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HomeMy WebLinkAbout583_CSAC February 26, 2024 Meeting Agenda Packet       NOTICE OF MEETING REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION      Chair Natalie Varela  Vice Chairman Carey Reddick, Jr. Commissioner Stephen Barnes Commissioner Craig Rudolphy Commissioner Ron Ruppert Commissioner Rory Wilson Youth Commissioner Kevin Williams    TIME:5:00 P.M. – REGULAR MEETING WHEN:MONDAY, FEBRUARY 26, 2024 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council,  various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.  REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible.               1.CALL TO ORDER     2.ROLL CALL     3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.     4.REPORTS BY COMMISSIONERS     5.CONSIDERATION AND POSSIBLE ACTION: Approval of the Community Services Advisory Commission November 27, 2023, Verbatim Meeting Minutes     6.CONSIDERATION AND POSSIBLE ACTION: Approval of the Community Services Advisory Commission January 22, 2024, Verbatim Meeting Minutes     7.UPDATE: Arizona State Puzzle Donor Program Centennial Pavilion     8.UPDATE AND DISCUSSION: Environmental Plan Workgroups     9.UPDATE: CIP Budget FY25     10.DISCUSSION AND POSSIBLE ACTION: Grants     11.UPDATE: Mayor's Youth Council     12.UPDATE: Future Agenda Items and Presentations     13.REVIEW AND DISCUSSION: Upcoming Events and Volunteer Opportunities     14.CONSIDERATION AND POSSIBLE ACTION: Amending the 2023-2024 Community Services Advisory Commission Calendar May Meeting Date     15.UPDATE: Next Community Services Advisory Commission Meeting March 25, 2024     16.ADJOURNMENT      Community Services Advisory Commission Meeting of February 26, 2024 2 of 3 16.ADJOURNMENT       CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Community Services Advisory Commission with the Town Clerk. Dated this 21st day of February 2024 _____________________________________________  Patti Lopuszanski, Executive Assistant   The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Development Services' Office.    Community Services Advisory Commission Meeting of February 26, 2024 3 of 3 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/26/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  REPORTS BY COMMISSIONERS Staff Summary (Background) Reports by Commissioners will allow commissioners to share information about town events attended and information related to the Community Services Advisory Commission. This time is purely for reporting, no discussion or comments from the public are taken, and cannot be used to address any item on the agenda. Form Review Form Started By: Patti Lopuszanski Started On: 02/13/2024 03:42 PM Final Approval Date: 02/13/2024  ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/26/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Approval of the Community Services Advisory Commission November 27, 2023, Verbatim Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the town's website and maintained as permanent records in compliance with state law.   Attachments CSAC November 27, 2024 Verbatim Meeting Minutes  Form Review Form Started By: Patti Lopuszanski Started On: 02/07/2024 11:29 AM Final Approval Date: 02/07/2024  COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 1 - TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023 A Regular Meeting of the Community Services Advisory Commission was convened at 16705 E. Avenue of the Fountains in open and public session at 5:00 p.m. Members Present: Chair Natalie Varela; Commissioner Stephen Barnes, Commissioner Craig Rudolphy, Commissioner Ron Ruppert, Commissioner Rory Wilson, Youth Commissioner Kevin Williams Absent: Vice Chair Carey Reddick Staff Present: Recreation Manager Ryan Preston, Executive Assistant Patti Lopuszanski Presenter: Mr. Patrick Garman, Strategic Planning Advisory Commission Chair Audience: None COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 2 - VARELA: All right, we're going to Call the Meeting to Order. May we get a Roll Call, please? LOPUSZANSKI: Chair Varela? VARELA: Here. LOPUSZANSKI: Vice Chair Reddick is absent. Commissioner Barnes? BARNES: Here. LOPUSZANSKI: Commissioner Ruppert? RUPPERT: Here. LOPUSZANSKI: Commissioner Rudolphy? RUDOLPHY: Present. LOPUSZANSKI: Commissioner Wilson? WILSON: Here LOPUSZANSKI: Youth Commissioner Williams? WILLIAMS: Here. LOPUSZANSKI: Thank you. VARELA: Reports by Commissioners. Is this what we do? Is this where we're going to do that? Or do you want to switch it around since we have? LOPUSZANSKI: It's your call, if you'd like to start the presentation, we can do that. And then the commissioners can come back and report after the presentation. VARELA: Yeah, I think that's good. This was perfect. All right. So now we're going to have a presentation from Patrick Garman. He is the Chair of the Strategic Planning Advisory Commission. I met him, gosh, probably six months ago now. He's coming to talk to us, and then I'm going to go talk to their commission in February, I believe. February, or March. GARMAN: Thank you for the introduction, Chair. It's my first time talking from this side. So it was pretty interesting. Thank you for having me today. I am the Chair of the Fountain Hills, you know, volunteer Strategic Planning Advisory Commission. Our goal or our mission is to create the town's Strategic Plan. It's a 10-year strategic plan, we update it every five years. And then that plan is we craft it, we draft it, we edit it, and the Town Council then approves it. The last plan that we have was approved in 2022 in March. So, it's already time is moving fast. So, we are working on the next iteration of our strategic plan, which is why I'm here to talk to you today. We transitioned over from working on the last plan and getting the word out on the implementation of that plan to now looking at the horizon, which is what we do in our commission, and start setting our goals are pillars for the future. One of the most important things in our plan. And I say that just right out, of course, is the infrastructure, Parks and Recreation, streets, sidewalks, interconnectivity, it's all in the older plan, which is our current plan. And that's always very important going forward. So, I want to get your all's opinion. So today, it's going to start, maybe me talking like I am now. But it's going to end up with me asking you all to comment and asking for your questions. So be ready for that, I'm going to ask you all to comment. COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 3 - Our plan, then there's a General Plan, right that's approved by the voters. And then there's a Strategic Plan that we have crafted and is approved by our Town Council. Those two work kind of in harmony. For the town of Fountain Hills, we've had quite a few plans, dating back to the early 2000s. Our commission was started around 2005, I think the first plan was put out between 2005 and 2007 but there have been some changes since then with our Strategic Plan. In the past, we've gotten opinions from the town by doing surveys, doing workshops, and asking people what they think is important to our town, and not just what commissioners think. So in other words, we need to try to get a pulse of what the town is thinking. This year, I tried something new, I'm trying something new, which is to go out to some of the town leaders, the service organizations and nonprofits, and commissions, and ask folks who know about our town, what they think our priorities and what they think are things that should be in the next Strategic Plan. This is why I'm here addressing you today. I've already talked to…I didn't know there were so many nonprofits in a town, but I've already started talking to both rotaries, we have two you probably already know that Kiwanis, we have two Elks, the Republican Club, the Democratic Club, the Liberal Ladies onward, right? We're talking to all of those this year. This year, we're just building strategic pillars, which I'll show you which are the big overarching pillars that hold up the Strategic Plan. So in other words, when I'm not going to ask you about how important the crack in the sidewalk in front of your house is. I'm going to ask you a big picture item. So we got to get out of the tactical even get out of the operational, we're looking at strategic minded things. All right. Okay, so you've probably been reading while I've been talking a little bit about Fountain Hills and what our Strategic Plan focus is, that's what we kind of call a focus. Other people might call it a vision, right? If you've seen senior leaders, the vision thing, right where the council wants to take the town. So that's, that's kind of our focus that changes. But you can see small-town appeal always resonates throughout our town. So that small-town appeal, but in the orbit of a large urban environment, right, all the trappings of the big city with the small-town appeal that we hear over and over again. So, as I said, we're going out and talking to local leaders, commissioners, nonprofits, and other organizations. If you see at the bottom of every one of these slides, I'm bringing this up. So I don't forget, there's an email address down there. That's the email address for our commission. So if after today, you think of something, anytime you're sitting at home, and you think of something and you want to email it, you can email it to that, and it can be a sentence, it can be a couple of words, it can just say, Hey, I think this is important. We record all of that. So, you can give us a paragraph, you can give us a few sentences, but we get that it's the same as having a survey sent out maybe to in your mailbox. So that's at the bottom of every slide, please write that down and keep that handy. And if you think something that we're looking at, remember 5 to 10 years in the future, not next week, next