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Home My WebLink AboutAGENDApacket__09-27-21_0606_264 NOTICE OF MEETING REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION Chairman VACANT Vice Chairman Natalie Varela Commissioner Jacelle Nicole Bautista (Youth) Commissioner Stephen Barnes Commissioner Carey Reddick, Jr. Commissioner Ron Ruppert Commissioner Rory Wilson TIME:5:00 P.M. – REGULAR MEETING WHEN:MONDAY, SEPTEMBER 27, 2021 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible. Community Services Advisory Commission Meeting of September 27, 2021 2 of 4 1.CALL TO ORDER 2.ROLL CALL 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. 4.CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes of the Meeting of May 24, 2021 5.PRESENTATION: Jeny Davis - Biophilic Fountain Hills Information/Survey Results 6.CONSIDERATION AND POSSIBLE ACTION: Rosie the Riveter Memorial Rose Garden 7.CONSIDERATION AND POSSIBLE ACTION: Lighting of the Fountain Guidelines - Work Group Review 8.UPDATE on Community Center Renovation 9.UPDATE on Capital Improvement Projects 10.UPDATE on Volunteer Opportunities for Make a Difference Day 11.ADJOURNMENT Community Services Advisory Commission Meeting of September 27, 2021 3 of 4 CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Community Services Advisory Commission with the Town Clerk. Dated this ______ day of ____________________, 2021. _____________________________________________ Patti Lopuszanski, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Development Services' Office. Community Services Advisory Commission Meeting of September 27, 2021 4 of 4 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/27/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Rachael Goodwin, Community Services Director Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes of the Meeting of May 24, 2021 Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 09/21/2021 09:28 AM Final Approval Date: 09/21/2021 ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/27/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Rachael Goodwin, Community Services Director Request to Community Services Advisory Commission (Agenda Language): PRESENTATION: Jeny Davis - Biophilic Fountain Hills Information/Survey Results Staff Summary (Background) Attachments Biophilic Summary Indicator Survey and Feedback Biophilic PowerPoint Form Review Form Started By: Patti Lopuszanski Started On: 09/21/2021 09:30 AM Final Approval Date: 09/21/2021 S U M M A R Y C S A C : 9 .2 7 .2 1 For more information about Biophilic Fountain Hills, scan the code or visit www.biophilicfh.org Official Resolution of adoption by the Town Government A narrative statement of the town’s biophilic intentions Selecting a minimum of five indicators to monitor progress Designation of a town contact or coordinator Assist fellow partners and participate in partner events, workshops and conferences One-time fee of $250 The Biophilic Cities Network is a global partnership created by Dr. Tim Beatley in the Department of Urban and Environmental Planning at the University of Virginia. The network is currently comprised of communities, scholars and advocates that are dedicated to improving the way nature is incorporated into urban environments and enhancing the connection residents have with it. Like-minded cities, communities, individuals and organizations have become partners with the Biophilic Cities Network. The network provides the opportunity to coordinate with others that are leading the efforts toward a greener and healthier future for urban areas. Requirements for partnership: Natural Conditions, Qualities, Infrastructure Greening town infrastructure Urban forestry initiative Biophilic Engagement, Earticipation, Activities & Knowledge Sustainable Fountain Hills Sonoran Desert festival Biophilic Institutions, Planning & Governance Habitat strategy Wildfire awareness program Human Health & Well-Being Connective trails and bicycle friendly community JEDI (justice, equity, diversity, inclusion) committee Proposed indicators: Joining the Network would solidify the town's commitment to the nature that surrounds it and would set the intention to further this commitment into the future. The Biophilic Fountain Hills project is pursuing partnership with the Biophilic Cities Network. CONTACT: Jeny Davis, Biophilic FH Coordinator (520) 800-3574 biophilicfh@gmail.com Clone of Biophilic Fountain Hill 4 Question Survey Clone of Biophilic Fountain Hill 4 Question Survey Natural Conditions, Qualities, Infrastructure 256 Responses Best Response Greening Town Infrastructure: encompasse… 50% Percentage 256 Responses Greening Town Infrastructure:…128 50% Urban Forestry: increasing tre…98 38% Other 10 4% Prefer not to answer 6 2% Dark Sky Community: current …4 2% More trails through out comm…2 1% Like Greening Town Infrastruc…1 0% State and local eort to eradic…1 0% keep open spaces that