HomeMy WebLinkAboutAGENDApacket__11-22-21_0547_282
NOTICE OF MEETING
REGULAR MEETING
COMMUNITY SERVICES ADVISORY COMMISSION
Chairman TBD
Vice Chairman Natalie Varela
Commissioner Jacelle Nicole Bautista (Youth)
Commissioner Stephen Barnes
Commissioner Carey Reddick, Jr.
Commissioner Craig Rudolphy
Commissioner Ron Ruppert
Commissioner Rory Wilson
TIME:6:00 P.M. – REGULAR MEETING
WHEN:MONDAY, NOVEMBER 22, 2021
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child.
Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present
may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town
Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may
be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents
pursuant to A.R.S. §1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back
of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment
card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and
agenda item, and hand it to the Executive Assistant prior to discussion, if possible.
1.CALL TO ORDER
2.ROLL CALL
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on
matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action.
At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff
to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.
4.CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes of the meeting
of October 25, 2021
5.CONSIDERATION OF AND POSSIBLE ACTION: Appointment of a Chairperson
6.CONSIDERATION AND POSSIBLE ACTION: Appointment of a Vice Chairperson
7.CONSIDERATION AND POSSIBLE ACTION: Community Center Code of Conduct
8.UPDATE: Fountain Park Fountain Lighting Policy
9.UPDATE: Volunteer Opportunities
10.UPDATE: Town Events
11.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Community Services Advisory Commission with the Town Clerk.
Dated this 18th day of November, 2021.
_____________________________________________
Patti Lopuszanski, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice)
or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Development Services' Office.
Community Services Advisory Commission Meeting of November 22, 2021 2 of 2
ITEM 4.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 11/22/2021 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION
AND POSSIBLE ACTION: Approval of the minutes of the meeting of October 25, 2021
Staff Summary (Background)
The intent of approving meeting minutes is to ensure an accurate account of the discussion and
action that took place at the meeting for archival purposes. Approved minutes are placed on the
Town's website and maintained as permanent records in compliance with state law.
Staff recommends approving the October 25, 2021, meeting minutes.
Attachments
October 25, 2021 CSAC Meeting Minutes
Form Review
Form Started By: Patti Lopuszanski Started On: 10/27/2021 10:29 AM
Final Approval Date: 10/27/2021
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING
OF THE COMMUNITY SERVICES ADVISORY COMMISSION
OCTOBER 25, 2021
1.CALL TO ORDER - Welcome Craig Rudolphy to Community Services Advisory
Commission
2.ROLL CALL - Vice Chairman Natalie Varela
Present: Vice Chairman Natalie Varela; Commissioner Stephen Barnes; Youth
Commissioner Jacelle Nicole Bautista; Commissioner Rory Wilson;
Commissioner Craig Rudolphy
Absent: Commissioner Carey Reddick, Jr.; Commissioner Ron Ruppert
Staff
Present:
Community Services Director Rachael Goodwin; Executive Assistant Patti
Lopuszanski; Community Center Manager Jennifer Lyons; Recreation
Mananger Linda Ayres
Attendees:Jeny Davis, Biophilic Fountain Hills
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on
matters raised during Call to the Public unless the matters are properly noticed for discussion and legal
action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask
staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.
Scott Grzybowski, Chairman, McDowell Mountain Preservation Commission, spoke in
support of Fountain Hills becoming a Biophilic Community that would invest in the
well-being of the community, build resiliency and increase in the natural environment.
Lisa Ristuccia, Arizona Association for Environmental Education, Board of Directors
Adamo Education Microschool, Teacher, submitted a written comment stating, "I am in
full support of Fountain Hills becoming a Biophilic City and I will assist in any way I am
able. I will also get my students actively involved."
Cynthia Magazine, Commissioner, Strategic Planning Advisory Commission, submitted
a written comment stating, "Biophilic Certification not only supports the Community
Services Master Plan; it will give us specific ways to become involved in that
preservation, such as an urban forestry plan, identifying and promoting sustainable best
practices, and celebrating our environmental efforts with a Sonoran Festival."
4.CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes of the Meeting of
4.CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes of the Meeting of
September 27, 2021
MOVED BY Commissioner Rory Wilson, and SECONDED BY Commissioner Stephen
Barnes to approve the Regular Meeting Minutes of the Community Services Advisory
Commission on September 27, 2021.
VOTE: 5-0 Passed Unanimously
5.CONSIDERATION AND POSSIBLE ACTION: Appointment of a Chairperson
Due to two absent commissioners and the first meeting of the newly appointed
Commissioner Craig Rudolphy it was agreed to table this item until the November 22,
2021 meeting.
6.CONSIDERATION AND POSSIBLE ACTION: Appointment of a Vice Chairperson
Due to two absent commissioners and the first meeting of the newly appointed
Commissioner Craig Rudolphy it was agreed to table this item until the November 22,
2021 meeting.
