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AGENDApacket__06-14-23_0203_496
NOTICE OF MEETING - JUNE 7,2023 MEETING DATE RESCHEDULED TO JUNE 14, 2023 REGULAR MEETING HISTORIC AND CULTURAL ADVISORY COMMISSION Chairman David Corlett Vice Chair Susan Obst-Dworkis Commissioner Bill Meade Commissioner Jackie Miles Commissioner Dianne Price Commissioner Deborah Skehen Commissioner Sandy Ursini TIME:4:00 P.M. – REGULAR MEETING WHEN:WEDNESDAY, JUNE 14, 2023 - RESCHEDULED FROM JUNE 7, 2023 MEETING DATE WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible. Historic and Cultural Advisory Commission Meeting of June 14, 2023 1 of 3 1.CALL TO ORDER 2.ROLL CALL 3.REPORTS BY COMMISSIONERS 4.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. 5.PRESENTATION: Mr. John Wesley - Development Services Director 6.CONSIDERATION AND POSSIBLE ACTION: Approval of the May 3, 2023 Verbatim HCAC Meeting Minutes 7.DISCUSSION AND POSSIBLE ACTION: Town Council Presentation Review 8.DISCUSSION AND POSSIBLE DIRECTION: Workgroups - Summer Projects 9.DISCUSSION AND POSSIBLE ACTION: Brainstorm Cultural Awareness 10.DISCUSSION AND POSSIBLE ACTION: Future Agenda Items 11.DISCUSSION AND POSSIBLE ACTION: Revised HCAC 2023 Meeting Dates Calendar - New September Meeting Date 12.ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Historic and Cultural Advisory Commission with the Town Clerk. Dated this 25th day of May 2023 ___________________________________________ Patti Lopuszanski, Executive Assistant Historic and Cultural Advisory Commission Meeting of June 14, 2023 2 of 3 The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Community Services' Office. Historic and Cultural Advisory Commission Meeting of June 14, 2023 3 of 3 ITEM 3. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/14/2023 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): REPORTS BY COMMISSIONERS Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 05/09/2023 07:32 AM Final Approval Date: 05/09/2023 ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/14/2023 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): PRESENTATION: Mr. John Wesley - Development Services Director Staff Summary (Background) Mr. Wesley will share lessons learned as a previous historical preservation officer. Form Review Form Started By: Patti Lopuszanski Started On: 05/10/2023 02:25 PM Final Approval Date: 05/10/2023 ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/14/2023 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Approval of the May 3, 2023 Verbatim HCAC Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the town's website and maintained as permanent records in compliance with state law. Attachments HCAC May 3, 2023 Verbatim Meeting Minutes Form Review Form Started By: Patti Lopuszanski Started On: 05/09/2023 07:34 AM Final Approval Date: 05/09/2023 Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 1 - TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING HISTORIC AND CULTURAL ADVISORY COMMISSION MAY 3, 2023 A Regular Meeting of the Historic and Cultural Advisory Commission was convened at 16705 E. Avenue of the Fountains in open and public session at 4:00 p.m. Members Present: Chairman David Corlett: Vice Chair Susan Obst-Dworkis, Commissioner Bill Meade; Commissioner Jackie Miles; Commissioner Dianne Price, Commissioner Sandy Orsini Absent: Commissioner Debbie Skehen Staff Present: Recreation Manager Linda Ayres; Executive Assistant Patti Lopuszanski Audience: None Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 2 - Post-Production File TOWN OF FOUNTAIN HILLS MAY 3, 2023 HISTORIC AND CULTURAL ADVISORY COMMISSION MEETING Transcription Provided By: https://Otter.ai ********* Transcription is provided in order to facilitate communication accessibility and may not be a totally verbatim record of the proceedings. ********* Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 3 - CORLETT: Let’s call the Historic and Cultural Advisory Commission meeting to order at 4:00 PM. May I have a Roll Call, please? LOPUSZANSKI: Of course, Chair Corlett? CORLETT: Here. LOPUSZANSKI: Vice Chair Obst-Dworkis? OBST-DWORKIS: Here. LOPUSZANSKI: Commissioner Meade? MEADE: Here. LOPUSZANSKI: Commissioner Miles? MILES: Here. LOPUSZANSKI: Commissioner Price? PRICE: Here. LOPUSZANSKI: Commissioner Ursini URSINI: Here. LOPUSZANSKI: Commissioner Skehen will be absent. CORLETT: Public comments? LOPUSZANSKI: We have no Calls to the Public. CORLETT: I'm sorry, I keep forgetting to turn my microphone on there. All right. Thank you. As you'll note on the agenda. Mr. Jim Dickey will not be with us here today due to another conflict. And so, We'll reschedule that to a fall meeting date. This leads us to Agenda Item Number 5 Consideration and Possible Action for the Approval of the April 5, 2023, HCAC Meeting Minutes. Are there any amendments? If not, can I please get a motion to approve? MILES: I move that the minutes be approved as written. OBST-DWORKIS: And I second. CORLETT: Thank you. All in favor. ALL: AYE CORLETT: Any opposed? It passes unanimously, thank you. Next agenda items 6 and then 7 will take us a little bit longer to talk about. Both are related to the communications that went out through Patti since the last meeting to get our feedback on our somewhat lengthy list of potential projects and also look at the potential future speakers and get everyone to submit their top three. The goal here today, I think with the consideration and action is to discuss the ones that were at the top range of things here. And actually, use our vetting process to talk about each one of those. And if we collectively approve one or more of these, we could create workgroups that will be carrying out work on these over the course of the summer. So that's the direction we're going with this. I did go through and look at these. I can summarize the feedback on this Patti did send it out to us as part of our packet here. And I'd be happy to identify the vote-getters at this point. And then perhaps we can go down to the top ones if that is acceptable to everyone. Okay, thank you. So, the feedback coming from the group, there were seven items that did receive at least one or more votes. There were six items that received two and there were three items that received three votes each. So, one of them, the National Historic Register is also a separate agenda item here tonight. And I know that can be a broader topic. So maybe we can leave that one out of the conversation for the moment. Is that appropriate? AYRES: Yeah. I mean, that's something we have to do. Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 4 - CORLETT: Right. Yeah, absolutely. That's like the project. Yes. So the other top vote-getters on here were interactions of some sort to be decided with what was a combination of the schools and the theater in terms of children's education. That's one kind of collective item. There was one about the Points of Interests that we were calling Grady's Top 10 or something to that extent, identifying the key things for people to see within Fountain Hills, whether from a historic perspective or cultural or otherwise. And then the Fountain Hills Insider, a quarterly publication with short write-ups on some aspect of Fountain Hills history or culture that we seem to have kind of a tacit approval from the publisher to participate in that. AYRES: I just wanted to mention something that I think we didn't get on here that we should consider. Correct me if I'm wrong but the national registry is the first step and don't we need to get on the state after that? It’s the other, Okay? URSINI: Yes, state, we have to go through the state to get to the national registry. So we have to start at the state. AYRES: So that needs to be on this list. URSINI: In my mind, it's all one. It's all one project. Okay. CORLETT: And similarly, when I was looking at this, when I sent in my votes, the like the history, write- ups or cultural write-ups for the Fountain Hills Times could very well be the same group that's doing the Fountain Hills Insider. It's a publication, a collective effort so just my thoughts on that as well I would like to propose we do then if we're leaving the National Historic Register for a separate conversation in a few minutes, that gives us school theater, Points of Interests, and I'll call it the collective Fountain Hills Insider/Times Publications, for us to talk about and vet at this point. And it's not to say that anything else that's on our list is not projects we're considering it's just, if we're prioritizing, looking toward work groups in the summer, it's giving us those projects to work on. And then we can come back to the other ones at a future date since we can't do everything at one time. AYRES: And if I can interject, Patti and I did meet with Jim Dickey, and we do have a really good understanding of his vision and his vision is very grand. Some of it is probably not doable for us. But he did give a lot of information. And I would like to share at the June meeting, when we break up into the workgroups on the Points of Interest, and what those historical sites would be like in Fountain Hills. So, I think that whoever takes that we can bring that forward to the June meeting. MEADE: So, did you, because when I did my tabulation mine was Historic Sites, you're just saying Historic Sites Registration, Points of Interest are kind of together? CORLETT: The National Historic Register? MEADE: No, when I tallied them up, I had the top three: Historic Sites, Points of Interest, and Introducing Fountain Hills. CORLETT: I'm thinking the Points of Interest and the Historic Sites overlap here where I think, you know, one workgroup could know you're doing the same work in some cases here. But thank you, thank you for noting that. So I propose that if we continue talking about the three we can do one at a time. And just as a reminder, I did print out our Procedures for the Vetting Process that we came up with. And so, the general questions that we have to think about, and we'll take each one of these projects at a time. Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 5 - 1. Is the purpose of the proposed project clearly defined? And I would argue in some cases here, they're not yet which is something that we need to address, and the workgroup could do that certainly. 2. Does the proposed project fall within the mission and duties of the commission? 3. If there are resources required for this does the commissioner or town have access to those? 4. Partnership or collaboration agencies, organizations, or individuals identifying those? Obviously, we're looking at these and mentally checking a lot of them off. 5. And then the fifth point was, this one is a little bit trickier. I think the first four are the most important for us. How does this fit within the Town's Strategic Plan? And so that's the guidance we have with this. So, if we could start the conversation with the proposals. And I just have my summary of it here, I'll find it on the agenda that had to do with I'll call it children's education, through the theater and through the schools, just kind of as a combined one. So, if we can open the floor to that, and just talk about your take on how this fits our different categories? URSINI: Well, our mission, our goal is to make people or, you know, make the community more aware of the history of Fountain Hills. So, I think bringing a history program into the schools definitely fits that criterion meets those criteria. I don't know what the thoughts were about the play or whatever at the theater. But the way I thought of that and incorporating that into the school program would be to perhaps have interpreters costumed interpreters, possibly from the theater, be part of the school program. And then if there is a play about the history of Fountain Hills, inviting those students, their parents to the plate to kind of consolidate that thought. OBST-DWORKIS: I think when we brought up the theater, at least my idea was getting the kids in fifth/sixth grade starting around there and having them actually write a play on the history of how they saw the history of Fountain Hills. And since we have a youth theater, and, yes to have people come to you utilize the theater itself, and have people come to see it there. I mean, that was my thinking on it. URSINI: Well, we want to encourage people to participate in our community theater, but that's not part of this mission. Our mission is to make sure that if the theater is doing something that we want to endorse, it should be more history-related or culture related, not just show up at the theater, which is what I just heard you say. OBST-DWORKIS: No, no, what I meant was for the kids to write and perform, to write a play and perform it. And then and that would be open to other students, parents, for them to come to see the history and, and their interpretation. URSINI: If we don't bring history to the children first, how will they know what to write about? PRICE: And I guess I'm a lot less prescriptive. I always start with, let's meet with the people who know and know what the resources are, and see what ideas they have. The theater and the museum are able to put together actors and plays and, not to prescribe to them what we think they should do but have a brainstorming session with them and see what the possibilities are. And then move on. I feel the same way about the schools. It's like we need to meet with them. They're the experts on what. kids need and what they want and what might work and what won't work. So, I hesitate to move into actual production until we hear from the experts. Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 6 - MEADE: During the presentation with the museum, they would be I think, an ideal group to collaborate with in terms of working with the schools or whatever is being brought into the schools. And then secondly, I think what we heard is that finances are a little tight at the museum and all that. And anything that also increases their awareness can help them to hopefully, you know, financially, but I think they would be a great source. And then lastly, I don't know I grew up in Illinois, and every year you before you graduated from elementary school, you had to go down to Springfield to see Abe Lincoln’s house. And then you had to come back and write a paper about it or you know, they said you didn't graduate or whatever. So maybe, maybe along the lines of that people can you know, I have to get at some program that's in the schools that then they have to do something about it or recognize it. But I just really think we should collaborate with the museum on that. CORLETT: One thing I'd see out of this, really the fourth question on here about agencies, organizations, and individuals to collaborate because a number of groups are coming up in this conversation here that all are geared toward educating young people in general in the community. And so the way I might envision a workgroup that would be addressing this would be a lot of it at first is are those conversations clear which I think was the intent to talk to the museum talk to someone from the theater or talk to someone from social studies and say, hey, we've had these thoughts what do you think and then kind of collectively