HomeMy WebLinkAboutAGENDApacket__06-23-20_1251_98
NOTICE OF MEETING
MCDOWELL MOUNTAIN PRESERVATION COMMISSION
Chairman Paul Garvey
Vice Chairman Scott Grzybowski
Commissioner Thomas Aiello
Commissioner Tom Barberic
Commissioner Bill Craig
Commissioner Janice Holden
Commissioner Dr. Darrienne Slater
TIME:5:00 P.M. – REGULAR MEETING
WHEN:TUESDAY, JUNE 23, 2020
WHERE:FOUNTAIN HILLS COMMUNITY CENTER
13001 N. LA MONTANA DRIVE, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings
of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject
to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such
recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a
child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S.
§1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of
the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card,
indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda
item, and hand it to the Executive Assistant prior to discussion, if possible.
1.CALL TO ORDER
2.ROLL CALL
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable
time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised
during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion
of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or
(iii) ask that the matter be placed on a future Commission agenda.
4.CONSIDERATION OF Approving the January 28 and February 25, 2020 Meeting Minutes
5.UPDATE on Adero Canyon Trailhead Access and Trailhead Work Activity
6.DISCUSSION AND CONSIDERATION of Preserve Access via the Promenade Trail Gate
7.DISCUSSION AND CONSIDERATION of Landing Zones and Trail Maintenance Program
8.REVIEW of Preserve Easement and Right-of-Way Reference Documents
9.DISCUSSION AND CONSIDERATION of the Official Acreage of the Preserve
10.DISCUSSION AND CONSIDERATION of Changes to Preserve Trail Maps
11.UPDATE on Ridgeline Trail Status
12.UPDATE on Promenade Reroute
13.REVIEW of Trail Counter Activity
14.UPDATE on Community Services Parks, Trails, and Recreation Master Plan
15.ADJOURNMENT
McDowell Mountain Preservation Commission Meeting of June 23, 2020 2 of 3
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the McDowell Mountain Preservation Commission with the Town Clerk.
Dated this ______ day of ____________________, 2020.
_____________________________________________
Jamie Salentine, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or
1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Community Services' Office.
McDowell Mountain Preservation Commission Meeting of June 23, 2020 3 of 3
ITEM 4.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/23/2020 Meeting Type: McDowell Mountain Preservation Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information:
Request to McDowell Mountain Preservation Commission (Agenda Language):
CONSIDERATION OF Approving the January 28 and February 25, 2020 Meeting Minutes
Staff Summary (Background)
Attachments
1-28-20 minutes
2-25-20 minutes
Form Review
Form Started By: Jamie Salentine Started On: 04/21/2020 08:31 AM
Final Approval Date: 04/21/2020
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING
OF THE MCDOWELL MOUNTAIN PRESERVATION COMMISSION
JANUARY 28, 2020
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Vice Chairman Tom Barberic called the meeting of Tuesday, January 28, 2020, to order at
5:00 p.m. in the Council Chambers at Town Hall, located at 16705 East Avenue of the
Fountains, Fountain Hills, Arizona.
2.ROLL CALL
Present: Vice Chairman Tom Barberic; Commissioner Bill Craig; Commissioner Paul Garvey;
Commissioner Scott Grzybowski*; Commissioner Janice Holden; Commissioner Dr.
Darrienne Slater
Absent: Commissioner Tom Aiello
Staff Present: Community Services Director Rachael Goodwin; Executive Assistant Jamie
Salentine
*Commissioner Grzybowski participated in the meeting via telephone.
3.CALL TO THE PUBLIC
There was no comments from the citizens present.
4.CONSIDERATION of Approving the November 26, 2019 Meeting Minutes
Moved by Commissioner Paul Garvey, seconded by Commissioiner Bill Craig to approve
the November 26, 2019 meeting minutes.
Vote: 6 - 0 - Unanimously
5.DISCUSSION AND CONSIDERATION of Appointing a Chairperson
Commissioner Craig nominated Commissioner Garvey. Commissioner Garvey accepted.
