HomeMy WebLinkAbout092116PAPOST ACTION AGENDA NOTICE
NOTICE OF THE REGULAR MEETING
OF THE TOWN OF FOUNTAIN HILLS
SISTER CITIES ADVISORY COMMISSION
TIME: 4:00 P.M.
WHEN: WEDENESDAY, SEPTEMBER 21, 2016
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
A majority of the Council members may be in attendance. No official action will be taken.
Sister Cities Commissioners will attend either in person or by telephone conference call.
PROCEDURE FOR ADDRESSING THE COMMISSION
Anyone wishing to speak before the Commission must fill out a speaker’s card and submit it to the Executive Assistant
prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and
near the Executive Assistant’s position near the dais.
Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the
Commission Chair. At that time, speakers should stand and approach the podium. Speakers are asked to state their
name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to
direct their comments to the Presiding Officer and not to individual Commission members. Speakers’ statements
should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his
or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii)
transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i)
discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the
Commission at Meeting or (iii) the Chair either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9 , subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town
Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such
recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take
personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time
a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.
The agenda for the meeting is as follows:
1) CALL TO ORDER @ 4:02 p.m.
2) ROLL CALL NO ACTION TAKEN
3) CALL to the PUBLIC NO ACTION TAKEN
a) Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i)
must be within the jurisdiction of the Commission and (ii) is subject to reasonable time, place, and manner restrictions. The Commission
will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and
legal action. At the conclusion of the call to the public, individual Commissioner may (i) respond to criticism, (ii) ask staff to review a
matter or (iii) ask that the matter be placed on a future Commission agenda.
4) DISCUSSION and INTRODUCTION of Sister Cities Advisory Commission Roles and Responsibilities
NO ACTION TAKEN
5) CONSIDERATION of appointing the Commission Chair APPROVED; CAROL CARROLL
APPOINTED CHAIR
6) CONSIDERATION of appointing the Commission Vice-Chair APPROVED; BEV TALL
APPOINTED VICE-CHAIR
7) DISCUSSION of Dierdorf and Zamość delegations’ visit and possible activities NO ACTION TAKEN
8) DISCUSSION of Sister Cities Corporation Calendar of Events NO ACTION TAKEN
9) DISCUSSION of the meeting schedule NO ACTION TAKEN
10) CONSIDERATION of Adjournment APPROVED @ 4:43p.m.
Dated this 14th day of September 2016
By:
Nancy Walter, Executive Assistant
Pursuant to Title II of the American with Disabilities Act (ADA), Sister Cities Advisory Commission does not discriminate
on the basis of a disability regarding admission to public meetings. Individuals with disabilities who require auxiliary aids
or services for effective communication in this meeting may contact 480-816-5100 (voice) or 1-800-367-8939 (TDD), 72
business hours prior to the meeting start time.
NOTICE OF THE REGULAR MEETING
OF THE TOWN OF FOUNTAIN HILLS
SISTER CITIES ADVISORY COMMISSION
TIME: 4:00 P.M.
WHEN: WEDENESDAY, SEPTEMBER 21, 2016
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
A majority of the Council members may be in attendance. No official action will be taken.
Sister Cities Commissioners will attend either in person or by telephone conference call.
PROCEDURE FOR ADDRESSING THE COMMISSION
Anyone wishing to speak before the Commission must fill out a speaker’s card and submit it to the Executive Assistant
prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and
near the Executive Assistant’s position near the dais.
Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the
Commission Chair. At that time, speakers should stand and approach the podium. Speakers are asked to state their
name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to
direct their comments to the Presiding Officer and not to individual Commission members. Speakers’ statements
should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his
or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii)
transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i)
discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the
Commission at Meeting or (iii) the Chair either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9 , subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town
Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such
recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take
personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time
a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.
The agenda for the meeting is as follows:
1) CALL TO ORDER
2) ROLL CALL
3) CALL to the PUBLIC
a) Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i)
must be within the jurisdiction of the Commission and (ii) is subject to reasonable time, place, and manner restrictions. The Commission
will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and
legal action. At the conclusion of the call to the public, individual Commissioner may (i) respond to criticism, (ii) ask staff to review a
matter or (iii) ask that the matter be placed on a future Commission agenda.