the To…1 0% Keep it natural.1 0% Replace water wasting non na…1 0% Solar 1 0% None, these sound like gover…1 0% Improvement of the green spa…1 0% Data Response % Clone of Biophilic Fountain Hill 4 Question Survey Biophilic Engagement, Participation, Activities, Knowledge 256 Responses Sustainable Fountain Hills: Classes that empower residents with knowledge about sustainable practices and more personal eorts to contribute to a healthier Town Sonoran Desert Festival: yearly festival event at the Fountain Park celebrating the Sonoran Desert, including organizations, clubs, institutions, and vendors Sonoran Pop-Up Parks: small scale temporary “parks” for visitors to experience and learn about native habitat, plants and wildlife Prefer not to answer Sustainable Fountain Hills: Classes that empower residents with knowledge about sustainab46% 117 g the Sonoran Desert, including organizations, clubs, institutions, and vendors36% 91 Sonoran Pop-Up Parks: small scale temporary “parks” for visitors to experien15% 39 Prefer not to answer4%9 Clone of Biophilic Fountain Hill 4 Question Survey Biophilic Institutions, Planning and Governance 257 Responses Open Space and Habitat Strategy: a strategic plan that focuses on the conservation of natural habitat and open spaces within the town and improves upon existing protective measures Wildre Awareness Program: a program that helps the Town and residents be better prepared for and aware of wildre TerraCycle: Become a community that uses TerraCycle programs to collect and recycle hard-to-recycle waste, such as wax-coated cartons and cigarette butts Prefer not to answer tat and open spaces within the town and improves upon existing protective measures62% 159 m: a program that helps the Town and residents be better prepared for and aware of wildre23% 58 TerraCycle: Become a community that uses TerraCycle programs to colle15% 38 Prefer not to answer1%2 Clone of Biophilic Fountain Hill 4 Question Survey Human Health and Well-Being 256 Responses Connective Trail System: utilize existing FIT Fountain Hills trails and possibly connect to open space (washes, etc.), creating a trail system throughout the town that connects to existing p… JEDI Committee: form a committee that will focus on equitable outdoor eorts and environmental intersectionality in the project and in the Town, making physical activity and time spen… Bicycle Friendly Community: safe accommodation for cycling and encourages residents to bike for transportation and recreation, also creating Town bike maps.Prefer not to answer ating a trail system throughout the town that connects to existing parks, preserves and trails.55% 141 nature safe and comfortable for everyone. Justice, equity, diversity and inclusion.23% 59 Bicycle Friendly Community: safe accommodation for cycling and encourage18% 47 Prefer not to answer4%9 Clone of Biophilic Fountain Hill 4 Question Survey Please share any other ideas you may have for Natural Conditions, Qualities and Infrastructure... Data Responses Keep the natural desert landscape. Clean up all of the washes of invasive species. Remove the javelina from the town. Leave the beautiful, natural desert landscape undisturbed.1 Focus on the local desert environment.1 Rain water capture, native plants, focus on health, no 5G 1 More solar power, trees/natural shade, additional trails, less trash on major streets (Shea, Saguaro, etc)1 Manage space to provide for shade while preserving views & precious water supplies 1 If you have to describe what 'Biophilic is' - you should not be doing it. Not everyone is as 'woke' as you. Additional community gardens and plant classes, empasis on zero scaping that is attractive 1 Fountain Hills is in the Sonoran Desert. Saguaro and prickly pear cactus are native and popular in plantings. Bursage is mor common naturally and holds the soil but it is unattractive. Brittlebush is also common, more attractive, grows in disturbed soil, and has gorgeous spring owers. But what we need ar more creosotes. They are native, need almost no water, but will grow beautifully with a little more than natural water. The plant is open feathery and nice, plant more. And desert marigolds are native and gorgeous and will bloom all year if they get a little more than natural water. Plant more. Also need more globe mallows and lupines, which grow wild along roadways and other disturbed areas. And I should mention ocotillos. Plant more. They will root from cuttings. They look dead most of the year, then suddenly put out little green leaves, or in spting, spikes of red owrs. Great! 