Moved by Commissioiner Bill Craig, seconded by Vice Chairman Tom Barberic to appoint
Commissioner Paul Garvey as Chairperson.
Vote: 6 - 0 - Unanimously
DRAFT
6.DISCUSSION AND CONSIDERATION of Appointing a Vice Chairperson
Vice Chairman Barberic nominated Commissioner Grzybowski. Commissioner Grzybowski
accepted.
Moved by Vice Chairman Tom Barberic, seconded by Commissioner Paul Garvey to
appoint Commissioner Scott Grzybowski as Vice Chairperson.
Vote: 6 - 0 - Unanimously
7.UPDATE on New Commissioner Appointment and Term - Welcome Janice Holden
Vice Chairman Barberic welcomed new Commissioner Janice Holden. He noted that
Commissioner Holden has experience with both the Fountain Hills and Scottsdale
Conservancy.
8.DISCUSSION AND CONSIDERATION on Modifying 2020 MMPC Meeting Dates
Executive Assistant Jamie Salentine requested that the original October date move to
October 12 due a conflict with Community Services Director Rachael Goodwin schedule
where she is attending a conference. She also suggested that the September 8 meeting be
moved back to the original date of September 29, 2020. She added that the March 24
meeting needs to move due to a Special Council meeting that evening.
Commissioners confirmed the new dates as follows: March 30, September 29, and October
12, 2020.
Moved by Commissioiner Bill Craig, seconded by Vice Chairman Tom Barberic to modify
the 2020 CSAC Meeting Dates as for the following month/dates as March 30, September
29, and October 12, 2020.
Vote: 6 - 0 - Unanimously
9.DISCUSSION AND CONSIDERATION OF RECOMMENDATION to Council of Amending Town
Code, Article 9-5, Section 9-5-3 General Preserve Regulations and Redact "bow and arrow"
from 9-5-3(Q)
Executive Assistant Jamie Salentine explained that Arizona Game and Fish Department
(AZGFD) regulate hunting and the redaction of “bow and arrow” will coincide with AZGFD.
She pointed out information regarding hunting has been placed on the Town’s website:
https://www.fh.az.gov/683/Archery-Hunting
Discussion ensued relating to hunters on trails and notifying trail hosts on hunting
regulations.
Moved by Commissioner Paul Garvey, seconded by Vice Chairman Tom Barberic to
McDowell Mountain Preservation Commission Meeting of January 28, 2020 2 of 6
DRAFT
Moved by Commissioner Paul Garvey, seconded by Vice Chairman Tom Barberic to
recommend to Town Council the Amendment to Town Code, Article 9-5, Section 9-5-3
General Preserve Regulations and Redact "bow and arrow" from 9-5-3(Q).
Vote: 6 - 0 - Unanimously
10.DISCUSSION AND CONSIDERATION of a Name for the Completed New Trail
Commissioner Craig reported that suggestions from the trail builders and hosts that the
name of the new trail be called Ridgeline Trail. He asked the Commission to approve the
name, Ridgeline Trail.
Bill Myers, a Fountain Hills resident, stated that he agrees that the new trail name should be
Ridgeline Trail and that the Fountain Hills Conservancy members agree too. He asked if
there would be different names for the loop and peak section of the trail.
Commissioner Craig reported that the intension is to have the entire trail read Ridgeline
Trail. He noted that Phase 3 of the trail may have a different name.
In response to question posed by Vice Chairman Barberic, Commissioner Craig clarified that
once the Adero Canyon Trailhead opens (ACT) that Phase 1 would be open to the public. He
noted that if Phase 2 is completed by the end of the season that section will be open as
well.
In response to a question from Community Services Director Rachael Goodwin,
Commissioner Craig confirmed that the new trail has three phases and is one contiguous
trail.
Ms. Goodwin commented that one name for the trail should be sufficient.