4) DISCUSSION and INTRODUCTION of Sister Cities Advisory Commission Roles and Responsibilities
5) CONSIDERATION of appointing the Commission Chair
6) CONSIDERATION of appointing the Commission Vice-Chair
7) DISCUSSION of Dierdorf and Zamość delegations’ visit and possible activities
8) DISCUSSION of Sister Cities Corporation Calendar of Events
9) DISCUSSION of the meeting schedule
10) CONSIDERATION of Adjournment
Dated this 14th day of September 2016
By:
Nancy Walter, Executive Assistant
Pursuant to Title II of the American with Disabilities Act (ADA), Sister Cities Advisory Commission does not discriminate
on the basis of a disability regarding admission to public meetings. Individuals with disabilities who require auxiliary aids
or services for effective communication in this meeting may contact 480-816-5100 (voice) or 1-800-367-8939 (TDD), 72
business hours prior to the meeting start time.
Below are the 2016 Sister City activities
Ataco:
Sister City members Mike Sharnow and Jerrod Stearns of the local Thrivent organization will
travel to Santa Ana in El Salvador to build houses for Habitat for Humanities. While they are
there they plan to visit the neighboring Sister City Ataco, on behalf of Fountain Hills Sister
Cities. They have already been in touch with Mayor Oscar. They would be happy to take an
extra suitcase or duffle bag if we have anything we would like them to take.
Earlier this year Sister Cities sent $3,000 to Ataco Mayor to be spent on local school supplies.
This is in lieu of a student exchange. It’s our belief that more kids can benefit from the donation
for supplies versus a student exchange for a few.
Social for Students and Parents
Ed Kehe and Christine Colley will act as chairmen to put together a social to be held from 6:00
to 8:00 p.m. on September 13 in the Fellowship Hall of the Presbyterian Church. Parents will be
advised that in order to participate in student exchanges they must join the Sister Cities
Corporation. Pizza and soft drinks will be served. Little Caesar’s will be asked if they will give
us a break on the cost of the pizzas. Bonnie Perkins will send out an announcement.
Oktoberfest
The Oktoberfest will be held from 5 – 10 p.m. on September 30 and October 1. Sister Cities, as
in the past will serve the strudel during this event. At the Sepember13 social, parents and
students will be asked to volunteer to help sell the strudel.
Fall 2016 Fundraiser The Community Center has been booked for Ocotber 8 and the liquor
license is in process. The event will be named “Dinner Around the World”.
Dierdorf Mayor visit to Fountain Hills Dierdorf Mayor Thomas Vis and family as well as two
additional couples will visit Fountain Hills on October 1820. The Sister Cities Corp. typically
hosts one dinner/reception for the guests and Sister Cities board and members during their visit.
Mayor Vis has been to Fountain Hills on three prior occasions. Dierdorf visitors prefer to stay
with host families Jackie and Jerry Miles, Linda and Pat Benkowski and Tammy and Grady
Miller will be the hosts this year.
Student Exchange Dierdorf and Zamość
12 students and 2 chaperones from Dierdorf and 12 students and 3 chaperones will arrive on
October 17 through November 2, 2016. Accommodations with host families are set for most still
needed for two German girls and one Polish girl. Teachers have planned excursions at a cost of
$7,525 plus costs for the local transportation buses at $600 that might be covered by the student
organization. Sister cities has a budget of $6,000 to help with the exchange. An outbound
exchange is planned for 2017.
Budget Sister Cities Student Exchange Program
2016 37 people will go to Flagstaff students and chaperones. Some expenses are covered from
the tax credits. Proposed funding request from Sister Cities
Sister Cities Welcome lunch at Euro Pizza (Fountain) $ 500
River of Time Museum $ 60
Flagstaff Lunch $ 370
Falcon bus to GC $ 1,324
Northern Arizona Museum $ 41
Lodge @ Grand Canyon $ 1,055
Tonto National Bridge $ 259
Dinner on way home (maybe) $ 296
McDowell horseback riding ($1650 plus tips) $ 1,815
Salt River Kayaking $ 1,505
Grand Canyon Park Entrance Fee $ 300
Grand Total $ 7,525
Dinner/lunch at GC?? tbd
Local Bus $ 600
Christmas Tree The Community Center Christmas Tree decorating will be held from 8:00 a.m. to
noon on November 19. Sister Cities’ members will meet at 9:00 a.m. Since the theme is Candy
Cane Carnival we will put chocolate candy canes on the tree. Bogumil Horchem agreed to chair
this project. Our current tree is stored in the Kiwanis trailer.
League of Cities State Conference League of Cities State Conference is being held at the
Fairmont Princess Hotel and each Sister City is being asked to provide brochures or flyers to be
handed out to participants. We would need 50 – 75. Jean will check with Mike O’Connor to see
if he can get anything together for us.
Thanksgiving Day Parade Enrique Melendez will chair our entry into the Thanksgiving Day
Parade.
Christine Colley
Sister Cities Treasurer
August 26 2016