1 Always keep it clean.1 Remove invasive plants.1 I enjoy it as it is.1 Curbing of invasive vegetative species 1 In the desert, harmony with nature does not require dedicating large areas to growing the trees, bushes and grasses from the east but rather nurturing the natural beauty of the southwest.1 Clone of Biophilic Fountain Hill 4 Question Survey Do you have any questions, ideas or comments that you would like to add? Data Responses No 7 Stop building towering Oces, Apartments, Resorts etc...that take away from the natural Landscapes, Mountains and Fountain Views.2 I would like to be assured that our recycled paper & items are being recycled & proof of this furnished rather than me being tempted to follow the recycle truck to where he dumps his load!2 Must I be a resident of Fountain Hills to participate? I live close by and frequent Ft Hills.2 It was dicult choosing just one option on some of these questions, particularly the last with town trails vs biking. The other was tree canopy and vegetation vs town greening. All excellent ideas and should be pursued. Thanks r doing this.2 I love the area by the sidewalk around the fountain, along La Montana, where desert plants are identied. I would like to see more like that, only maybe add more info about planting/maintaining? And more classes on growing things here. Specically for here. What I read on a plant label at Home Depot does NOT mean it grows well here. 2 Address over-building thus ruining our natural landscape.1 I selected one answer per question, but actually believe multiple projects can occur simultaneously. Most of these are excellent concepts.1 Educate residents about the importance of climate change, and everyone's responsibility to reduce their greenhouse gas emissions.1 Really pleased FH is moving in this direction!1 I feel your organization is dishonest in its true agenda 1 Again, keep the natural desert beauty. Keep the open spaces. No more apartments or condos built. Concentrate on permanent, year- round residents who will live in standalone homes. In order for the town to be sustainable, it must seek year-round residents who are willing to invest whole-heartedly in the town. Make sure the quality of life in the town continues. It would be advantageous to have our own police department with ocers who live and work in our community. For instance, having ocers on bicycles in the downtown area as well as foot patrol in the park areas and the downtown. Maintain the small town open space community. 1 Thank You! Clone of Biophilic Fountain Hill 4 Question Survey To become a partner with the network, the town must meet six requirements: •Official Resolution of adoption by the Town Government •A narrative statement of the town’s biophilic intentions •Selecting a minimum of five indicators to monitor progress •Designation of a town contact or coordinator •Assist fellow partners and participate in partner events, workshops and conferences •One-time fee of $250 NATURAL CONDITIONS, QUALITIES, INFRASTRUCTURE •Greening Town Infrastructure •Urban Forestry BIOPHILIC ENGAGEMENT, PARTICIPATION, ACTIVITIES & KNOWLEDGE •Sustainable Fountain Hills •Sonoran Desert Festival BIOPHILIC INSTITUTIONS, PLANNING & GOVERNANCE •Habitat Strategy •Wildfire Awareness Program HUMAN HEALTH & WELL-BEING •Connective Trails and Bicycle Friendly Community •JEDI (Justice, Equity, Diversity, Inclusion) Committee •Fountain Hills is an excellent candidate •Fosters community wellbeing •Champions conservation •Bolsters the economy •Builds resilience ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/27/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Rachael Goodwin, Community Services Director Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Rosie the Riveter Memorial Rose Garden Staff Summary (Background) Attachments MOU Rosie The Riveter Garden MOU Signatures Rosie The Riveter Memorial Rose Garden Form Review Form Started By: Patti Lopuszanski Started On: 09/21/2021 09:32 AM Final Approval Date: 09/21/2021 1 Memorandum of Understanding This Memorandum of Understanding (MOU), hereafter referred to as the “Memorandum,” entered into on ____________, 2021 is between Sami’s Fine Jewelry, of 16704 Avenue of the Fountains, Suite 100 (hereafter referred to as “Sami’s”), the Town of Fountain Hills, of 16705 Avenue of the Fountains, (hereafter referred to as “the Town”), and Rosie the Riveter Memorial Rose Garden Co-Chairs, of 15545 E Scorpion Drive (hereafter referred to as “Garden Co-Chairs”), for the purpose of establishing and maintaining a Rosie the Riveter Memorial Rose Garden (hereafter referred to as “the Garden”) to be located within the Gardens outside the Fountain Hills Library located at 12901 North La Montana Drive. WHEREAS the aforementioned Parties, Sami’s, the Town, and Garden Co-Chairs desire to enter into the herein described agreement in which they shall work together to accomplish the goals and objectives set forth for a trial period of one year. AND WHEREAS Sami’s, the Town, and Garden Co-Chairs desire to enter into this Memorandum thus setting out all necessary working arrangements that all Parties agree shall be necessary to ensure this Garden shall always be a viable attribute for the Town and the Community. MISSION Our Mission is to create a thriving