HomeMy WebLinkAboutAGENDApacket__06-26-23_0109_510
NOTICE OF MEETING
REGULAR MEETING
COMMUNITY SERVICES ADVISORY COMMISSION
Chairman Natalie Varela
Vice Chairman Carey Reddick, Jr.
Youth Commissioner Sruti Peddi
Commissioner Stephen Barnes
Commissioner Craig Rudolphy
Commissioner Ron Ruppert
Commissioner Rory Wilson
TIME:5:00 P.M. – REGULAR MEETING
WHEN:MONDAY, JUNE 26, 2023
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call;
a quorum of the Town’s Council, various Commission, Committee or Board members may be in
attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory
exceptions, parents have a right to consent before the State or any of its political subdivisions make a
video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded
and, as a result, proceedings in which children are present may be subject to such recording. Parents, in
order to exercise their rights may either file written consent with the Town Clerk to such recording, or
take personal action to ensure that their child or children are not present when a recording may be made.
If a child is present at the time a recording is made, the Town will assume that the rights afforded parents
pursuant to A.R.S. §1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of
the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card,
indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda
item, and hand it to the Executive Assistant prior to discussion, if possible.
1.CALL TO ORDER
2.ROLL CALL
3.REPORTS BY COMMISSIONERS
4.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda.
Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time,
place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call
to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to
the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that
the matter be placed on a future Commission agenda.
5.CONSIDERATION AND POSSIBLE ACTION: Approval of CSAC Meeting Minutes of May 22, 2023
6.REVIEW AND DISCUSSION: Environmental Plan Workgroups
7.UPDATE: Future Agenda Items
8.UPDATE: Next CSAC Meeting September 25, 2023
9.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with
the statement filed by the Community Services Advisory Commission with the Town Clerk.
Dated this 22nd day of June 2023
_____________________________________________
Patti Lopuszanski, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or
1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Development Services' Office.
Community Services Advisory Commission Meeting of June 26, 2023 2 of 2
ITEM 3.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/26/2023 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): REPORTS BY
COMMISSIONERS
Staff Summary (Background)
Form Review
Form Started By: Patti Lopuszanski Started On: 06/20/2023 01:21 PM
Final Approval Date: 06/20/2023
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/26/2023 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION
AND POSSIBLE ACTION: Approval of CSAC Meeting Minutes of May 22, 2023
Staff Summary (Background)
The intent of approving meeting minutes is to ensure an accurate account of the discussion and action
that took place at the meeting for archival purposes. Approved minutes are placed on the town's
website and maintained as permanent records in compliance with state law.
Attachments
CSAC May 22, 2023 Verbatim Minutes
Form Review
Form Started By: Patti Lopuszanski Started On: 06/20/2023 12:12 PM
Final Approval Date: 06/20/2023
COMMUNITY SERVICES ADVISORY COMMISSION MAY 22, 2023 VERBATIM MEETING MINUTES
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TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION May 22, 2023
A Regular Meeting of the Community Services Advisory Commission was convened at 16705 E. Avenue of the Fountains in open and public session at 5:00 p.m.
Members Present: Commissioner Stephen Barnes, Commissioner Craig Rudolphy; Commissioner Ron Ruppert; Commissioner Rory Wilson Absent: Chair Natalie Varela, Vice Chair Carey Reddick, Youth Commissioner Sruti Peddi
Staff Present: Interim Community Services Director Kevin Snipes; Town Engineer David Janover, Executive Assistant Patti Lopuszanski
Audience: None
COMMUNITY SERVICES ADVISORY COMMISSION MAY 22, 2023 VERBATIM MEETING MINUTES
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WILSON: Call the Meeting to Order. Can I get a Roll Call, please?
LOPUSZANSKI: Yes. Chair Varela is absent Vice Chair. Reddick is absent. Commissioner Barnes.
BARNES: Here.
LOPUSZANSKI: Commissioner Ruppert
RUPPERT: Here.
LOPUSZANSKI: Commissioner Rudolphy
RUDOLPHY: Present.