work from there and many ways, what we would end up being and in saying I think this is kind of the intent you have with this is where the axle for this for these multiple groups and connecting them in the possibilities. So, whether it comes to be a play or a performance or who knows what, there's the starting conversation for it. And that's my thought. AYRES: I agree with Dianne is kind of I don't have is a tape of us as a historical Advisory Commission, developing plays and curriculums for another organization, I don't really think that's the place of the commission. But if they wanted to come and say, Yeah, we'd like to get this information, because I mean, I suspect the school's curriculum is pretty much set. I don't know if they have a lot of time for that. I don't know, I've been out of school for a long time. But I feel like the cart is a little before the horse because I think if we did the Points of Interest in historical areas, the registry and we had more of those facts and information, then possibly, if the school wanted you to write something up, or the theater wanted you or you collaborate with the museum, but I feel like right now we don't have that stuff yet to even move forward with that. I mean, I don't know that because right here, we're talking about what would be those historical points. What is the history of Fountain Hills, and that's what we're working on as a group is developing that and putting it all and documenting it, then maybe down the road if the school wanted that, then say, Yeah, we have that here. We have that information for you. But I don't know if we have it yet. MEADE: Then you're when you guys talk to Jim Dickey, and he has the big, you know, grand vision or whatever. That was any part of that? Or did he ever envision there being a Fountain Hills Historical Day? AYRES: No, it wasn't event focus. Because I feel like a lot of the feedback, we're getting from this group is event-focused program focus, we want to do an event or a program. You know, he was more grandiose and like how the city of Tempe or the city of Phoenix has a staff member who, who is historic commission. And when people come in, like, for example, I lived in a historic district in Phoenix for a while, well, if I wanted my house to be on that historic registry, I had to Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 7 - go through all the jump through all these hoops and go through this commission and go through the staff and go through that whole department. That was his vision was more of focusing on that if people said, I want my house to be designated historic, you guys would review those plans or be that conduit that would move that forward. So it was more of historical homes, historical points, historical buildings, that rather than…. MEADE: I just asked because when I thought back to my prior lives, a place I lived had that was called Parker, Parker Days, it was two days. But I mean, we are talking about a lot of different events and everything. But if a could we think about being the umbrella of a Fountain Hills Day where all sorts of these things then take place on that, that we're not, you know, we're not running, we're not doing the school. We're not doing that. But everybody else piggybacked off of that, but it was just the day. It's Fountain Hills History Day. And basically, the schools are highlighting the history of Fountain Hills, there's the date, understand the papers, put out the little walking map for what the historic sites are, that, that it's all it's one Awareness Day, where a lot of these things instead of just having we're out, you know that we're going to work with the schools. And that's going to happen on this day and over there. So, I don't know. AYRES: Well, I think that to me, that sounds probably more doable as long as it's not any event that would require a budget. But I do have an idea, and I certainly don't want to put the cart before the horse, but I can't imagine why she wouldn't be interested. Did any of you go to Fountain Hills days that the Chamber put on so that might be something where eventually like if you guys had a booth and then you had stuff there to educate and talk about the history and that's what that can you guys as the commission were at that booth and your booth was all about learn history about Fountain Hills, you know, and maybe you were a participant in the Fountain Hills Days? PRICE: You could do something fun to like, have a scavenger hunt, like just a piece of coloring book kind of paper where you could give it see I still want to get kids excited, right? And so, where in Fountain Hills can you find this? Or where can you find that or what building is more than 40 years old? Or what was the first building in the town? I mean, you could do something fun with that just pass it out. But so, it makes sense to tie it to Fountain Hills Days, but then we could corral the museum and everybody else to sort of do their thing. AYRES: I think if once you have those historical sites points of interest, whatever you want to call them, I think it's the historical sites the first this the first that you know that, and Jim had a list of those I'll bring to on in June. So, during COVID, one of my coordinators, who’s no longer with us now Kade Nelson, put together these. I don't want to call them scavenger hunts. But that's what they were. They were like scavenger hunts, and people had to go around and find these clues and stuff like that throughout the park. And anyway, there's certainly if the information is there, then maybe other entities can use that in a creative way to get the word out. Like the Rec Team. You know, or you go to Fountain Hills Days, or, you know, you come to a small community event or something like that? PRICE: Well, that's one way to create awareness and to start getting people excited about it. I think that's a pretty easy way. I don't know that it would cost us any money to be part of Fountain Hills Days, but just when is it? Is it typically March? April? AYRES: It's typically in March. I don't know. She hasn't set the dates tentative for next year. I think it's going to be March again. But… Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 8 - PRICE: there was a whole Children's Zone also. I mean, it doesn't have to be just children. But for a lot of kids there. MILES: It seems like the two most important because the two most important historical things here are the fountain. And the fact that this used to be a ranch, a cattle ranch. Those are indisputable facts and things that people ought to know. So, can we start with that? AYRES: I think that's part of your Points of Interest, historical facts. And that's probably the group that would work on those. I can bring forward some of those ideas that Jim Dickey had in June when you kind of decide what your workgroup is going to be over the summer and plug along on that. And then maybe that's June when we decide well, what are those top things that we should look at and investigate and get more facts on to designate those? And how would we do that? I think there are probably a lot more places that would be designated historical sites and Fountain Hills, I'm guessing. Obviously, the Fountain, it's been here longer than the town, though. CORLETT: Well, maybe is a point of compromise on this one, and honoring the intent behind this and looking at how this conversation is morphed, would be a suggestion if we take this Fountain Hills Days, the March target as something to work toward that could fit the intent some of the intentions behind the folks interested in the youth education element here, I'm using that