Commissioner Garvey expressed the opinion that Phase 3 is so distinct and separate from
the main trail on the ridge that a separate name should be given from an emergency
response perspective.
Vice Chairman Barberic suggested addressing the possible name for Phase 3 at a later time
since the completion of that phase is a year away.
Discussion ensued relating to names of the trails and addressing the trail map updates.
Moved by Vice Chairman Tom Barberic, seconded by Commissioiner Bill Craig to
recommend to Town Council to name the new trail, Ridgeline Trail.
Vote: 6 - 0 - Unanimously
11.DISCUSSION AND CONSIDERATION on Trail Counters
Monthly Activity
New Trail Counters
McDowell Mountain Preservation Commission Meeting of January 28, 2020 3 of 6
DRAFT
Monthly Activity – (See Attachment 1)
Commissioner Garvey stated that he talked with resident Stan Ruden, who collects the trail
data, and they are looking at new format that will include charts.
New Trail Counters
Commissioner Craig reported that a final counter would be placed at the ACT Overlook
Trail. He noted that the City of Scottsdale may let the MMPC borrow a couple of trail
counters as backups that they are not utilizing.
Community Services Director Rachael Goodwin confirmed that the counters are the same
as the Town’s.
Discussion ensued relating to placement of an additional trail counter near the Promenade
trail.
12.DISCUSSION AND CONSIDERATION on Adero Canyon Trailhead Access
Vice Chairman Barberic expressed the concern on the public access to the ACT trailhead. He
pointed out that on Saturday’s when the trailblazers work, the drive up to the construction
site is always different and has many deep holes, large machinery, etc.
Community Services Director Rachael Goodwin stated that the Commission could address
the concern by making a motion for recommendation to Council such as denying access to
the public with the exception of staff and trail building. She added that the chairman could
draft a memo on behalf of the Commission with the recommendation or schedule a time
such as the February 18, 202 Council meeting and bring forward at the public meeting.
In response to a question posed by Vice Chairman Barberic, Ms. Goodwin responded that
there is no update on road construction to the ACT trailhead. She noted that full access
may be late spring or early summer.
In response to a question from Commissioner Craig, Ms. Goodwin reported that work is
being done today on backflow testing on the waterlines and pressurizing them to move the
water up the hill to the irrigation, however, sewer lines are not connected yet which are
needed for the restrooms. She confirmed that the sewer lines are in and is unaware of a
timeframe for completion.
In response to a question posed by Commissioner Holden, Ms. Goodwin clarified that the
construction area to the trailhead is owned by Toll Brothers and not Town property.
Discussion ensued relating to the access to the trailhead, risks, and informing the public.
Vice Chairman Barberic suggested that new Chairman Garvey prepare a proposal for
Council to deny access to public.
Commissioner Garvey stated that the Commission focus on the safety to the pedestrians
McDowell Mountain Preservation Commission Meeting of January 28, 2020 4 of 6
DRAFT
Commissioner Garvey stated that the Commission focus on the safety to the pedestrians
accessing the trail and emphasize the risks heading to the trailhead. He suggested that
Councilmembers visit the construction area too.
Additional discussion ensued relating to the memo to be provided to Council as
informational versus taking to a Council meeting.
It was the consensus of the Commission for new Chairman Garvey to draft an informational
memo to staff and Council on the potential risks that the pedestrians take walking through
the construction area to the trailhead.
Additional discussion ensued relating to the concern of the Promenade trail access to
western loop.
13.DISCUSSION on February Great Fair
Booth Coordination
Shifts/Coverage
Supplies
Vice Chairman Barberic commented that Bill Myers will be coordinating the booth and
supplies, however, will be stepping down for the next fair. He confirmed that
Commissioner Grzybowski would be coordinating the shifts/coverages.
Commissioner Garvey stated that the Conservancy would be assisting too and will be
deemphasizing on handing out of the trail maps and promoting business cards with the
conservancy website on them for more information.
