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Home My WebLink AboutAGENDApacket__06-13-22_0615_363 NOTICE OF MEETING - AMENDED REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION Chairman Natalie Varela Vice Chairman Carey Reddick, Jr. Commissioner Stephen Barnes Youth Commissioner - VACANT Commissioner Craig Rudolphy Commissioner Ron Ruppert Commissioner Rory Wilson TIME:4:00 P.M. – REGULAR MEETING WHEN:MONDAY, JUNE 13, 2022 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible. 1.CALL TO ORDER 2.ROLL CALL 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. 4.CONSIDERATION AND POSSIBLE ACTION: Approval of the May 23, 2022 CSAC Meeting Minutes 5.DISCUSSION AND POSSIBLE DIRECTION: Future Tours and Park Awareness 6.UPDATE: Use Waivers 7.DISCUSSION AND POSSIBLE DIRECTION: Summer work group projects 8.UPDATE: Special Events 9.UPDATE: Volunteer Opportunities with Town Events 10.UPDATE: NRPA Conference Attendance/Volunteer Options 11.UPDATE: Next CSAC Meeting September 26, 2022 12.ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Community Services Advisory Commission with the Town Clerk. Dated this 9th day of June 2022. _____________________________________________ Patricia Lopuszanski, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Development Services' Office. Community Services Advisory Commission Meeting of June 13, 2022 2 of 2 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/13/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Approval of the May 23, 2022 CSAC Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the Town's website and maintained as permanent records in compliance with state law. Staff Recommendation(s) Staff recommends approving the minutes of the meeting on May 23, 2022. SUGGESTED MOTION: MOVE to approve the minutes of the meeting on May 23, 2022. Attachments CSAC May 23, 2022 Minutes Form Review Form Started By: Patti Lopuszanski Started On: 06/08/2022 12:48 PM Final Approval Date: 06/08/2022 TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE COMMUNITY SERVICES ADVISORY COMMISSION MAY 23, 2022 1.CALL TO ORDER at 5:08 PM 2.ROLL CALL Present: Commissioner Stephen Barnes; Vice Chairman Carey Reddick, Jr.; Commissioner Ron Ruppert; Commissioner Rory Wilson; Commissioner Craig Rudolphy Absent: Chairman Natalie Varela; Youth Commissioner Jacelle Nicole Bautista Staff Present: Community Services Director Rachael Goodwin; Executive Assistant Patti Lopuszanski 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. NONE 4.CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes of the meeting of April 25, 2022 MOVED BY Commissioner Ron Ruppert, SECONDED BY Commissioner Stephen Barnes Vote: 5 - 0 - Unanimously 5.DISCUSSION AND POSSIBLE DIRECTION: Future Tours and Parks Awareness Ms. Goodwin shared that a tour of Four Peaks Park would be held at 6:00 pm after the CSAC meeting to inform the neighborhood of the upcoming projects planned for the park. Commissioner Ruppert asked when another tour for CSAC commissioners could be scheduled and it was suggested by Ms. Goodwin that Desert Vista be toured to see the mini-pitch, skate park, and lighting additions. 6.UPDATE: Four Peaks Park Neighborhood Meeting May 23, 2022 at 6:00 pm Ms. Goodwin shared that she and Kevin Snipes, Parks Superintendent, would be having a neighborhood informational meeting at Four Peaks Park on May 23, 2022, at 6:00 PM following the CSAC meeting. This meeting will highlight upcoming projects scheduled for 12 months, focusing on new landscaping projects along Del Cambre, the Pickleball Courts, and the playground area. Residents will learn how and why specific plants are selected to help provide shade and increase sustainability in the park. Staff will also discuss new shade ramadas and their locations, parking lot improvements, possible grant opportunities, and how users can help report vandalism and educate other park users. These public meetings follow the Strategic Plan for communication with the public. 7.UPDATE: First at the Fountain - July 1st Celebration Ms. Goodwin updated the commissioners on the difficulty of securing fireworks for the 4th of July due to supply chain issues and staffing. It was necessary to find a new vendor and change the 4th of July date to July 1st. The Town will celebrate "First at the Fountain" on Friday, July 1st, from 7:00 PM to 9:30 PM with fireworks going off at 9:00 pm. 8.UPDATE: Volunteer Opportunities with Town Events Ms. Goodwin informed the commissioners that Kim Wickland, Volunteer Coordinator, sends out volunteer notices on upcoming events via email to the volunteers that have entered their information into the new volunteer database. Once a month, volunteers have an opportunity to participate in the Day of Giving program, helping out at Feed My Starving Children, St. Mary's Food Bank, and other local agencies in need. In July there will be a school supply drive and supplies collected for teachers to donate from their wish list to help start the new school year. 9.UPDATE: CSAC June 27, 2022 Meeting Date Rescheduled to June 13, 2022 at 4:00 pm Due to a scheduling conflict, the CSAC June 27, 2022 meeting date had to be rescheduled to June 13, 2022 at 4:00 PM. A motion was made to approve the change of the adopted 2022 CSAC Meeting Dates Calendar. MOVED BY Commissioner Rory Wilson, SECONDED BY Commissioner Ron Ruppert Vote: 5 - 0 - Unanimously 10.ADJOURNMENT at 5:26 PM MOVED BY Commissioner Rory Wilson, SECONDED BY Commissioner Stephen Barnes Call for Adjournment Vote: 5 - 0 - Unanimously COMMUNITY SERVICES ADVISORY COMMISSION ___________________________________________ Natalie Varela, Chair ATTEST AND PREPARED