Garden that memorializes the contributions of 6M American women who left their homes and went to work during WWII. In addition to being a beautification project for the Town, this Garden will also serve as an educational opportunity for residents and visitors. PURPOSE The Purpose of the Memorandum is to provide the framework, if needed, for any future binding contract which may be related to the Project. OBLIGATIONS of the PARTNERS The Partners acknowledge that no contractual relationship is created between them by this Memorandum, but agree to work together in the true spirit of partnership to ensure there is visible and responsive leadership of the Garden project by means of the following services. COOPERATION The activities and services for the Garden shall include, but not limited to: 2 1. Services to be rendered by the Town include: a. Provide a location for planting and irrigation as marked in Appendix I b. Agree to review the progress of the Garden at time periods of six months, and one year after planting c. Notify Garden Co-Chairs of any vandalism or other unsightliness for remediation 2. Services to be rendered by Garden C0Chairs include: a. Act as Stewards for the Garden b. Ensure the proper experts care for the Garden, thereby presenting a healthy appearance of the Garden c. Ensure these experts utilize the proper materials, soil amendments and preventative care for the Garden RESOURCES The partners will endeavor to have final approval and secure any financing necessary to fulfill their individual contributions at the start of the planning for the development of the Garden. 1. The Town hereby agrees to provide the following: a. Parcel of land for planting of three rose bushes, and an adjacent parcel for three additional roses after a successful one-year trial period b. Sufficient irrigation scheduled to ensure the Garden receives adequate moisture c. Supplemental water source available for planting and feeding the roses 2. Garden Co-Chairs agree to seek funding for: a. The required materials, labor and financial resources for the care of the Garden COMMUNICATIONS Communications to the public shall always be consistent with the Mission: 1. Education efforts for the National Spirit of ’45, National Rosie the Riveter Memorial Rose Garden, National Rosie the Riveter Day, etc. 2. Recognition of local “Rosies” LIABILITY No liability will arise or be assumed between the Partners of this Memorandum. DISPUTE RESOLUTION In the event of a dispute between the Partners, the Partners agree to work together amicably to make a compromise to achieve the goals and objectives of this Memorandum. TERM This Memorandum shall be effective as of the date set forth above for the period of one year. The term can be extended only by the agreement of the Partners. 3 NOTICE Any notice or communication required or permitted under the Memorandum shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set forth in the opening paragraph or to such other address as one party may have furnished to the other in writing. GOVERNING LAW This Memorandum shall be construed in accordance with the laws of the state of Arizona. ASSIGNMENT Neither party may assign or transfer the responsibilities or agreement made herein without the prior written consent of the non-assigning parties, which approval shall not be withheld. AMENDMENT This Memorandum may be amended or supplemented in writing, if the writing is signed by the party obligated under this Memorandum. SEVERABILITY If any provision of this Memorandum is found to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any provision of this Memorandum is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision will be deemed to be written, construed and enforced as so limited. PRIOR MEMORANDUM SUPERSEDED This Memorandum constitutes the entire Memorandum between the parties relating to this subject matter and supersedes all prior or simultaneous representations, discussions, negotiations and Memorandums, whether written or oral. UNDERSTANDING It is mutually agreed upon and understood by and among the Partners of this Memorandum that: 1. Each Partner will work together in a coordinated fashion for the fulfillment of the Garden. 2. In no way does this agreement restrict involved Partners from participating in similar agreement with other public or private agencies, organizations, and individuals. 3. To the extent possible, each Partner will participate in the development of the Garden. 4. Nothing in this Memorandum shall obligate any Partner to the transfer of funds. Any endeavor involving the reimbursement or contribution of funds between the Partners of this Memorandum will be handled in accordance with applicable laws, regulations and procedures. Such endeavors will be outlined in separate agreements that shall be made in writing by 4 representatives of the Partners involved and shall be independently authorized by appropriate statutory authority. This Memorandum does not provide such authority. 