HomeMy WebLinkAboutAGENDApacket__12-12-22_0509_428
NOTICE OF MEETING
DECEMBER 12, 2022 REGULAR MEETING
RESCHEDULED FROM NOVEMBER 28, 2022
COMMUNITY SERVICES ADVISORY COMMISSION
Chairman Natalie Varela
Vice Chairman Carey Reddick, Jr.
Commissioner Stephen Barnes
Youth Commissioner Srutti Peddi
Commissioner Craig Rudolphy
Commissioner Ron Ruppert
Commissioner Rory Wilson
TIME:4:30 P.M. – REGULAR MEETING
WHEN:MONDAY, DECEMBER 12, 2022
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call;
a quorum of the Town’s Council, various Commission, Committee or Board members may be in
attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory
exceptions, parents have a right to consent before the State or any of its political subdivisions make a
video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded
and, as a result, proceedings in which children are present may be subject to such recording. Parents, in
order to exercise their rights may either file written consent with the Town Clerk to such recording, or
take personal action to ensure that their child or children are not present when a recording may be made.
If a child is present at the time a recording is made, the Town will assume that the rights afforded parents
pursuant to A.R.S. §1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of
the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card,
indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda
item, and hand it to the Executive Assistant prior to discussion, if possible.
1.CALL TO ORDER
2.ROLL CALL
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT
listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission,
and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not
discuss or take legal action on matters raised during Call to the Public unless the matters are
properly noticed for discussion and legal action. At the conclusion of the Call to the Public,
individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii)
ask that the matter be placed on a future Commission agenda.
4.CONSIDERATION & POSSIBLE ACTION: Approval of October 24, 2022 Meeting Minutes
5.UPDATE: Sidewalk Infill Project
6.UPDATE: Community Center Mold Issue
7.UPDATE: Town of Fountain Hills Dementia Friendly Designation
8.UPDATE: Scheduling Onsite Visit - Golden Eagle Park
9.DISCUSSION AND POSSIBLE ACTION: Future Agenda Items
10.UPDATE: Special Events
11.UPDATE: Volunteer Opportunities
12.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with
the statement filed by the Community Services Advisory Commission with the Town Clerk.
Dated this 10th day of December, 2022.
_____________________________________________
Patti Lopuszanski, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities.
Community Services Advisory Commission Meeting of December 12, 2022 2 of 3
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities.
Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a
reasonable accommodation to participate in the meeting or to obtain agenda information in large print
format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Development Services' Office.
Community Services Advisory Commission Meeting of December 12, 2022 3 of 3
ITEM 4.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 12/12/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION &
POSSIBLE ACTION: Approval of October 24, 2022 Meeting Minutes
Staff Summary (Background)
The intent of approving meeting minutes is to ensure an accurate account of the discussion and action
that took place at the meeting for archival purposes. Approved minutes are placed on the Town's
website and maintained as permanent records in compliance with state law.
Attachments
October 24, 2022 Minutes
Form Review
Form Started By: Patti Lopuszanski Started On: 12/10/2022 10:26 AM
Final Approval Date: 12/10/2022
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING
OF THE COMMUNITY SERVICES ADVISORY COMMISSION
OCTOBER 24, 2022
1.CALL TO ORDER at 5:05 PM - Chair Varela welcomed the newly appointed Youth
Commissioner, Sruti Peddi to the CSAC Commission.
2.ROLL CALL
Present: Chairman Natalie Varela; Commissioner Stephen Barnes; Youth
Commissioner Sruti Peddi; Vice Chairman Carey Reddick, Jr.; Commissioner
Rory Wilson; Commissioner Craig Rudolphy
Absent: Commissioner Ron Ruppert
Staff
Present:
Community Services Director/Deputy Town Manager Rachael Goodwin;
Recreation Mananger Linda Ayres; Senior Recreation Program Coordinator
Ryan Preston; Executive Assistant Patti Lopuszanski
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on
matters raised during Call to the Public unless the matters are properly noticed for discussion and legal
action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii)
ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.
NONE
4.CONSIDERATION AND POSSIBLE ACTION: Approval of September 27, 2022 CSAC
Meeting Minutes
Commissioner Rudolphy had the following comment related to the minutes of
September 27, 2022:
"I believe during the discussion of walkability I had mentioned coordinating with the
Streets Department for them to provide the list of their priorities for walkability and that
was not included in the minutes."
The minutes of September 27, 2022 were approved as amended with the addition of
Commissioner Rudolphy's comment.