LOPUSZANSKI: Commissioner Wilson
WILSON: Here.
LOPUSZANSKI: Youth Commissioner Peddi is absent.
WILSON: All right, thank you. Are there any Reports by Commissioners?
RUPPERT: To reiterate what we had last week on a tour of the Community Center, led by Jennifer and
Kevin, and thank you very much for doing that. I know that those who were there, there were well-
informed. And it brings us up to date, again, we walked through the community center itself almost
room by room and were explained what actually happens there are what are the possibilities. We saw
what some of the infrastructure was done, and updates that were done, not only to the building but to
the hallways and the reasonings behind that. And it was, you know, really informative to us. And for us
to get a scope of what that building can actually perform throughout the year for the various functions
that come into town. Then we went outside and looked at Centennial Circle and looked at the future
there as far as what the plans may be, and entrance to the Dark Sky, the movement of the Community
Garden and how it's all going to take place, and some of the tree removals and the reasons behind
that. And it's just, you know, from my perspective, and I think all of our perspectives, it was a, you
know, really informative, and we were thankful for that.
WILSON: Anyone else? Yeah, I would agree with Ron, I think was a really good turnout for our
commission and I learned a lot. I liked the fact that we got to see the different rooms as well as the art
room, which I didn't know existed so that was cool. But yeah, that's all from me if there's anyone else
who has anything. All right, Call to the Public.
LOPUSZANSKI: There is no Call to the Public.
WILSON: All right. Then I will hand it over to Mr. Janover the Town Engineer.
JANOVER: Good evening, members of the Community Services Advisory Committee. I'm Dave
Janover, your Town Engineer. And I'm here to give you a little bit of an update on our Palisades
Boulevard and Saguaro Boulevard, sidewalk gap infill project. So just to kind of start things off, town
staff are continuously looking for opportunities to improve our roadway network for all modes of
transportation, bicycles, vehicles, and pedestrians, but really with a focus, especially on pedestrian
safety. So pedestrian safety is a key element and a part of our comprehensive plan to improve
pedestrian safety town-wide. So, most areas within the town prior to our incorporation in 1989, were
constructed without sidewalks. So, it really was like the Wild West, everyone's kind of doing their thing
before incorporation, and even though it was a master-planned community, there was never really a
plan for a walkable community and sidewalks were not part of that plan. So once incorporation took
place in 1989 the council then developed an interest in making Fountain Hills more of a pedestrian-
friendly community. And so, in order to add greater connectivity to our community town staff has over
the years applied to MAG, Maricopa Association of Governments, for federal grant funding for various
transportation and pedestrian projects. Pretty much anytime we can get our hands on any kind of grant
COMMUNITY SERVICES ADVISORY COMMISSION MAY 22, 2023 VERBATIM MEETING MINUTES
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funding, we do our best to do so. So, in 2019, my predecessor applied for grant funding through the
transportation alternative and CMAC for comprehensive, I'm sorry, congestion mitigation, air quality
program through MAG for the design and construction of a gap infill sidewalks program on two corridors
two of our arterial corridors, Palisades Boulevard between Fountain Hills Boulevard and Saguaro and
on Saguaro Boulevard between Fountain Hills Boulevard and Colony Drive. So, in the spring of 2020,
low and behold, we were notified by MAG that we did in fact, get selected for this project. And we
received at the time a $2 million grant. Since that initial funding was awarded, we actually were
awarded some additional funding and I'll, in a later slide, I'll get to our overall financial situation.
RUDOLPHY: Mr. Janover, is there a time limit on when the grant funds expire?
JANOVER: Great question. There is, I believe, a time limit as to when they expire. If they're not done,
we typically can request MAG extensions. However, for this particular federal grant, we will just have to
go back to MAG to request an extension. But what would happen is if we were not able to fulfill our part
of the project and our funding, and we weren't able to move forward with it, that money would go back
into close-out funds. And that will be made available to older municipalities through MAG for their
projects. So, we really do want to complete this project, and we do have Council authority. And they are
on board with this particular project because it is such a commitment on our part, and it took so much
work on our part to get this funding award. The council does understand that, and this is one of the
projects that they are on board with.
