Loading...
HomeMy WebLinkAboutAGENDApacket__03-06-24_0434_585       NOTICE OF MEETING REGULAR MEETING HISTORY AND CULTURE ADVISORY COMMISSION    Chair Susan Obst-Dworkis  Vice Chair Tim Yoder Commissioner Bob Burns Commissioner David Corlett Commissioner John Gibson Commissioner William Meade Commissioner Dave Peterson    TIME:4:00 P.M. – REGULAR MEETING WHEN:WEDNESDAY, MARCH 6, 2024 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council,  various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.  REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible.      History and Culture Advisory Commission Meeting of March 6, 2024 1 of 3          1.CALL TO ORDER - Chair Susan Obst-Dworkis     2.ROLL CALL     3.PRESENTATION: Elevate Art - Toni Lepoer     4.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.     5.REPORTS BY COMMISSIONERS     6.CONSIDERATION AND POSSIBLE ACTION: Approval of History and Culture Advisory Commission February 7, 2024 Verbatim Meeting Minutes     7.CONSIDERATION AND POSSIBLE ACTION: National Register of Historic Landmarks Workgroup Update     8.DISCUSSION AND POSSIBLE ACTION: Insider/Fountain Hills Independent Workgroup Update     9.DISCUSSION AND POSSIBLE ACTION: Points of Interest Workgroup Update     10.REVIEW AND DISCUSSION: Creating an Interactive Development Map Using Photos     11.REVIEW AND DISCUSSION: Future Speakers     12.UPDATE: Future Agenda Items     13.UPDATE: Next History and Culture Advisory Commission Meeting April 3, 2024. Agenda Packet items due by March 19, 2024.     14.ADJOURNMENT      History and Culture Advisory Commission Meeting of March 6, 2024 2 of 3     CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Historic and Cultural Advisory Commission with the Town Clerk. Dated this 27th day of February, 2024 ___________________________________________ Patti Lopuszanski, Executive Assistant   The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Community Services' Office.    History and Culture Advisory Commission Meeting of March 6, 2024 3 of 3 ITEM 3. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/06/2024 Meeting Type: History and Culture Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language):  PRESENTATION: Elevate Art - Toni Lepoer Staff Summary (Background) Attachments Toni Lepoer Presentation  Form Review Form Started By: Patti Lopuszanski Started On: 02/20/2024 01:01 PM Final Approval Date: 02/20/2024  ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/06/2024 Meeting Type: History and Culture Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language):  REPORTS BY COMMISSIONERS  Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 02/20/2024 12:51 PM Final Approval Date: 02/20/2024  ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/06/2024 Meeting Type: History and Culture Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Approval of History and Culture Advisory Commission February 7, 2024 Verbatim Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the town's website and maintained as permanent records in compliance with state law. Attachments HCAC February 7, 2024 Verbatim Minutes  Form Review Form Started By: Patti Lopuszanski Started On: 02/20/2024 12:52 PM Final Approval Date: 02/20/2024  History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 1 - TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING HISTORY AND CULTURE ADVISORY COMMISSION FEBRUARY 7, 2024 A Regular Meeting of the History and Culture Advisory Commission was convened at 16705 E. Avenue of the Fountains in open and public session at 4:00 p.m. Members Present: Chair Susan Obst-Dworkis; Vice-Chair Tim Yoder; Commissioner Bob Burns; Commissioner Bill Meade; Commissioner Dave Peterson Absent: Commissioner David Corlett; Commissioner John Gibson Staff Present: Recreation Manager Ryan Preston; Executive Assistant Patti Lopuszanski History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 2 - OBST-DWORKIS: Okay, I'd like to call the February 7, 2024, meeting of the Historical Cultural Advisory Commission to order at 4:01 pm. May I please have a Roll Call? LOPUSZANSKI: Chair Susan Obst-Dworkis? OBST-DWORKIS: Here. LOPUSZANSKI: Vice Chair Yoder? YODER: Here. LOPUSZANSKI: Commissioner Corlette is absent. Commissioner Burns? BURNS: Here. LOPUSZANSKI: Commissioner Gibson is absent. Commissioner Meade? MEADE: Here. LOPUSZANSKI: Commissioner Peterson? PETERSON: Here. LOPUSZANSKI: Thank you. OBST-DWORKIS: We have a guest before the Call to the Public. You are going to introduce them. PRESTON: Well, perfect. I just want to take this opportunity since we have a new Chair, and we have a new Vice Chair to go over a few quick housekeeping reminders of how the meeting is going to go today. The first one is to remember if you will speak to speak into your microphone. Everything is being recorded verbatim and that goes a long way. On that note, we are requesting that if you would like to speak turn your microphone on. And then the Chair will be able to recognize you before you speak if you can, that will prevent anybody from talking over each other. And again, so that everything is heard when going over the minutes. In addition to that, just a reminder to stay on topic today. Remember, we can discuss what is on the agenda, anything additional will have to be added as an additional agenda item toward the end of the meeting. I think that's pretty much all I've got for this one right now. Also, just a reminder, so any items you have for your Points of Interest or anything you want to add just a reminder that has to be turned in 2 weeks before the meeting. And that is because the agendas are publicly posted and technically, we can't speak on anything that has not been publicly posted for the meeting. For example, we have a little addition to our Historical Preservation for the Fountain today. We will let that in today. But in the future, just know that that has to be submitted History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 3 - two weeks before to be discussed during the meeting because it does have to be publicly noted. Okay, any questions? Perfect. OBST-DWORKIS: Call to the Public, please. LOPUSZANSKI: No Call to the Public. OBST-DWORKIS: Next is the Report by Commissioners. This will allow commissioners to share information about town events they have attended, and information related to the History and Cultural Advisory Commission. This time is purely for reporting no discussion or comments from the public are taken and cannot be used to address any item on the agenda. Does anybody have anything? YODER: Are we to discuss anything about the workgroup? OBST-DWORKIS: No. That's later. YODER: Thank you. PETERSON: Yeah, Commissioner, Chair. Susan, don't we just go by the agenda? Yeah, for the next okay. LOPUSZANSKI: Yes, so as an example for Reports to the Commissioner Chair, I provided you with a copy of the flyer for the History of the Fountain which you attended at the Community Center. That would be something that you could share with the commissioners. OBST-DWORKIS: I don't remember the date of that meeting. Is it here? Okay, thank you. I'm sorry, guys. This is okay. Am I not? It's where? Sorry. There it is. Okay. Thank you. Hang with me. Okay, on Thursday, January 25 there was a presentation at the Community Center on the History of the Fountain, and it was given by the Community Services Director Kevin Snipes. It was really, very interesting. Having lived here for 37 years, I thought I had learned a lot about the fountain, and about the history and how it was made and all of that. The presentation, I felt, was concise. There were pictures, or I don't know if you'd call it a PowerPoint or just pictures that went along with the informative talk. Did anybody else get a chance to go? It was well worth it, and it was only an hour then people started asking questions that I couldn’t stick around for. Okay, now, Consideration and Possible Action Approval of January 3, 2024, for Historical and Cultural Advisory Commission, Verbatim Meeting Minutes. Does anyone have any changes to the minutes? Can I have a motion to accept the minutes? History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 4 - OBST-DWORKIS: Can I get a motion to accept the verbatim minutes? PETERSON: I make a Motion to Approve the Verbatim Minutes. YODER: I second that motion. OBST-DWORKIS: All in favor? ALL: Aye. OBST-DWORKIS: Any opposed? Okay, Passes Unanimously (5-0). All right. PRESTON: Again, just a quick reminder to speak into the mic, especially when passing a motion or putting it in for motion. OBST-DWORKIS: So, it was Dave who made the motion and Tim seconded. Okay, next is Consideration and Possible Action for the National Registry of the Historical