rather than saying just theatre schools, because in a combined way, would it be worth relabeling that a little bit, it actually gives us a firm target, it allows us to do these other projects at the same time. And that could be an outlet for it and a starting point. Just a thought. MEADE: When you went through the vetting, they are vetting criteria, you mentioned the budget, right, or isn’t that one of the criteria? CORLETT: Its resources required for the project? And does the commissioner town have those resources? MEADE: Okay, so that's a sticking point for me, it just seems, I mean, that I think we've really got to take in because it just seems one of our sticking points becomes even now with the great work that's been done on the signs, where we still have to figure out with the town has the money or will have the money or in the next budget to do all the signs. But it just seems that this budget criterion has to be a bigger part of the vetting. Because if it's not going to require resources at all, it would seem we can pursue those things. But the chance of their success or their success in the near term is small, without it being encapsulated into the next town budget or whatever for the following year. So, I'm just wondering if we need to fine-tune the vetting a little bit to be if it's near term, it's got to be pretty close to a freebie or leveraging some other organizations’ resources in the town, or it needs to be a longer-term meaning we're feeding it back into the Town Council to try to consider for a budgetary item. Because I just think we're all going to end up getting frustrated. We come up with great things and then the stumbling block we hit is that there is no money for that in this year's budget. CORLETT: I think that's a great point, we'd have to do a motion at a future meeting to fix that. But my thought on that is you're right. But it would actually be a pretty easy fix where does the commission, Town, or partner organizations have the resources to make those happen? Because if we're working with someone else say we work with the museum, that the museum's cut the money, but we have the people in the intent and the goals to do those sorts of things, or the schools or whomever that if they have a means of doing it, and we are, again in an advisory capacity and making suggestions and offering them information and make it happen, that that might be the way to do it. So, if we broaden it a little, Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 9 - MEADE: We probably don't want to be perceived as the commission. That is all we do is think of ideas where we're coming to get your money. CORLETT: Point taken. Yeah, that number four is going to sink us on the line of things, isn't it? AYRES: Unfortunately, I'm faced with that on a daily basis. CORLETT: So why don't we come back to that one here in a few minutes, because I think based on again, to kind of our top list of things here. If we work through these, and then we adopt a version of these, or we don't, or we adopt a certain portion of them, we can do that in a few minutes. The second one up is Points of Interest, which I understand is identifying points of interest, whether they're historic, cultural, or otherwise of significance to the town or could be tourism as well, just anyone who has an interest in the town. For some purposes, we don't know what the end product of that is, whether it's, the town doing something with it, or we offer it to different organizations for educational purposes, or whatever. But that's more a fact-finding and collecting project. Did I read that right? Was that kind of Grady's original notion with it? AYRES: Well, I think as you said, those are the same as the historical points, the Points of Interest is, right, the, you know, those places that we want to recognize whether they're still there or not, this was this store was the original XYZ. PRICE: I suspect somebody's already done some of that research. CORLETT: Debbie's done some, some museum has some and then there's more to do. PRICE: So, I thought, last time we talked about this, we also talked about integrating it with the Chamber wanting to do some kind of a tour with points of interest museums working on. Yes. Okay. CORLETT: So, there's the partner organization for that. Definitely good. Okay. And again, this isn't a budget one at all, this is just us doing research and going to the right people and doing it. And I want a piece of that one. That's going to be a fun one. Any discussion, comments, or vetting concerns with that one? All right. The next kind of combined, we can look at these separately or look at them together, I think they work together well, and that was the quarterly write-up of some elements for the Fountain Hills Insider. And also, a number of folks are looking at the Fountain Hills Times, which is an optional outlet for that as well. And I would suggest as far as resources go, it's not again, costing us or anyone anything because they've solicited it, and the Fountain Hills Times doesn't make money off of the articles it publishes, it makes money off of advertising. So, I don't think there would be a cost to that. And if we approached Brent and talked about a continuation of his dad's tradition of doing that, I think he would pretty much go for it. PRICE: And on that one, just a thought, I think it would be great to have it in Fountain Hills times. And I think you know; honoring Allen makes a lot of sense. But there have to be visuals. Oh, yes. Okay. CORLETT: Well, I think that was actually a requirement for the insider as well. Yeah. PRICE: Even with pictures even with 300 words, they have room for visuals too Okay. AYRES: I can't speak for the Times because I don't work there. But when I send press releases, I always send a visual but it doesn't always happen that's always based on their space. CORLETT: One way of getting by that is your occasional submission is actually just a heavily annotated photograph. And in they'll do that. Any comments or questions? Should we keep that together as a unified project since it's essentially small writing for just two venues? Okay. And then we've got the historic sites registration work group, which I kind of terming or bringing back to the National Historic Register? Or are we talking about the historic sites registration workgroup is? That's Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 10 - the Points of Interest group too, isn't it? Okay, separate from official registration, starting with a fountain and other items. I'm just looking generally, URSINI: Yeah, I think that's the way it should be. Because the National Registry is going to be a project, a big project. And, of course, it's part of the Points of Interest of Fountain Hills. But I think the two should be separate. AYRES: I agree. Because the national where we're doing the fountain. That's it. Right. Right. And so that state and national be one workgroup is what you're saying. Right. Okay. What was two other points of interest? Different? Yeah. CORLETT: No, what's great about all of these is they're all intertwined. And whatever we're producing in one group is going to help the others Historic Sites is future fodder for future national registry items, or state registry items, depending on how we do it or locally, if we want to the research we do there is going to help towards the different publications that we offer to these as well. And then, in the future, if we have other items. It's all we're producing for future projects. Are there other comments? I took the top ones on here, I would offer that we have, because we did have two people bring up