RUDOLPHY: So, do you anticipate completing it in the required timeframe?
JANOVER: Yes, thank you, thank you. So just from the 10,000-foot level, this project is going to
construct eight-foot sidewalks along both of the corridors along Saguaro and Palisades Boulevard. And
some areas, they're going to be six-foot sidewalks, but we're going to try to get eight feet wide wherever
we can. So, it's going to fill gaps between existing sidewalks so that people pedestrians don't have to
when it comes to the end of a sidewalk, they'll have to walk in the street or walk in a parking lot. It just
gives them a continuous safe path for walking along the sidewalk. And we're also going to complete
some full street block sidewalk lengths. We're also going to be connecting to some existing pedestrian
generators, like parks and churches, commercial areas, and things like that. We will be addressing
pedestrian safety with this project, removing hazards for pedestrian safety, giving them better
accessibility and ADA that meets ADA guidelines, and upgrading curb ramps. All are in conformance
with federal requirements. And also, as part of this project, we are going to have numerous utility
relocations. In order to accommodate the sidewalk, we're going to be improving some private driveways
in order for tie-ins. We're going to be narrowing some roadways, and I'll get to that in a little bit. In order
to fit some of these sidewalks in we're going to be obliterating and restriping pavement, we're going to
be putting in retaining walls, landscaping work, and removal and relocation of signs. So, there's quite a
bit as part of the scope of this project. So, there are four locations that comprise this project. The first
one is the south southern project area, what we're calling the southern project area. And that is from
Saguaro Boulevard between El Lago and Colony and that area has some pretty steep slopes adjacent
to the roadway. The way the project is going to address that is by narrowing the lane widths, which will
allow us to bring the existing curb and gutter in. So, we're going to be shrinking the roadway quite a bit
in order to make way for the real estate for the sidewalk. And I have one or two slides that kind of show
that little animation you're going to love that. You're going to say wow, that Jennifer was really
something when he came by with that. And the North project area, which is over here, the North side is
so obvious on this image Route North is to the right. We have Saguaro Boulevard between Epson and
Fountain Hills Boulevard. And in some of those areas, there is adequate room to fit the eight-foot
COMMUNITY SERVICES ADVISORY COMMISSION MAY 22, 2023 VERBATIM MEETING MINUTES
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meandering sidewalk. But other areas do need the same kind of lane shifting to accommodate the
sidewalk, the new sidewalk north of Sterling Way, we actually have a sidewalk that's going to be going
into the landscape median beat that separates Saguaro Boulevard from the frontage road which is La
Costa Drive. And then in the middle section over here, that is Saguaro north of La Montana the
sidewalk is going to be constructed behind the curb and gutter. So, there are not too many issues there,
but we will have some utility conflicts to address there. And then the Palisades Boulevard section right
over here. From Alma to Fountain Hills Boulevard, we are going to have a sidewalk that's going to be
placed again adjacent to and behind the curb. And again, we have some utility locations that are going
to be required through that section of the project. So, this is the one I was talking about. So, you can
see over here, this is our existing roads section on Saguaro, near Colony Drive. And you can see our
lane widths are 12-foot outer lanes, and we have 14-foot inner lanes with a raised median. And we
have seven-and-a-half-foot shoulders on either side. So, what we're planning to do is decrease the
width of those lanes and shoulders to give us this situation. So going from 12 to 11. And then from 14 to
12 and a half on the inner lanes. And if you take a look over here, where the curb and gutter is, the curb
and gutter are moving from this location to that location, which will allow us to give us some real estate
so that we could put it on the sidewalk. And in some cases, we're going to have to have a bit of a
retaining wall, not as high of a retaining wall. As if we didn't narrow the lanes, because we do we are
fighting against some pretty big grades there.
RUPPERT: Yes, does this impact bike lanes so that we are still providing the shoulders?