Landmarks and workgroup update. So, Tim, if you'd like to start? YODER: Sure, I'd be happy to. Well, the workgroup met twice last month to discuss the process of applying for a national monument to get the fountain listed. We met again on the 22nd, the week of the 20th of January, and tentatively filled out the application form. Part of which we have in front of us, I believe, the second page looks like a photocopy. That was a workgroup of Susan, Bob, and me. OBST-DWORKIS: I have it in a packet because I don't have a computer at home. So, Patti, who's become a friend of mine. She always prints it out for me. So, I'm not sure where it appears. LOPUSZANSKI: You'll find it on page 26. OBST-DWORKIS: Okay, on page 26 is the beginning part of the questionnaire and I took care of that part of it, or I got the information for that part of it. And it reads it is as the name is the fountain at Fountain Park. The address is 12925 North. So horrible VOD Fountain Hills, Arizona, Maricopa County tax parcel is number 176-06-316G. And the township is, I don't know, a lot of this I don't understand. It says 3N, the range is 6E section is four. There is no quarter section that oh, sorry, I thought you had something to say the acreage is 29 acres, that's the lake. The park is 64 acres. So, it's a total of 197 acres. The plat edition is 208. The block and lot are none. The latitude is 33.602736. The longitude is 111.712343. And there's nothing else as far as there's nothing as far as style. And I didn't get the name of an architect. Just that the builder was Bob McCulloch and the construction date. I guess the first date turned on is December 15th, 1972. Of course, History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 5 - construction was before that and, it's well-maintained. Under structural conditions, then you go on with it. PRESTON: The next part, Tim, if it's in there, we have it here and we'll add it to the packet. So you don't want to read it verbatim. You don't have to summarize kind of what you found so far if you'd like. YODER: I was asked to fill out the part of the application concerning the location design setting, and materials and workmanship aspect to the fountain, which I did, as succinctly as I could. I believe in addition to this; I think Bob came up with a narrative that might be also included in this. However, I don't see a reference to that. PRESTON: So, at this point in the application process, where would you say we are? OBST-DWORKIS: We will bring this to the commission to see if anybody wants to add anything or change anything. Then we were going to ask because we weren't sure. Does this need to be then presented to the town to the council next? Once we have all the verbiage, the way we want? PRESTON: Is this the entire application? YODER: Yeah, two pages. OBST-DWORKIS: Yeah, it was just two pages. PRESTON: Okay. Yeah. So, the next step would be to please submit it to us, we'll just review it, and then we'll get back to you. And then you would take the next steps to probably continue the process and submit this. Okay, to the next. Okay, the next level. OBST-DWORKIS: So, if everybody wants to just kind of look this over what Tim wrote up, and what Bob wrote up, if you have any additions, deletions, any of that stuff, please let me know. PRESTON: I'll jump in really quick as well. I know most people are seeing this for the first time again, we didn't have advance notice of this. I would recommend we push a vote on this. If we want to move forward with this maybe at the next meeting. You guys can decide what you want to do with that. If you want to take the time to read through it now before you decide. And I don't believe we have what Bob has done yet either. BURNS: I did and pretty sure she got it. LOPUSZANSKI: No, no, I did not receive anything else. After you met with the Chair, I did not receive anything. So, whatever was in the packet, okay. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 6 - BURNS: Let me see if I've got a copy here, but I don't think…. LOPUSZANSKI: We could Table this item. OBST-DWORKIS: That's exactly what I was going to suggest, we'll table this at the next meeting. And we'll get everything to Patti. And she can get it all into the next packet, we can read it, and then come to the meeting prepared to make any changes. YODER: I'd like to ask which one of us formally completes the entire application. OBST-DWORKIS: Patti, does that go to you, for you to complete and type up the application and stuff? I don't know. PRESTON: No, we wouldn't be doing that portion, you guys would complete that it'd be within the workgroup, and you can decide who wants to do the final draft before submitting it. We can review it and then say it looks good and then we can you guys can move forward with the process. OBST-DWORKIS: Okay because I think I'd like it typed up. So, since I have Tim's stuff and Bob's you can make sure that I get a copy of your stuff? And I'll go ahead, and I'll type it all up. For the next meeting. I'll get it to Patti, and then present it for the next meeting. BURNS: So, like this stuff here? Does this stuff need to be typed onto these forms? YODER: Yes, Bob, that needs to be typed up. BURNS: Yeah. Okay YODER: And as part of part of the included with your piece. BURNS: I do have a copy of that here. So, I'll make sure Patti gets it. But so that probably has to be done with the typewriter rather than a computer. OBST-DWORKIS: Yeah, exactly, what I was thinking once we've got it all together because there's only a couple, of lines per item. I was going to say, please see page so and so and have things attached to it in typed-up pages when we submit it. PRESTON: And my guess is if you go to the State of Arizona and Historical Property Inventory, if you look for this form, my guess is they have a fillable PDF online, I'm not sure but I would check that first. YODER: So, do I understand Susan, that you do not have a computer at home? So, you could not do a fillable PDF? OBST-DWORKIS: No, I can do it at the library. And yes, I do not have a computer to use. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 7 - BURNS: Yes, isn't this just an aside to this? In the last few weeks, I had a chance to run into Congressman Schweikert. I mentioned to him that we were looking at this process. And he said, well, he would you know, it's not directly a federal thing. But he had a staff member look into it, and the staff member got back to me, and he added nothing that we're not already doing. OBST-DWORKIS: At least we know we're on the right road. PRESTON: And when we come back for the next meeting as well, I would encourage you guys if the workgroup can take a look at what the next stage of the process is, that way we're prepared for that as well. OBST-DWORKIS: Well, it's my understanding that this has to be submitted to the state. They have to approve it after the Town Council approves it. Okay, I'm assuming the Town Council has to approve this first. Am I wrong? PRESTON: I'm not sure if it requires Council approval. I'll be able to look into that for you. OBST-DWORKIS: Okay. Well, when we were talking, we figured that we would have to present this to the Town Council first. Then with their approval, it goes on to the state, once the state approves it, then it goes to the federal. SNIPES: So I'll take that just a little bit. So, once we get everything and you guys enter all the information, I will look through and add any information that I know, that I can add to help out with it. And then once we get those two joined together, we've had approval from council members to look into this. They were kind of the driving force behind this. So, once we see what the next steps are, then we'll see where the Council needs to go to council based on that information. Okay. OBST-DWORKIS: Thank you. BURNS: Excuse me. So, yes. And this is just something in my mind, you might want to double-check one thing you've got here as the date of 12/15/1972 when it was first turned on, I believe that date was 1970. But you might want to double-check. YODER: I think you're right, Bob. SNIPES: You're correct. The first house was built in 1972 and the fountain was turned on in 1970. OBST-DWORKIS: Next is the Consideration and Possible Action for the Insider and Fountain Hills Times workgroup. Bob? History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 8 - BURNS: Bob basically, Mr. Larsen is set to go with an item for this next edition of The Insider. To use his discretion, who he got, it's a story that the Times ran in 2020, I'm sorry. And it's, it's fairly long. So he can decide how he wants to use it or whatever. And it comes with several photos. But it's, it is a story about the fountain