14.DISCUSSION on Open Meetings Law
Procedural Steps
Contacts
Executive Assistant Jamie Salentine emphasized that the Commission attend the Open
Records/Open Meetings Law training presented by the Town Attorney on Tuesday February
18, 2020 at 4:00 p.m. in the Town Council Chambers.
Ms. Salentine explained that the MMPC Commissioners needs to understand the
importance of the open meetings law and gave an example of splintered quorums. She
pointed out that MMPC also has Conservancy members on the commission, so discussions
should be limited and brought to the MMPC meetings for proper discussion. She added
that proper notification of potential quorums may occur at the Conservancy meetings and
will need to noticed appropriately.
Discussion ensued relating to quorums and main contact person regarding emails that
require answers.
Ms. Salentine emphasized that discussions need to be at the MMPC meetings.
McDowell Mountain Preservation Commission Meeting of January 28, 2020 5 of 6
DRAFT
15.ADJOURNMENT
Moved by Commissioner Dr. Darrienne Slater, seconded by Commissioner Paul Garvey to
adjourn.
Vote: 6 - 0 - Unanimously
The McDowell Mountain Preservation Commission adjourned at 6:04 p.m.
MCDOWELL MOUNTAIN PRESERVATION COMMISSION
_____________________________
Tom Barberic, Vice Chairman
ATTEST AND PREPARED BY:
______________________________
Jamie Salentine, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular
Meeting held by the Fountain Hills McDowell Mountain Preservation Commission in the Town Hall
Council Chambers on the 28th day of January, 2020. I further certify that the meeting was duly called and
that a quorum was present.
DATED this 26th day of May, 2020.
____________________________
Jamie Salentine, Executive Assistant
McDowell Mountain Preservation Commission Meeting of January 28, 2020 6 of 6
DRAFT
MONTHLY TRAIL COUNTER PASSES
BOTANICAL
GARDEN
LAKE
OVERLOOK
SONORAN
NORTH END
A-K&WL
TRAILS
ADERO
CANYON
2017 Total 57277 4825 3775
2018
Jan 6984 483 240
Feb Counter Start 6448 737 1059
Mar 2491 9948 1581 1461
Apr 1262 5153 2409 *500
May 925 3356 898 *300
Jun 563 1816 1042 *300
Jul 439 1646 *500 *300
Aug *370 1622 *500 *300
Sep *650 1935 *500 *300
Oct *1030 3715 *500 *450
Nov *1630 5463 655 628 Start 12/7
Dec 2251 5001 487 2101 7363
2018 Total 11611(10M) 53087 10292 8739 7363 (1M)
2019
Jan 2291 6969 677 *2550 10237
Feb 2467 5505 731 *2250 9010
Mar 3295 8080 1150 *4150 16564
Apr 1452 5488 1581 1879 **6645
May 945 3938 754 1212 666
Jun 449 2471 254 115 183
Jul 402 1736 152 *200 *200
Aug 386 1533 *200 *200 *200
Sep 690 2588 *350 *300 *300
Oct 1087 3759 *500 *500 *500
Nov 1720 5496 652 *700 *700
Dec 1818 3913 707 1083 1040
2019 Total 17002 51476 7708 15139 46245
* Estimate. Counter was not functioning.** On 4/29/19 Eagle Ridge Road closed
Attachment 1 MMPC January 28, 2020 Page 1 of 1DRAFT
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING
OF THE MCDOWELL MOUNTAIN PRESERVATION COMMISSION
February 25, 2020
1.CALL TO ORDER
Chairman Garvey called the meeting of Tuesday, February 25, 2020, to order at 5:00 p.m.
in the Council Chambers at Town Hall, located at 16705 East Avenue of the Fountains,
Fountain Hills, Arizona.
2.ROLL CALL
Present: Chairman Paul Garvey; Vice Chairman Scott Grzybowski; Commissioner
Thomas Aiello; Commissioner Tom Barberic; Commissioner Dr.
