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Home My WebLink AboutAGENDApacket__09-26-22_0458_394 NOTICE OF MEETING REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION Chairman Natalie Varela Vice Chairman Carey Reddick, Jr. Youth Commissioner - TBD Commissioner Stephen Barnes Commissioner Craig Rudolphy Commissioner Ron Ruppert Commissioner Rory Wilson TIME:5:00 P.M. – REGULAR MEETING WHEN:MONDAY, SEPTEMBER 26, 2022 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible. 1.CALL TO ORDER 2.ROLL CALL 3.PRESENTATION: Staying out of trouble. Help me help you! Presentation by Linda Mendenhall, Town Clerk 4.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. 5.CONSIDERATION AND POSSIBLE ACTION: Approval of June 13, 2022 CSAC Minutes 6.CONSIDERATION & POSSIBLE ACTION: CSAC 2023 Proposed Dates 7.REVIEW AND DISCUSSION: Orientation Manual for Commissioners 8.UPDATE: Workgroup Topic - Benchmarking other cities’ fitness equipment and adaptive equipment for those with special needs 9.UPDATE: Workgroup Topic - Walkability improvements in town. Where can people not walk to a park? 10.UPDATE: Special Events 11.UPDATE: Volunteer Opportunities and Town Events 12.UPDATE: Next Meeting October 24, 2022 13.ADJOURNMENT Community Services Advisory Commission Meeting of September 26, 2022 2 of 3 CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Community Services Advisory Commission with the Town Clerk. Dated this 22nd day of September 2022. _____________________________________________ Patti Lopuszanski, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Development Services' Office. Community Services Advisory Commission Meeting of September 26, 2022 3 of 3 ITEM 3. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/26/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): PRESENTATION: Staying out of trouble. Help me help you! Presentation by Linda Mendenhall, Town Clerk Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 09/22/2022 09:04 AM Final Approval Date: 09/22/2022 ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/26/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Approval of June 13, 2022 CSAC Minutes Staff Summary (Background) Attachments June 13, 2022 CSAC Meeting Minutes Form Review Form Started By: Patti Lopuszanski Started On: 09/08/2022 04:47 PM Final Approval Date: 09/08/2022 TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE COMMUNITY SERVICES ADVISORY COMMISSION JUNE 13, 2022 1.CALL TO ORDER at 4:03 PM 2.ROLL CALL Present: Chairman Natalie Varela; Commissioner Stephen Barnes; Vice Chairman Carey Reddick, Jr.; Commissioner Rory Wilson; Commissioner Craig Rudolphy Absent: Commissioner Ron Ruppert Staff Present: Recreation Mananger Linda Ayres; Executive Assistant Patti Lopuszanski 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. NONE 4.CONSIDERATION AND POSSIBLE ACTION: Approval of the May 23, 2022 CSAC Meeting Minutes MOVED BY Commissioner Craig Rudolphy, SECONDED BY Vice Chairman Carey Reddick, Jr. Vote: 5 - 0 - Unanimously 5.DISCUSSION AND POSSIBLE DIRECTION: Future Tours and Park Awareness The CSAC commissioners will be meeting with Kevin Snipes and Rachael Goodwin at Desert Vista Park on June 20th at 4:30 pm to tour the mini-pitch and new amenities added to the park. There was a discussion on future tours and after reviewing their schedules, it was determined the next tour would be at the Community Center on September 12, 2022, at 4:30 pm. 6.UPDATE: Use Waivers It was reported to the commissioners that the Town Council had approved the user agreements for FHCCA and the Chamber of Commerce. Ms. Ayres provided an overview of what was included: It waives the use fees for the identified partner programs, which include Dark Skies Fest, Leadership Academy, Bingo, Munch and Music, Encore Presentations, and Time 4 U technology service. It grants FHCCA 50 hours of classroom use annually. These hours can be distributed and used by any group within the FHCCA organization. The anticipation is that the FHCCA will divvy them up internally into whatever groups they fit. Once those 50 hours have been expended, the reduced fee rates would be in effect for any additional hours. Standard non-profit classroom rates are $25/hr. Therefore, the local non-profit rate is $12.50/hr. The waiver also includes the use of the Grand Ballroom (4 individual ballrooms) for the FHCCA for 2 full weekends annually (Fri-Sun). Like the classrooms, the FHCCA can use the weekends as they see fit and allocate them to whatever group they choose within their organization. Any additional ballroom use would be charged at the reduced fee rate for local nonprofits. . (Standard non-profit ballroom rates are $50/hr on weekdays and $75/hr on weekends. Therefore, the local non-profit rate is $25/37.50 respectively) It is assumed that the two weekends will be allocated to the choir and or band, however that is at the discretion of the FHCCA board. The discussion was focused on the choir and band as they are the largest users of the community center in terms of the number of rooms and hours. In light of this, the council deferred the fees for Choir and Band ballroom use for one year to allow them time to assess the new agreement and develop a plan of approach. The 2-weekend portion of the agreement will be suspended and take effect July 1, 2023. The rest of the terms and conditions will take effect as of July 1, 2022. 