BY: ______________________________ Patti Lopuszanski, Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Fountain Hills Community Services Advisory Commission in the Town Hall Council Chambers on the 23rd day of May, 2022. I further certify that the meeting was duly called and that a quorum was present. DATED this 13th day of June 2022 _________________________________ Patti Lopuszanski, Executive Assistant ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/13/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE DIRECTION: Future Tours and Park Awareness Staff Summary (Background) Ms. Goodwing, Community Services Director, and Mr. Kevin Snipes, Parks Superintendent, has conducted tours of parks to bring better awareness to the commissioners of the many amenities and maintenance challenges. The next scheduled tour will be at Desert Vista Park on June 20, 2022. Form Review Form Started By: Patti Lopuszanski Started On: 06/08/2022 12:54 PM Final Approval Date: 06/08/2022 ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/13/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Use Waivers Staff Summary (Background) Linda Ayres, Recreation Manager, will give an update on the recently passed Use Waiver Agreements approved by Town Council. Form Review Form Started By: Patti Lopuszanski Started On: 06/09/2022 03:22 PM Final Approval Date: 06/09/2022 ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/13/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE DIRECTION: Summer work group projects Staff Summary (Background) Staff is requesting CSAC Commissioners consider topics of public interest that they would like to research further over the summer months and report back in September on their findings. Form Review Form Started By: Patti Lopuszanski Started On: 06/08/2022 12:57 PM Final Approval Date: 06/08/2022 ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/13/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Special Events Staff Summary (Background) Linda Ayres, Recreation Manager, will speak about current and upcoming summer events. Attachments Family Summer Fun Flyer Party at the Park Stargazing Flyer First at the Fountain Flyer Form Review Form Started By: Patti Lopuszanski Started On: 06/09/2022 07:18 AM Final Approval Date: 06/09/2022 Cool off at our NEW Splash Pad and connect with the community Tuesdays from 6:00-8:00pm. Yard games, cornhole and more will be provided near the Splash Pad. Grab a to-go order from the nearby restaurants, pack a picnic dinner or enjoy a meal from a food truck. FOUNTAIN PARK SPLASH PAD SPLASH PAD SUMMER SERIESSPLASH PAD SUMMER SERIES FOUNTAIN PARK SPLASH PAD TUESDAYS JUNE 6:00PM - 8:00PM JULY 7 - 285 - 26 Come beat the heat with us at Four Peaks Park. Kids can cool off and enjoy slip and slides, water games, and cool off from the Fountain Hills Fire Department as they spray the water from their truck. Make sure to wear your swimsuits and be ready to have a good time. FOUNTAIN PARK SPLASH PAD SPLASH PAD SUMMER SERIESwacky wet wednesday FOUR PEAKS PARK wednesdays JUNE 11:00AM - 12:30PM JULY 8 & 2213 & 27 Connect with the community through games and activities. This FREE open house format allows all ages to enjoy board games, ping pong, cornhole, video games, and more. Snacks and beverages will be provided. FOUNTAIN PARK SPLASH PAD SPLASH PAD SUMMER SERIESsummer games FOUNTAIN HILLS COMMUNITY CENTER Thursdays JUNE 4:30PM - 6:00PM JULY 9 - 23 14 P A R T Y I N T H EPARK JUNE 17TH F O U R P E A K S P A R K F R E E F A M I L Y F U N ! STARGAZING Check out the planets & stars through telescopes supplied by the Fountain Hills Dark Sky Association. Stargazing begins at 8:00 pm! 8:00 - 9:00PM PARTY TIME !6:00 - 8:00 PM Join us for a party in the park! Inflatables, crafts, interactive activities, and food vendors will be available from 6:00 - 8:00PM. STARGAZING WATER SLIDES TIE DYE Four Peaks Park- Ballfields June 17 8:15-9:30 PM STARGAZING July 1, 2022 | Independence Day Celebration Food trucks | Event T-shirts & Glow products for sale 7:30-9:00pm Rock Lobster Band | 9:00pm FIREWORKS Fountain Park Address: 12925 N Saguaro Boulevard,Fountain Hills, AZ 85268 For more informationregarding the event, please visit www.experiencefountainhills.org • Water • Lawn Chairs or blankets • Outside food is allowed • No glass • No alcohol • No consumer fireworks or sparklers • Pets Discouraged WHAT TO BRING | WHAT NOT TO BRING ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/13/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Volunteer Opportunities with Town Events Staff Summary (Background) Upcoming dates of Town events that will be in need of volunteers. Form Review Form Started By: Patti Lopuszanski Started On: 06/08/2022 12:58 PM Final Approval Date: 06/08/2022 ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/13/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: NRPA Conference Attendance/Volunteer Options Staff Summary (Background) The Town of Fountain Hills Community Services is recognized as a Gold Medal Finalist for the second year in a row. The 2022 NRPA Annual Conference will be in Phoenix, Arizona, from September 20-22, 2022. There will be opportunities to attend break-out sessions on different topics along with volunteer options to reduce the cost of admission. Form Review Form Started By: Patti Lopuszanski Started On: 06/09/2022 03:26 PM Final Approval Date: 06/09/2022 ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/13/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Next CSAC Meeting September 26, 2022 Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 06/08/2022 01:00 PM Final Approval Date: 06/08/2022