5. This Memorandum is not intended to and does not create any right, benefit or trust responsibility. 6. Any Partner may terminate its participation in this Memorandum by providing written notice to the other Partners. SIGNATORIES This agreement shall be signed on behalf of Sami’s Fine Jewelry by Stephanie Lochner, Manager, on behalf of the Town of Fountain Hills by ____________________________,________________, and on behalf of the Rosie the Riveter Memorial Rose Garden by Judy and Jim Winzell, Co-Chairs, Rosie the Riveter Memorial Rose Garden. This agreement shall be effective as of the date first written above. _________________________________________________ Sami’s Fine Jewelry By, Stephanie Lochner, Manager _________________________________________________ The Town of Fountain Hills By ___________________________________ _________________________________________________ Rosie the Riveter Memorial Rose Garden By, Jim and Judy Winzell, Co-Chairs 5 APPENDIX I Selected Location Fountain Hills Library Gardens, 12901 North La Montana Drive, Fountain Hills, AZ 85268 Aerial View of the Library with location marked below: 6 APPENDIX II Scope of Experience/Accomplishments Introduced the Spirit of ’45 to Durango, Colorado, Congressional District 3  Briefed and gained support of the City of Durango  Per the National template, the Girl Scouts, the next generation “Rosies,” Marched with a WWII Hero at the 2018 and 2019 and Veterans Day Parade (see photo #1)  Garnered the support of numerous organizations, businesses, elected officials, the media Following the National campaign, wrote a Proclamation for the Durango Mayor and City Council declaring 21 March National Rosie the Riveter Day  Celebrated the holiday at local venues with Durango “Rosies,” the Girl Scouts, the public, with media coverage, educational exhibits (see Durango Herald photo #2) Established a successful Rosie the Riveter Memorial Rose Garden (see photo #3)  Supported by the Colorado State Horticultural Director and certified Master Gardeners, Durango Botanic Gardens, Durango Library, City Council, County Commissioners, District 3 Congressional delegation  Durango Girl Scouts learned about and participated in Rose Garden horticulture, planting processes and maintenance, thereby earning Rosie the Riveter badges (see photo #4)  Dedication Ceremony well-attended by all supporters; featured in the newspapers Created Rosie the Riveter and Women of WWII educational exhibits at the Library  Currently working on a Women of WWII exhibit for the Animas Museum, featuring local Colorado residents Photo #1 Photo #2 Photo #3 (photo #4) 7 Appendix III References National websites: www.spiritof45.org www.rosiememorialgardens.org https://en.wikipedia.org/wiki/Rosie_the_Riveter Presented by Jim and Judy Winzell Co-Chairs, National Spirit of ‘45 Rosie the Riveter Memorial Rose Garden, Fountain Hills and Durango www.spiritof45.org www.rosiememorialgardens.org Motivations Why Did We Choose this Path? Judy’s Mom: was a “Rosie” Judy’s Dad: USAF Colonel, WWII and Korea Jim: USAF Lt. Colonel, flew fighters and bombers during the Viet Nam War Jim’s Mom: was a “Rosie” Jim’s Dad: Chief Estimator, Bell Aircraft Commemorating and Educating Accomplishments Introduced Durango, Colorado to “The Spirit of ’45” “March With a WWII Hero” Proclamation for City Council Established a successful Rose Garden in Durango Creating a “Women of WWII” exhibit at the Animas Museum Fountain Hills Garden Location: NE Corner of the Library Gardens Next Steps MOU approval Present to City Council Plan for planting in November- December Expertise from Mesa-East Valley Rose Society and U of A Master Gardener Program Engage Rosarians Involve the Girl Scouts Media Publicity Dedication Ceremony Potential Exhibits “Veterans Honor” Hybrid Tea Rose “Paying tribute to the men and women who served our country” ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/27/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Rachael Goodwin, Community Services Director Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Lighting of the Fountain Guidelines - Work Group Review Staff Summary (Background) Attachments Fountain Lighting Guidelines Form Review Form Started By: Patti Lopuszanski Started On: 09/21/2021 09:32 AM Final Approval Date: 09/21/2021 FOUNTAIN COLOR AND OPERATIONAL GUIDELINES Policy: Establish an internal operating procedure for the colors of the light displays at the Fountain at Fountain Park. Procedure: The light displays shall be programmed as follows: 1. The Fountain controller has the capability of playing in basic mode: 2. Static Display Mode - The Town may program the fountain to display a solid or static mix of colors to highlight additional selected holidays, city events and national days/months of recognition or as a result of an approved Special Static Color Display. 