JANOVER: I personally like to see a five-foot shoulder minimum to be used for bicycles and we are
providing six feet so we're in good shape, we are narrowing the shoulders a bit from seven and a half to
six. But in the grand scheme of things, six is still fine. And then the same thing here Saguaro at
Fountain Hills Boulevard through the state we have 12-foot lanes across the road section with a 13-
and-a-half foot, two-way center turn lane, and seven-foot shoulders. And we're ending up with this
situation that will actually help us get a six-foot sidewalk along this pretty good slope here without the
need for a retaining wall. So, we were working with our consultant EPS group, to really try to figure out
ways to reduce the cost overall and give us the best possible project that we can achieve.
WILSON: Do you anticipate that the drivers are going to really notice anything different?
JANOVER: I don't think so, 11 feet might have a little bit of an effect in the beginning, once they see
the new lane striping coming in the same room, this is a little bit narrower than they used to. But
hopefully, that'll have the effect of traffic calming just a little bit. There will be a slight effect. We did hold
a public meeting. It was an open house actually at the Community Center last November from 4 pm to
7 pm. Town staff was in attendance as well as a representative from Arizona DOT and our consultants
from the BPS group. And they were I would say approximately 25 members of the public including
some elected officials that that attended, and we had a number of pretty large aerial robots that were
out. And they kind of showed this type of information here showing the sidewalk ramp work that was
proposed as well as the sidewalks that were going to be proposed and all this so that they can find their
location and see exactly what we're doing and how it affects them personally. So, we were able to
answer their questions where they provided some input, and it was a pretty good turnout. So as part of
this project, we have a number of private properties that we need to obtain temporary construction
easements from so and that's in order for us to do some driveway tie-ins to try to really properly
complete the grading and some landscaping and some retaining wall work and things of that nature.
So, we have about 10 properties that were required to obtain temporary construction easements from
what TCE is. Because this is a federally funded project, we have to require the federal process for
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property acquisition. And even though we're not acquiring the property from them, we are it is a form of
property acquisition, getting an easement when I take, we're not doing any kind of taking. It's just an
easement that will allow us to do work on their property and be on their property while we're doing the
project. Once the project is done, and it's approved, that has been completely goes away. And there's
no cloud on the title or anything like that. What we needed to do as part of the federal process, we had
to write each of these property owners a letter explaining what the project was, including a temporary
construction easement form that they are, they would assign and notarize and get back to us, along
with an exhibit. So, of all these properties, we have one holdout at the moment, that they're ghosting
me for some reason. I don't know why. But I spoke to them a few times and I can't seem to get a hold of
them. But I got nine out of the 10 I think I might just have to go there and just hunt them down there in
Chandler someplace.
RUPPERT: Hungry, can you do eminent domain or, or just do the 10-foot easement or yes, we have
some time to try to get that from them. Because until we actually start the project, the eighth does allow
us to proceed forward even if we don't quite have all of them in place. But this one is a slight amount of
work. And if worse comes to worst, we could probably get around it if we needed to, but we'd rather just
be on the safe side and get it we don't really have an issue and I spoke to the owner, personally, and
he didn't really seem to have an issue. It's just like it's they're busy on vacation or what have you. But
we'll get it out of my way. So, in order to make all this happen, we had to have an underlying IGA or
intergovernmental agreement. So, on May 4 of 2021, our town council approved a resolution for an IGA
with the state of Arizona, that defined all the project costs for the federal funding that we're going to
receive as well as our town's contributory match. So, this is a great grant program, because the federal
funding covers 94.3% of the costs. And really, we only have to pay 5.7 cents on the dollar. So, it's
actually it's a fabulous program when it's been around for a pretty long time. So, after that initial IgA,
about a year later, we had a first amendment to the IGA that was approved by the council in April of 22.
