Loading...
HomeMy WebLinkAboutAGENDApacket__03-22-21_0423_207       NOTICE OF MEETING REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION      Chairman Amy Arnold  Vice Chairman Natalie Varela Commissioner (Youth) Jacelle Bautista Commissioner Stephen Barnes Commissioner Jerry Gorrell Commissioner Rory Wilson Commissioner Ron Ruppert      TIME:5:00 P.M. – REGULAR MEETING WHEN:MONDAY, MARCH 22, 2021 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council,  various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.    REQUEST TO COMMENT   The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible.             1.CALL TO ORDER     2.ROLL CALL     3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.     4.CONSIDERATION of Approving the November 23, 2020 Meeting Minutes     5.DISCUSSION AND CONSIDERATION of Fountain Park Bocce proposal     6.UPDATE on the Community Services Parks, Trails, and Recreation Master Plan     7.UPDATE on the Active Transportation Plan (ATP) - Sidewalk and Bikeway Plans     8.UPDATE on proposed Capital Improvement Projects     9.DISCUSSION AND CONSIDERATION of the Community Center Reservation Policy     10.DISCUSSION AND CONSIDERATION on Work Groups and Assignments     11.UPDATE on Commission Tours of the Town's Amenities and Scheduling of Tours     12.UPDATE on Volunteer Opportunities with Town Events     13.UPDATE on Commission terms     14.UPDATE on Special Events     15.ADJOURNMENT      Community Services Advisory Commission Meeting of March 22, 2021 2 of 3   15.ADJOURNMENT       CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Community Services Advisory Commission with the Town Clerk. Dated this 18th day of March, 2021. _____________________________________________  Patti Lopuszanski, Executive Assistant   The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Development Services' Office.    Community Services Advisory Commission Meeting of March 22, 2021 3 of 3   ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/22/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Request to Community Services Advisory Commission (Agenda Language):  CONSIDERATION of Approving the November 23, 2020 Meeting Minutes Staff Summary (Background) Attachments November 23, 2020 Minutes  Form Review Form Started By: Patti Lopuszanski Started On: 02/25/2021 04:27 PM Final Approval Date: 02/25/2021  TOWN OF FOUNTAIN HILLS MINUTES OF THE COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 23, 2020            1.CALL TO ORDER    Chairperson Arnold called the meeting of Monday, November 23, 2020, to order at 5:05 p.m. in the Council Chambers at Town Hall, located at 16705 East Avenue of the Fountains, Fountain Hills, Arizona.   2.ROLL CALL Present: Chairman Amy Arnold; Vice Chairman Natalie Varela; Commissioner Sharron Grzybowski*; Commissioner Ron Ruppert; Commissioner Rory Wilson; Youth Commissioner Jacelle Nicole Bautista Absent: Commissioner Jerry Gorrell Staff Present: Community Services Director Rachael Goodwin; Executive Assistant Jamie Salentine*; Senior Services Supervisor Jennifer Lyons  *Commissioner Grzybowski and Executive Assistant Salentine participated in the meeting via telephone.   3.CALL TO THE PUBLIC    There was no comments from the citizens present.   4.RECOGNITION of Outgoing Commissioners Don Doty and Sharron Grzybowski and Re-Appointed and New Incoming Commission Members    Community Services Director Rachael Goodwin recognized outgoing Commissioner Doty for his time on CSAC as well as the Parks and Recreation Committee in the past and stated that he will be missed. In addition, she recognized outgoing Commissioner Grzybowski and congratulated her on her new position as a Councilmember starting in December. She thanked her for her involvement with CSAC and for all of her volunteering over the years. Chairperson Arnold thanked Commissioner Doty for his work on the Grant workgroup and thanked Commissioner Grzybowski for introducing her to the CSAC which is the reason why she had applied. Ms. Goodwin welcomed incoming Commissioners; Youth Commissioner Bautista and Commissioner Wilson. Executive Assistant Salentine recognized Chairperson Arnold for her re-appointment and welcomed incoming Commissioner Stephen Barnes who will be interim Commissioner for Commissioner Grzybowski's remaining term.   5.CONSIDERATION of Approving the September 21, 2020 Meeting Minutes and November 9, 2020 Joint Meeting Minutes       MOVED BY Vice Chairman Natalie Varela, SECONDED BY Commissioner Ron Ruppert to approve the September 21, 2020 Meeting Minutes and November 9, 2020 Joint Meeting Minutes as submitted.  Vote: 6 - 0 - Unanimously   6.DISCUSSION AND CONSIDERATION of 2021 Meeting Dates       Ms. Salentine explained that the CSAC 2021 meeting dates are the standard dates of meeting on the fourth Monday's of each month except no meeting held in the months of July, August, and December. She added that the dates can be revised as needed. (See Attachment 1)    MOVED BY Chairman Amy Arnold, SECONDED BY Commissioner Ron Ruppert to approve the CSAC 2021 meeting dates as presented.  