HomeMy WebLinkAboutAGENDApacket__02-24-22_0416_320
NOTICE OF MEETING
REGULAR MEETING
COMMUNITY SERVICES ADVISORY COMMISSION
Chairman Natalie Varela
Vice Chairman Carey Reddick, Jr.
Commissioner Jacelle Nicole Bautista (Youth)
Commissioner Stephen Barnes
Commissioner Craig Rudolphy
Commissioner Ron Ruppert
Commissioner Rory Wilson
TIME:3:30 P.M. MEET @ SPLASH PAD FOUNTAIN PARK
4:00 P.M. – REGULAR MEETING
WHEN:THURSDAY, FEBRUARY 24, 2022 (RE-SCHEDULED FROM FEBRUARY 28,
2022)
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings
of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject
to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such
recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a
child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S.
§1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of
the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card,
indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda
item, and hand it to the Executive Assistant prior to discussion, if possible.
1.CALL TO ORDER - Chair, Natalie Varela
2.ROLL CALL
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda.
Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time,
place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call
to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to
the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that
the matter be placed on a future Commission agenda.
4.CONSIDERATION OF AND POSSIBLE ACTION: Approval of the minutes of the meeting of
January 24, 2022
5.CONSIDERATION OF AND POSSIBLE ACTION: Community Center Code of Conduct - Tabled
from January 24, 2022 Meeting
6.DISCUSSION AND POSSIBLE DIRECTION: CSAC Commissioners Feedback on Park and Amenities
7.UPDATE: CIP and Park Projects
8.UPDATE: Volunteer Opportunities with Town Events
9.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted by the statement filed by the Community
Services Advisory Commission with the Town Clerk.
Dated this 23rd day of February 2022.
_____________________________________________
Patti Lopuszanski, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or
1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Development Services' Office.
Community Services Advisory Commission Meeting of February 24, 2022 2 of 2
ITEM 4.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/24/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION
OF AND POSSIBLE ACTION: Approval of the minutes of the meeting of January 24, 2022
Staff Summary (Background)
Attachments
January 24, 2022 CSAC Minutes
Form Review
Form Started By: Patti Lopuszanski Started On: 02/15/2022 03:12 PM
Final Approval Date: 02/15/2022
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING
OF THE COMMUNITY SERVICES ADVISORY COMMISSION
JANUARY 24, 2022
1.CALL TO ORDER by Natalie Varela, Chair at 5:00 pm
2.ROLL CALL
Present: Chairman Natalie Varela; Commissioner Stephen Barnes; Youth
Commissioner Jacelle Nicole Bautista; Vice Chairman Carey Reddick, Jr.;
Commissioner Ron Ruppert; Commissioner Rory Wilson; Commissioner Craig
Rudolphy
Staff
Present:
Community Services Director Rachael Goodwin; Executive Assistant Patti
Lopuszanski
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on
matters raised during Call to the Public unless the matters are properly noticed for discussion and legal
action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask
staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.
NONE
4.CONSIDERATION OF POSSIBLE ACTION: Approval of the minutes of the meeting
of November 22, 2021
MOVED BY Commissioner Craig Rudolphy, SECONDED BY Commissioner Ron Ruppert
Vote: 7 - 0 - Unanimously
5.REVIEW AND DISCUSSION: Reschedule February 28, 2022, CSAC Meeting
Due to a scheduling conflict, it was necessary to change the February CSAC meeting
date from February 28th to February 24, 2022. The meeting will begin in Town Council
Chambers at 4:00 pm. The commissioners will meet prior to the meeting at 3:30 pm for a
tour of the Splash Pad at Fountain Park.
6.CONSIDERATION AND POSSIBLE ACTION: Community Center Code of Conduct
The Community Center Code of Conduct needed further review by Ms. Goodwin and Ms.
Lyons as additional issues had come up that required further discussion and changes.
Ms. Goodwin shared that staff would be adding more substantial and measurable steps
for a first offense and a second offense. Documented procedures identifying issues that
have come up that staff has had to deal with need to be included in this document.
MCSO is also looking to provide their input as well. It was agreed to table this item until
the February meeting.