month, next year, five to 10 years in the future, how we move the town, okay? COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 4 - Okay, so here's the current strategic priorities. I'm going to ask you in a few minutes, which you think about maybe future strategic priorities. So four big ones, pillars, I'll show you a picture because a picture's worth 1000 words in a couple of slides. These are the pillars that hold up the roof, right? Overarching Strategic Plan of Priorities. So economic development is in the current plan. financial sustainability, right, finances are always in there. Public health, well-being, and safety, and then infrastructure at the bottom. So all the other words surround but really, that's what it is. Health, well- being, safety, infrastructure, financial sustainability, and economic development. Each one of those then goes into 11 signature strategies, which are kind of the in-between. So we're working on a funnel here, the big pillars, the middle ones are called signature strategies. And then at the end are supporting tasks, those supporting tasks have metrics attached to them, that we assigned to the town. When I say we were a volunteer commission, I say the big we I mean, the royal week, because it's the council that approves the plan, right, and tells the town what to do. So those 23 supporting tasks have a timeframe and a difficulty level assigned to them. And in our commission, part of our meetings, the town comes in and briefs us on how they're implementing the Strategic Plan probably like I know, you all have a strategic plan that you come up with, or at least you work with the town and producing. So we have a timeframe. Some of these are three years, some of these are five years, and some of these are very difficult. Some of these require collaboration, and all of that is into those 23 supporting tasks. We're not in that area right now for the future. We're up at the strategic priorities. So, we're now not talking about the sidewalk in a neighborhood, we're talking about infrastructure and maybe in a year or two, we'll get down to the tasks at hand. Craig? RUDOLPHY: What kind of interaction do you have with the council or direction from the Council as you're developing the pillars? GARMAN: So, we have to be careful with that because, you know, first of all, the council changes every couple of years. Second, if you have four more, it's a quorum. It's a meeting, right? And you have to put it out several days ahead of time on it, everybody knows we're having a meeting. So we don't generally brief them at least once a year in open council, and let them know where we are and what we're producing. And then we do interact with the mayor too now on one interaction are usually at the request of the individual council person. In other words, I usually don't go hand in hand with each individual Council and say, you know, is this okay? Is this okay? We kind of get a general working relationship with them. And then at the end, there's like a year built in where we have the scaffolding around this plan. We take the scaffolding off, we show it to the Council, and it takes us about a year to work with them at the end, to kind of polish it up before they're ready to vote on it. If that makes sense. But you know that the winds blow in different directions every couple of years as elections go. Alright, so looking at the slide that we have now, you'll see the strategic priority signature strategies and supporting tasks and our strategic plan. But they also go backward. So, this way, you can go from a strategic priority, a big overarching goal down to a task with those metrics assigned to it. Or you can go and say, “Where did this task, this timeline this metric come from? You can trace it back up to the overarching strategic plan. So that's the goal. COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 5 - I told you I was going to show you a picture. So, I made this just to give you a view. So, the reason I have question marks there is because this is what I show organizations that I go out to in town and ask for their input. Right now, we're on where the question marks are, we're on the overarching strategic pillars, that's this year. Next year, we're going to go down to the signature strategies. So, this year, we're going to get 90% on the strategic priorities. Next year, I'll probably come back and talk to you again, and ask you about signature strategies and say, “Hey, this is what we think our pillars are, what flows from that what's important, right? If you were to ask people today, which comes out at every meeting, I know that infrastructure is the big one. Roads, right? And always gets to roads, you know, five or 10 years ago, it might have been buildings might, you know, there's always different things to go with infrastructure. So it does change a little bit over time. Where we are now is the question marks. Okay. I want to show you what those question marks look like over the history of our strategic plan for the town. So these are all of the strategic priorities that have been in our plan, our town's plan, since the advent of Fountain Hills, having a Strategic Plan. If you look through those, you can kind of see how times have changed a little bit. Strategic pillar civility, right was in there about 10 or 15 years ago, civic responsibility was something that was in there. One that's in there, that has been in there in the past demographics was it was an overarching one. That lasted for one plan that was in the plan before this one demographic was in there. And you can imagine where demographics go when you start going down to measurables. Now you start talking about getting younger people and affordable housing, that did not make it into the current plan that was not supported as we went to the current plan. So just to let you know, times do change, and our Strategic Plan changes with those times. So here's the time when I was going to ask you remember, I'm not we're not talking about down in the dirt. And I'm going to take notes on what you all say. God bless Fountain Hills, it's verbatim now. Right? Everything we say is word for word. I'm waiting for the Town to get away from that, I liked it better the way it was. Anyway, the question I have for you. Hopefully, in your notes, you have the current Strategic Plan, and there are specific references to what you all do every month. There are things in the strategic plan that help guide the town concerning our parks, the interconnectedness of our parks and trails, and other things that directly impact what you all do. So from your perch, and where we are now in our town. I mean, what do you think of some of the big strategic overriding principles that are going to be affecting Fountain Hills over the next five to 10 years? Being a city in the orbit of a town in the orbit of a big city in the southwestern United States. Do y'all have any insights? VARELA: I'd say we've been working on the walkability aspect of sidewalks walking to the park. GARMAN: Yes, walkability, interconnectedness, that's in the current and the current plan tool. VARELA: Yeah. So just definitely continue working on that would be one for me. GARMAN: Remember, things we put in the plan could affect you so something that you all might want accomplished would give it a little more oomph. If it was in the town's overarching plan. COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 6 - RUDOLPHY: You have to include long-term financial sustainability. GARMAN: Yep, that's generally given. We've had as few as three. And as many as basically five, I think one, Planet five. So there's not very many. And this year is a little more boring, because these are big overarching principles, like you said financials always going to kind of be there. So there's not a lot of breakthrough inventiveness needed. But there's still we, you know as I said, civility, demographics, there's always something that might come out of it. RUPPERT: I certainly think it's a, you have a tough job, because of, you know, all the different entities that clash here to try to make things sustainable for the town. And, you know, with no property taxes, it's difficult, but you can see driving around town where a lot of things are paying off over the years. But I'm really surprised that demographics have been taken out of your strategic planning operations because it affects so many different things in so many different directions. And, you know, it kind of throws a direction of the whole town, you know, which way do we go, and I think demographics play in a real important part in that. You know, not only in, the Parks and Recs aspect, but the financial stability, and, you know, you can see how, you know, we're attracting different people here with our trail systems and our parks, and, you know, winning the awards there, and, you know, our Senior Services here in the Community Center, and so it's hard to keep everybody happy, and I appreciate what you guys do. WILSON: Thanks, Patrick, first of all, thank you for being here. I appreciate it. I would say one big thing is environmental stewardship. And I would tie that to also education and I guess that those are two separate things, but specifically for wildfire awareness/preparedness. WILLIAMS: So sorry, just clarifying. Are you asking? What do we hope will be on the Strategic Plan or what do we think will be on the strategic plan? GARMAN: I could take the easy way out and say both, but I think it's hope. You know, it's what you would like to see what you feel is important. Remember, there are big, big issues, we're talking licking over the treetops, we're talking, being close to the border, or we're talking about, you know, crime and overdose and suicides, you know, national things that may or may not impact our town. WILLIAMS: So, going off of that, sorry, for another question. But what was some of the