the cultural conversations. And I wonder if that is a workgroup item, or if that's going to be a discussion item for a meeting? Bill, because you.. MEADE: I keep bringing up I think it's more it's not a workgroup. I think it's for the June meeting or whatever is coming back to it. They're just trying to spend a little time on talking about what we mean about the cultural component. Not that we needed a workgroup to define it. CORLETT: Okay, thank you. MEADE: I didn't do we have like the one though, that was on there. You know, we had the gentleman present at the very beginning, I think was our first or second meeting on the column barium. Do we need to go back? AYRES: No, that's all gone. Know that? URSINI: Yeah, the Town Council said it was no longer an idea for them. Yeah, right. CORLETT: Okay, so what that leaves us with then is three workgroups that potential workgroups that we have agreed on easily the National Historic Register, the points of interest, and the publication one, the combined publication one, the one that we were still debating a bit in trying to put parameters on and then we talked about future components is the school theater education element. So just returning back to that before we potentially take action here. Do we take that on at this point? Or do we make it a Future Agenda item? Do we Morph it? Sandy? URSINI: I think this suggestion to develop the points of interest first is excellent. We work that and then other things will fall into place. Great, thank you. MEADE: The next agenda item, I think when we get to look at those where we rank the presentations or the presenters, is maybe we could ask the Superintendent because I don't know if it'll make the cut or not it scored pretty high relative to people of schools, is maybe give them something ahead of time that asks them to tell us what is going on today. In the schools as it relates to the history instead of jumping the gun about what we think we need to tell them to do maybe we could just request as part of their presentation is to let us know what is going on today. CORLETT: Okay, thank you both for those points. So that seems to make it a future item for us to consider and we'll build toward it. So based on our agenda, then with Consideration and Possible Action to Create the Workgroups and perhaps is it your name you may need to remind me we were Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 11 - assigning these out next month because I know Debbie is not here to get in on it either. Do you remember a conversation where I go ahead? LOPUSZANSKI: Well, if anybody has an inkling of what she would like to do, because I think we'd like to get a motion on this to bring it back again, for another review of it, I'd kind of like because that June meeting, we do want to talk about what your update will be for presenting before Town Council. And I think that's going to take some time as well for conversation that you make sure everything that you want to discuss, and present is out there. So, if you feel comfortable selecting a workgroup and if anybody knows of what, okay, in an interest area, I don't think that there would be a bad idea to do this tonight and make that motion. URSINI: Okay. So I could make a motion now to say, we move forward with getting the fountain placed on the National Historic Register. Okay, that's my motion. CORLETT: Well, we'll come to that one. Next. It's just a little bit further down. And I know that's your, your project. And it's my project. So, hold on to that. LOPUSZANSKI: Well, what we could do is that we can go line by line and do one motion and say you're approving for these, you select your three if I'm correct, we have Points of Interest, Insider or quarterly Fountain Hills times, publication, the writing, and then the National Register of Historic Landmarks and we can make a motion that we are establishing workgroups, and you can assign and that's one motion, and that's done. CORLETT: Thank you. I'm sorry, Sandy, you were right. I was jumping the gun on that. I don't know why I did that. Okay. So we have then the motion to if you would like to propose one to create workgroups for our three projects. URSINI: I propose. Okay. I propose we move forward with the projects for the Fountain on the National Historic Register, the Points of Interest, and the Insider/Fountain Hills Times facts, history, facts, history and facts. CORLETT: Thank you. We have a motion on the floor to create workgroups for those three named projects. Can we have a second? OBST-DWORKIS: I'll second. CORLETT: Thank you, Susan. Can we have those in favor of this motion? vote aye. Aye. Any objections? Okay, we have three workgroups. I know our requirement on workgroups is that they are under quorum. So a maximum of three people per and there are seven of us. So clearly, there's room for overlap. I do know that Debbie has been kind of spearheading the Points of Interests portion. So, I would certainly have her on that. And obviously Sandy is looking at the National Historic Register in the fountain. And that's our starting point. So, are there workgroups that you all would be interested in? LOPUSZANSKI: Bill, if we could start with you. And we can just kind of go down the line. And if you have some interest and input, then we can get that on the record. MEADE: I would be interested in Points of Interest. LOPUSZANSKI: Jackie, would you like to provide your input? MILES: Inaudible (Mic was not on) CORLETT: The intent here is to provide a quarterly write-up of two to 300 words on something of historical or cultural significance in our broader community to go in the fountain hills Insider, and then whatever else we thought we would like to submit to the Fountain Hills Times for potential publication. So we don't have a set timeline for anything with the times. I know with the Insider, I think actually the Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 12 - deadline for the next one was probably now and we'd be hitting a deadline. I'm going to say I'm going to ballpark and say September at the moment for a fall publication. I don't recall….. AYRES: I think the fall is August. Yeah. Okay. CORLETT: So, we'll probably be looking at a winter publication then. Really? Yes. So, we wouldn't have to have any publication for them until probably an October-November deadline. AYRES: Yeah, I mean, it'd be great if the workgroup did all the seasons all summer and had I'm ready to go, you know, and then just kind of rescue it. CORLETT: And then anything else we want to put in the time so that that can be an ongoing group as well. PRICE: I'll do the Fountain Hills Insider and the Fountain Hills Times. CORLETT: I'll do that one as well. Thanks. All right. So there are three for that one. We still have room on points of interest. And obviously, with the National Historic Register group. OBST-DWORKIS: All of those sounds, you know, I'd be more than happy to volunteer, whatever, or you want to stick me in whichever slot where you need people. So the National Registry or the Points of Interest? Did we do and the education thing, it was just the third one for the future I couldn't remember getting confused. CORLETT: Well, as I might suggest, then, Susan, if you want to work with Sandy on that that gives to for that workgroup, Bill and Debbie for Points of Interest. And then if Debbie wants to work with you on the registry as well, you're still within the bounds of the workgroup, or we're not. And then if you want to do the Points of Interest as well, there's I mean, there's room. URSINI: Just clarification, we can bring other people who are not on this commission to help