3. Special Static Color Display Application Process. Programming of the fountain is normally controlled by the Parks and Recreation Department. Requests for Special Static Color Displays shall be reviewed and approved in accordance with the following process and guidelines: b) Other requests: i) Requests for Special Static Color Displays must be submitted in writing to the Fountain Hills Parks Superintendent no less than four weeks and no more than one year in advance. All applicants will acknowledge the Special Static Color Display Operational Information listed in #4 below. Any requests that are inconsistent with the Special Static Color Display Operational Information will not be considered or approved. The Fountain Hills Parks Superintendent will inform such requestors that they have made requests that are inconsistent with the Special Static Color Display Operational Information. ii) The Fountain Hills Parks Superintendent will promptly forward any written requests which are consistent with the Special Static Color Display Operational Information to the Families, Parks & Recreation Department Director, Director of the Office of Communications and the Mayor and Town Council) who will determine eligibility of the Special Static Color Display request. A request will only be approved if it: a) is intended to educate or enlighten the public about a significant health or safety issue; b) is intended to draw public attention to an activity or event sponsored by the Town of Fountain Hills; c) promotes an event scheduled at a Fountain Hills Venues Department facility; d) promotes a state or national holiday or day of remembrance. e) NO PERSONAL USE i.e. BIRTHDAYS, GENDER REVEAL Organizations or promoters that have rented the entire park or the amphitheater for an event during the requested Special Static Color Display time will be given priority. (I think this is ok if they meet the above requirements) ii) The Committee will notify the Fountain Hills Parks Superintendent of its decision and the Fountain Hills Parks Superintendent will notify the requestor whether its application has been approved. 4. Special Static Color Display Operational Information. a) No more than four (4), Special Static Color Displays will be allowed within any calendar month. Each of these special color events will be permitted to last a single night, with the exception of national holidays and national health observations, which may be extended for several nights at the discretion of the Community Services Director. b) Approvals will not be granted for multiple years at a time nor will they be automatically approved for successive years. c) Under no circumstances should an event promoter advertise the color of the fountain unless written approval has been received for the Special Static Color Display. This approval may be in the form of a written notification from the Fountain Hills Parks Superintendent. d) The color selections may be combinations of colors for Special Static Color Display, but must remain static for the duration of that request. Colors cannot be altered or changed after approval and the fountain has been programmed. e) The Fountain Hills Parks Superintendent or his designee is the only person(s) that may log on to the computer that controls the fountain shows. f) The fountain will operate daily from 7:00 am to 9:00 pm g) All display approvals are contingent on equipment operation and maintenance and no approval guarantees any rights with respect to the fountain’s operations nor to any damages should the fountain fail, for any reason whatsoever, to operate as planned. h) The nine colors available are: i. Red ii. Blue iii. Teal iv. Yellow v. White vi. Green vii. Orange viii. Pink ix. Purple ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/27/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Rachael Goodwin, Community Services Director Request to Community Services Advisory Commission (Agenda Language): UPDATE on Community Center Renovation Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 09/21/2021 09:41 AM Final Approval Date: 09/21/2021 ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/27/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Rachael Goodwin, Community Services Director Request to Community Services Advisory Commission (Agenda Language): UPDATE on Capital Improvement Projects Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 09/21/2021 09:43 AM Final Approval Date: 09/21/2021 ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/27/2021 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Rachael Goodwin, Community Services Director Request to Community Services Advisory Commission (Agenda Language): UPDATE on Volunteer Opportunities for Make a Difference Day Staff Summary (Background) Attachments Make a Difference Day Flyer Form Review Form Started By: Patti Lopuszanski Started On: 09/21/2021 09:42 AM Final Approval Date: 09/21/2021