justification for not having demographics on this Strategic Plan? Or the current one? GARMAN: Yeah, I hear this. It's, it's interesting going out and talking to folks and getting surveys in town. Because, you know, there's, there's a certain segment I was I was, I hate to drop names, but I was at the Rotary Club so, I'll drop that name. And, you know, several people in the club said, we have now become a bedroom community, a retirement community because somebody was talking about education. And they were not thrilled with that without Avenue, you know, talking about because I think that there was before the bond before the election, you know, or that the election, yeah, before the election, then the bonds, the voting. So it was, it was more that this is becoming a high-end retirement community. And not so much worried about things that may or may not affect property values in the town, you know, building residential areas, with lower-priced homes. People were pretty frank about that one and kept the property values high. And I know I'm not here to argue the pros and cons of all that. I'm just telling you comments that people have talked about. COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 7 - WILLIAMS: I was skimming through this before, and I feel like I remember sitting somewhere in the economic development area that it was mentioned, I think, the idea of like, strength in numbers. So I might be completely miss remembering that so please tell me if I'm wrong. But to promote, like, long- term financial stability, isn't it better to have activities for not necessarily just younger people but more of a diverse crowd? Because if we are just a bedroom community like you say. It's not exactly long, it's not exactly long-term. It's not exactly sound in the long term. Right? GARMAN: And remember on that, I wrote that down demographics. I mean, I understand that the strength in numbers comments during the plan are, you know, more about collaboration as well, collaboration with our neighbors that surround us whether it's Yavapai, you know, it is the Salt River in and being able to meet and discuss issues that bind us together from where we live, as well. And in Scottsdale was another. So I think that strength in numbers is something that, in other words, if we all can agree on these big some of these big-ticket issues, it makes it easier for us to collaborate and work towards that goal. INAUDIBLE SPEAKER: I think we ought to increase the challenge needs to public meetings, rather than your rotary clubs and stuff like that, but where you can get all aspects of what people want to see. GARMAN: Yeah, you know, in the current, you know, let me write that down, because, you know, we only used to have one, several years ago, and in the current plan, we increased it to two, financial, you know, discussion of the town's finances. So now I think, drop, drop his name, pick heck up anyways, where the financial person is further down. So now they're having financial sustainability meetings, the state of the town's finances twice a year, and now instead of instead of only once, you said more is better. VARELA: So, Patrick, would you be looking for this commission to give you the recommendation to put demographics back on? I mean it sounds like we're all in agreement. GARMAN: I mean, it would carry more weight. And today, or in the future, if things come up, you know, I just open up this line of communication right between you and me and our two commissions, so that we have that flow so that you guys can feel free, either directly from your commission or, you know, even emails to our email box as well. VARELA: Yeah, no, great. Thank you. GARMAN: Anything else? So when we first talked last summer I was just going to go over the old plan, the current plan, sorry, on my mind, we're already working forward. But the current plan, just kind of so that you all know what's in the current plan that might affect you. But now we've kind of grown to this first start building the foundation for the next plan. So I thought that would be better to come in and talk to you and start looking towards the future. Anything else? VARELA: No, thank you so much. GARMAN: Thanks for your attention and your comments. I appreciate it. And it's nice meeting y'all. VARELA: You too. Thank you. Okay, let's see. We'll go back to Reports by Commissioners. WILSON: I don't have a report. But I do have a question. So, since this is kind of new to our commission, the Reports by Commissioners, what are the types of things that you would like us to bring to the table? COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 8 - LOPUSZANSKI: Great question. If you've gone to any town event, if you want to share what you have seen or if there's something outside of the town, maybe some ideas, something else that you'd like to bring to the attention of the other Commissioners. It's a matter of giving you a voice, to be able to share something that you might have observed in town that we should be aware of, again, going to an event, something you volunteered at, but something that would be of interest to everybody on the panel. Or maybe there's an article that you've read, something that you have seen, that you feel like this might be of interest to pursue as an agenda item. And again, you might think, oh, that might fall under Future Agenda. But the way that your perception of how would it fit for this commission, this is the time to share those ideas. And we'd like to be able to hear your voice on things that might just pop up randomly. You know, it can be just something on your phone, it's like, I wonder if the Town could do this. This would be a time to share those ideas. RUPPERT: Madam Chair, I'd like to start. I've been out of town in dispose for about six weeks. And one of the things, the last meeting that I was tasked with was to get another tour together. So if I can get an updated email list, you know, I know we have some new members and some new faces, and copy whomever I need to get. Patti. I'll send one out in the next few days, and it'll be an informal survey of, you know, where we want to tour, you know, of what facility that we can talk about, or what's been happening at Four Peaks or Desert Vista, or, you know, the Fountain Park and, you know, pick a time out, we'll get it done here in the next couple of weeks. VARELA: Kevin, did you hear when we talked about towards at all? Okay. So Ron has been setting up tours for us, throughout the community. And he'll ask for our recommendations, like you just said, the different parks or the community center, you know, whatnot, and then we, we meet with one of the town employees, and we go around, and it's great, very informative. LOPUSZANSKI: So, Ron, if you want to put a survey or something together, and I can send it out then to all commissioners, we can put some dates that might work. RUPPERT: Or what I'll do is I'll put, you know, three or four different places, and then you know, get with the feedback is and, you know, not trying to do the same one every time. LOPUSZANSKI: Perfect. We can work on that and get that out and probably have something that we can report back next month. We'll have it as an agenda item. VARELA: Okay. I went to the parade. And I thought it was great. I thought it was like, a lot larger than it had been in previous years. Was it? Or in recent years? I mean, seemed big. PRESTON: I think as far as floats and everything. Yeah, there was more than there has been in the past. VARELA: Yeah, it was great, super fun. I had brought friends from all over from Gilbert to Surprise and my one friend came in from Bisbee and she loved it, too. RUDOLPHY: For Future Agenda items, we seem to be picking on some of the departments. So maybe something from Development Services, Mr. Wesley just kind of giving us an overview of things he's working on. And then also, this is not an official commission, but the Pedestrian and Traffic Safety Committee. I know I've been working with them on an issue in our community in Eagle Mountain. But it might be nice to hear what kind of things they talk about or look at. COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 9 - LOPUSZANSKI: I'll reach out to both and see what we can do. So would you like to have a presentation by John Wesley? Would you like him to come in I have had him go to another Commission and so we could put something if you have a particular presentation you want from him we can gear it towards that. So maybe if offline if any one of you wants to email me with some questions or things that way, we can build an outline and agenda and John can come in and he can provide a presentation. RUDOLPHY: Well, we hear a lot about the town not being business-friendly, and the process for applying for building permits or things like that. So maybe an overview of that process and what steps have been taken to try to negate that image. VARELA: Okay, any other reports? All right. Can I get a Motion to Approve the Minutes from October 23, 2023? WILSON: I Move to Approve the Meetings Minutes from the October 23, 2023, meeting. VARELA: Okay, can I get a second? BARNES: Second? VARELA: All in favor? ALL: Aye. VARELA: Thank you. Passed 6-0. Update on Environmental Plan Workgroups. LOPUSZANSKI: Natalie, may I have you go back one item? We need a Call to the Public for the record. VARELA: No, thanks. Yep. Call to the Public, please? LOPUSZANSKI: There is no Call to the Public. VARELA: Thank you. Okay. Thanks. Sorry about that. Okay, so now Update and Discussion on Environmental Plan Work Groups. WILSON: So, for those of you who don't know, Craig, Natalie, and I were working on a way to identify the best channel to inform the public on native plants and practices that are, you know, more related to concert conservation and whatnot. So, Craig and I were able to narrow down some resources that we thought would be helpful, a