Vote: 6 - 0 - Unanimously   7.UPDATE on the Community Services Parks, Trails, and Recreation Master Plan    Ms. Goodwin reviewed the history of the Community Services Parks, Trails, and Recreation Master Plan for the new commissioners. She pointed out that the master plan is about midway through the process as the public survey results have been gathered. She noted that staff is meeting with GreenPlay this week to review the results. She added that the survey will be compiled with the feedback from the focus groups and survey of the amenities that make up the Community Services Department including the demographics (ex: parks, senior services, etc.). She noted that the next step is the finding's presentation which will be brought to next CSAC meeting for review.   8.DISCUSSION on the Active Transportation Plan (ATP) — Sidewalk and Bikeway Plans       Ms. Goodwin highlighted on the maps on the ATP that specifically cover the bike paths and sidewalk connections. She commented that Development Services is working on the ATP throughout the town on how people get around outside their vehicle via walking, biking, etc. She added that this plan will be utilized over the next ten years. She pointed out that the solid lines represent existing pathways and the dashed lines present proposed pathways. She stated that the sidewalk paths are priority and added that parks should be walkable in the neighborhood and some parks do not have that capability. (See Attachment 2) Commissioner Grzybowski commented on the bike map that there is a difference between a bike lane and a bike route. She stated that the definition of a bike lane is for bike use only whereas the bike route can include walking, biking, and parking. Ms. Goodwin emphasized the importance of access to the town parks whether by sidewalk or bike route and should be a priority on this plan. Chairperson Arnold pointed out that access is important however, elevation within the town is a factor and provided examples. is a factor and provided examples. In response to a question posed by Vice Chairperson Varela, Ms. Goodwin reported that she would like the Commission to review the maps in depth and bring up any concerns/recommendations and provided examples. Discussion ensued on crossing Saguaro Blvd. on the west side to get to Desert Vista Park safely, sidewalk on all Saguaro Blvd, and a crosswalk.   9.DISCUSSION on Future Town Parks       Ms. Goodwin explained that with the Community Services Master Plan part of that plan includes locations for future parks by determining parts of the community that are not being served by a park near them and determining land that is available for parks. She reviewed the future parks map and clarified that the golf courses will be removed since they are not parks. (See Attachment 3) She stated that the future park located on the corner of Sun Ridge Canyon and Desert Canyon was for a future fire station, however, that has been discarded as a future location and Community Services requested this town land as a future park which is approximately five acres. She noted that this park would be a more natural park with a possible hiking loop, Ramadas, and fitness equipment. She emphasized that these parks are not official however, discussions are being held. She continued on highlighting each potential future park such as: Sierra Madre Drive over by Golden Eagle 24 acres, divided by a dam Near Golden Eagle Small area for an oasis type of park State Trust Land Contingent upon development in the area for a park to be developed Off of Emerald 17 acres Located near a wash Park needed in this part of the community Not located on map South of Shea, land is owned by Salt River Project (SRP) Park needed in this part of the community In response to a question posed by Commissioner Ruppert, Ms. Goodwin responded that she has seen the survey on park locations vs population, however, part of the Master Plan will include a walk ability radius applied to each of the parks for a 15 and 30-minute walk radius to determine what residents are being reached and where they are needing to reach. She added that population density will be factored in as well. Discussion ensued relative to potential purchase of school property for park land and the process.   10.DISCUSSION on Work Groups and Assignments    Chairperson Arnold stated that is item is open for discussion on workgroup options and  Chairperson Arnold stated that is item is open for discussion on workgroup options and asked for suggestions, such as the grant, volunteer, and pool workgroups. Vice Chairperson Varela explained that she is on a workgroup that meets with a group formally known as Senior Services, and is now called Encore and the group is requesting for vending machines located in the Community Center. She requested for the item to be placed on the January agenda. Commissioner Grzybowski commented on the volunteer workgroup which has been slow this year, however, notifies the guidance counselors at the High School and other people in order to spread the word for volunteer recruiting. She added that Volunteer Coordinator Kim Wickland is now contacting the High School Counselors so there may not be a need for a Volunteer workgroup and asked for them to speak to Ms. Wickland. Ms. Goodwin suggested that in January the commission discuss the goals and needs for both CSAC and staff to assist with. Ms. Salentine added that the current workgroups (lead) email her the workgroup name and who is on the workgroup. She noted that she will prepare a spreadsheet for the commission to review within the packet.   