And we were because we were awarded close-out funds that we were using for additional potholing
and additional investigatory work by our design team, just to make sure that we addressed upfront all of
the potential utility conflicts so that we didn't have those problems down the road, like during
construction. So, putting a little bit more money into the project at the beginning would kind of save us
money towards the end. So that IGA refined the project costs and redefined and updated the federal
funding and the town's funding. And then just a few days ago, last week, we had amendment number
two, which was approved by Council and then appropriated additional funds for the project as well. So,
we were getting some additional monies from the feds, and that also resulted in an additional town
match. And I'll give you the final numbers on this slide. So, you can see in the rightmost column that
has the red outline around it are the top arrow over here, the total costs of the project design and
construction is 3.9, just under 3.9 3 million, with the federal funding coming in at 3.6 7 million, and our
match is 252,000. So, imagine for a quarter million dollars out of the town, the work that we're getting,
the infrastructure that we're getting, and the improvements are really amazing. This is going to be a
great project. We just need to note that if the actual project costs do exceed the federal grant funding
allocation, then the town is responsible for that difference. So, if it comes in, you know, $40,000 over,
we're required to pay that additional 40,000. Now, based on the timing, if we do find that things are
going over, for some reason, during construction, we can apply for additional closeout funds during the
next cycle, because Mack does that every year. So that's a way that and so we take advantage of other
municipalities’ projects, who either didn't move forward, or if they did better on their projects and money
was left on the table, or they just didn't move forward with their projects at all. Well, that goes back into
COMMUNITY SERVICES ADVISORY COMMISSION MAY 22, 2023 VERBATIM MEETING MINUTES
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a pot. And all we need to do is just request close-out funds for whatever we need. And usually, we're
pretty good at getting that.
So, have you bid the project out yet?
Not yet. We're getting right to that though. So, our construct Some plans and specs are currently at the
95% progress level, we should be getting the final plans probably in the next week or two. So, once it is
complete, then we're going to advertise it for bid. And it'll be awarded to the lowest responsible bidder
all done in accordance with the federal process. That takes about 60 days. Then, after that, our
construction phase will be anticipated right now to last about 210 working days, which is about nine to
10 months or so. So, we are anticipating at this time starting construction third quarter in the fall of this
year, and hopefully finishing just before the end of the fiscal year. So June, maybe July timeframe of
24.
RUPPERT: Is it all vertical sidewalks? Or is there some meandering?
JANOVER: Yeah, there'll be some meandering sidewalks and then some of the eight-foot will we'll be
able to meander some is going to be depending upon the location and how much real estate we have
to work with. Some will be literally like right behind the curb, you know, some will be separated by Gore
strip, but straight, but there'll be some style to some of it. There'll be some style. Yeah, wherever we
can we'll put style on there. Yes. So that concludes my formal remarks. I'd be more than happy to
answer any questions or, or if you have detailed questions, I'd be more than happy to try to get your
answer through Patti. And, Kevin, based on your recent experience for construction bids, are they still
coming in outrageously high?
That's a great question. I think we're seeing that the late labor rates are still pretty high. You know,
there's a lot of demand out there for work. I think we've seen a little bit of a little bit of slowdown, but
maybe they're just the start of it. Maybe Kevin, maybe from some of the numbers that you've seen, you
know, where we're hopeful that we're going to be coming in. And one of the things that that we
anticipated was that we were kind of in this, this time off, of elevated numbers and things, were kind of
going a little haywire and lots of demand. So that was kind of accounted for in our construction cost
estimate. So it's just a matter of like, how, how much do you How high do you go with your cost
estimate? Right? Where do you where do you stop where what's reasonable?
JANOVER: So, we tried to be as conservative as we could with that estimate, but we just don't really
know until we don't really know until the bids come in and you open them up. That's and then we'll see
if we're short, we'll certainly have to make a decision with a dot and with our design team, whether we
try to rebid it, or do we just go for closeout funds and to make up that difference.
SNIPES: Great. Thank you.
JANOVER: You're welcome.
WILSON: I have a couple of questions. So, I know I don't remember when exactly but there were a few
people who were concerned about accessibility with sidewalks a while back. Are you taking that into
account? Like I know there are the weird little red ramp things. I don't know what you call them. But
then there's just the sidewalk just been like slanted. Like, how do you plan on doing that?