work on these projects. CORLETT: Okay, I guess that's really Yeah, that's to me, that's consulting subject matter experts on things. Yeah. All right, fantastic. We have work groups. So, then the goal for next month’s meeting, we'll just bring those up again, briefly to talk about them so that I can pull something together for the Town Council Meeting a week later, I think it is. I'm the Insider and Times. Whenever the Town Council Meeting is in June, which is the 20th. LOPUSZANSKI: June 20th. OBST-DWORKIS: The next meeting is on the 14th. CORLETT: Yes, yeah. Okay. Excellent. Thank you all for that. That was a good discussion. And now we've got some things to work on. The seventh (7th) item, Consideration and Possible Action for the Potential Future Speakers, which Bill alluded to there a few moments ago with a great suggestion having to do with one of our potential projects. So, the way I counted down on here, we had five people who are interested in having a representative from the Fort McDowell Yavapai Nation come to speak. And whether that's someone from Tribal Council or the Cultural Department, and I've got some good contacts there that had five votes. Someone from the Fountain Hills Times had four, and FHCCA, had four. And then Fountain Hills Unified School District had three. And we did have a Veterans group with a vote and the Fountain Hills Economic Development Officer individual potentially coming as well. So that gives us four that received votes. And again, the intent with this is to reach out to these people to see when we can get them to come and schedule starting at our September meetings when we reconvene after the summer. Are there any suggestions or comments it gives us four solid ones to reach out to. Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 13 - CORLETT: The Times and the school district. Can I have a Motion to Approve our Future Speakers? PRICE: I Move to Approve the slate of Future Speakers. CORLETT: Thank you, a second? MILES: I Second. CORLETT: Thank you, Jackie. Those in favor of voting for the Motion to Approve our slate of Potential Speakers say, Aye. ALL: AYE CORLETT: Any opposed? Passes unanimously. Thank you. Okay, Item Number eight (8). This should be kind of our final bit on this possible action on the Fountain Park Signage, for now. So, we have had the language go out and shared with us in updates. It's been in our packets. So, this is our opportunity to approve what we have in the packet to send on. URSINI: Well, one thing in this packet is Susan and Debbie and I met Kevin Snipes, and Linda, you were there too Patti. We had suggested moving one of the signs over to the Botanic Gardens and war memorial. But Kevin informed us that the sign we wanted to move was one of the most often read. And so, he would prefer to leave it there. So, he will come up with the wording for that particular sign. We don't have that in this packet. OBST-DWORKIS: We also asked Kevin if he would get back to us with a final on... He gave us an approximation of what it was going to cost and they've got the money for it. We don't have to worry about that. And they plan on using the stanchions that are already there and having the new items bolted over the old ones. So, they're not going to be removing the old ones. Anything else that that he? AYRES: Well, he did mention what a great job the workgroup did. So, I do want to give you kudos because you know, he really liked your work. And as you know, those signs are so outdated and redundant. And so great job. He was very impressed with all that. PRICE: Question, did he indicate who's doing the graphic design? And what will be used for photographs or graphics? OBST-DWORKIS: No, he did not. And we did ask him if we could meet with him once a decision was made on his part so that we could see it and see if we wanted to put any input into it. URSINI: Also, the town indicated that they have plenty of brand-new photographs that they've used just recently for the grand award? AYRES: The Gold Medal? URSINI: So, they have plenty of photographs available that are new and updated. CORLETT: All right, thank you all for that update on the process. So, our vote here, if someone makes the motion to do so is to accept the write-up and recommendations of the workgroup to send on to the Town for implementation and how they implement again, that'll be that's the town's responsibility. We've certainly done our part. So if there can be a motion to MILES: So, moved. URSINI: I'll second. CORLETT: Thank you. So, a Motion to Approve the Sign verbiage as in our packet, Jackie Miles, and Sandy Ursini. All in approval, say Aye. ALL: Aye. CORLETT: Opposed? None The motion passes unanimously. Congratulations, our first official project is done. Thank you all for your input and those of you that spearheaded it. That's great. Thank you. So, when I come back in a month, I expect to see them up. Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 14 - URSINI: Can I ask a question? And I don't know who's going to answer this question. This particular project assigned project came to us from the town. So, we just moved with it. When we come up with a project does every one of our projects need to go to the Town Council for approval? AYRES: Like what type of project all of these? Yeah. I don't. Patti probably would know more than me. I don't. LOPUSZANSKI: Since there's a $1 amount attached to this budget item. But you're talking about points of interest or things like that. I don't think so. I think what it will have to have staff approval, Interim Town Manager most likely, Linda the review process and then moving forward is my understanding. AYRES: Because they would typically approve a policy. You know, and this isn't really a policy but David will be presenting. URSINI: Okay, well, we project kind of procedures. So we know when we start like, when, you know, we start working on the Historic Register for the fountain. Where do how do I get that to whoever needs to approve it? I guess first render, and, and what information do you need to get to take that to the next step for approval? AYRES: That's a good question. I haven't thought about it. I mean, I guess I would just need it once you've researched it and said this, this is what we need to move forward. These are the 123, the town needs to do this, this, and this. Yeah. And then we'll be able to do that. And if it's some kind of policy or anything like that, then the council would, I would get them involved in that. I mean, that's a big deal, that national register. But yeah, once you kind of get the research and show us, this is what we need to do to get it done. Then we'll move forward with that. CORLETT: All right, thank you. Okay, next Item Number 9, I believe we covered this already, which shows a Discussion Possible Action on the National Register of Historic Landmarks, which we have in our workgroup. So, if there's no objection, we will move on from that agenda item with no action taken. Because we've taken action. Item 10 here is Discussion and Possible Discussion and Possible Direction for the presentation that I'm responsible for giving to the Town Council meeting on June 20. And it's certainly going to be an agenda item in our June meeting on the 14th as well. So, this might be the opportunity to throw it out to the group. I know what sort of items we want and what sort of things would be in there. Because I envision, we're new, we're getting up and running. We've accomplished these things. We've established our procedures for business for vetting projects, we've identified our mission and what we think our parameters are, and we're still working on that. We voted to work on these particular projects over the summer, and we've accomplished this one with thank you to all for the signage. That's a big one. And then of course, at the very end, we'll address the I'll politely ask Could you maybe add a couple of letters to our title, or reduce them? We'll see if I can get that in there and apply in a request fashion. But the goal, the goal with this is really to go in and say this is what we've done. We're actually doing something. And we've accomplishments, do you have, you know, questions, feedback, and then that recommendation? So, the idea is to build up where we are before asking for that change so that they can see that we're, we've cut our teeth a bit, as opposed to just making that change. AYRES: That was excellent advice. PRICE: And because you're making a presentation to the council, this is a question. And he has to that it has to potentially it has to be open to questions or comments from the council members, but not necessarily from the public, right? I think the council can react to any presentation. Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 15 - LOPUSZANSKI: So just to let you know, they do not have to respond to a presentation, they can just be observing. And that could end it. And that would be it. And so, it really is at their discretion as far as for a presentation. AYRES: But wouldn't it be impossible motion because of what they're asking for? LOPUSZANSKI: It will have to be, but that's not going to have to be a future agenda item because he's presenting that suggestion. It's part of the Town Code and an Ordinance. So you're asking and so that will be something that will have to be considered for a future agenda item. And maybe they'll bring it back when they can reconvene in September. CORLETT: Okay. So, ask phrase it in that way then say consider this for a future agenda item, correct? Does the town council use a consent agenda for anything? So, would it be improper for me to suggest that this might be an easy item for a consent agenda? Or is that being presumptuous? Okay, I'll stay away. LOPUSZANSKI: I would just do a nice presentation as recommended by the Town Clerk. I thought it was tastefully done. Thank you. AYRES: Well, and I would assume that when Patti or whoever puts it on the agenda when it's ready to go on the Town Council Agenda and possibly in September. She can put it on as Consent, and they can pull it. CORLETT: Right? Yeah. Okay. Hopefully, they will do that. MEADE: I loved how you outlined your presentation and everything. I just wondered if, at the end, not the motion thing. I was just given that we came into this and most of us when we interviewed said, What is your vision? The was no, that's why we're getting you we don't have a vision is maybe closing with asking them even though I understand they don't have to comment or anything. But given your presentation to feel that we're fulfilling for those that were involved the vision? I just wanted to add that they can we can all be brought in under you go decide I think a lot has been accomplished. And then not asking the question, why are we in right field left field, they may not have to respond, I understand that. But I like I just love these little things for the record, sometimes, CORLETT: maybe a way of phrasing it to them. So wouldn't necessarily elicit commentary at that point. But just say we would welcome your feedback and your suggestions, and we are here to help serve you as the Town Council. So, if you have things to send our way, please do we're ready and willing to do it. LOPUSZANSKI: So, a lot of times what verbiage is used is “your direction.” We would value your direction if you can provide us with that information and we will continue forward. PRICE: Thank you, is that provide us that information in the future or at that meeting? LOPUSZANSKI: In the future. PRICE: Yeah, I'll be right there. Right, give you that. I just hate to leave it open-ended, given what I've experienced with this commission, this council. I say I love what I love how, David how you outlined it quick and dirty, get in get out. Nobody gets hurt. CORLETT: Yeah, I would like it more in the future, because oftentimes, like cultural stuff and history stuff can be politicized very quickly. And I'd hate that to happen. And that way, if they have if there's a measured response measured thought that they put into it that will probably benefit from that more. Yeah, I never thought history would be a dangerous business. Okay, thank you. Thank you for that input. So that we'll have that back at our next meeting. Patty, is there a deadline? Do the slides for the presentation have to be in the agenda by a particular point? What's the deadline? Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 16 - LOPUSZANSKI: Yes. So, I have to put it in and I create that item. And then I have to put a staff summary. So, we'll need to discuss topics or what you'll be covering, I put that right into the staff summary. And then if you have a presentation that you'll be doing, I need to have it to the town clerk usually probably at least two weeks prior she has deadline. And she cuts it off. Because it has to go through the channel of kind of our administration. So it'll go to town, you know, town clerk, and there's a review process before anything is finalized to be on the agenda. CORLETT: Would it be appropriate then for me to draft something to send to you to share with the group before our next meeting? The presentation isn't going to have much in the way of visuals, it's a bullet item of what we've been doing. It's more about the content that y'all can help me with at that meeting. verbiage more than anything. LOPUSZANSKI: Most definitely, we can do that. And that way, again, respond individually, and then we can just build that out. And I think that's a great idea to start working on that. CORLETT: Okay, thank you. I will do that and get that out. All right. Our next agenda item is consideration and action on the revised H CAC meeting calendar, which was shifting our meeting to June 14 to accommodate everyone's presence as we kick off the summer and these workgroups and also in preparation for the Town Council Meeting. Is there any discussion on this item? LOPUSZANSKI: I did want to just acknowledge because of that meeting date, and I think that chair correlates I think you're going to be out of town maybe at the very beginning of June. Is that correct? CORLETT: I return on the seventh okay. LOPUSZANSKI: I as well. So, if we can build out this plan of what the presentation or the item is By the end of May, I am leaving at the end of May. And so, if I can have that, that would be really very helpful. CORLETT: I will have it to me by the end of next week. Thank you. Because that's when I'm leaving. I'll have plenty to do without that. Okay. I will do that. And again, that's just for everyone's sake, it's really going to be where we come from, what's our mission and vision? What have we accomplished? What are we starting to work on? And then ask for the name adjustment at the end and their feedback? Okay, I will pull that together. So, agenda Item 11 moving our meeting date to June 14, if someone would make a motion. MEADE: Did I just forget did we say it's the same time on the 14th? Four o'clock. CORLETT: Okay. Four o'clock on June 14th. MEADE: I make a Motion to have the next HCAC meeting on June 14, 2023, at 4:00 pm. CORLETT: Thank you, Bill. MILES: I Second. CORLETT: Thank you, Jackie. All in favor? ALL: Aye. CORLETT: Opposed? Passes unanimously. Thank you. If there is no further business, can I get a Motion