background in history also. So, that's kind of in process and we know, he has permission to use it with credit and that will probably go forward with anything he gets. Dave and I talked about some other sources of stories and things like that to put together we have there's a Bob Mason, or the late Bob Mason, a Rio Verde resident who wrote two or three books on the history of the area. I have not reached out to her yet, but I have the contact information for his daughter to inquire about permission to use any of that stuff. I don't know that that'll be an obstacle that was years ago, Bob was submitting those who as a column to us to over two papers. So those are those an option? And there's some stuff in rising above the rest that we're looking at. Some of those would be small snippets that we might try to put together for use in the use of the Times Independent but I'm not that far along yet with trying to figure out exactly how I want to we want to form that so. OBST-DWORKIS: So, the longer article that you're talking about, you're speaking about is that to go for the Insider? BURNS: Yes. I don't know if Dave has anything to add to that or not. PETERSON: Okay, who's supposed to recognize me? Anyway. So yeah, I want to add to Bob's, I'm working on something that I thought was interesting in a book that I gathered about Fort McDowell that land over there. Before the Civil War, they found a lot of clay underground, and a lot of the developers at the time were pumping money into it. And they wanted to build a mine to mine, the clay that would make well pots and building material and things like that back in those days. So, it's kind of an interesting story. But getting the research is kind of tricky and hard. So, I'm still working on that. But I do have a source over at Fort McDowell you know, at the in the ranger station right there. So I'm going to contact her and see her and then I'll have some for the next meeting, hopefully. OBST-DWORKIS: Okay, thank you. And then the next item is the Consideration and Possible Action on Points of Interest and the work group update. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 9 - MEADE: Yeah, I met with John last week, he's recovering from major back surgery. But we did meet, and I reviewed with him the kind of process we've gone through, to get to the point where we're at. And so, he agreed that he didn't feel we needed to do anything with the designation criteria that we came up with or the designation, what we said is we would meet between now and the next meeting and go through what he and I are going to go through the list again and come up with the first five sites to recommend. And then we're also going to look at just an approximate what not the cost, or the shape or whatever the plaque, but what the wording might be on the plaque or whatever, and then just bring that and submit that at the next meeting. And then that's about where we're at. PRESTON: Okay, um, just a reminder, for this one, we have the possible action, it can be we talked about it, last meeting about whether you guys wanted to vote on the Designation Criteria and wrapping that up as well for what's listed here in the packet. OBST-DWORKIS: Does anybody have any comments about the criteria? I think that, depending on what the recommendations are, if it's a site that has had multiple incarnations. I think that should be listed maybe with the year, or years next to it. That's the only thing that I thought about. PRESTON: And I see a few people searching for this and it is on Page 32 of the packet. YODER: So it lists designation criteria, awareness, budget considerations is that the page I'm looking at then, the building must have special characteristic to the community. And so we need to vote on this is that what you're saying we need to approve these as the determinant factors? PRESTON: You need to approve them as the criteria you want to recommend. It'd be more of the commission approving them as a recommendation to the staff. YODER: I support that idea. SNIPES: So the big thing that you want to think about when you're approving this criteria is this is what we're going to apply to determine any building any structure, whatever it is that we're declaring, to make sure that we're not just having every single place involved in this, it should be a designation, right, we don't want it to be eventually every single building in town is going to have this designation that should not be how this History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 10 - goes. So just make sure when you're reading through it that it's fine enough to make it so that not everyone will get this designation to make it so it is an honor. And yet wide enough that we don't miss things. And so you have to kind of have a 5000-foot view and a 10-foot view as you're as you're looking at this to think about how that will play out. OBST-DWORKIS: Well, the original list that I believe we're working from, does have I would say that criteria to start with, am I correct? MEADE: Yeah, most of the items on the list that came from Deb Skehen either came from the museum, or most of the items on the list are age-related at this point. They're older than 30 years and they were the, basically the first of something, the first factors or, you know, the first or whatever we've got criteria also spell out, it can be an individual, you know, someone born whatever. But when we looked at it the other day, just briefly, I mean, I think, you know, initially, it's just going to be a handful of places that even meet this criteria. The criteria are generic. SNIPES: So, here's one of the things that I would say that should happen. So anytime that you guys come up, with guidelines, then you, you clean it up and make it as good as you can. And then once you've done that, vote on it, and then that'll get sent back to staff, and then we can look at it and add or make other recommendations, and then we'll come up with a final one. And then that's what will be used, to come up with the buildings that deserve this designation. MEADE: Yeah, well, we kind of already went through that step last year. So, this is what we'd gone through a comprehensive list to stay away from so that we didn't get into the legal side of it and the whole deal but relative to the sub-workgroup. This is where we're at. SNIPES: Has this list been voted on by the committee and approved? MEADE: No, because….. SNIPES: Then that's where we're at now right, so if we're good with this, then you can take a vote, once the vote has been taken, then it'll go to staff to look it over. And make any modifications that are seen by staff, and then it'll come back to you to be an actual document that lives with the History and Culture Advisory Commission to make those designations for the first buildings that are there. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 11 - YODER: So, I recommend that we vote on this tonight, if we can, and approve these criteria so that it can move on if possible. PRESTON: Yes, you can make a motion. BURNS: I can second that, but I have a question about something specific and thinking in terms of the stone dam, out near the Botanical Garden, would it meet these criteria? It's not a building. Certainly, old enough, but it does provide a heritage of the community kind of thing. But this is not a building it is a structure. SNIPES: What if you modify this to include a structure instead of a building? Okay, and then you'd be able to hit something like that. Yeah. And so, what would then have to happen and continue to do that's why it's important to look at stuff just like that. It's very important to do that when you're doing this, because once this gets finalized, then this is what we're working with doesn't mean it can't be modified down the road if we find something and we revote. But you want to try and find out all the things just like that before we do a vote. And so, we can make that change and still vote tonight, what'll happen is you'll make you'll say that you're voting for this with the modifications that have been discussed and then Patti can put those in and make sure that those get there. BURNS: I'll withdraw my second for a minute and see if Tim wants to change his motion. YODER: I'd like to make a Motion to approve these criteria with the stipulated change that the word “building” be changed to “structure.” BURNS: I will second that. OBST-DWORKIS: All in favor of approving say aye. ALL: Aye. OBST-DWORKIS: Any opposed? The motion passes unanimously (5-0) SNIPES: Just an important clarification that will be for both the first and second lines where the word building is used just to make sure. YODER: Yes sir. MEADE: One thing I did forget