MOVED BY Commissioner Craig Rudolphy, SECONDED BY Commissioner Rory Wilson
Vote: 6 - 0 - Unanimously
5.UPDATE: CSAC Commissioners Follow-up on Observed Areas Lacking Walkability
Ms. Goodwin reminded the commissioners of the summer project results that were
Ms. Goodwin reminded the commissioners of the summer project results that were
shared by Chair Varela and Commissioner Barnes at the September meeting and at the
end of the conversation there was a request to follow-up for commissioners to identify
other areas that had gaps in walkability. It was discussed to locate what the priority
areas were to focus on.
Ms. Goodwin informed the commissioners that on November 9, a community feedback
meeting about sidewalk infill would be held. There are funds to start infilling some
sidewalks and address where there are gaps. As a commission, it is important to have a
voice there that says, Hey, these are the areas the commission has identified as being
needed.
Chair Varela shared that the span between Fountain Hills Boulevard and Pepperwood
near the Sanitary District, also had a gap. Ms. Goodwin asked to consider focusing on
how people get from their homes to the parks, and whatever park is closest, can you
walk from your house to your park? Can you ride your bike there? Can you cross the
street safely at a crosswalk?
Commissioner Wilson asked when the meeting will be and Ms. Goodwin shared it will
take place on November at the Community Center at 4 PM -7 PM with ADOT Federal
Grant between the Palisades and Saguero Project to begin in summer of 2023 and
completion in 2024.
Ms. Goodwin where else
can you walk and get to where
continue this conversation and where we lack this fix one or two routes and put our
support
November 9th feedback for sidewalk infill where there is gaps
As a commission have a voice there to provide the priorities
along Saguero near
FHB by Pepperwood
area of need
how do people get to parks, can you cross the street safely
crosswalks
where are we lacking in that conversation?
Continuing conversation
CR any recommendations for community feedback
phrased as a community input session and
RG coming back with a walkability study coming through the Development Services
CSAC has a vested interest
Commissioner Wilson asked when: Nov 9th at the Community Center at 4-7 with ADOT
Federal Grant Palasades and Saguero Project to begin in summer of 2023 and
completion in 2024.
CR copy of map was requested that identified priorities RG Desert Vista crosswalk had
been noted
Chair Varela when you look at that plan it is so hard to see. RG will look for a larger
version if available. Ongoing conversation to bring back where commissioners are
identifying areas where people are walking in the streets.
El Pueblo and getting to the Boys and Girls Club and around the fountain is lacking g
6.DISCUSSION AND POSSIBLE ACTION: Review of Skate Park Renovation Project
MOVED BY Commissioner Craig Rudolphy, SECONDED BY Commissioner Stephen
Barnes Chair Varela asked for a Motion in support of the Skatepark renovation and
expansion of the FH Skatepark . Commissioner Rudolphy moved to approve the
renderings and support of the project by the Community Services Advisory Commission.
Vote: 6 - 0 - Unanimously
Ms. Goodwin is looking for a vote from CSAC approving the newly shared renderings of
the skate park project that will be presented to the Town Council at the November
meeting. The skate park is 15-20 years old and in a bit of need for repairs, with concrete
crumbling. It was built in phases, but Phase 2 was never built for upkeep repairs. A
popular amenity to add is a pump track with multiple elements for all users. There was
alot of support from two different skate groups.
Commissioner Wilson asked if the pump track was dirt and Ms. Goodwin stated the dirt
track takes more maintenance in the long term and has erosion concerns. Chair Varela
asked if there had been any opposition and Ms. Goodwin informed the commission that
it had more support than anticipated.
7.UPDATE: Fountain Controller App
Ms. Goodwin provided an update on the Fountain internet control app at the Pumphouse
that has been 20 years in the making. Technology and the internet are now available to
run the fountain remotely by phone. Data on wind speed, and which pumps are working
emergency issues will now be able to be reviewed and regulated through the app.
Manual controls were the only option available in the past. The Parks Superintendent is
the admin and IT is the master, Ms. Goodwin and Mr. Snipes have the log in and was
confirmed as being secured when asked by Commissioner Peddi.
8.UPDATE: Community Center Mold Issue
Ms. Goodwin informed the commissioners of the extensive water leaking at the
community center and how long it had been going on. Last summer, the renovation did
not see the extent of the leak until after the rains. In December, they decided to
remediate and fix the leak. The drywall was getting wet during these rainstorms. We
were talking about remediating and testing for mold and an air quality test was done and
came back fine and then they tested behind the wall and samples showed evidence of
mold and must fix the problem. On Veteran's Day weekend, they will be removing the
walls and remediate the mold and test again and if test is clear they will put it back
together.