lot of them were repetitive. So, we just kind of went with the ones that are a bit more credible and more relevant to people. So, the next step was to try to identify the best channel. Natalie had the bright idea of creating a flyer where there are many QR codes on one page. And so people could just scan it if we have it, either digital somewhere on the website, or if we had in the community center or some other place, you know, you could just hang it up, people could scan the QR code or QR code. And then I have a temporary little box that's kind of just there, for now, we're not sure if it would be useful. But if you're on the page in the agenda, you can see like the little blue box that says for more information, go to you know, the Town's website. And maybe if Bo has something a bit more comprehensive, that's where you could have that little URL. But so that was our main idea of just having a flyer that's more accessible, it's very easy, simple, you'd see the title of the article. And then the organization some of them are abbreviated, just you know, to keep the white space, so it's not too crowded. And then the second page of that is the same thing, except it's not the QR codes. It's the actual URLs. And again, there's like a little URL just there for now, but not sure if we want to put it COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 10 - there. But so we have all the organizations in the resources, it's just a matter of where to put this. I emailed Bo about a week ago, but he hasn't gotten back to me, which is fine, because I know this past week was very busy for you guys. So, I'll probably follow up with him later. But that's about it. VARELA: We have some ideas for getting them out, at the garden and the Community Center. Yeah, to the realtor groups because, you know, everyone's always asking, oh, what can I plant or, you know, asking your realtor things. And even trying to get to the landscapers. I was trying to remember I made that list, but now I can't…. WILSON: The Library and Museum LOPUSZANSKI: Rory, did you reach out to Bo, then to get this onto the website? Was that your email to him? WILSON: Not exactly. It was more about the best channel of how something like this would work, you know if he thinks the website would be better versus like the Insider or some other mode of communication. LOPUSZANSKI: Okay, I will follow up with him tomorrow as well, to see. These are informative resources that you have, I'd like it to be on a webpage as well. And because we are trying to be environmentally friendly and branch out with what we're trying to do. MMPC has also been concerned about non-native plants. And again, you had spoken as far as wildfires, you know, these are issues that are prevalent that we have to be looking into. So this is great work. I appreciate you guys putting all this together. WILSON: And of course, I just wanted to say this is just an example. So, I won't have my feelings hurt if Bo wants to redo it. VARELA: I thought it turned out great. It's just a couple of the other places we thought would be Ace, Valley Verde Nursery, and the NPOA. RUPPERT: Just one comment. I know for a fact that I'm sure there are dozens of HOAs in town, and probably each one of them has its little list of do's and do not. So, you know, we've got to kind of be careful of you know, being broad scoped when you know, X community allows bougainvillea and X community does not, you know, for example, just so just want to throw that out there. VARELA: Yeah, so maybe having a disclaimer on there to always check with your own HOA. PRESTON: And I did have a question just about that was loud. Sorry, I have to turn that down now. A question about just design. And anytime you look to design something you always have to think of ease of use, right? So, seeing something with maybe seven QR codes on it may be a little overwhelming an idea, maybe one bigger QR code on a landing page that maybe we can do on the town side as well. I don't know if you've thought about that. That was an idea. I think we agreed on at least one idea just because it was a good one. WILSON: That was the original concept that I had in mind. But then Natalie explained it. So, I mean, I like that because it brings you to just one page, a single page online, and you only have to deal with one big QR code. But at the same time, people might not know what they're getting. So we would have COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 11 - to come up with some sort of description of, you know, what would prompt them to get there or something? Yeah, I do get where you're coming from. VARELA: Yeah. And my feelings would not be heard at all, either. If you went to the one. RUPPERT: Would illegal dumping of landscape materials be included in something like this? Do you think or you know, it affects other, you know, people throwing stuff over the fence branches, or debris or rocks or whatever, which, you know, eventually affects the washes, which affects it affects the drainage systems. I mean, would that be something we could add in there? WILSON: I would say yes, but I don't know what everyone else thinks.Because that does, like contaminate the environment, to some extent. PRESTON: It'll be the useful part of a landing page is you can kind of add things pretty easily just have more of an overarching idea of what you're scanning, and then direct you to somewhere where it's kind of laid out that way as well. And then we can add everything we want. that pertains to that pretty easily. That way, you can edit it and stay on top of it pretty easily as well. So the QR codes if one of these links changes, because we don't have control over these links, right, and then you're reprinting all of your flyers each time. Let's see, each time you know, ACD EQ decides to change a link. Right? You have to update your entire flyer. So just another thought there. WILSON: So just from my understanding of our workgroup, if anyone else has any more comments, you can say so. But we would like to, from here on create one big QR code with a list of all the organizations, and that way we could be more inclusive of other organizations and their websites. And then would you like us to send that to you when we're done with that final document? PRESTON: Yeah, I think that'd be great. Yeah, and this is something I'll work with Bo, that we can easily host. WILSON: Cool. Sounds good. VARELA: Okay, thanks for that update, Rory. Let's Review and Discuss the Town Landscaping Standards. LOPUSZANSKI: This was an item that we tabled last month, because, Ron was not here and this was of interest to you. You had asked us to bring up the town’s landscaping standards. So this item wasn't something that anyone else was familiar with and wanted to bring it back so you were able to see what the standards are and how they are suited for the town. So, I didn't know if you had any feedback on that. It was an item that had been a future item that you had requested to know what the town's landscaping standards were. And so that's why we put it in on for last month. We can table it and if you want to revisit it next month, we can easily do that. No worries, we'll Table it. VARELA: We'll table that for next month and then it's in the packet. Ron, it looks like maybe 27 pages that we can all read and get updated on it as well. Okay, update on the Budget for 2025. PRESTON: I think here we had the Adero parking and if anybody saw the preliminary budget meeting, the council decided not to pursue that this year in the budget for the extended parking. They did give us the go-ahead to pursue the idea of additional pickleball courts at Four Peaks Park. I believe some other improvements that are going on at Desert Vista Park will be fitness equipment. So the concrete slab is there, the shade structures are there, and lights are currently going in and walkway pathway lights are to lead to that on sidewalks. So that's being completed now as well. COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 12 - VARELA: Great. PRESTON: Any specific questions on anything going on right now? RUDOLPHY: What kind of pathway lights are going in? Are they similar to Fountain Park? PRESTON: They are taller. I believe they are the 10-foot -12-foot ones. I can't remember the exact dimensions. But yeah, they're taller than the bollard lights. They are above head height. VARELA: All right. Anything else? Okay, Review and Discuss Grant Opportunities. LOPUSZANSKI: This, again, was based on what Carey had brought to everyone's attention with a lot of different resources that he provided. I think that it was discussed to establish a workgroup, and everyone was going to take a look and see what might apply to things that we could do in town. WILSON: With Carey not being here I don't know if that was being spearheaded by him. Did anybody have a conversation with him? I think the idea was that we would all kind of review the websites that he provided to come back and see what was there and then go from there if we wanted to do a workgroup, but I think since Carey spearheaded it, and maybe we could Table that as well, please. VARELA: Okay, let's see, Review and Discuss the Centennial Circle Puzzle Brochure. PRESTON: So, in your packet is the brochure that Patti has been working on, we've been working on putting it together. I believe the idea is to have 99 of these puzzle pieces. I think it said here $1,000 each, and they are 4x4 inch puzzle pieces. I think we're just working on getting the word out now and hoping by Christmas, to be able to move forward. VARELA: How are you getting the word out? LOPUSZANSKI: It will be through the brochure online. This will be going into Centennial Circle so there'll be a lot of messaging that will probably go out through Bo with the Insider, and also the newspaper. This is a draft version right now that we were putting together. We have