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JANOVER: Yeah, great question. Yeah. So, any areas that are that do not meet ADA accessibility are
slated to be removed and replaced with ADA-accessible and ADA-guideline-meeting, sidewalks. So, all
of our curb ramps, all of the cross slopes of our sidewalks, the longitudinal slopes, everything will be
meeting or as close as possible to ADA guidelines pretty close, if not on the money.
WILSON: Thank you. And then I'm going back to like the lane widths. I know you had like 11 1214 Is
there a minimum that they have to be?
JANOVER: Great question. Yes. So, I've seen Lane widths as low as 9 and a half to 10. For me, that's
just too narrow. Especially on an arterial roadway. We have, you know, 45 miles an hour, you know,
that's just a little bit too close for comfort for me. I know I think in Phoenix, they had kind of gone down
to in some areas. pretty narrow. That is, I think a bit uncomfortable for a normal driver. But where we
are with 11 feet is pretty good. That's a pretty average narrowing. Yeah.
WILSON: And that's like taking into account the truck routes, right? Yes. Okay. Yes. Cool. Thank you.
Well, that's it for me. So, thank you. I don't know. See anyone else have any questions or comments?
SNIPES: Hey, Dave, is the narrowing that you did on a logo up here? What's the width of those? Do
you remember? And I'm putting it on the spot, but I was just thinking if that was something that they
could see that kind of get an idea.
I think that was pretty close. I think that was like 11 or 11 and a half.
SNIPES: That's what I was thinking. Yeah. So, if you want him to see the new so they they've done
this traffic calming by what we call putting the streets on a diet and narrowing the lanes down to help try
and get people to drive a little bit slower and we are seeing good results with that. But if you go out here
and go up a Lago to Fountain Hills Boulevard, you can kind of see how that how those lanes layout
there's definitely a different feel to it when you're driving up through there.
Great point. Yeah, we went out there and actually did a took our drone out there and fluid and it looks, it
looks great. It really does. Yeah, we've gotten some really good feedback on that project so far. And so
that's, you know, do like exactly what Kevin said, we're putting the road on the diet. We're kind of
narrowing the lanes a bit, which helps with keeping people more channelized. I remember when I was
with the city of Avondale before I came here in my last life, we had a road called Gordon Lakes
Parkway, and it had a 20-foot lane. Well for 14 feet two a left turn lane and a 20-foot lane. Yeah, and it
will, and it was a 25-mile-per-hour speed limit. I'm like, it's impossible to go 25 miles per hour when you
have a 20-foot lane. It just it's impossible. And this is where Avondale Boulevard at Thomas Road, it
ended and became a local street called Gordon Lakes Parkway. So, we actually did the same thing.
We put that on a road diet, we narrowed everything and put in bike lanes and shoulders and above
actually buffered bike lanes and had some great success there. So, it works when it's applied properly.
Well, thank you very much. I appreciate the opportunity. And if anybody has any questions, please
direct them through Patti and Kevin, and I'd be more than happy to provide additional information.
Thanks, Dave.
WILSON: Thanks so much. Pleasure. Next is Consideration and Possible Action of the Approval of
April 24, 2023, CSAC Meeting Minutes. Did everyone get a chance to review those? Can I get a Motion
to Approve?
RUPPERT: I'll make a Motion to Approve.
COMMUNITY SERVICES ADVISORY COMMISSION MAY 22, 2023 VERBATIM MEETING MINUTES
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WILSON: Second?
RUDOLPHY: Second.
WILSON: All in favor say aye.
ALL: Aye.
WILSON: Okay, then next is the Review and Discussion of the Environmental Plan. I know there was
talk of tabling.
SNIPES: That's up to you guys. If you guys want to table this item we can bring it back up at the next
meeting, we can certainly do that.
LOPUSZANSKI: Rory is not going to be here for the next meeting due to traveling. Did you want to
talk about building workgroups or do you want to just table it until September?
WILSON: Honestly, I'm fine. If you guys discuss this next meeting, you can still email if email me if you
need to on comments and whatnot. I just tried to make them as detailed as possible for anyone who is
interested. So, I'm fine with whatever everyone else is fine with my idea. I think they're excellent. Or you
did a great job and were very specific and I'm surprised you found so many good images. My comment
earlier was I think we need some of them as Patty said some of the well all of the other Commission are
on hiatus for the summer. I think your feedback and input would be invaluable as we discuss it. So I
would suggest that either we do it tonight or we postpone it until after the summer is finished.