Chair Varela asked where the area of mold is in the lobby and what windows are in need
of repair. The building sits 4 inches below grade, the seals around the windows are
cracked and dry rotted. The Community Center is closed for the fair weekend and we
are using that time to do repairs. Once the walls are open and the mold is remediated,
the facility must be closed until it is retested.
Commissioner Wilson, how much will this cost? Ms. Goodwin informed the
commissioners that this was not known. Operations administer the programs but the
facilities take care of all the buildings in Town. If a window breaks, or AC needs to be
repaired that is Justin Weldy's staff overseeing the project. The question will be how bad
it is and may be broken down into phases.
it is and may be broken down into phases.
Commissioner Rudolphy informed the commissioners that the town has a facilities
replacement fund. The Community Center is 20 years old so its not something that
would be considered normal routine maintenance and could become a capital
improvement project that would receive dedicated funds.
Commissioner Barnes asked why it took so long to identify this problem and who is
accountable. Ms. Goodwin, stated they did not know how big the problem was until this
year's monsoons. The drainage by the front doors was taken care of during the
remodeling last year, but the problems became much bigger when they realized how big
the issue was. This agenda item will remain on future agendas for updates.
9.REVIEW AND DISCUSSION: Town of Fountain Hills Dementia Friendly Designation
The Town of Fountain Hills is working towards becoming the tenth Dementia Friendly
community in the State of Arizona with support from the Mayor and council members. A
growing problem for all of America and setting in earlier and need of support for
caregivers. Developed a task force with a number of stakeholders in the community,
local realtor, crisis response, healthcare, Morningstar, Encore.
Interest of being on the task force? The meetings are monthly on Monday at 10:30 am
Chair Varela asked if doctors were contacted for their
RG banking, attorney with elder law for full community support
Commissioner Peddi asked about Banner's involvement and Ms. Lopuszanski and state
liaison Janice Greeno and her resources will be affiliated with them as the guide for
Dementia Friendly Community. No funding is set aside but when an initiative is put our
for an awareness event we would have to look at grants.
Cary when at 10:30 at the community center. Oakwood Center dedicated adult daycare
facility where those with different stages of dementia have a safe place to go to while
their caregivers take care things for themselves. There is a balance of resources and
model after them to bring the awarement of the quality of life. Chair Varela, is there a
charge yes, a member of the task force has her loved one that she cares for takes her
husband there.
Commissioner Wilson shared that she attended the Fountain Hills Cares event when
they did a presentation on dementia and thought it was great. She shared she has had
family members that had dementia and it touched her personally. She supported
Fountain Hills, seeking to become designated as a dementia-friendly community and
also willing to go to the meetings. This agenda item will be updated monthly as the task
force works towards completing the designation process.
10.REVIEW AND DISCUSSION: Orientation Manual for Commissioners
Ms. Lopuszanski reminded the commissioners of the September presentation from
Linda Mendenhall, Town Clerk. It was determined that there was more information
needed to put in the orientation manual specifically for boards and commissions. The
goal is to have the manual completed for everybody after the holidays.
11.UPDATE: Special Events
Ms. Goodwin shared the listing of upcoming events with the next one being Spooky
Blast at Four Peaks Park expecting over 1000 to attend. Concerts on the Avenue will
begin on November 2 on Wednesdays until November 16. Day of Play and Touch a
Truck and Turkey Trot on Thanksgiving morning and with a grant for marketing
billboards will draw more people out to the event. This is the only event with a revenue
component. In December is Roll in the Glow, Season's of Celebration and Noon New
Year's Celebration along with the hiking challenge.
12.UPDATE: Volunteer Opportunities and Town Events
Ms. Goodwin informed the Commissioners of upcoming events and opportunities to
volunteer for Spooky Blast and the Turkey Trot.
13.DISCUSSION AND POSSIBLE DIRECTION: Future Agenda Items
Ms. Goodwin informed the Commissioners that the future agenda item gives them the
opportunity to learn more about something they are interested in to talk about as a
group at a future meeting. Ms. Goodwin recommended resuming the conversation about
scheduling onsite visits and putting them on the next agenda. Commissioner Wilson
suggested touring Golden Eagle Park.
Commissioner Rudolphy suggested having the finance director come and talk about the
different pots of money. Ms. Goodwin confirmed that can be done as it coincides with
budget season.