a local vendor that is working on the puzzle piece itself. So, we'll have the dynamics of just exactly how much we can fit for a messaging for our donors. This will help to finance the shade structure. So, it's going to offset and also be a visual right there in Centennial Circle being the State of Arizona. VARELA: Yeah, I think it's great. WILSON: I had a couple of comments on the brochure. I know it's not finalized. Just make sure that you're using a brighter font and color just because black is kind of hard. Is Bo going to be posting on Facebook? LOPUSZANSKI: Yes, so there'll be a lot of social media on this that we will be pushing out. Again, a very preliminary draft version of putting this together. What had been done for the previous donations like for the benches over at Fountain Park had been in a trifold. I was going off of that we are going to go into a flyer fashion front/back. So, we are changing a lot of the font and the coloring for a bolder look. I was waiting for a sample puzzle piece. We were hoping to be able to have something to show you tonight. Again, I want to get something that's very visual for everyone to see and we didn't get it in time. But we just didn't want to hold off and share this with you to let you know this is a big project that Kevin has been spearheading. PRESTON: Yeah, there'll be different marketing types, different flyers brochures images based on whatever we're using social media flyer a brochure. COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 13 - RUDOLPHY: Can you refresh my memory did the Council approve the state shade structure? PRESTON: I believe so. Yes. WILSON: Well, I just wanted to thank you both and everyone else for your work. This looks great so far. And I'm excited to see it. VARELA: Future Agenda Items, I know that Craig had a couple. Does anybody else have anything that they'd like? WILSON: I have a question for Kevin. Are you on MYC right now? WILLIAMS: Yes. WILSON: Would he be able to provide us with updates on what MYC is doing throughout the year like our previous Youth Commissioner? WILLIAMS: Yeah, of course. PRESTON: Yes, Kevin also happens to be our Chair of MYC. VARELA: Perfect, thank you. Great idea. Okay, Review and Discuss Upcoming Events and Volunteer Opportunities. PRESTON: I've got so many opportunities for you to volunteer, you can just let me know what you're looking for. We've got Stroll in the Glow coming up this Saturday from 5:00 to 8:00 p.m. We are looking for a couple of people to help out for the Roll in the Glow portion. Just helping direct bikes around our dark Avenue a little bit. They will be going from just outside of Town Hall here wrapping around the Avenue just before Saguaro cutting over and heading up to Chase Bank, where that's going to be our finish line for our parade. We are going to be going through the Morningstar. This year we're going down Paul Norton, around Morningstar, and the residents, will be coming out to cheer along the parade route and then they will be cutting back up over to the Avenue. So, if anybody's looking for anything to do this Saturday night, let me know. We just had our Turkey Trot and that went well. So, our volunteers do an amazing job there. As far as other things coming up, there's a lot of stuff at the Community Center. There's Breakfast with Santa and then there is Season Celebrations as well on December 17th. So, a lot of opportunities are coming up here in the next couple of weeks. VARELA: OK thank you. Our next Community Service Advisory Commission Meeting is…oh, so nothing in December. So, January? LOPUSZANSKI: That's correct. VARELA: So, just so everybody knows. RUPPERT: Well, we may tour before the next meeting. Yeah. VARELA: Yeah. That would be great. RUPPERT: We can make that work, but we'll do the survey. We'll send out information and then you can respond. We'll get a date. VARELA: Okay. Sounds good. All right. Can I get a Motion to Adjourn? WILSON: Move to adjourn. BARNES: Second. VARELA: All right. All in favor? ALL: Aye. VARELA: Thank you. COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 27, 2023, VERBATIM MEETING MINUTES - 14 - Having no further business, Chair Natalie Varela adjourned the Regular Meeting of the Community Services Advisory Commission held on November 27, 2023, at 5:50 PM COMMUNITY SERVICES ADVISORY COMMISSION _________________________________________ Natalie Varela, Chair ATTEST AND PREPARED BY: ____________________________________________ Patti Lopuszanski, Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Community Services Advisory Commission in the Town Hall Council Chambers on the 27th day of November 2023. I further certify that the meeting was duly called and that a quorum was present. DATED this 26th Day of February 2024 _______________________________________________ Patti Lopuszanski, Executive Assistant ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/26/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Approval of the Community Services Advisory Commission January 22, 2024, Verbatim Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the town's website and maintained as permanent records in compliance with state law.   Attachments CSAC January 22, 2024 Verbatim Meeting Minutes  Form Review Form Started By: Patti Lopuszanski Started On: 02/07/2024 11:38 AM Final Approval Date: 02/07/2024  COMMUNITY SERVICES ADVISORY COMMISSION JANUARY 22, 2024 MEETING VERBATIM MINUTES Transcribed by https://otter.ai - 1 - TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION JANUARY 22, 2024 A Regular Meeting of the Community Services Advisory Commission was convened at 16705 E. Avenue of the Fountains in open and public session at 5:00 p.m. Members Present: Chair Natalie Varela, Vice Chair Carey Reddick, Commissioner Stephen Barnes, Commissioner Craig Rudolphy; Commissioner Ron Ruppert; Commissioner Rory Wilson, Youth Commissioner Kevin Williams Staff Present: Community Services Director Kevin Snipes; Executive Assistant Patti Lopuszanski COMMUNITY SERVICES ADVISORY COMMISSION JANUARY 22, 2024 MEETING VERBATIM MINUTES Transcribed by https://otter.ai - 2 - VARELA: All right, we're going to Call our Meeting to Order at 5:00 p.m. If I can get a Roll Call, please? LOPUSZANSKI: Chair Varela? VARELA: Here. LOPUSZANSKI: Vice Chair Reddick? REDDICK: Here. LOPUSZANSKI: Commissioner Barnes. BARNES: Here. LOPUSZANSKI: Commissioner Rudolphy? RUDOLPHY: Here. LOPUSZANSKI: Commissioner Ruppert? RUPPORT: Here. LOPUSZANSKI: Commissioner Wilson. WILSON: Here. LOPUSZANSKI: Youth Commissioner Williams WILLIAMS: Here. LOPUSZANSKI: Thank you. VARELA: Do we have a Call to the Public? LOPUSZANSKI: No Call to Public. VARELA: Thank you. Okay. Reports by Commissioners. LOPUSZANSKI: That's where you each have an opportunity to speak about anything that you've been involved in in the town, something you want to share with each of the commissioners. VARELA: Does anyone have anything that they've been doing, you're seeing around town that you want to share? RUPPERT: I think driving around town you can see that you know, all the parks are being utilized, all the ball fields are being utilized, the playgrounds are being utilized. Kids are on the swings, people are down the park walking on the fountains, and the Community Center is booming. That's what it's all about. So, you know, that's a good thing. VARELA: Lots of road construction also, kind of everywhere. That's the other thing I've been noticing. I thought it was a little bit hard when it was on Saguaro. It didn't seem like it had a lot of traffic direction in that one area. WILSON: A friend of mine and myself participated in the Light Up the Town holiday thing. It took us like probably two hours or more and it was really fun. It went very well. We didn't have any issues with the survey. And the Avenue was gorgeous this year. So good job, Kevin, to you and your staff. So, thank you. VARELA: Yeah, I felt that the Avenue looked so great. REDDICK: I'd have to mirror that your team did an amazing job. The only constructive criticism would be that it would have been nice to have consistent holiday music playing instead of random acoustic music from the performer. SNIPES: During the stroll? REDDICK: The night of the lights. COMMUNITY SERVICES ADVISORY COMMISSION JANUARY 22, 2024 MEETING VERBATIM MINUTES Transcribed by https://otter.ai - 3 - SNIPES: So that's the Chamber that runs that event. So, we piggyback with them with our Roll in the Glow event. This, I think, is going to end up being the last year that we do the roll. It's gotten too big. And it doesn't fit anymore with the stroll. So, I think that's going to be the last year that we'll have the roll. We just don't have any other weekends available to pull it off at a different time. So, we did try and find a way to make that work. But thank you for the comments on the lights. Light Up the Town has grown pretty substantially from where we started a few years ago. During COVID we came up with that idea with a mapping and everything. It's cool. And this year, I think we had 32 people that participated over 1000 I think it's 1400 and some views on it. So that was good. And we were somewhere in 150 or 200 votes that were that that actively participated. So that's good as well. I just think it's a cool way and I know I sent friends from down the valley up to check it out because there's no way that it's easier. I mean you just punch it in, and it'll scroll you from one spot to the other you get to see what it is when you look on the map. If you didn't download it, I recommend you do it next year it's a really neat way to go see some lights. VARELA: Did you vote on it? WILSON: I did and the houses I voted for won so I was happy about that. SNIPES: Those are the only votes we counted. VARELA: Great, okay, anyone else? Right. Okay, can I have a Motion to Approve the Minutes? LOPUSZANSKI: Natalie, the November 27, 