11.UPDATE on Commission Tours of the Town's Amenities and Scheduling of Tours    Chairperson Arnold asked Commissioner Ruppert if he would still organize the tours within the Town with the Commissioners even amongst Covid. Commissioner Ruppert confirmed he would continue putting together the tours and explained to the new commissioners that the tours are of facilities within the town such as sanitary districts, parks, and community garden. He added that the tours help with the commission members getting to know each other and the town better.   12.UPDATE on Volunteer Opportunities with Town Events    Commissioner Grzybowski stated that volunteers are needed for home delivered meals, Give a Lift, Save our Sculptures (SOS), and Care Cards. Youth Commissioner Bautista stated that Turkey Trot pickup was busy with a large turnout and enjoyed her time volunteering.   13.UPDATE on Special Events    Ms. Goodwin stated that Turkey Trot is on Thursday and is excited to have an in person and virtual race. She noted that over 800 registered for in person and just over 100 for virtual. She added that there have been many modifications such as no community center access and staggered starts. Ms. Goodwin reported on the upcoming December special events: Season's Celebration, December 18 and 19, 2020 – Community Center by registration at www.fh.az.gov/recreation Fountain at 50, December 15, 2020 at 10:00 a.m. – Starting at Council Chambers Presentation at Council Meeting Display of the new fountain lights Online Fountain Trivia Elfie's Holiday Hunt, December 14 - 27, 2020 - sign up online https://www.fh.az.gov/714/Virtual-Programs-and-Activities   14.ADJOURNMENT    MOVED BY Chairman Amy Arnold, SECONDED BY Commissioner Ron Ruppert to adjourn.  Vote: 6 - 0 - Unanimously    The Community Services Advisory Commission adjourned at 6:04 p.m.     COMMUNITY SERVICES ADVISORY COMMISSION ____________________________ Amy Arnold, Chairperson ATTEST AND PREPARED BY: ______________________________ Jamie Paul (Salentine), Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Fountain Hills Community Services Advisory Commission in the Town Hall Council Chambers on the 23rd day of November, 2020. I further certify that the meeting was duly called and that a quorum was present. DATED this 22nd day of March, 2021. _________________________________ Jamie Paul (Salentine), Executive Assistant ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/22/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Request to Community Services Advisory Commission (Agenda Language):  DISCUSSION AND CONSIDERATION of Fountain Park Bocce proposal Staff Summary (Background) Attachments CSAC Proposal for Fountain Park  Form Review Form Started By: Patti Lopuszanski Started On: 03/09/2021 11:35 AM Final Approval Date: 03/09/2021  ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/22/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Request to Community Services Advisory Commission (Agenda Language):  UPDATE on the Community Services Parks, Trails, and Recreation Master Plan Staff Summary (Background) Master Plan Form Review Form Started By: Patti Lopuszanski Started On: 02/25/2021 04:36 PM Final Approval Date: 02/25/2021  ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/22/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Request to Community Services Advisory Commission (Agenda Language):  UPDATE on the Active Transportation Plan (ATP) - Sidewalk and Bikeway Plans Staff Summary (Background) Review ATP link  Form Review Form Started By: Patti Lopuszanski Started On: 03/04/2021 04:07 PM Final Approval Date: 03/04/2021  ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/22/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Request to Community Services Advisory Commission (Agenda Language):  UPDATE on proposed Capital Improvement Projects Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 03/09/2021 11:42 AM Final Approval Date: 03/09/2021  ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/22/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Request to Community Services Advisory Commission (Agenda Language):  DISCUSSION AND CONSIDERATION of the Community Center Reservation Policy Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 03/04/2021 04:10 PM Final Approval Date: 03/04/2021  ITEM 13. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/22/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Request to Community Services Advisory Commission (Agenda Language):  UPDATE on Commission terms  Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 03/09/2021 11:44 AM Final Approval Date: 03/09/2021  ITEM 14. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/22/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Request to Community Services Advisory Commission (Agenda Language):  UPDATE on Special Events Staff Summary (Background) Attachments Music Fest Flyer  Form Review Form Started By: Patti Lopuszanski Started On: 03/18/2021 09:45 AM Final Approval Date: 03/18/2021  NEW CHUMS ROCK LOBSTER MIKE ELDRED TRIO BODIE BEER FOODTRUCKSON SITE 10APR SA T U R D A Y 4:00 - 9:30PM FOUNTAIN PARK12925 N SAGUARO BLVDFOUNTAIN HILLS, AZ 85268 FR E E BONE HAUS BREWING w/ SPECIAL GUEST BIG NICK