was the question John brought up as we haven't here, just because of the point made we have that affixed to the building. And John raised the question of what if a current owner doesn't want it affixed? Should there be that, you know, should there be that flexibility? History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 12 - OBST-DWORKIS: Is it possible? Would it be possible then to if that came up, we could talk to the town that maybe it could go into concrete that's on the public walkway and say that this building is designated because of whatever? PRESTON: It can be brought up, I don't know if that's something that needs to be within the Designation Criteria, because it wouldn't be a given. Right? It wouldn't be a guarantee. So, I think writing that it wouldn't do much good. I'm just reading through it now to see. MEADE: We just figured out if it came up. But you know… PRESTON: Now that we voted on this already, we'll probably have to leave it as it is. I don't know if we can go back to the vote that we made. But that's something staff can look at as well with your recommendation and see if when we bring it back. That's something we can look at too. SNIPES: Yeah, I think that's something that that. So, you guys have voted you recommended this, once it comes up, we can bring it back. And if we need to make amendments to it, then then we'll do that that time. And then we can revisit, we can look at the full package to then make this official document for you guys. YODER: Thank you. BURNS: Susan is that something that could be addressed as you're going through this specific list and say, Okay, we want this designation on here, you go to the owner and see if they're willing to, or if they don't want to decide at that point, as you go through this specific list, rather than try and work in in the criteria? OBST-DWORKIS: I think that we, the first or the next step, will be making that decision of say what the first five will be. And I think we can have that discussion at that time. Because it depends on it, it may not be the building that we're talking about. That's part of the first five. So, I think we should just approach it as, as it comes as it comes up. And then we can say that the committee could go forward and approach. If it is a building, you know, approach the owner. SNIPES: I think as this evolves this gets brought up, if the business owner doesn't want it, then why would we want to force it down their throat? BURNS: You know, and being along those lines, if they do decline, okay, you're not you're no longer on the list. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 13 - SNIPES: They wouldn't be on and then. And what we could do is get information like that here, too. So, it describes that if you guys aren't here, this is where the problem sets in. As we all know, with all our committees, we set it up for us knowing what we're going to do. But that's not how it needs to happen. What needs to happen is it needs to be for anyone stepping into your role to pull up this document and know what you were thinking when you agreed to do this. So that's critical to the full process of doing this. And it could be that we have multiple different options. You could have a plaque on the outside of your building, you could do something on the sidewalk, or it could be maybe we're okay with it being a framed thing to hang inside the building. You know, it could be any multitude of things. And that's what I think the next step should be versus trying to make sure that we think about everything before we take it to a business owner and then they go well I'd rather do this and then you go I don't know if we can do that. And so, then we're back backtracking away from them, and makes us look less professional going to them with the designation. So, what we want to do is try and find all those loopholes. I always hate this part of my job, I always have to think of the worst thing that could happen first, and then figure out how to get to the best thing. It's very difficult, and it does mess with you because you're always trying to see what the worst thing could be. And then you try and find the best thing. But by doing that, it makes it so that you're set when you go in to make those offers. OBST-DWORKIS: So, are you suggesting like under the designate designation that we should have a list of the options, and we should do that now? SNIPES: I think that's something that the workgroup should work on. As to add some more material to this. I think that this is honestly I think this is a really good start. And now, it's a matter of looking into those fine-tuning pieces. Before it gets made official now that I've looked at it more, I haven't seen it until now. So I apologize for that. MEADE: Yeah, no, we could when we meet, we'll look at that. Yeah, we can look at that. SNIPES: I would look at the awareness as well of where you want these designations to go. Where do you think we should have, you know, like, an online website? Is this something that you'd recommend going on to the town's webpage, do you? And so, all of those steps of how this would be rewarding for the building owner to get their name out there as being a historical landmark? Should be part of that awareness campaign. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 14 - PRESTON: Is it something we'd be interested in rescinding a vote and working on again? Or is it something we just do in the next workgroup that can propose amendments to it? And then we can adopt it that way? I'm not sure if there's an ideal way to do that for you guys. OBST-DWORKIS: I think it's Bill, and that you and Bob will come up with. I'm sorry, John, I'm sorry, I apologize that you and John, are going to come up with the first five suggestions of places, and then the addition to the designation of the plaque, and then also expand the awareness. And then we'll take a vote on all that at the next meeting? Does that sound good to everybody? SNIPES: one other thing that I'll throw out is to also think about how you want this to be special. So, would you rather be one of five? Or do we do one, and then six months later, we do one, and then so it, it strings it out longer? But do you get more publicity? Because it's just you were if you come out and you hit five, just because I'm reading the budgetary numbers. If you're the business owner, would you rather be one of one or one to five? MEADE: We weren't thinking necessarily those five automatically all go at once. It was more just like, okay, having gone through this list, here's what we've come up with as the top, top five. SNIPES: Okay. MEADE: And then, and then from there, yeah. SNIPES: Also thinking about that, as you're doing that, think about all the steps involved. So, this was our number one, we want to go and do our number one. And then we think that in a year, or six months, or three months, or what you're recommending to do the next one, and how you would do that. So, think about it as a full process. Because this is a brand new thing. There are a lot of steps that get involved before we ever get to do the fun part we don't get to do until we do all the work. So just takes a little bit of time. YODER: Sounds like an interesting decision-making process because we get to sit there and say, you know, do we want a business to be the first one to go? What kind of business maybe think about timing something with say, an event on the Fourth of July or that week that month or an art fair something that has to do with art or yeah, I see what you're talking about that that's very helpful. Thanks. Yeah. Planning that out. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 15 - OBST-DWORKIS: Any more discussion? YODER: So do we need to make a motion? SNIPES: Why don’t you make a motion to rescind the vote? Then, vote for that and acknowledge that it's with the plan of coming back with more information to add to this program trying to make this an official document. YODER: I make a Motion to Rescind the earlier vote. BURNS: Okay, I'll second that. OBST-DWORKIS: Okay, thank you gentlemen. YODER: We have to vote on it, I think. OBST-DWORKIS: Oh, right. That's right. Is everybody in favor? Anybody opposed? Okay. So, we will wait to hear from the committee. The next agenda item up for Discussion and Possible Action is Amending the Charter of the History and Culture Advisory Commission. PRESTON: And just to kind of explain this a little bit, I know we wanted to add this to the agenda after the last meeting, this would be to discuss the idea. If you want to do this, it wouldn't be to do it today, it would be the possible action would be potentially to let's say create a workgroup to discuss what the changes would be. So that's what this discussion would be if you want to change it? And if so maybe the action would be creating a workgroup to look at what that would look like. There's also the option to not change it as well. OBST-DWORKIS: Does anybody have anything that they want to discuss about amending the charter? YODER: Well, I have a question. I'm trying to recall a month ago. I didn't read through all the minutes, but I believe some of this charter issue pertained to the fact that we have no funding. PRESTON: That was brought up to my knowledge that we discussed that a bit last meeting about funding and budget and how that works with the advisory Commission and if you have any more questions on that, I can answer some. Kevin's also here he may be able to answer some of those questions, and budget questions as well. So, if that's the main concern, we can maybe answer some of those questions. Now before we get too deep in any workgroup. