the Sister Cities Advisory Commission.   Vote: 5 - 0 - Unanimously   8.UPDATE: Arizona Sister Cities State Conference.        Executive Assistant Padgett-Espiritu reported that the conference will be held at the Community Center on April 30, 2022, between 8:00 a.m. and 6:00 p.m. Online registration for the event is available via a link on the town's website. The registration fee of $95 per person includes the conference day, breakfast bar, lunch, and a closing event. The Town will pay the registration fee for any Sister Cities Advisory Commissioner who wishes to attend.   9.DISCUSSION AND POSSIBLE ACTION: Strategies to involve and engage Fountain Hills Residents        Commissioner Caldwell expressed surprise that no members of the general public attend commission meetings. She inquired how to get more residents involved and if there is a specific event at the Sister City Conference to which residents could be invited. The Town Manager responded that the Town can certainly promote the event and try to attract community members. According to him, those who are interested in international relations or travel would find the conference itself to be quite intriguing. He stated that they will collaborate with Bob Burns of the local newspaper and the Community Relations Manager to distribute a press release promoting the event and encouraging people to attend.   10.DISCUSSION AND POSSIBLE ACTION: Formation of an International Club.     Sister Cities Advisory Commission Meeting of February 9, 2022 2 of 4 10.DISCUSSION AND POSSIBLE ACTION: Formation of an International Club.       Commissioner Caldwell reported that she and Chair Stumpf were both at the Fountain Hills Leadership Academy and, for the final project, they proposed the idea of forming an international club in Fountain Hills because they realized there are so many people here from different countries and how to generate more interest in all things international.   She said they consulted with Town Manager Miller and he suggested starting informally by collecting a group of people in Fountain Hills that are interested in activities and programs related to an international club.  She said she and Chair Stumpf created a group on Facebook called the International Club of Fountain Hills.  A few of the purposes were to welcome residents to meals from different countries,  increase global interest in Fountain Hills, build ties across divides, get to know each other on a one-on-one basis about our common interests, travel, and raise the international IQ for young people.   11.DISCUSSION AND POSSIBLE ACTION: Decommissioning Belgium as Sister City.       Town Manager Miller recommends bringing this item to a future commission meeting with the proper language to terminate the partnership agreement with Kasterlee, Belgium for the commission to act on a recommendation to the Council.   12.DISCUSSION AND POSSIBLE ACTION: Search for Another Potential Sister City.       The Town Manager reported that he, Carol Carroll, and the Mayor met with Paola Vojnovic of Florence, Italy to discuss the potential Sister City designation of Viareggio or Pietrasanta, Italy. When Paola returns to Italy, she will be able to present these Mayors with a letter of introduction from the Mayor describing our city and the commitments we can make through our Sister City relationship. Paola, according to the Town Manager, suggested copying the US Consulate officer so that they are aware, as they help promote relations between the US and Tuscany.   13.ADJOURNMENT      Moved by Commissioner Lisa Ristuccia, seconded by Commissioner Bev Tall to adjourn at 5:18 p.m. the Regular Meeting of the Sister Cities Advisory Commission held on February 9, 2022.   Vote: 5 - 0 - Unanimously        Sister Cities Advisory Commission Meeting of February 9, 2022 3 of 4   SISTER CITIES ADVISORY COMMISSION ____________________________ Nicholas Stumpf, Vice Chairman     ATTEST AND PREPARED BY: ______________________________  Angela Padgett-Espiritu, Executive Assistant   CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Fountain Hills Sister Cities Advisory Commission in the Town Hall Council Chambers on the  9th day of February 2022. I further certify that the meeting was duly called and that a quorum was present. DATED this 18th day of May 2022.                                                                                         _________________________________                                                                                          Angela Padgett-Espiritu, Executive Assistant    Sister Cities Advisory Commission Meeting of February 9, 2022 4 of 4 ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 05/18/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Sister Cities Advisory Commission (Agenda Language):  UPDATE: New Commissioner Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 05/12/2022 08:45 AM Final Approval Date: 05/12/2022  ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 05/18/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Sister Cities Advisory Commission (Agenda Language):  UPDATE: on the April 30, 2022, Arizona Sister Cities State Conference Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 05/12/2022 08:51 AM Final Approval Date: 05/12/2022  ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 05/18/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Sister Cities Advisory Commission (Agenda Language):  DISCUSSION AND POSSIBLE ACTION: Discontinuing Relationship with Sister City Kasterlee, Belgium Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 05/16/2022 08:20 AM Final Approval Date: 05/16/2022  ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 05/18/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Sister Cities Advisory Commission (Agenda Language):  DISCUSSION OF: Ordinance Establishing Sister Cities Commission Staff Summary (Background) Attachments Resolution 2016-01  Form Review Form Started By: Angela Padgett-Espiritu Started On: 05/16/2022 10:01 AM Final Approval Date: 05/16/2022  RESOLUTION 2016-01 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ESTABLISHING THE FOUNTAIN HILLS SISTER CITIES ADVISORY COMMISSION AND ADOPTING BYLAWS FOR ITS GOVERNANCE. WHEREAS,the Mayor and Council of the Town of Fountain Hills (the "Town Council") has determined that it is in the best interests of the citizens of the Town of Fountain Hills (the "Town")to establish the Fountain Hills Sister Cities Advisory Commission (the Commission")to act in an advisory capacity in support of the Fountain Hills Sister Cities Corporation in developing and promoting municipal partnerships between the Town and other similar jurisdictions in other nations; and WHEREAS,the Town Council has deemed the Commission necessary to assist with the operation of theTown's Sister Cities program;and WHEREAS,the Town Council now desires to adopt the Bylaws for the Commission. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THETOWN OF FOUNTAINHILLS,ARIZONA,as follows: SECTION 1.The recitals above are hereby incorporated asiffully set forth herein. SECTION 2.The Fountain Hills Sister Cities Advisory Commission is hereby established as a regularly-scheduled commission pursuant to Subsection 9.1(A)of the Town Council Rules of Procedure,Amended and Restated February 6,2014. SECTION 3.The Bylaws for the Fountain Hills Sister Cities Advisory Commission are hereby approved in substantially the form and substance attached hereto as Exhibit A and incorporated herein by reference. SECTION 4.The Mayor,the Town Manager,the Town Clerk and the Town Attorney are hereby authorized and directed take all steps necessary to carry out the purpose and intent of this Resolution. SIGNATURES ON FOLLOWING PAGE] 2517676.2 ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 05/18/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Request to Sister Cities Advisory Commission (Agenda Language):  DISCUSSION AND POSSIBLE ACTION on Pietrasanta, Italy as a potential Sister City Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 05/12/2022 08:57 AM Final Approval Date: 05/12/2022  ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 05/18/2022 Meeting Type: Sister Cities Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Sister Cities Advisory Commission (Agenda Language):  REPORTS BY COMMISSIONERS AND TOWN MANAGER Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 05/16/2022 08:25 AM Final Approval Date: 05/16/2022