7.DISCUSSION AND POSSIBLE DIRECTION: Summer work group projects Workgroup: Vice-Chair Reddick and Commissioner Wilson Topic: Benchmarking other cities' fitness equipment and adaptive equipment for those with special needs. Workgroup: Chair Varela and Commissioner Barnes Topic: Walkability improvements in town. Where can people not walk to a park? 8.UPDATE: Special Events 8.UPDATE: Special Events Ms. Ayres had provided flyers in the agenda packet to inform the commissioners of the following future summer events: Splash Pad Summer Series - Fountain Park Splash Pad Tuesdays June 7-28 and July 5-26 6:00-8:00 pm Wacky Wet Wednesdays - Four Peaks Park Wednesdays June 8 & 22 and July 13 & 27 11:00 am - 12:30 pm Summer Games - Fountain Hills Community Center Thursdays June 9-23 and July 14, 4:30 - 6:00 pm Party in the Park - Four Peaks Park Friday, June 17, 2022 6:00- 9:00 pm First at the Fountain - Fountain Park Friday July 1, 2022 7:00-9:30 pm Family Fun Night - Fountain Hills Community Center Thursday July 21, 2022 5:00 - 7:00 pm 9.UPDATE: Volunteer Opportunities with Town Events Ms. Ayres shared information on events that will be seeking volunteers, such as 1st at the Fountain on July 1, 2022; Back to School Bash on August 19, 2022; and Make a Difference Day in the fall, which will include indoor projects this year to assist those in need. Commissioner Wilson asked who to contact to get on a volunteer list and Ms. Ayres shared that Kim Wickland, the Volunteer Coordinator, can be contacted to provide further information. 10.UPDATE: NRPA Conference Attendance/Volunteer Options Ms. Ayres informed the commissioners that the 2022 NRPA Annual Conference will be in Phoenix, Arizona, from September 20-22, 2022. There are opportunities to volunteer and attend sessions if they are interested. 11.UPDATE: Next CSAC Meeting September 26, 2022 The CSAC commissioners take a summer break and do not meet for the months of July and August. The next meeting will take place on September 26, 2022. 12.ADJOURNMENT at 4:35 pm MOVED BY Commissioner Rory Wilson, SECONDED BY Vice Chairman Carey Reddick, Jr. Vote: 5 - 0 - Unanimously COMMUNITY SERVICES ADVISORY COMMISSION ____________________________________________ Natalie Varela, Chair ATTEST AND PREPARED BY: ______________________________ Patti Lopuszanski, Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Fountain Hills Community Services Advisory Commission in the Town Hall Council Chambers on the 13th day of June, 2022. I further certify that the meeting was duly called and that a quorum was present. DATED this 26th day of September 2022 _________________________________ Patti Lopuszanski, Executive Assistant ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/26/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION & POSSIBLE ACTION: CSAC 2023 Proposed Dates Staff Summary (Background) The Community Services Advisory Commission Meets on the Fourth Monday of the Month at 5:00 PM, January - June, and September - November. There are no meetings scheduled in December, July, and August. Community Services Advisory Commission Proposed 2023 Meeting Dates: January 23; February 27; March 27; April 24; May 22; June 26; Summer Break July/August; September 25; October 23; November 27; No meeting in December. Attachments Proposed CSAC 2023 Meeting Dates Form Review Form Started By: Patti Lopuszanski Started On: 09/22/2022 08:50 AM Final Approval Date: 09/22/2022 Community Services Advisory Commission (CSAC) 2023 Meeting Dates 4th Monday at 5:00 p.m. January 23 February 27 March 27 April 24 May 22 June 26 July – No Meeting Scheduled August - No Meeting Scheduled September 25 October 23 November 27 December - No Meeting Scheduled ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/26/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): REVIEW AND DISCUSSION: Orientation Manual for Commissioners Staff Summary (Background) A digital binder has been created to provide resources to the Community Services Advisory Commission members to have readily available. Updates will be made periodically and additional information added at the request of commissioners. Form Review Form Started By: Patti Lopuszanski Started On: 09/22/2022 09:41 AM Final Approval Date: 09/22/2022 ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/26/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Workgroup Topic - Benchmarking other cities’ fitness equipment and adaptive equipment for those with special needs Staff Summary (Background) Benchmarking other cities’ fitness equipment and adaptive equipment for those with special needs Workgroup: Vice-Chair Reddick and Commissioner Wilson Attachments Playground Equipment Workgroup Form Review Form Started By: Patti Lopuszanski Started On: 09/08/2022 04:39 PM Final Approval Date: 09/08/2022 • • • ⚬ • • • • ⚬ ⚬ ⚬ ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/26/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Workgroup Topic - Walkability improvements in town. Where can people not walk to a park? Staff Summary (Background) Natalie Varela and Stephen Barnes Form Review Form Started By: Patti Lopuszanski Started On: 09/08/2022 04:43 PM Final Approval Date: 09/08/2022 ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/26/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Special Events Staff Summary (Background) Attachments Upcoming Fall/Winter Events Form Review Form Started By: Patti Lopuszanski Started On: 09/08/2022 04:55 PM Final Approval Date: 09/08/2022 ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/26/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Volunteer Opportunities and Town Events Staff Summary (Background) Attachments MADD Flyer Form Review Form Started By: Patti Lopuszanski Started On: 09/08/2022 04:56 PM Final Approval Date: 09/08/2022 ITEM 12. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/26/2022 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Next Meeting October 24, 2022 Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 09/08/2022 04:57 PM Final Approval Date: 09/08/2022