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Home My WebLink AboutAGENDApacket__11-07-22_0632_414 NOTICE OF MEETING REGULAR MEETING HISTORIC AND CULTURAL ADVISORY COMMISSION Chairman TBD Vice Chairman TBD Commissioner David Corlett Commissioner William Meade Commissioner Jackie Miles Commissioner Susan Obst-Dworkis Commissioner Dianne Price Commissioner Deborah Skehen Commissioner Sandra Ursini TIME:4:00 P.M. – REGULAR MEETING WHEN:MONDAY, NOVEMBER 7, 2022 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible. Historical and Cultural Advisory Commission Meeting of November 7, 2022 1 of 3 1.CALL TO ORDER 2.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. 3.PRESENTATION: Rachael Goodwin - HCAC Commissioners Introduction 4.PRESENTATION: The Role of a Chairman and Vice Chair by Linda Mendenhall, Town Clerk 5.CONSIDERATION AND POSSIBLE ACTION: Random selection of Historic and Cultural Advisory Commission Terms 6.ROLL CALL 7.CONSIDERATION AND POSSIBLE ACTION: Appointment of a Chair 8.CONSIDERATION AND POSSIBLE ACTION: Appointment of a Vice Chair 9.DISCUSSION AND POSSIBLE ACTION: Future Agenda Items 10.DISCUSSION AND POSSIBLE ACTION: Proposed 2023 Historic and Cultural Advisory Commission Meeting Dates 11.UPDATE: Next HCAC Meeting January 4, 2023 12.ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Historic and Cultural Advisory Commission with the Town Clerk. Dated this 1st day of November, 2022. ___________________________________________ Patti Lopuszanski, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or Historical and Cultural Advisory Commission Meeting of November 7, 2022 2 of 3 The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Community Services' Office. Historical and Cultural Advisory Commission Meeting of November 7, 2022 3 of 3 ITEM 1. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/07/2022 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): CALL TO ORDER Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 11/01/2022 10:41 AM Final Approval Date: 11/01/2022 ITEM 3. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/07/2022 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): PRESENTATION: Rachael Goodwin - HCAC Commissioners Introduction Staff Summary (Background) Rachael Goodwin, Deputy Town Manager/Community Services Director will provide information to the Historic and Cultural Advisory Commissioners on the structure of the first meeting and to introduce all commissioners to the Town Clerk, Linda Mendenhall and Recreation Manager, Linda Ayres. Attachments Historic and Cultural Commission Presentation Form Review Form Started By: Patti Lopuszanski Started On: 11/01/2022 09:56 AM Final Approval Date: 11/01/2022 TO WN O F F O UNTAIN H ILLS WWW.FOUNTAINHILLSAZ.GOV Historic and Cultural Advisory Commission Rachael Goodwin, Community Services Director WWW.FOUNTAINHILLSAZ.GOV Proposed Duties of the Commission WWW.FOUNTAINHILLSAZ.GOV Establishing the Historic and Cultural Advisory Commission ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/07/2022 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): PRESENTATION: The Role of a Chairman and Vice Chair by Linda Mendenhall, Town Clerk Staff Summary (Background) Linda Mendenhall, Town Clerk will present information on the role and responsibilities of the Chair, Vice Chair and Commissioners' position on the Historic and Cultural Advisory Commission. Form Review Form Started By: Patti Lopuszanski Started On: 11/01/2022 10:01 AM Final Approval Date: 11/01/2022 ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/07/2022 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Random selection of Historic and Cultural Advisory Commission Terms Staff Summary (Background) The following terms will be available to serve on the Historic and Cultural Advisory Commission and will be drawn randomly by commissioners: 1 - 1 Year Term; 3 - 2 Year Terms; 3 - 3 Year Terms Form Review Form Started By: Patti Lopuszanski Started On: 11/01/2022 10:04 AM Final Approval Date: 11/01/2022 ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/07/2022 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Appointment of a Chair Staff Summary (Background) Section 2A-1-2 Officers Members of each board and commission shall elect a chair and vice chair from among its own members. Each chair and vice chair shall serve for one year and until such time as a successor is elected. The chair shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The vice chair shall perform the duties of the chair in the chair’s absence or disability. Vacancies created by any cause shall be filled for the unexpired term by a new election. (19-15, Added, 09/03/2019) The Fountain Hills Town Code is current through Ordinance 20-27, passed December 1, 2020. Disclaimer: The town clerk’s office has the official version of the Fountain Hills Town Code. Users should contact the town clerk’s office for ordinances passed subsequent to the ordinance cited above. Form Review Form Started By: Patti Lopuszanski Started On: 11/01/2022 10:29 AM Final Approval Date: 11/01/2022 ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/07/2022 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Appointment of a Vice Chair Staff Summary (Background) Members of each board and commission shall elect a chair and vice chair from among its own members. Each chair and vice chair shall serve for one year and until such time as a successor is elected. The chair shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The vice chair shall perform the duties of the chair in the chair’s absence or disability. Vacancies created by any cause shall be filled for the unexpired term by a new election. (19-15, Added, 09/03/2019) The Fountain Hills Town Code is current through Ordinance 20-27, passed December 1, 2020. Disclaimer: The town clerk’s office has the official version of the Fountain Hills Town Code. Users should contact the town clerk’s office for ordinances passed subsequent to the ordinance cited above. Form Review Form Started By: Patti Lopuszanski Started On: 11/01/2022 10:28 AM Final Approval Date: 11/01/2022 ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/07/2022 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE ACTION: Future Agenda Items Staff Summary (Background) Discussion on projects to be researched by commissioners and that information brought back for discussion at the January 4, 2023 HCAC meeting. Form Review Form Started By: Patti Lopuszanski Started On: 11/01/2022 10:20 AM Final Approval Date: 11/01/2022 ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/07/2022 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): DISCUSSION AND POSSIBLE ACTION: Proposed 2023 Historic and Cultural Advisory Commission Meeting Dates Staff Summary (Background) Historic and Cultural Advisory Commission will discuss the proposed 2023 meeting dates for the 1st Wednesday of the month to meet at 4:00 pm in Council Chambers. Attachments HCAC 2023 Meeting Dates Form Review Form Started By: Patti Lopuszanski Started On: 11/01/2022 10:42 AM Final Approval Date: 11/01/2022 Historic and Cultural Advisory Commission (HCAC) 2023 Meeting Dates 1st Wednesday at 4:00 p.m. January 4 February 1 March 1 April 5 May 3 June 7 July – No Meeting Scheduled August - No Meeting Scheduled September 6 October 4 November 1 December - No Meeting Scheduled ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/07/2022 Meeting Type: Historic and Cultural Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Historic and Cultural Advisory Commission (Agenda Language): UPDATE: Next HCAC Meeting January 4, 2023 Staff Summary (Background) Historic and Cultural Advisory Commission meetings will be held on the 1st Wednesday of the month at 4:00 pm. Form Review Form Started By: Patti Lopuszanski Started On: 11/01/2022 10:17 AM Final Approval Date: 11/01/2022