2023, Verbatim Meeting Minutes will have to be Tabled. I had some issues where I think some speakers did not have their microphones on, so I had inaudible conversations. I'm still working on that, especially with Patrick's presentation. There were some pieces where he was stepping back, and I just want to make sure that we have it as accurate as possible with his presentation. So, I'm still in the works and a bit slow-moving as I'm now left-handed. I will have those out as quickly as possible, but we're going to Table them for tonight. VARELA: Okay. Thank you. All right. Do we have an Update and Discussion on our Environmental Plan Work Groups? Has anything happened with ours Rory? WILSON: Um, I think the last time I looked at it was the last time we discussed it. November, December. I recall sending an email. I don't remember who I would have to look back at my emails. VARELA: Yeah, I don't remember seeing anything. WILSON: I know from what I remember, we couldn't do much on our end, because the webpage that we suggested the town create would have to be by the town. And then like we could, you know, help kind of put give them some more direction of what would be most helpful in terms of like viewer audience and accessibility. But we couldn't do much too much on our end. VARELA: And I think we're waiting on I forget who we were waiting on to talk to on that. WILSON: I think it was Bo or Ryan. Yeah, or both. Maybe, because Ryan was here last time. LOPUSZANSKI: So, he was part of your discussion was that you had reached out you had emailed Bo, to see if he was going to be able to I think there was something about talking about getting something into the Insider, or the webpage. But I think there was some follow-up that you are waiting on. WILSON: I believe that's correct, yes. VARELA: Okay, well, we can follow up on that next month then. COMMUNITY SERVICES ADVISORY COMMISSION JANUARY 22, 2024 MEETING VERBATIM MINUTES Transcribed by https://otter.ai - 4 - REDDICK: And I believe our group, Steven, and I were waiting to reschedule. And I believe it was even with Ron as well as part of our group. So maybe we can pick back up on that after. Then we can have an update on our end for our next meeting. VARELA: Okay, thank you. All right, Update on the Budget for 2025 CIP Budget. SNIPES: So just a few things. We're at the point now where we have made some recommendations to our Town Manager. Our next phase will be getting it over to the Town Council in February so that they'll get their first look at that sort of stuff. For the parks, there are a few things that we'll look at. One is for the Avenue of the Fountains we put in to do some root barriers along where the Sissoo trees or lifting the blocks, which the pavers, which have been the problem in the last few years and know it was going to be a problem since they were put in probably. So, we're in the process of trying to get some of that taken care of to help prevent the pavers from getting lifted, creating trip hazards. We are also putting in to do a three-year renovation a lot like what we did at Four Peaks and then most recently at Desert Vista for the Avenue as well to start replacing some of the older stuff and seeing how it's used now coming up with some new ideas for how to make it a better walkability park. We have another year left on our sidewalk improvements for the park. So, we'll be putting in for that. Again, that's a bit of a four- year program. This will be the fourth of four years I believe, for that one that's $100,000 a year that we've been doing, just going through, and finding spots that need to be replaced and getting them replaced. And a new park that we're looking at doing is on the corner of Bainbridge and Golden Eagle Boulevard. It's a little wedge-pieced of property there that we're looking at. I've affectionately called it Pleasantville forever because I wanted to use it as a spot to have Tai Chi, yoga, and that sort of thing going on. It kind of grew legs and gained some support from the dark skies as a stargazing spot as well, and they went out and looked at it. With ballgames going on, and the new lights make that so that it's a viable option as well. So, we'll be looking at using development fees for that. So hopefully, we'll see how that goes if it gains traction or not. But those are the main things that we're looking at putting in for this year. RUDOLPHY: Anything with the Centennial Circle? SNIPES: It is in process as we speak. So, it will get a name change to the Centennial Pavilion, we're looking at some benches right now that I've been doing some research on that are made out of wind turbine blades, for electrical generating, when they have to retire those they're very tough and very hard to dispose of. So, a company started making benches out of them and they're super cool because they take all the design of the blade and then that means that you get a whole bunch of different cross sections of the blade. The company making these is a company called Canvus. I'm excited about it, as they do a bunch of donor things. They're working with us right now if we buy five, they give us five benches. I'd like to do some artwork on five of them to cover the five C's and have the actual bench be a piece of art as well as they have covers. There's some neat stuff from them so I'm excited about that project. The shade canopy has been ordered and it will probably be June when it goes in. Because it's a piece they had to completely engineer the for the spot because of the size of it. I still need some time to get the statues moved out that are in the way. And I may or may not be busy. RUDOLPHY: Do you anticipate any issues if the Discovery Center breaks ground in March, or April, as they indicated they might? COMMUNITY SERVICES ADVISORY COMMISSION JANUARY 22, 2024 MEETING VERBATIM MINUTES Transcribed by https://otter.ai - 5 - SNIPES: We’ve had several conversations with them about this project and are aware of it and when the timeline is on it. At current, we've talked to them about their fencing, where it will be, and where. we'll be doing our work. And right now, I think everything's lined up based on our latest conversation with them. I think they grasp a little bit more of what we're intending to do and what they're intending to do, and we may still be negotiating a little bit here or there but I think that we got it lined up. RUPPERT: Kevin just two things. What color is the canopy? SNIPES: It is shades of tan; it matches the two shades of light and dark tan that are on the buildings right now. RUPPERT: Secondly, the approved money at Golden Eagle for your flood control on the Golden Eagle side and the movement of some irrigation, the bridge all that when is that going to happen? SNIPES: We're waiting right now on ADWR as the Arizona Department of Water and the dam… RUPPERT: The repair or report on the dam there? SNIPES: Yeah, it's the…I can't think of the name of the group. They have to approve stuff and it takes them somewhere between 6 and 36 months. So, we'll see where all that ends up but yeah, we continue to push it along we're working on that's what we're waiting on to get our 100% plans together so that we can actually put it out and move forward with it. VARELA: Are there any plans for sidewalks behind Desert Vista Park like on the back end? Between like the big dog park and then……. SNIPES: On Tioga? There's not at this time there has been a conversation around getting a connector. And right now there's not a date set for that but I have brought it up and we talked about making the lower level so there's a sidewalk all the way around. VARELA: Okay. Great. Thanks. All right, Discussion and Possible Action Regarding Grants. REDDICK: I think this was a discussion that we were going to come up with a group, a subgroup where we would be able to meet is that correct Patti in that direction? LOPUSZANSKI: It was that you were going to all look to identify grants that would fit a community of Municipality. And so you were all going to look at what that listing was, and bring something back, that would be worth looking into further and doing some research on. If we're not there yet, and you want to build a workgroup, then this would be the time to do it. REDDICK: Yeah, I think that…. RUPPERT: We used to, you know, get the list and, you know, see what was available, see what would apply to the town, and then, you know, actually we had some people on the commission that helped write the grants. Because it's, you know, it's a lot of paperwork on some of them. So, I don't know where that list is, or how to get a hold of it. REDDICK: I sent a list. So should I just start with there and send that to…. LOPUSZANSKI: I can send that back out. It was in the packet probably for November, or maybe October. So let me send it back out. You can all review it. And we can go back and put this back as an item for next month. VARELA: Yeah, I think if we instead of doing a workgroup, maybe we all can look at it. And maybe if everyone identified one to two that you think would fit Fountain Hills, then we can bring that back next month. Okay Patti, so if you will send that again. Thank you. COMMUNITY SERVICES ADVISORY COMMISSION JANUARY 22, 2024 MEETING VERBATIM MINUTES Transcribed by https://otter.ai - 6 - RUDOLPHY: And also add the reminder that we're supposed to look at it and come back with one or two grants. VARELA: Yes, please. Thank you. REDDICK: I'll just resend mine that I sent to you. I'm joking. VARELA: Okay, next is an Update on the Mayor's Youth Council. WILLIAMS: Oh, thank you. So, our next event is Teen Takeover this Saturday. We're pretty much all set up for that. I don't know if you guys have heard of it. We're doing a silent disco-type thing, where kids can come in, and they can pick one of three tracks. And there's going to be headphones there. And it's just like a normal disco party that you would