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 16 - YODER: I don't recall stating anything to that point at the last meeting, but I remembered hearing it discussed. And so, thank you, that helps me. OBST-DWORKIS: Is that the idea of us having our own funds? Is that something that would go through on the town budget as a line item? Or is it something that would go through, say, Parks and Rec because I know, that's where the idea for the funding for the replacement plaques for the park is coming from is coming through Parks and Rec. SNIPES: To share a little information all our Commissions are an Advisory Commission. So, the idea is that you come up with things just like this historical designation, and then bring it to staff to make us aware of the ideas that you come up with, because you guys see things differently than what we do. And that's the great thing about commissions. And then what happened, what that does is that triggers staff to either get on board with or sometimes we go, “I see where you're coming from, but it just it, it doesn't fit with what we're able to do at this time.” The next step that could happen may be where the next budget year we ask for a supplement to supplement that project to get enough funding to do a project. So, if you guys come up with something, and you do the legwork on it, it takes time. We're not the private sector so we do have to follow. And basically, in November right now, from November to now we've come up with our budget. We haven't even presented that to the Council yet, but we started it back then. So, we need to get that information in the fall if we want to start moving on in July. And then from July to July gives us our foundation, for doing things that need to be done. So, the entire purpose is to gather information from you, you guys help us out by doing the legwork, and stuff that we just don't have enough bodies to do like, like doing the fountain. It's something that I've wanted to do as well. But I just don't have the manpower to pull it off. So having you guys do leg work is so helpful and helps us get more things done than we would ever be able to do by ourselves. And so that's why there's not been a budget for any of our Commission is, that it's for advice on things to do in doesn't mean that all of them get accepted. They certainly don't. But we throw out ideas all the time that we turned down. So, it's just part of how it works. We try and find all those ideas. And it may be that it gets tabled for three or four years and then all of a sudden, we're able to move on it. A lot of it depends on the budget that we have as well. And or of Council at that time. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 17 - OBST-DWORKIS: Yeah, I don't believe any of us were made aware of that's the procedure with the whole thing as far as monies. So, I think that clarifies a lot it does for me anyway. SNIPES: Any other questions that I can answer or Ryan or as far as the charter goes? OBST-DWORKIS: Okay, if nobody has any additional comments on that or any action items, we'll move on to the next item. PRESTON: Real quick. Sorry about that. That's me. So yeah, this is your chance. Now if you would like to look into this and create a workgroup, this would be the time to say we are revising it. This is your chance to take that action. So basically, right now, what you are saying is you guys want to leave it as is. I just want to clarify. OBST-DWORKIS: Okay, an Update and Possible Action on the Town's Storage for Historic Preservation of records and artifacts. PRESTON: And this will just be an update. Yeah. That was taken care of that is done outside the town. This was requested as an agenda item, for anybody who wanted to if you guys had joined that group, outside of this commission, I know based on the speaker, the last meeting, I don't know if anybody had volunteered, if anybody had any updates, they wanted to share on the current storage or any updates like that, feel free otherwise, it's up to you. YODER: I would certainly like to understand what we have where that's my primary concern about these artifacts. PRESTON: Okay. And to my knowledge, the town doesn't know where everything is, that's not really what we do. There are groups out there that do that they have information. And so if that's something you guys wanted to go around and try to collect, and compile just a list of information where things currently are, whether that's with the museum or other or the Times-Independent. If that's something you guys can go out and do. You can make phone calls, knock on doors, try to figure out where things are, and who has what, and you guys can make a list that is more of a database. Do you guys want to do that as well I believe it’s within the realm of this commission to do if that's an angle you want it to take. OBST-DWORKIS: I think that if I understood from Mr. Dickey that he and the people that were working with him that that's what they were doing, they were trying to get everything so that it could be in one place and do an inventory. Am I incorrect on that? History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 18 - PRESTON: I can't speak too much to that. That's not 100% what I gathered; I think the focus of a lot of what he was speaking about was the photographs from the Times- Independent currently stored on town property until you have about two months left there. And then I think he was requesting help by looking through those so they can get them narrowed down, and then they can find someplace to store those. YODER: To me, this seems like one of the most important things for us to do and know, I happened to speak to Mr. Gant, the CEO of MCO, recently, I taught his daughter years ago, and we had a conversation about our mutual interest in the history, documenting the history of the area. Of course, he comes to it from a private business aspect. Nevertheless, he's a citizen in town who wonders about similar things. So, I think…. PRESTON: Right, I don't mean to interrupt if it is an item that we want to discuss, we can add that as an agenda item when we get to that point as well, I don't know what we have on here can currently cover. Moving because that's moving a little past the storage of historical talking about maybe chronic lies and kind of making a database. YODER: Yeah, just exactly like knowing who might have certain kinds of things. What might MCO have, what might the Times-Independent have, and what might Mr. Dickey and his people have, that may or may not relate? And that kind of thing. So, like, so a lot of door knocking and personal conversations I foresee. SNIPES: I'll just chime in a little bit. And I think you guys are in the unfortunate seats of starting a commission on something that's been going on since 1970. And hasn't had anything done. I just want you to be cautious of how many different things you throw in that you're throwing out to try and accomplish and it gets overwhelming fast. And you and you start spinning your wheels and you and nothing, you may get done with a whole bunch of things, but are a whole bunch of things done well, or does everything get washed out? And then you don't feel like you did anything. And I don't want either of those to happen, because it's easy to get overwhelmed by it. And I'll use myself as an example when I took over for Fountain Hills as the park supervisor. It was overwhelming the number of things that I felt needed to be done. And so, you just got to step back and start picking off a few and doing a really good job with those. And then understanding that this is going to be a long run hunting for history, right? Because sure, it's not going to happen overnight it’s going to take many years to gather these things up, find a footing, and make sure