7.CONSIDERATION AND POSSIBLE ACTION: Approval of new Community Center
Operational Hours
Jen Lyons, Community Center Manager, presented the new Community Center
Operation Hours to the Commission. Prior to the renovation the hours were 8am-5pm
Monday through Friday, and evenings and weekends, as needed for rentals and
programs. This was a challenge for staffing and the need of part-time staff to work
evenings and weekends. To alleviate this problem new Standard Hours will be Monday -
Thursday 8am-8pm and Fridays 8am-4pm. Fridays after 4pm, and all day Saturdays,
would be for rentals and town programs. The Community Center would like to utilize the
space better.
Classroom space:
Rec/Seniors have primary use of classroom space Monday – Fridays from 8am-2pm.
Private rentals are subject to availability. After 2pm Monday – Friday classroom space is
available to Town Programs, Town Partners and private rentals. Saturdays – classroom
space is reserved for Town programs, unless combined with ballroom rentals.
Ballroom space
Ballrooms are primarily used for rentals and Town programs. After 4pm on Fridays and
Saturdays ballroom rentals can only be reserved for half of the grand ballroom, 2
ballrooms or the grand ballroom (4 ballrooms). No Sunday rentals unless part of a
multi-day rental or a Town Program. Chairs and tables are included as part of the rental.
AV equipment, dance floors, etc. are available for additional charges. Set up
(decorating) and clean up time are included as part of the rental period. Programs and
rentals requesting to operate outside standard hours will be subject to additional labor
costs. Vendors such as caterers, bartenders, entertainment, etc. are also subject to
operate (set up/clean up) inside the rental period of the event. The kitchen is only to be
used in conjunction with a ballroom rental.
Ms. Goodwin shared that this was needed to work with the community to be more
accountable for the time being reserved and conserve the resources of limited staff at the
Community Center. It is not cost-effective to open for minimal events/programs.
MOVED BY Commissioner Craig Rudolphy, SECONDED BY Commissioner Rory Wilson
Vote: 5 - 0 - Unanimously
8.CONSIDERATION AND POSSIBLE DIRECTION: Community Center Code of Conduct
Ms. Lyons shared the need for accountability by those that are served and use the
Community Center. A written Code of Conduct would allow for those that do not comply
to be put on notice and if behaviors continue could be escalated to MSCO. Ms. Goodwin
informed the commissioners that a do not trespass could be given when the Code of
Conduct behavior has become excessive. The Code of Conduct would be made part of
rental agreements and membership sign up.
The work group made up of Vice Chairman Varela, Commissioner Barnes and
Commissioner Wilson will work with Ms. Lyons researching samples of other Code of
Conducts and bring forth at the November 22, 2021 meeting for further discussion.
9.CONSIDERATION AND POSSIBLE ACTION: Approval of Fountain Lighting Policy
Guidelines
Ms. Goodwin informed the commission that there have been requests from the public to
change the fountain lighting colors for personal events, such as gender reveal,
anniversary, birthdays. In order to keep it unique and special, Ms. Goodwin shared it
would be best to keep it unique by reserving it for special occasions. The policy could be
reviewed annually once new capabilities come to be for internet at the pump house, but
currently must be programmed manually by staff.
Ms. Goodwin informed the commissioners that rent time for the fountain for 1/2 hour
increments is $300 and that lights do not operate during the day.
MOVED BY Commissioner Rory Wilson, SECONDED BY Commissioner Craig Rudolphy
Vote: 5 - 0 - Unanimously
10.CONSIDERATION AND POSSIBLE ACTION: Approval seeking Biophilic Certification for
the Town of Fountain Hills
Jeny Davis, Coordinator for Biophilic Fountain Hills, presented follow-up information to
the CSAC Commission after attending the September 28, 2021 meeting. She shared
that in order for Fountain Hills to become a partner with the network, the town must meet
the following six requirements: 1) Official Resolution of adoption by the Town
Government; 2) A narrative statement of the town’s biophilic intentions; 3) Selecting a
minimum of five indicators to monitor progress; 4) Designation of a town contact or
coordinator; 5) Assist fellow partners and participate in partner events, workshops and
conferences; 6) One-time fee of $250
MOVED BY Commissioner Rory Wilson, SECONDED BY Commissioner Stephen Barnes
Vote: 5 - 0 - Unanimously
11.CONSIDERATION AND POSSIBLE ACTION: Approving CSAC 2022 Meeting Dates
The CSAC Meeting Dates for 2022 were reviewed, and it was determined that there was
no conflict at this time with any proposed dates.
MOVED BY Commissioner Craig Rudolphy, SECONDED BY Commissioner Rory Wilson
Vote: 5 - 0 - Unanimously
12.UPDATE: Volunteer Opportunities
Linda Ayres, Recreation Manager, informed the commission on upcoming volunteer
opportunities.