WILSON: In that case, I would personally like to have at least Natalie's and Carey’s opinions if that's
possible, so I think we should table is everyone okay with that? All right, do we need to vote on that or
just like consensus?
LOPUSZANSKI: You're good. It's a discussion so you're fine.
WILSON: Update Mayor's Youth Council since Okay, next one is Update on Future Agenda Items all
right. Does anyone have any future agenda items?
LOPUSZANSKI: This doesn't have to be for the June meeting. If there's something that a topic or
some research something that you want me to look into or staff look into, we can just have that as a
running list and then we can look at that again in September.
WILSON: I do not have any and if no one else does too, we'll just move on to the next one, which is
the next CSAC meeting which is June 26. Do we have any like comments or questions on that? Or just
update them a German so can I get a Move to Adjourn?
RUPPERT: I move to adjourn.
BARNES: Second.
WILSON: All in favor say aye.
ALL: Aye.
Having no further business, Chair Rory Wilson adjourned the Regular Meeting of the Community Services Advisory Commission held on May 22, 2023, at 5:32 PM
COMMUNITY SERVICES ADVISORY COMMISSION MAY 22, 2023 VERBATIM MEETING MINUTES
Transcribed by https://otter.ai - 9 -
COMMUNITY SERVICES ADVISORY COMMISSION
_________________________________________
Natalie Varela, Chair
ATTEST AND PREPARED BY:
____________________________________
Patti Lopuszanski, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the
Regular Meeting held by the Community Services Advisory Commission in the Town Hall
Council Chambers on the 22nd day of May 2023. I further certify that the meeting was duly
called and that a quorum was present.
DATED this 26th Day of June 2023
_____________________________
Patti Lopuszanski, Executive Assistant
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/26/2023 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): REVIEW AND
DISCUSSION: Environmental Plan Workgroups
Staff Summary (Background)
Discussion on setting up workgroups to meet over the summer and present at the September 25, 2023
CSAC Meeting.
Attachments
Environmental Plan 2022 Goals
Form Review
Form Started By: Patti Lopuszanski Started On: 06/20/2023 01:23 PM
Final Approval Date: 06/20/2023
Community Services Advisory Commission
April 25, 2023
Rory Wilson
Goal 1: Continue to promote the vigilance and guardianship of the natural desert.
Policies & Initiatives:
#2 - Identify where appropriate trails should be located per the direction provided in the Parks,
Recreation, Trails, and Open Space Map and the Social Environment goals and policies and
develop public educational materials to discourage off-trail use and protect wildlife habitat and
vegetation.
● Possible workgroup: Identify areas for trails as they relate to parks & rec. and
help research and create public ed. materials.
● Possible opportunity to work with the McDowell Mountain Preservation
Commission
Goal 2: Provide and maintain an open space network throughout the community.
Policies & Initiatives:
#2 - Continue to identify and evaluate all wash/wildlife corridors in unsubdivided areas and
encourage landowners to ensure those corridors are rezoned to one of the Open Space (OS)
Zoning Districts.
● Possible workgroup: Identify ways to educate the public on wash/wildlife
corridors while simultaneously identifying and evaluating those areas.
Goal 3: Provide open space linkages within the Town and to the regional systems
beyond its boundaries where feasible and appropriate.
Policies & Initiatives:
#2 - Continue to update and produce mapping and facility information for the public on the
Town’s website and through printed media regarding recreation, trail, and open space facilities.
● Possible workgroup: Ensure that all Town facility information is accessible on the
website and other printed materials, like Fountain Hills Insider. Identify any
information that should be accessible but is not included.
Goal 4: Identify and preserve historical and archaeological resources.
Policies & Initiatives:
#3 - Continue to support public education programs emphasizing local and regional historical
and cultural resources like those provided at the River of Time Museum.