to Adjourn? PRICE: I Move to Adjourn. CORLETT: Thank you. MILES: I Second. CORLETT: A second from Jackie. Those in favor? ALL: Aye. Town of Fountain Hills Historic and Cultural Advisory Commission May 3, 2023 Transcribed by https://otter.ai - 17 - CORLETT: Oppose? All right, everybody we're adjourned. Having no further business, Chairman Corlett adjourned the Regular Meeting of the Historic and Cultural Advisory Commission on May 3, 2023, at 5:01 p.m. HISTORIC AND CULTURAL ADVISORY COMMISSION ______________________________________________ David Corlett, Chairman ATTEST AND PREPARED BY: __________________________ Paula Woodward, Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the 3rd day of May 2023. I further certify that the meeting was duly called and that a quorum was present. DATED this 14th Day of June 2023. Paula Woodward, Executive Assistant ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/14/2023 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE ACTION: Town Council Presentation Review Staff Summary (Background) Attachments HCAC Town Council Presentation Form Review Form Started By: Patti Lopuszanski Started On: 05/10/2023 10:53 AM Final Approval Date: 05/10/2023 Update to Fountain Hills Town Council Fountain Hills Historic and Cultural Advisory Commission Commission Activities to Date ●What are we? ●Vision and Mission ●Policies and Procedures ●Exploring the town’s “constellation of historical and cultural organizations ●Fountain Park Signage Project ●New Project Work Groups Copyright © 2022 Arizona Board of Regents Vision and Mission Vision Promote community pride and understanding of its history and cultures through awareness and partnerships. Mission To advise the Town Council on matters related to our history and culture and inspire public awareness and appreciation of our shared history and cultures to preserve that history and foster civic pride. Copyright © 2022 Arizona Board of Regents 1.Act in an advisory capacity to the Town Council, Town Manager, and Community Services Director in matters pertaining to the cultural and historical significance of the town and increase public awareness of the importance of historic and cultural matters. 2.Consider provisions of the annual Community Services Department budget during the preparation process and make recommendations with respect thereto to the needs of the HCAC. 3.Assist in the planning of educational awareness and outreach programs for the residents of the Town and promote and stimulate public interest therein. 4.Make plans and policies for the identification, evaluation, and recognition of historically or culturally significant aspects within Fountain Hills 5.Perform such other duties not inconsistent with this Article as may be requested by the Town Council, Town Manager or Community Services Director. Policies and Procedures Duties of the Commission Copyright © 2022 Arizona Board of Regents 1.Is the purpose of the proposed project clearly defined? 2.Does the proposed project/issue fall within the mission and duties of the commission? 3.What resources are required for the completion of the project, and does the commission or town have access to those resources? 4.What agencies, organizations, or individuals are or could be collaborators on the proposed project? 5.How does the proposed project fit within the Town’s strategic plan? . Policies and Procedures Project vetting process “Constellation” •River of Time Museum and Exploration Center •Fountain at 50 Committee •Commission proponents •Fort McDowell Yavapai Nation •FHCCA •FHUSD •FH Times Copyright © 2022 Arizona Board of Regents Fountain Park Signs Reduced the “wall of words” Updated key facts Expanded interpretation Recommended QR codes Copyright © 2022 Arizona Board of Regents Projects Underway National and Arizona Registers of Historic Places Fountain Hills Points of Interest Creation of writeups on historical or cultural topics for publication in the Fountain Hills Insider and the Fountain Hills Times As established Proposed Fountain Hills History and Culture Advisory Commission Fountain Hills Historic and Cultural Advisory Commission Questions? ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/14/2023 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE DIRECTION: Workgroups - Summer Projects Staff Summary (Background) Review of the workgroups established at the May 3, 2023 Meeting and submitting reports to be included in the September 6, 2023 HCAC Meeting packet by August 23, 2023. Points of Interest - Bill Meade and Debbie Skehen Insider/Fountain Hills Times - David Corlett, Jackie Miles, Dianne Price Include an item on the history of Fountain Hills from HCAC. The Insider requirements are 250-300 words maximum and must include a visual. National Historic Registry - Susan Obst-Dworkis, Sandy Ursini Complete the registration of the Fountain Hills Fountain on the National Register of Historic Places This singular effort, through listing, act as an attraction to our Fountain, preserve the character of our iconic fountain, and limit changes to it! National Register of Historic Places (U.S. National Park Service) (nps.gov) Create a Fountain Hills Historic Property Register There are several initial “registrations” that should be considered, but not all eligible: The Fountain The P-Bar Ranch marker Native American influences Fountain at 50 Time Capsule location The original Town Hall Community Center Centennial Circle First Municipal building (The Sanitary District, but maybe it’s the Road District) First home Form Review Form Started By: Patti Lopuszanski Started On: 05/09/2023 07:50 AM Final Approval Date: 05/09/2023 ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/14/2023 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE ACTION: Brainstorm Cultural Awareness Staff Summary (Background) Historic Preservation Commission- Sample Description From Scottsdale "The Historic Preservation Commission was established by the City Council to oversee the development and management of Scottsdale's Historic Preservation Program. This program is focused on increasing public awareness of Scottsdale's heritage; identifying historic and cultural resources; designating and recognizing significant local resources; and assisting in protecting, preserving and enhancing the best examples of Scottsdale's past. As outlined in the Scottsdale City Code, the Historic Preservation Commission shall be composed of seven citizens including citizens with specific skills and experience in history, architectural history, architecture, historic interiors, historic architecture, planning archaeology, historic archaeology, real estate, historic preservation law or other historic preservation related fields". Form Review Form Started By: Patti Lopuszanski Started On: 05/09/2023 08:00 AM Final Approval Date: 05/09/2023 ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/14/2023 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE ACTION: Future Agenda Items Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 05/09/2023 08:02 AM Final Approval Date: 05/09/2023 ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/14/2023 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE ACTION: Revised HCAC 2023 Meeting Dates Calendar - New September Meeting Date Staff Summary (Background) Due to the Labor Day holiday, the Town Council will be moving their meeting to September 6, 2023. It will be necessary to move the September HCAC meeting to another date and require a change to the approved HCAC 2023 Meeting Dates Calendar. Form Review Form Started By: Patti Lopuszanski Started On: 05/18/2023 09:53 AM Final Approval Date: 05/18/2023