go to, but it's all done through headphones. So, if somebody were to just walk in, they wouldn't hear anything. But everybody who's at the party can hear the music. We're going to have a ton of stuff there I believe. I think we're getting Euro Pizza. We're going to try to get churros from Senor Taco. We had that a couple of years ago. There's going to be video games and prizes. And it's just basically it's just a cool thing for like, teens to come in and just have a fun night. VARELA: Do they have to sign up? Or is it a drop-in event? WILLIAMS: Nope. It's just an entirely drop-in event. VARELA: Oh, great. RUDOLPHY: What's your expected attendance? WILLIAMS: I think the first year if I remember correctly, I think the first year we had around 200 kids. And then last year was a little bit less. I think it was like 100 and 125. But this year, we tried to promote it quite a bit more. Like I'm seeing flyers for it at BASIS which BASIS is quite a ways out of the way. It's not even in Fountain Hills. So I'm hoping or I guess we're hoping turnout is going to be somewhere around that 200 mark like it was that first year. VARELA: So, it's open then to anyone like from Scottsdale and Mesa? WILLIAMS: Yes. An open event. You don't have to be from Fountain Hills to come. VARELA: Okay, awesome. What time? WILLIAMS: If I remember, wait….. VARELA: I should know because… WILLIAMS: I see the flyer is here….6:30 Yep. VARELA: Great. Oh, good. Well, that will be fun. Can't wait to hear about it next month. Any other updates from the Youth Council? WILLIAMS: I don't think so. Mostly what we've been talking about at the meetings is Teen Takeover, make sure we're ready for that. I think we're going to be doing some government day-type stuff, where everybody in the council gets together. And we do some sort of activity where we learn about something to do with the, I guess, process of what happens within the town. So, I think that's going to be our next project, I guess. But mostly, it's just been Teen Takeover recently. VARELA: Great, thank you. Okay, Update on Future Agenda Items. This is where we come up if anyone has anything that they want in the future. REDDICK: We will for sure add the grant review to that. We have a committee follow-up for Stephen and our subgroup. So, we'll add that. COMMUNITY SERVICES ADVISORY COMMISSION JANUARY 22, 2024 MEETING VERBATIM MINUTES Transcribed by https://otter.ai - 7 - VARELA: Yep. What about coming up with any other tours? RUPPERT: We're going to get through Wednesday first. VARELA: Yeah. Without a doubt, okay. Okay, perfect. RUDOLPHY: And since we've been kind of calling in department directors to give us some updates. What about Amanda from Economic Development? VARELA: Yes. Can you line that up for us, Patti? LOPUSZANSKI: I will, you also mentioned John Wesley last month. Right now, during budget time, a lot is going on with the Town Council. So, we're going to try to do our best to get some of these scheduled, but just know it might not happen immediately. So, we're on it. WILSON: I was going to ask if we can't get a department head, is there a way that we could coordinate with another commission, as we did with SPAC and maybe do another trade-off presentation? I don't know like Planning and Zoning? LOPUSZANSKI: We could look into that as well. Sure. VARELA: All right, the next item is Upcoming Events and Volunteer Opportunities. SNIPES: So, this Wednesday, if you haven't seen our Volunteer Expo, it's a pretty impressive event inside the Community Center. Right now, we're at 82 tables. So most of them are single tables for each group. So it's, it's a pretty substantial way to go in and see how you can volunteer and help out the community. Lots of opportunities in there for you. And there's lots of goodies. It's kind of like a trick or treat for adults, as well. So, there's, there's fun and entertainment and food. So yeah, it's a good one. Munch and Music is one of our fastest growing programs and it's turned into a cool event that they do several love each year, and they're always packed houses. So that's a neat one. The Teen Takeover, as we were discussing earlier, we're getting closer to Touch a Truck, on February 10. We're having that for the first time over Desert Vista. We've always done it here at Town Hall during another event, and it's kind of outgrown its abilities here. So we discussed last year moving it and we've decided to go ahead and do that. We have a lot of trucks from the Public Works Department, Parks Department, and the Sanitary District participating. We're looking at trying to get some semis and we haven't confirmed those yet, but we're trying to get any type of vehicle that we think the kids will like. We're trying to get out and use the turf area and bring them into the park and have them there. It's a fun event to watch kids crawl over all kinds of different equipment. So that's a good one. We're setting up our second Skate Classic at our new skate park. It'll be our first time doing that and we have got a lot of great sponsors. We're just starting to push that one out to local skateboarding places to get people to hear about it and have been receiving some positive remarks from the public. If you didn't come to the first one, it is a fun event. I'll be excited to see how they use the new skate park at this event this year The Irish Fest that's coming up. We pretty much got everything lined up for that already. We can certainly use volunteer help for that as well. And then the final one that's on our spring event is our Extravaganza. So, we got a lot of stuff going on here for the next several months. WILSON: I just had a couple of questions about the Volunteer Expo I read a Facebook thread. One of the questions was if you had ever considered moving the day or the time of that because a lot of full- time employees are interested in going to that, but they can't make the time because it's in the afternoon, late evening. Have you ever considered moving the time to a bit later or on a Saturday instead? COMMUNITY SERVICES ADVISORY COMMISSION JANUARY 22, 2024 MEETING VERBATIM MINUTES Transcribed by https://otter.ai - 8 - SNIPES: That's not something that's been discussed that I'm aware of. But I can certainly throw it out there and see if we can either split that time to a later time or see if we can pull something off for that. VARELA: I think that's a great idea. Because I wouldn't be able to go. WILSON: Awesome. Thank you, Kevin. And then just to make sure if we want to volunteer at any of these events contact Kim Wickland. SNIPES: Correct. WILSON: Awesome. RUPPERT: Just a plug for the Touch a Truck. If you have any kids or little kids or any kind of kids, it is spectacular to take kids to that. The fire trucks are there, the police cars are there, the sheriff's and every truck they could think of. But I think dump trucks are probably the most popular. So, it's a great event. And I hope it gains momentum. VARELA: Do you send that to the PTO so that they send it out to all the schools? SNIPES: Yeah, I'm sure that will get sent out here shortly as well. REDDICK: Kevin, how can we go about supporting you in sponsorship for the Skateboard Classic? SNIPES: For that, you can reach out to Ryan, I'll probably be your best bet, he’s our Recreation Manager and he can certainly discuss the options for that. VARELA: All right, anything else there? Okay. Update on our Tour. I don't know who's going to take that Ron or Kevin for Wednesday. SNIPES: Yes, we'll be meeting on Wednesday on the Avenue. Let's just meet right outside of Town Hall here that'll probably make it the easiest to park and get to. Then we'll walk down the Avenue and kind of go over some of the things that I was discussing earlier, as well as some other ideas that are in the works for the Avenue. VARELA: Okay, then our next Community Service meeting is February 26, 2024. Can I get a Motion to Adjourn? WILSON: Move to adjourn. VARELA: Can I get a second? REDDICK: I second that. VARELA: All in favor say Aye. ALL: Aye VARELA: Great. Thank you. Having no further business, Chair Natalie Varela adjourned the Regular Meeting of the Community Services Advisory Commission held on January 22, 2024, at 5:30 PM COMMUNITY SERVICES ADVISORY COMMISSION JANUARY 22, 2024 MEETING VERBATIM MINUTES Transcribed by https://otter.ai - 9 - COMMUNITY SERVICES ADVISORY COMMISSION _________________________________________ Natalie Varela, Chair ATTEST AND PREPARED BY: ____________________________________________ Patti Lopuszanski, Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Community Services Advisory Commission in the Town Hall Council Chambers on the 22nd day of January 22, 2024. I further certify that the meeting was duly called and that a quorum was present. DATED this 26th Day of February 2024 _______________________________________________Patti Lopuszanski, Executive Assistant ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/26/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Arizona State Puzzle Donor Program Centennial Pavilion Staff Summary (Background) The Centennial Pavilion area between the Community Center and the library is being renovated to become a more useable and programmable space. To help increase year-around usage, a large 80-foot wide, shaded structure is being installed to help create a welcoming area for outdoor events. The donor puzzle is designed to be a fantastic new art piece and help pay for the improvements. Stainless Steel Puzzle Piece: $1,000 99 stainless steel puzzle pieces  6.5" x 8" size Maximum 30 characters The completed work of art will build the State of Arizona Attachments Arizona State Puzzle Donor Program  Form Review Form Started By: Patti Lopuszanski Started On: 02/15/2024 10:49 AM Final Approval Date: 02/15/2024  FOUNTAIN HILLS CENTENNIAL PAVILION The Community Services Department is offering a unique and thoughtful way to honor a loved one, advertise a business or highlight a club while making a meaningful contribution to the Centennial Pavilion Shade Structure Stainless Steel Puzzle Piece: $1,000 99 stainless steel puzzle pieces 6.5" x 8" size maximum 30 characters The completed work of art will build the State of Arizona Please complete the online form with a credit card* at FountainHillsAZ.gov/AZPuzzle or by scanning the QR Code. Town of Fountain Hills Centennial Pavilion Donor Puzzle For more information: Please call 480-816-5148 or email plopuszanski@fountainhillsaz.gov *$4.00 convenience fee will be added to all credit cards 8 F E E T T A L L The Centennial Pavilion area between the Community Center and the library is being renovated to become a more useable and programmable space. To help increase year around usage, a large 80-foot wide, shade structure is being installed to help create a welcoming area for outdoor events. The donor puzzle is designed to be a fantastic new art piece and help pay for the improvements. ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/26/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE AND DISCUSSION: Environmental Plan Workgroups Staff Summary (Background) Goal 5: Continue to promote programs that encourage environmentally-friendly alternatives and improve air quality. Chair Varela, Commissioner Rudulphy and Commissioner Wilson Goal 7: Support waste reduction programs and proper management of hazardous waste. Vice Chair Reddick, Commissioner Barnes and Commissioner Ruppert 1- We have a list of parks we can target for recycling trash bins to be set up. Start with 4 Parks, Avenue of the Fountain, and local schools. 2- We have a list of business locations throughout the town that have no recycling set up. Landlord outreach and individual owner outreach. 3- Connecting with other local organizations to get the work out - VA, Senior Center, Boys and Girls Club. This way we have a nice range of community members supporting the community in recycling. 4- Logistics we need to draft out and ensure locations have property pick up and tools to make this happen. Form Review Form Started By: Patti Lopuszanski Started On: 02/07/2024 11:53 AM Final Approval Date: 02/07/2024  ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/26/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: CIP Budget FY25 Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 02/07/2024 11:54 AM Final Approval Date: 02/07/2024  ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/26/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  DISCUSSION AND POSSIBLE ACTION: Grants Staff Summary (Background) Commissioner Reddick has provided the grant resources below to be reviewed and establish a workgroup to determine grants that best fit for a municipality: Open | SBIR.gov  https://www.samhsa.gov/   Grants Basics | grants.nih.gov Craig Rudolphy Grant Update: I have found two that might be of interest. The grants came from grants.gov.  Opportunity number: HHS-224-ACF-OPRE-YE-1212. Access to Infant and Toddler Care and Education: Research and Evaluation Grants Opportunity Number: 20250110-PF. Sustaining Cultural Heritage Collections   Form Review Form Started By: Patti Lopuszanski Started On: 02/07/2024 11:56 AM Final Approval Date: 02/07/2024  ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/26/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Mayor's Youth Council Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 02/07/2024 11:57 AM Final Approval Date: 02/07/2024  ITEM 12. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/26/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Future Agenda Items and Presentations Staff Summary (Background) Presentation - April 22, 2024, Mr. John Wesley, Development Services Director Commissioner Rudolphy - Possible topics to be discussed at Mr. Wesley's presentation:  A recap of any planned developments/buildings; An overview of the proposed Target Center re-development; A review of the current sign ordinances; An overview of the online permit request system; A status update on sober homes Residential rentals; Regulations on 5G installations Form Review Form Started By: Patti Lopuszanski Started On: 02/07/2024 11:58 AM Final Approval Date: 02/07/2024  ITEM 13. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/26/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  REVIEW AND DISCUSSION: Upcoming Events and Volunteer Opportunities Staff Summary (Background) Attachments Special Event Calendar 2023-2024  Spring Upcoming Events 2024  Form Review Form Started By: Patti Lopuszanski Started On: 02/07/2024 11:59 AM Final Approval Date: 02/07/2024  F O U N T A I N H I L L S C O M M U N I T Y S E R V I C E SUPCOMING EVENTS 2024WINTER/SPRING VOLUNTEER EXPOFOUNTAIN HILLS COMMUNITY CENTERWEDNESDAY 3:00PM - 5:00PMJAN 24 FRIDAYJANUARY 26 12:00PM - 1:00PM MUNCH AND MUSIC FOUNTAIN HILLS COMMUNITY CENTER Munch & Music is a series of four concerts bringing high-quality performers from around the Valley. Every concert is free to the public and is hosted at the Fountain Hills Community Center. We are going ALL OUT for this year's event, which will feature a SilentDance Party with TWO DJs, Laser Tag, and Photobooth! Food, raffle prizes, video games, and much more will also be in store for the night. TEEN TAKEOVER: SILENT DANCE PARTY FOUNTAIN HILLS COMMUNITY CENTERSATURDAYJAN 276:30PM - 9:30PM Put your imagination in gear and go! Touch A Truck is an exciting event for kids to climb on board, get behind the wheel of their favorite vehicle, and meet community heroes and partners. A variety of vehicles, inflatables, yard games,and food trucks will be a part of the fun! TOUCH A TRUCKDESERT VISTA PARKSATURDAYFEB 1010:00AM - 12:00PM SKATEBOARD CLASSICSATURDAYFEB 17 11:00AM - 2:00PM The Skateboard Classic presented by Musco Lighting is back for 2024 at thenewly renovated Desert Vista Skate Park! Compete to win a cash prize of up to $500! Pre-registration required. It costs $20 to enter and is free for spectators. Register online at FountainHillsAZ.gov/REC. DESERT VISTA PARK SATURDAYMAR 16 11:00AM - 5:00PM IRISH FOUNTAIN FESTFOUNTAIN PARK Put on your green and join the town as we shamROCK the Hills! Food, fun,beer garden, and live music will all be a part of this family-friendly event, andour World Famous Fountain will be transformed into a bright emerald greengeyser at 12:00 and 4:00pm. EGGSTRAVAGANZA Join us at Four Peaks Park and watch hundreds of kids scramble to pick upover 15,000 eggs stuffed with candy and other prizes. Inflatables, activities, community partner booths, and pictures with Hoppy the Bunny and Peeps! Receive information on local clubs, organizations, churches, and volunteeropportunities at the 2024 Volunteer Expo. There will be over 75 expo booths with information and goodies. Free and open to the public. FOUR PEAKS PARKSATURDAYMAR 23 8:00AM - 10:00AM FEBRUARY 16 F O U N T A I N H I L L S C O M M U N I T Y S E R V I C E SUPCOMING EVENTS 2024SPRING MUNCH AND MUSICFOUNTAIN HILLS COMMUNITY CENTERFRIDAY 12:00PM - 1:00PM SATURDAY 8:00AM - 10:00AM EGGSTRAVAGANZA FOUR PEAKS PARK Join us at Four Peaks Park and watch hundreds of kids scramble to pick up over 15,000 eggs stuffed with candy and other prizes. Inflatables, activities, community partner booths, and pictures with Hoppy the Bunny and Peeps! Enjoy live music along the Avenue of the Fountains with our evening concertseries! Our concerts showcase some of the Valley’s best bands and a variety of music options to suit everyone’s taste. CONCERTS ON THE AVENUEAVENUE OF THE FOUNTAINS THURSDAYSAPRIL6:00PM - 8:00PM Join us for one night of LIVE music in the hills! This year's Music Fest will include THREE country bands, a kids zone, food trucks, a beer and wine garden. Be left “Breathless” by our national headliner, Sam Riggs, afterjamming out to Western Fusion and the Scott and Sabrina Band! MUSIC FEST - GONE COUNTRYFOUNTAIN PARKSATURDAYAPR 65:00PM - 10:00PM RECYCLED ART CONTESTSATURDAYAPR 22 5:00PM - 6:30PM Bring your imagination to this multi-generational event! Create art fromrecycled products. Art submissions will begin on April 8th and be displayed at the Community Center from April 15th to 21st. The winner will be announced at 5:30PM on April 22nd. SATURDAYMAY 11 7:00PM - 9:00PM MOVIE IN THE PARKFOUR PEAKS PARK Bring your lawn chairs and picnic blankets to the spring edition of Movie inthe Park. We will have food vendors on-site selling dinner options and othergoodies. Movie subject to change. FOURTH AT THE FOUNTAIN Put on your red, white, and blue and join friends and neighbors at Fountain Park to celebrate Independence Day at our Fourth at the Fountaincelebration! This FREE event includes a live concert beginning at 7:30 p.m. culminated by a spectacular fireworks display at 9:00 p.m. Munch & Music is a series of four springtime concerts that brings in high-quality performers from around the Valley. Every concert is free to the public and is hosted at the Fountain Hills Community Center. FOUR PEAKS PARKTHURSDAYJULY 4 6:00PM - 9:30PM MARCH 22APRIL 26 MAR 23 FOUNTAIN HILLS COMMUNITY CENTER ITEM 14. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/26/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Amending the 2023-2024 Community Services Advisory Commission Calendar May Meeting Date Staff Summary (Background) Due to Memorial Day on the fourth Monday of May, it will be necessary to move the Community Services Advisory Commission Meeting date to Tuesday, May 28, 2024, at 5:00 p.m.  Form Review Form Started By: Patti Lopuszanski Started On: 02/15/2024 10:30 AM Final Approval Date: 02/15/2024  ITEM 15. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 02/26/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Next Community Services Advisory Commission Meeting March 25, 2024 Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 02/07/2024 12:00 PM Final Approval Date: 02/07/2024