that we're moving in a direction where we're piecing this together. We're History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 19 - not building it today. And so just be careful. I just don't want to see you guys constantly, you know, feeling like you're running 75 different directions. If you're in four different workgroups, then it's hard to do four different workgroups as well. So, have certain work groups, and it’s up to you guys which ones you want those to be and which ones are most important, for each of you to be involved with and do well. We strive for excellence. And we want to do we want to be very careful of how we do this to where that it doesn't look like it's not important because it is important. And so, just think about that as you're doing it. I'm not trying to tell you how to do things. I just want you guys to think about that, too. We get that it's going to take a long time. There's going to be many years of this, we hope to find our way through it. Okay. YODER: Yeah, I was clear to me. I knew that this would have to be a long, slow process. OBST-DWORKIS: Dave, do you have something you want to do? PETERSON: No, you guys just discussed it, but I do have something on the next agenda item. OBST-DWORKIS: Okay. BURNS: So, yes. I can give you a bit of an update. The Times photos because I'm working with Jim and there's probably you know, three or four ladies working at it too. I've been working at home. They've been working on Over in the museum in the back room, you know, kind of sorting through stuff. Just to give you a rough idea, I've gone through four boxes, I don't know exactly what the years were. But for those big boxes, and I have full for four folders with a pile about like, to move on with. Yeah, I just want to give you a rough idea. I've found some photos from a Count Basie concert; I believe in 1978. I found photos from Henry Mancini, roughly around the same time 79 Maybe. And I have found some original construction photos and things like that and have set those aside. And I have gone through, and I have separated where I consider people photos that I recognize as something that, you know, historically might want to use in the future. And I don't know, I think the last time I talked to Jim, I think we mentioned the fact that he'd probably gotten rid of about 10 boxes of 28. So, I don't know exactly where we're at on that. Like I said, I have been working with the ladies over there, I have picked up the first two boxes I picked up to come home from directly from the storage area over there. And the other two I picked up at Jim's house, so that's just a bit of an update there on History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 20 - where that's headed. I think when it's done, it'll be easier to store. I know how I'm marking stuff, I don't know how they're marking stuff, but you know, should be easy to find something if you're looking for it. So. And yeah, and just as an aside, kind of along these lines, you know, people who might have stuff. I'm not sure what we've got left at the Times-Independent. You know, we do have access, not quick access, necessarily, but to a copy of every paper with just a handful of exceptions. There are no copies left out but other than that I'm not sure what else we might have that would be of interest in the way of artifacts or anything like that. So anyway, if that's useful. OBST-DWORKIS: Thank you, Bob. I think it was useful Okay, next. Okay, Review and Discussion of Creating an Interactive Development Map Using Photos. PETERSON: Do you want to go first, Tim? YODER: Sure. I guess so. I am. I'm the one that suggested this, I believe. So maybe that'd be good. I would like to advise the group here to explore the idea. And maybe this will then move down into the town of the development of an interactive map that I hope could be able to use to be made would use aerial photographs, or aerial photographs to create a kind of a time-lapse video clip of how Fountain Hills grew and developed through time. There are numerous so-called visual timelines on YouTube and the internet. These interactive maps or visual timelines, or time-lapse videos, to me I consider them all have a similar class of the development of the Capitol Building in Washington DC or the development of the One Trade Center in Manhattan, or the Roman Empire or Egyptian pyramids are readily available online. And you can sit there and watch in like four and a half minutes how all the pyramids were built and like see them be built in superspeed They are in the ancient concerning ancient history, they're rendered in computer graphics. I hadn't thought that that would be used for something for our town. But I don't know, maybe the series America, The Story of Us uses computer-generated graphics extensively. So, the teacher in me knows how interesting visual history is for pretty much everybody. And I just think that's something that the town ought to think about doing, I think the town retains a computer-savvy person under their salary position. And maybe that person could be used in the future, sometime, somehow, to assist in this technological creation. OBST-DWORKIS: OK Dave. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 21 - PETERSON: Yeah, I want to just add to what Kevin said about spinning our wheels and too much time. kind of pushing things forward a little bit and getting help from the community that's already been established. So Tony Lepoer, who works for REMAX, and her boss Dori, have compiled a lot of information already on QR codes, and interactive maps, walking maps for the town. And I think that she would be a good speaker for us next month, to go over what they've already done. And maybe help us out in that area. I'm not sure if we've already been down that I know, we've talked about updating our QR, but I don't know what's been done. And they're way ahead of the ballgame on that. YODER: I'd like to I'd like to sit interject just for a quick second to say, that what I am describing and envisioning is completely different than what they're doing, which I would support too, of course, this is this is something that would be like a link on the Town Website, perhaps that somebody browsing about our town could click on and watch 90 seconds worth of time, and see how the fountain was cleared out. A couple of houses sprung up in the northeast part of town, the golf course was constructed, you know, a couple of roads were cut in and dirt. And then it just goes to the 1980s. And then we have the modern-day… SNIPES: More of a time-lapse? YODER: Yeah, kind of like a time-lapse video that I think can be created from photographs. And I know we have just photographs out of the wazoo. Every private citizen, Bob's got them in his house. So I think with us, kind of a, let's look at the early 70s and mid and then late get a little grouping together, blend that time-lapse, and would look cool. This coming from nothing and dirt roads to what we have today. I don't think it would be an expensive thing to create considering some of the resources that the town has. But like I said, Dave, not to take away anything from Dori or the walking map. PETERSON: Sorry, I should have clarified myself. I'm talking about the QR codes for the artwork around the Community Center, the lake, and things like that, updating them and expanding on and making them better. And they have a lot of great ideas. It's separate from what you're talking about. Separate. So, I would just go on the next agenda item. PRESTON: Yeah, we can when we get there, we're going to talk about that. Okay. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 22 - OBST-DWORKIS: No, I just want to say because one of the things that we specified for the new signage around Fountain Park was to add the QR code so that people can access the town's information and, or the Chamber of Commerce, information, all of that. PRESTON: And I guess just as a point for Tim and just piggybacking on kind of what Kevin said a little bit about stretching yourself thin things like that you mentioned, you know, town resources as well. Again, something like that if down the line, you guys decide that's something you want to take on. As far as staff resources, it would be up to you guys, you guys would be the ones collecting photos, you guys would be the ones compiling it, dating it, and finding out how to layer it all so that it wouldn't just be like, here are some photos down, go take it over, it would have to be a pretty complete package, or at least all the work done necessary to then put it in a complete package with directions on how to do that if that makes sense. Okay. I know we don't have any action on this one right now, but again, we've got I know you guys already have that if you were to take that on that would be number five on a potential workgroup. OBST-DWORKIS: Okay, and now Review and Discussion about Future Speakers. PRESTON: And sorry about that. I'm just going to do another quick little housekeeping on that because I know, I may have misspoken a little bit last meeting or didn't cover this too well. But as far as future speakers go, you guys can go over who you'd like and everything. But as far as actually contacting and getting them, that would be part of your responsibility as well, with a future speaker, that wouldn't be something we'd be able to go out and do. As far as obtaining them, you guys would figure out who you'd want to speak to. You would contact them, you reach out to them, you would schedule them, and all that as well. Just to keep that in mind. MEADE: Can we though, do we have gone? Because this has been an agenda item. Since I think our first meeting, I mean, way, way back then for good Patti, somebody produced all because we've had a series of suggestions about speakers going back. Since the commission started, I can't even remember who all of them are. But it's like we keep having the agenda item future speakers and that was great clarification so that Susan can now start reaching out to some of them. I can't but I can't even remember. I mean, over the year and a half, we've had I think probably seven, eight, or nine suggestions for speakers. But I've lost track of them. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 23 - PRESTON: Yeah, I've only been here for a couple of meetings. So, I can speak to, what I've heard, but I know there are some repeats I know the history of the fountain was one and I know we invited I think everybody to that presentation for that one as far as features. I know I'm Jim Dickey, I believe was on that list as well. And I know we've had them come in. John Wesley was also able to come and speak as well. And I know you guys do out a few names that you guys have been talking about, like somebody from the Yavapai nation as well. And that's all things you would reach out for. And then you guys would handle it within the Commission as well. SNIPES: Maybe, Patti can put as many as she can remember in an email and send it out. And then if you guys think of any, you can send it to Patti, and then she can send it back out to the group. So, there's a full compiled list from Patti to you guys and we don't get into quorum issues. If you guys just want to send any of them that you can remember, Patti can make a final list and then send it out to the group. PRESTON: And as a reminder, the minutes are verbatim, and they are available online as well. So, you can always look at the minutes and see who has been suggested as well. OBST-DWORKIS: Yeah, I was thinking that I had gone through them because I have all of the printouts you know everything there. So, I was thinking that I would go through and see if I can find some names to maybe give to you, Patti, for you to add to the list. LOPUSZANSKI: Well, I do have a list of who has come in. So, I'll be happy to send that out in an email. I'd also like to address that. Commissioner Peterson, you mentioned having a resource at Fort McDowell. That has been something that has been a topic that has come up as an area of interest. It would be very helpful if a commissioner could reach out if you have a connection and see about their availability and their interest in presenting before the commission. If there's somebody outside of town employees, you know we'd appreciate that assistance as well. MEADE: And that's great clarification because this is the first time that I've heard that because it's always been there as a standing agenda item, suggest speakers. So it's the first time I've heard that, okay, you guys want speakers go find the speakers. So that's great clarification because I think we've just been throwing out ideas and then waiting for the magic invitation to go out, you know, so. LOPUSZANSKI: I think in the past, there's been a lot of staff, so we have taken on arranging their time to come and present. For those who can use their outside resources, History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 24 - that's great, we're receptive to being able to get somebody else from the community. We had a joint commission meeting when you came for the Dark Sky Presentation, we had the River of Time Museum, Sherry Koss when she came out, so we've tapped into a lot of really good speakers. SNIPES: It's easy for us to grab staff, it's much more time-consuming to hunt down others. But I think that's a good way for this committee to gain more historical facts and information, to then put into account all of the other things that you're doing as well. I think that’s great. And then just make sure that when, when you get a hold of someone, then it goes through Patti and then she can set them up to where we don't want to double book or have issues like that as well. And then that gets on the agenda. And then as soon as she hears from someone, she can send it out to the group saying we have someone already for this date. It could be that it's six months down the road, and that's fine, just so that Patti can put it on the agenda at that time. And she'll send it out to let you guys know what she has taken and what's not. And then that way, it should make it to where that's fairly smooth. You know, every time you're not going to have a speaker, obviously, but whenever you can have one. That's fine to do that. PETERSON: Yeah, I have reached out to Tony, and she is willing to speak in front of the Commission on what they've already done, and they do have a lot of information. OBST-DWORKIS: So, Patti, should they get in touch with her for her to call you? Is that what we need to do? LOPUSZANSKI: That'd be great. If you reach out to her, see if she's interested in coming before the commission and presenting let her know, we meet them on, you know, once a month and see what her availability is. SNIPES: Set up timeframes for how long you would like for them to speak knowing that your meeting is not as long as well. If they're 10 or 15 minutes, that's probably what I would want that to be. PETERSON: Yeah, I've told her she only has 15 minutes. So, she'll put something together. And I will reach out to Fort McDowell too. OBST-DWORKIS: All right. The next item on the agenda is Update Future Agenda Items. Does anyone have anything that they would like to add as a future agenda item? Okay. All right, I just keep going right, Patti? Okay. Do we have an Update on Future Agenda items? I don't have anything listed. History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 25 - LOPUSZANSKI: It was in your packet. So, we have already spoken about the charter. Okay. So that was in the artifacts and the document storage. There was also an item that was discussed last month about the Fountain Hills Chamber App, adding history and culture QR codes on the agenda, as well as the Town Council Presentation. And if you look at this on page 37 of your packet. PETERSON: I'm sorry, Patti, kind of new to this whole thing, but where do you get the packet? Are they online and do you print them out? Or do I email this stuff to myself right now? PRESTON: Patti, do you email these out to everybody in an email? Patti emails them out before the meeting once they're finalized to everybody. LOPUSZANSKI: This particular meeting packet went out earlier this week so you had it by Monday morning. It's usually at least 24 hours in advance. But I usually do these at least three to five days before, especially with this commission, because there's a lot to review before the meeting like the verbatim minutes and things like that. The agenda packets are sent directly to your email address. SNIPES: So if you're not finding it, let us know. And it could be that it gets into junk mail or something like that. PETERSON: No, it's there. I just didn't realize that. SNIPES: Okay. PRESTON: I believe now, also, if you have any agenda items you want to see on the next agenda, this is where you would mention those as well. YODER: I just have a question then. So next meeting, we're going to have the filled-out National Landmark Registration form completed, is that one of the items, we're going to have an updated piece of work regarding the specific places of note in found houses. Okay, so I just wanted to confirm what I thought I knew. LOPUSZANSKI: If you don't mind, could we review the whole list? That way, we're all on the same page. I don't want anyone to miss anything. So, like every meeting, you will be approving the verbatim minutes. Then I have here the National Registry Workgroup