Darrienne Slater
Absent: Commissioiner Bill Craig; Commissioner Janice Holden
Staff
Present:
Community Services Director Rachael Goodwin; Executive Assistant
Jamie Salentine
3.CALL TO THE PUBLIC
There was no comments from the citizens present.
4.DISCUSSION AND CONSIDERATION of Safety Options on the Promenade Trail
Chairman Garvey reviewed the Promenade Trail safety problem and displayed the three
(3) options. (See Attachment 1) He noted that options 2 and 3 does not guarantee
pedestrians would be diverted off the promenade.
Discussion ensued relative to the direction pedestrian’s hike and which option would be
best.
Chairman Garvey stated that Parks Superintendent Kevin Snipe’s concern is the water
management. He noted that under option 1 that water would be diverted towards the
water tank and east of the gazebo. He confirmed that a mechanical trench or a backhoe
would be needed. He suggested to build steps up to the berm and that the steps would
be made with rocks.
In response to a question by Commissioner Aiello, Chairman Garvey replied that by
providing the pedestrians another option around the promenade is the only way to keep
them off.
In response to a question posed by Commissioner Barberic, Chairman Garvey responded
that Phase 3 of the trail will be delayed and the focus will be on the promenade section of
DRAFT
that Phase 3 of the trail will be delayed and the focus will be on the promenade section of
trail. He noted that the goal is to have that section completed by 2022.
Community Services Director Rachael Goodwin pointed out that the direction on which
option to use is coming forth from the Sonoran Conservancy of Fountain Hills (SCFH) and
that the Commission should make a motion to recommend to SCFH approval of one of the
options.
Moved by Commissioner Tom Barberic, seconded by Commissioner Thomas Aiello to
recommend to SCFH approval of Option 1a – hybrid as shown on the picture. (See
Attachment 2)
Vote: 5 - 0 - Unanimously
5.DISCUSSION AND CONSIDERATION on Emergency Marker and Landing Zone for Ridgeline
Trail
Chairman Garvey stated that he and Commissioner Grzybowski met with Fire Chief Dave
Ott to discuss emergency response, resources within the preserve, and the practices such
as tools and landing zones. He noted that the markers have value for the fire department
however, not necessarily used during a 9-1-1 call. He added they know where the markers
are located on a map and that he suggested less density between markers (ex: currently
there are 30 markers on the 4-mile Sonoran trail). He commented that the markers will
be spread out more and taller and that no landing zone is recommended for this section
of the trail, as there are 10 landing zones within the preserve.
In response to a question from Commissioner Barberic, Chairman Garvey suggested that
they speak with Chief Ott for his opinion on how many landing zones are needed and then
address the maintenance of those landing zones.
Moved by Commissioner Tom Barberic, seconded by Commissioner Thomas Aiello to
recommend to SCFH approval for higher markers and fewer markers throughout the trail
and no additional landing zone.
Vote: 5 - 0 - Unanimously
6.UPDATE on the Community Services Parks, Trails, and Recreation Master Plan
Community Services Director Rachael Goodwin stated that the Community Services Parks,
Trails, and Recreation Master Plan is an external document and that the Community
Services Department sent out a Request for Proposals (RFP) in early January and that
three vendors submitted proposals. She noted staff is recommending a vendor with a
budget of $65,000. She added that the master plan is essentially a road map for the parks
over 10-years and directs what would be best for the Town Parks, Trails, and Recreation.
In response to a question from Commissioner Barberic, Ms. Goodwin reported that a
significant amount of community outreach will be done to hear what the community
wants. She noted that they would look all age demographics, space, land availability,
McDowell Mountain Preservation Commission Meeting of February 25, 2020 2 of 5
DRAFT
funding, etc.
In response to a question by Commissioner Grzybowski, Ms. Goodwin explained that the
feedback would assist in supporting the current demographic population as well as what
the future goals such as; reaching out to younger families. She added that a community
wide survey would be completed too. She pointed out that the Commission may become
involved in the future once this is approved and in process.