7.UPDATE: CIP and Park Projects
Ms. Goodwin explained that each budget cycle a Capital Improvement Plan is adopted.
Currently, Community Services have the Splash Pad and Fountain Park Playground
adopted by Town Council and under construction. The 13-year-old Splash Pad
looked nice after much maintenance and painting to make it look good but was leaking
underground. The Splash Pad is the only water-based amenity for the community and a
highly used feature at Fountain Park. The footprint of the Splash Pad will be increasing
by 20% with three age-appropriate zones. This project is on track to open on time in
April.
Commissioner Rudolphy asked if there was a supply chain issue receiving any of the
new equipment. Ms. Goodwin stated it was possible to place orders in July after the
June approval by Town Council and some of that equipment was now coming in.
The playground at Fountain Park was done last year for the younger age group due to
safety hazards and items that could not be replaced. Council approved the bigger
kid-size playground updates to offer its unique features at Fountain Park which will
include one of the biggest slide structures in the valley. This will complement the
amenities at other parks such as Four Peaks zip line and Golden Eagle Park climbing
dome aligning with the plan that no two parks are alike.
Additional CIP projects included redoing the turf at Desert Vista Park, the recent addition
of the Mini pitch and lights, and the gaming areas at Four Peaks that include ping pong,
corn hole, and pickleball courts.
The last project, Sundridge Park, was part of the General Plan for over 10 years that had
been approved by Town Council. Sunridge Park would be a passive park to be located
on the 5-acre parcel where the proposed fire station was to be constructed. This is to be
a three-part project; park, parking lot, and trail connection to the preserve. Ms. Goodwin
shared that Town Council had asked to move forward on the park and parking lot. There
were easements that restricted trail access. A survey is currently out to the community to
gauge what they are looking for in a passive park. This rocky and hilly terrain would not
be leveled but have trails for the views.
Commissioner Rudolphy asked what would be used for the playground surface. Ms.
Goodwin shared that wood fiber would be used that has a higher fall safe rating where
foam does not have that.
Commissioner Rupport asked if there is a plan B if Sunridge Park is not built. Ms.
Goodwin informed the Commissioners that it is part of the General Plan and the Master
Plan that has been approved and voted on by the Town Council and would need to be
amended if this park was removed.
Ms. Goodwin explained how Sunridge Park was funded by development fees that are
Ms. Goodwin explained how Sunridge Park was funded by development fees that are
collected by the Town when it happens and it is governed by something new and serving
the development of the Town. Funds have been collected for this park and earmarked to
be used for this park. Chairman Varella asked if this could be called something else as a
park may appear to be seen as a busy location where this was explained to be
a more peaceful setting to walk and meditate.
8.CONSIDERATION AND POSSIBLE ACTION: CSAC Commissioners Park and Amenities
Visit/Tour Feedback
Ms. Goodwin asked that each of the Commissioners select a park or amenity to visit
within the Town to come back and discuss their feedback at the next meeting to be held
in February. If a formal tour is requested by the Commissioners that can be scheduled.
Ms. Goodwin would like the commissioners to look at the parks through users' and
residents' eyes. Consider the following, "Have you thought about this"; "I saw this was
missing"; tell us what is working and what is missing. Next time share your observations
and trends. Notice dogs off-leash, crosswalk use, park amenities. Keeping in mind there
are only 6 full-time park staff and not everywhere all the time.
9.UPDATE: Arizona Parks and Trails Four Peaks Park Grant
Ms. Goodwin explained how there is a need for a restroom at Four Peaks Park for the
other side of the park to meet the needs of residents using the park and the difficulty of
having little ones cross the fields. Arizona Parks and Trails Grant received Town Council
approval and will be on the February agenda for review. The Town's contribution would
be $20,000 for these grants that piggyback off of each other with matching funds of
$400,000/$400,000 for a total of $800,000. This project would include two ramadas that
could serve as rental revenue.
10.UPDATE: Volunteer Opportunities and Town Events
Ms. Goodwin spoke about the flyer noting upcoming events that were shared with
commissioners that the Town and department are currently working on. Volunteer
opportunities are available and particularly for the Irish Fest.
Youth Commissioner Bautista, spoke to the MYC teen take-over event at the Community
Center. Flyers had been passed out and announcements at school provided information
for teens to attend this event.