13.UPDATE: Town Events
Linda Ayres, Recreation Manager, informed the commission on upcoming events.
14.ADJOURNMENT
MOVED BY Commissioner Rory Wilson, SECONDED BY Stephen Barnes to adjourn.
VOTE: 5-0 Passed Unanimously
The Regular Meeting of the Community Services Advisory Commission held on October
25, 2021, adjourned at 6:18 p.m
COMMUNITY SERVICES ADVISORY
COMMISSION
____________________________
Natalie Varela, Vice Chairman
ATTEST AND PREPARED BY:
______________________________
Patti Lopuszanski, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular
Meeting held by the Fountain Hills Community Services Advisory Commission in the Town Hall Council
Chambers on the 25th day of October, 2021. I further certify that the meeting was duly called and that a
quorum was present.
DATED this 22nd day of November, 2021.
_________________________________
Patti Lopuszanski, Executive Assistant
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 11/22/2021 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION
OF AND POSSIBLE ACTION: Appointment of a Chairperson
Staff Summary (Background)
Form Review
Form Started By: Patti Lopuszanski Started On: 10/27/2021 03:07 PM
Final Approval Date: 10/27/2021
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 11/22/2021 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION
AND POSSIBLE ACTION: Appointment of a Vice Chairperson
Staff Summary (Background)
Form Review
Form Started By: Patti Lopuszanski Started On: 10/27/2021 03:09 PM
Final Approval Date: 10/27/2021
ITEM 7.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 11/22/2021 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION
AND POSSIBLE ACTION: Community Center Code of Conduct
Staff Summary (Background)
Attachments
Community Center Code of Conduct Draft
Form Review
Form Started By: Patti Lopuszanski Started On: 10/27/2021 03:12 PM
Final Approval Date: 10/27/2021
Code of Conduct
The Fountain Hills Community Center provides educational, recreational and social activities for
individuals of all ages through classes, special events and ongoing Center activities. The following Code
of Conduct is applicable to all who visit or participate in Center programs, services, entertainment,
special events and activities.
While the Community Center is open to all, no one has the right to interfere with another guest’s use
and enjoyment of the Center. Behavior, including those activities listed below, is unacceptable when it
violates the law, interferes with the rights of others, endangers or injures oneself or others or when it
results in damage to property, buildings or equipment. Kindness and respect towards Center guests and
staff members is appreciated and expected at all times.
The following is not permitted:
Behavior that is abusive, threatening, offensive or disruptive to others.
Using, possessing, abusing or selling illegal drugs or possessing drug paraphernalia.
Possessing or consuming alcohol without proper approval.
Possessing weapons inside Center.
Aggressive intimidation or harassment of patrons or staff members including physical, sexual or
verbal abuse.
Bathing, sleeping, or doing laundry in restroom or facility.
Use of vaping and/or tobacco products in Center.
Animals inside Center except for service animals.
Entering Center without be fully clothed.
Community Center staff is here to assist our patrons, but please be mindful that they do have duties to
attend to during the day. Adults/caregivers need to must or are required to supervise and be
responsible for the children and individuals with cognitive issues that they bring to the Community
Center.
Staff has authority to ask an individual to immediately leave the Center for the entire day if they are
displaying any of the above mentioned behavior. The Community Services Director or designee is
authorized to take all necessary steps to enforce this Code of Conduct. Failure to comply with the Code
of Conduct may result in the suspension and/or revocation of your Center privileges and forfeiture of
paid fees.
ITEM 8.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 11/22/2021 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Rachael Goodwin, Community Services Director
Request to Community Services Advisory Commission (Agenda Language): UPDATE: Fountain
Park Fountain Lighting Policy
Staff Summary (Background)
Upon further review by staff, it was necessary to edit the Fountain Park Fountain Lighting Policy
approved by CSAC at the October 25, 2021 meeting, that will go before Town Council on December, 7,
2021 for approval.
Form Review
Form Started By: Patti Lopuszanski Started On: 11/18/2021 12:03 PM
Final Approval Date: 11/18/2021
ITEM 9.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 11/22/2021 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): UPDATE: Volunteer
Opportunities
Staff Summary (Background)
Attachments
Volunteer Opportunities
Form Review
Form Started By: Patti Lopuszanski Started On: 10/27/2021 03:14 PM
Final Approval Date: 10/27/2021
ITEM 10.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 11/22/2021 Meeting Type: Community Services Advisory Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Patti Lopuszanski, Executive Assistant
Staff Contact Information: Patti Lopuszanski, Executive Assistant
Request to Community Services Advisory Commission (Agenda Language): UPDATE: Town
Events
Staff Summary (Background)
Roll in the Glow to take place on December 4, 2021.
Attachments
Flier
Form Review
Form Started By: Patti Lopuszanski Started On: 10/27/2021 03:15 PM
Final Approval Date: 10/27/2021