will be presenting again with a complete document. We will also be going over the Insider Workgroup Update. Do you see yourself coming back with a piece of additional information? Okay, and then we can always decide at a certain point that the workgroup has gone as far as it's going to go, and it's on a schedule with Bo, for the History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 26 - Insider or the newspaper, we can remove from future agendas. The agenda item amending the charter will be removed as that was decided not to go forward, as well as the town storage item. Review and discussion of the development map and using photos will remain per further consideration. PRESTON: If we are going to have a completed form for the historical landmark status with the fountain, I don't know if there needs to be something with action as far as approving that to send that to town as well. So, I'm considering action on that as well. So, if there is action you want to take in the next meeting, now's the time you want to get it on the agenda as either a discussion or action item. YODER: So, I'd like to make sure that's put on the agenda for the next meeting that we vote on approval of that application and moving it on to the Town. LOPUSZANSKI: We will continue with including Future Speakers on the agenda. And then Future Agenda Items always stay on, because that's where we discuss what we're going to be putting out for the next meeting agenda. PRESTON: For Future Speakers, it's also time for you guys to discuss if you do have somebody and everybody agrees on that person. That's the time to discuss to make sure you guys are okay with whoever somebody wants to contact that would be a good speaker for this commission. OBST-DWORKIS: I'm sorry, Patti, was Bill's update on your list? LOPUSZANSKI: Are you talking about the criteria? OBST-DWORKIS: Yes. The Points of Interest, right? LOPUSZANSKI: So the Points of Interest, he's going to come back with five points of interest, we rescinded the criteria. So, you're going to come back with additional information on that. The last item is the update just to let you know about the agenda items, I do need them by February 21. So, it's two weeks before the next meeting so that the packet can be created and we're as transparent as possible to have everything included. OBST-DWORKIS: Okay, the next Historical and Cultural Advisory Commission meeting is on March 6, 2024. March meeting agenda items are to be submitted to Patti by noon on Monday, February 26, 2024, to be included in the packet. And if there's nothing else, no further business can I get a Motion to Adjourn the meeting? And a second? LOPUSZANSKI: I'm sorry. We need to follow the protocols starting with the first motion. OBST-DWORKIS: Gotcha. Thank you. Sorry. Okay. Can I get a Motion to Adjourn the meeting? History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 27 - YODER: So, moved. MEADE: Second. OBST-DWORKIS: Thank you. All in favor? ALL: Aye. OBST-DWORKIS: Any opposed? Okay. Thank you very much. PRESTON: And you have to Adjourn the Meeting. OBST-DWORKIS: Oh, I'm sorry. The History and Cultural Advisory Commission meeting is now adjourned at 5:28 p.m. Having no further business, Chairman Corlett adjourned the Regular Meeting of the History and Culture Advisory Commission on February 7, 2024, at 5:28 p.m. HISTORY AND CULTURE ADVISORY COMMISSION ______________________________________________ Susan Obst-Dworkis, Chairman ATTEST AND PREPARED BY: ____________________________________ Patti Lopuszanski, Executive Assistant History and Culture Advisory Commission February 7, 2024, Verbatim Meeting Minutes Transcribed by https://otter.ai - 28 - CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the History and Culture Advisory Commission held in the Town Hall Council Chambers on January 3, 2024. I further certify that the meeting was duly called and that a quorum was present. DATED this 6th Day of March 2024. Patti Lopuszanski, Executive Assistant ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/06/2024 Meeting Type: History and Culture Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: National Register of Historic Landmarks Workgroup Update Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 02/20/2024 12:55 PM Final Approval Date: 02/20/2024  ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/06/2024 Meeting Type: History and Culture Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language):  DISCUSSION AND POSSIBLE ACTION: Insider/Fountain Hills Independent Workgroup Update Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 02/20/2024 12:56 PM Final Approval Date: 02/20/2024  ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/06/2024 Meeting Type: History and Culture Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language):  DISCUSSION AND POSSIBLE ACTION: Points of Interest Workgroup Update Staff Summary (Background) Attachments Revised Fountain Hills Landmark Designation Criteria  Form Review Form Started By: Patti Lopuszanski Started On: 02/20/2024 12:57 PM Final Approval Date: 02/20/2024  REVISED RECOMMENDATION FOR FOUNTAIN HILLS HISTORIC LANDMARK DESIGNATION 2/28/24 DESIGNATION CRITERIA: -Structure/location must have a special characteristic to the community. -Structure/location must have a historical significance like being “the first,” battlefield, Native American history, birthplace of prominent resident, residence of a prominent contributor/or developer of community. -Provides and ongoing unique heritage value to the community. -Added to the development of the cultural character of the community. -At a minimum 30 years old. DESIGNATION: -A small plaque affixed to the building identifying the nature of the designation. - Property owner has the right to refuse the to have the plaque affixed to the building. AWARENESS: -All structures/locations with historic landmark designation will be listed on the town website. SELECTION PROCESS: - The History and Cultural Advisory Commission will review and recommend to Town Council structures and locations for historic landmark designation. The initial recommendation will be for 5 structures/locations. -Starting in 2025 there will be an annual review of structures and locations for historic landmark designation. RECOMMENDED PLAQUE LANGUAGE: This property has been designated as a historical site in Fountain Hills, Arizona by the Town Council as recommended by the History and Cultural Advisory Commission on month and year.( Very brief description on plaque like first home built in 1972) BUDGET: -Town staff will be responsible for ensuring a budget allocation is provided in the Town’s annual budgeting process for the cost of plaques for designated landmarks. STRUCTURES/LOCATIONS FOR INITIAL HISTORIC LANDMARK DESIGNATION CONSIDERATION: The MCO Sale and Reception Center ( Now Messinger Mortuary) Model Home Center ( Now Fountain Hills Theatre) First home at 17129 E Calaveras Ave Little John’s ( Now Put a Handle on Your Candle) U-Tote-M Market (Now Fountain Hills Express Convenience Store and Deli) Valley National Bank ( Now Chase Bank) Fountain Mountain Inn on Enterprise ( Became Silver Stein) Fountain Fire Station on Palisades – building built in 1980 Fountain Hills Botanical Garden and dam- 1941 ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/06/2024 Meeting Type: History and Culture Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language):  REVIEW AND DISCUSSION: Creating an Interactive Development Map Using Photos Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 02/20/2024 12:58 PM Final Approval Date: 02/20/2024  ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/06/2024 Meeting Type: History and Culture Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language):  REVIEW AND DISCUSSION: Future Speakers Staff Summary (Background) Commissioner Peterson will check with a Fort McDowell resource he has for a future speaker.  Form Review Form Started By: Patti Lopuszanski Started On: 02/20/2024 01:09 PM Final Approval Date: 02/20/2024  ITEM 12. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/06/2024 Meeting Type: History and Culture Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language):  UPDATE: Future Agenda Items Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 02/20/2024 01:10 PM Final Approval Date: 02/20/2024  ITEM 13. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 03/06/2024 Meeting Type: History and Culture Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language):  UPDATE: Next History and Culture Advisory Commission Meeting April 3, 2024. Agenda Packet items due by March 19, 2024. Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 02/20/2024 01:11 PM Final Approval Date: 02/20/2024