● Possible workgroup: Research and identify programs offered in town as well as
nearby the community that encourage public education or could possibly be
paired with ongoing programs offered by Town.
● Possible opportunity to work with the Historic & Cultural Advisory Commission
Goal 5: Continue to promote programs that encourage environmentally-friendly
alternatives and improve air quality.
Policies & Initiatives:
#2 - Continue to require the utilization of native, drought-tolerate landscapes.
● Possible workgroup: Research and identify a list of native plants that require low
water use and develop channels to spread awareness (handout, social media,
website).
● Possible opportunity to work with the McDowell Mountain Preservation
Commission
#3 - Promote environmentally friendly initiatives supported by the 2022 Fountain Hills Strategic
Plan. As seen on Page 10, supporting tasks A-C.
● Possible workgroups: (A) Help identify open spaces areas and recreational
facilities that can be used for physical activities; Research and identify physical
activities that can be included/introduced in areas not used previously.
(B) Partner with local organizations, such as Biophilic Fountain Hills, River of
Time Museum, and Sonoran Conservancy of Fountain Hills, etc. to help identify
strategies to strengthen the public’s connection to natural surroundings.
(C) Help review policies to ensure that public health, well-being and safety are
being considered and incorporated, when necessary.
● Possible opportunity to work with McDowell Mountain Preservation Commission
#4 - Support a walkable Town Center.
● Possible workgroup: Ensure that the area is accessible to all community
members and identify possible issues/areas of improvement.
#5 - Encourage bicycle and pedestrian connectivity throughout the Town to promote active and
healthy lifestyles.
● Ongoing workgroup: Natalie and Stephen help identify areas that need
sidewalks.
Goal 6: Continue to promote environmental stewardship.
Policies & Initiatives:
#2 - Promote environmental stewardship and embrace ecological initiatives in partnership with
Maricopa County, the Maricopa Association of Governments, the City of Scottsdale, the
Fountain Hills Sanitary District, the Fort McDowell Yavapai Nation, and the Salt River Pima-
Maricopa Indian Community.
● Possible workgroup: Research and identify ecological initiatives that neighboring
communities and organizations/districts are utilizing that can be incorporated in
Fountain Hills.
#5 - Consider environmental costs, risks, and impacts as integral components of the planning
and decision-making processes when feasible and appropriate.
● Possible workgroup: Research and identify negative impacts of ongoing and
anticipated decisions relating to the planning of community services, parks & rec.
initiatives and facilities.
○ Example: Identifying new trails
■ How does it affect wildlife and ecosystem
■ Cost and/or necessary volunteers needed
■ Signage needed for warnings of certain wildlife or level of
accessibility, etc.
Goal 7: Support waste reduction programs and proper management of hazardous waste.
Policies & Initiatives:
#2 - Encourage citizens and businesses to participate in the Town’s recycling programs to
reduce solid waste.
● Commission role: Spread awareness when community recycling events occur to
other residents and business owners.
Goal 8: Encourage biophilic design goals and design principles into Town practices and
development within the community.
Policies & Initiatives:
#1 - Consider and, where feasible, incorporate biophilic design into the development of Town
facilities.
● Possible workgroup: Work with Biophilic Fountain Hills to identify strategies to
incorporate biophilic design into facilities when the opportunity arises.
#2 - Review and update land development plans, policies, and ordinances to incorporate
biophilic design principles.
● Possible workgroup: Work with Biophilic Fountain Hills to identify and incorporate
biophilic design principles in plans, policies, and ordinances.
ITEM 7.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/26/2023 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): UPDATE: Future
Agenda Items
Staff Summary (Background)
Form Review
Form Started By: Patti Lopuszanski Started On: 06/20/2023 03:19 PM
Final Approval Date: 06/20/2023
ITEM 8.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/26/2023 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): UPDATE: Next CSAC
Meeting September 25, 2023
Staff Summary (Background)
Due to the summer break, there will not be a CSAC Meeting in July or August.
Form Review
Form Started By: Patti Lopuszanski Started On: 06/21/2023 07:36 AM
Final Approval Date: 06/21/2023