Ms.Goodwin added that Golden Eagle Park lights had just been upgraded and
renovations approved at the last Town Council meeting to a tune of almost $2 million.
Those lights are 25 years old and over $50,000 in repairs for failing lights since May had
already been made.
14.ADJOURNMENT at 6:05 PM
MOVED BY Commissioner Rory Wilson, SECONDED BY Youth Commissioner Sruti
Peddi Chair Varela asked if there is no further business is there a motion to adjourn and
Commissioner Wilson moved to adjourn and Commissioner Peddi seconded.
Vote: 6 - 0 - Unanimously
COMMUNITY SERVICES ADVISORY COMMISSION
COMMUNITY SERVICES ADVISORY COMMISSION
________________________________________________
Natalie Varela, Chair
ATTEST AND PREPARED BY:
______________________________
Patti Lopuszanski, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular
Meeting held by the Fountain Hills Community Services Advisory Commission in the Town Hall Council
Chambers on the 24th day of October 2022. I further certify that the meeting was duly called and that a
quorum was present.
DATED this 12th day of December 2022.
_________________________________
Patti Lopuszanski, Executive Assistant
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 12/12/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): UPDATE: Sidewalk
Infill Project
Staff Summary (Background)
Staff to update commissioners on the progress of the sidewalk infill project.
Form Review
Form Started By: Patti Lopuszanski Started On: 12/10/2022 10:29 AM
Final Approval Date: 12/10/2022
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 12/12/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): UPDATE:
Community Center Mold Issue
Staff Summary (Background)
Staff to update commissioners on findings and repairs made at the Community Center.
Form Review
Form Started By: Patti Lopuszanski Started On: 12/10/2022 10:31 AM
Final Approval Date: 12/10/2022
ITEM 7.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 12/12/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): UPDATE: Town of
Fountain Hills Dementia Friendly Designation
Staff Summary (Background)
Staff report on the progress being made to become a dementia-friendly community.
Form Review
Form Started By: Patti Lopuszanski Started On: 12/10/2022 10:34 AM
Final Approval Date: 12/10/2022
ITEM 8.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 12/12/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): UPDATE: Scheduling
Onsite Visit - Golden Eagle Park
Staff Summary (Background)
Staff to discuss scheduling a date and time for an onsite visit with CSAC Commissioners at Golden Eagle
Park.
Form Review
Form Started By: Patti Lopuszanski Started On: 12/10/2022 10:36 AM
Final Approval Date: 12/10/2022
ITEM 9.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 12/12/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): DISCUSSION AND
POSSIBLE ACTION: Future Agenda Items
Staff Summary (Background)
Form Review
Form Started By: Patti Lopuszanski Started On: 12/10/2022 10:38 AM
Final Approval Date: 12/10/2022
ITEM 10.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 12/12/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): UPDATE: Special
Events
Staff Summary (Background)
Attachments
Noon Year's 90's Party
Form Review
Form Started By: Patti Lopuszanski Started On: 12/10/2022 10:49 AM
Final Approval Date: 12/10/2022
THURSDAY, DEC 29, 2022
N O O N N E W YE
A
R'
S
BALLON DROP AT NOON C r a f t s , G a m e s , &
S n a c k s
P A R T YPARTY
OPEN TO ALL AGES!
ring in the new year by going
back to the 90's
10:30 AM- NOON
ITEM 11.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 12/12/2022 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): UPDATE: Volunteer
Opportunities
Staff Summary (Background)
Attachments
Season's of Celebration
EXPO 2023
Form Review
Form Started By: Patti Lopuszanski Started On: 12/10/2022 10:50 AM
Final Approval Date: 12/10/2022
SATURDAY, DECEMBER 17th
5:00 PM - 7:00 PM
Fountain Hills Community Center
CRAFTS
PLAYZONE
HOT COCOA
This is a free Community event for all ages.
Please call 480-816-5200 with questions.
www.fountainhillsaz.gov
Community Services Presents
M U S I C S A N T A C R A F T S M U S I C S A N T A C R A F T S
Season's Celebration
COOKIES
TREES
LIVE MUSIC
Town of Fountain Hills
Receive Information on Local Clubs,Organizations, Churches, and Volunteer Opportunities.
VOLUNTEER
OVER
70
EXPO
BOOTHS
T H E T O W N O F F O U N T A I N H I L L S P R E S E N T S
EXPO
Wednesday January 25th3:00 p.m. - 5:00 p.m.
Activities &
Open to the Public - Free Admission
Event Questions: 480-816-5200
Fountain Hills Community Center