11.ADJOURNMENT at 5:47 pm
MOVED BY Vice Chairman Carey Reddick, Jr., SECONDED BY Commissioner Ron
Ruppert
Vote: 7 - 0 - Unanimously
COMMUNITY SERVICES ADVISORY
COMMUNITY SERVICES ADVISORY
COMMISSION
____________________________
Natalie Varela, Chairman
ATTEST AND PREPARED BY:
______________________________
Patti Lopuszanski, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular
Meeting held by the Fountain Hills Community Services Advisory Commission in the Town Hall Council
Chambers on the 24th day of January 2022. I further certify that the meeting was duly called and that a
quorum was present.
DATED this 24th day of February 2022
_________________________________
Patti Lopuszanski, Executive Assistant
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/24/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION
OF AND POSSIBLE ACTION: Community Center Code of Conduct - Tabled from January 24, 2022
Meeting
Staff Summary (Background)
The Code of Conduct had been tabled until the February 24, 2022 meeting to obtain more detailed input
that would then be brought back to the Commissioners. It was determined that this item was not
complete to bring forth to the CSAC Commission and will be moved to the March 28, 2022 Meeting
Agenda.
Form Review
Form Started By: Patti Lopuszanski Started On: 02/15/2022 03:35 PM
Final Approval Date: 02/15/2022
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/24/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): DISCUSSION AND
POSSIBLE DIRECTION: CSAC Commissioners Feedback on Park and Amenities
Staff Summary (Background)
Ms. Goodwin had asked the CSAC Commissioners to visit/tour parks that they were not familiar with and
report back at the February 24, 2022 meeting with their observations.
Form Review
Form Started By: Patti Lopuszanski Started On: 02/15/2022 03:17 PM
Final Approval Date: 02/15/2022
ITEM 7.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/24/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): UPDATE: CIP and
Park Projects
Staff Summary (Background)
Form Review
Form Started By: Patti Lopuszanski Started On: 02/15/2022 03:21 PM
Final Approval Date: 02/15/2022
ITEM 8.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 02/24/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): UPDATE: Volunteer
Opportunities with Town Events
Staff Summary (Background)
Attachments
Upcoming Events March-April 2022
Irish Fountain Fest
Musical Fest
Eggstravaganza
Form Review
Form Started By: Patti Lopuszanski Started On: 02/15/2022 03:22 PM
Final Approval Date: 02/15/2022
Irish Festival Volunteers
V o l u n t e e r s N e e d e d
Satur d ay, March 12t h
Shift 1
10:30 a.m. - 1:30 p.m.
(3 Vol) Entrance
(2 Vol) Inflatables
Shift 2
10:30 a.m. - 2:30 p.m.
( 4 Vol) Tickets
(2 Vol) Merchandise
Shift 3
1:30 p.m. - 3:30 p.m.
(3 Vol) Entrance
(2 Vol) Inflatables
Shift 4
2:00 p.m. - 5:30 p.m.
(4 Vol) Tickets
(2 Vol) Merchandise
Shift 5
2:30 p.m. - 5:30 p.m.
(3 Vol) Entrance
(2 Vol) Inflatables
Please contact Kim Wickland
if you are interested in
Volunteering at the Irish Festival.
480-816-5108
kwickland@fountainhillsaz.gov
Music Festival
V o l u n t e e r s N e e d e d
Frida y April 1st
Shift 1
3:30 p.m. - 6:30 p.m.
(3 Vol) Entrance (Adult)
(2 Vol) Town Tent
Shift 2
6:30 p.m. - 9:30 p.m.
(3 Vol) Entrance (Adult)
(2 Vol) Town Tent
Please contact Kim Wickland
if you are interested in
Volunteering at the Music Festival.
480-816-5108
kwickland@fountainhillsaz.gov
Satur d ay, Apr il 2nd
Shift 1
3:30 p.m. - 6:30 p.m.
(3 Vol) Entrance (Adult)
(2 Vol) Town Tent
Shift 2
6:30 p.m. - 9:30 p.m.
(3 Vol) Entrance (Adult)
(2 Vol) Town Tent
Volunteers will receive a
Music Festival T-shirt