In response to a question from Commissioner Barberic, Ms. Goodwin confirmed that
development fees are earmarked for Parks and Recreation and utilizing $40,000 for part
of the master plan funding. She added that consideration of approval for a vendor is
currently on the March 17, 2020 Council agenda and asked for their attendance to
support the master plan approval.
Discussion ensued relating to intertwine the Community Services Strategic Plan and the
Master Plan, potential kick-off of the master plan project, and timing of the mailed and/or
online survey.
Commission came to the consensus to draft a recommendation of approval on behalf of
the entire Commission and if they are able to attend the meeting, they attend.
7.REVIEW of Trail Counter Activity
(See Attachment 3)
Chairman Garvey explained the new excel sheet and graphs. He clarified that the trail
counter program are owned by the Conservancy with Stan Ruden gathering the
information and an apprentice over the summer months.
Ms. Goodwin clarified that the reports are to track trends and when maintenance is
needed which trail should be addressed first, which is determined by usage. She added
that the reports are used for year-end benchmarks too.
Chairman Garvey stated that the apprentice will also assist on checking that trail counter
batteries are working throughout the year. He noted that estimated counts are in yellow.
8.DISCUSSION AND CONSIDERATION of Revised Work Group Structure
Vice Chairman Grzybowski reviewed the workgroup meeting. (See Attachment 4)
In response to a question from Commissioner Barberic, Vice Chairman Grzybowski stated
that option 1 explanation on Value of the Preserve is unknown, however, once the
strategic plan is placed in, that group fits within option 3 which is being recommended by
the work group.
In response to a question by Commissioner Barberic, Vice Chairman Grzybowski answered
that the the group would assign the work to be completed and verify completion.
McDowell Mountain Preservation Commission Meeting of February 25, 2020 3 of 5
DRAFT
Discussion ensued relating to the redefining of the groups, names of groups, and aligning
to the strategic planning.
Executive Assistant Jamie Salentine emphasized that if the commission goes with the two
workgroups of three and three; that no other discussion with another member is to be
done and brought to the meeting as an agenda item.
Chairman Garvey clarified that the commission agrees with option 3, with two groups of
three commission members:
Group 1 Commissioners (short term task): Aiello, Barberic, and Craig
Group 2 Commissioners (long term task): Grzybowski, Holden, and Slater
Commissioner Barberic suggested that each group come to the next meeting with
goals/items that are prioritized.
9.DISCUSSION on Adero Canyon Trailhead Access
Ms. Goodwin stated no update.
10.ADJOURNMENT
Moved by Vice Chairman Scott Grzybowski, seconded by Commissioner Tom Barberic to
adjourn.
Vote: 5 - 0 - Unanimously
The McDowell Mountain Preservation Commission adjourned at 6:03 p.m.
MCDOWELL MOUNTAIN PRESERVATION COMMISSION
_________________________
Paul Garvey, Chairman
ATTEST AND PREPARED BY:
______________________________
Jamie Salentine, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular
Meeting held by the Fountain Hills McDowell Mountain Preservation Commission in the Town Hall
McDowell Mountain Preservation Commission Meeting of February 25, 2020 4 of 5
DRAFT
Council Chambers on the 25th day of February, 2020. I further certify that the meeting was duly called
and that a quorum was present.
DATED this 26th day of May, 2020.
____________________________
Jamie Salentine, Executive Assistant
McDowell Mountain Preservation Commission Meeting of February 25, 2020 5 of 5
DRAFT
Promenade Trail Safety Problem
Option 1: Build steps up to the end of this area. This might be done by digging
steps into the existing surface. This might easily be done with a backhoe although
it could be done, with effort, by hand. It is our belief that this is the best option. It
would provide a solution for hikers. However, it does not address the safety
factor for bikers and it would be difficult to do if done by hand and possibly
expensive if done with backhoe.
Option 2: Build similar steps up to the entrance to the Alternate Bike trail. Then
from about 100 yards up this Alternate bike trail build a new trail to the left of the
existing Promenade trail, using some switchbacks, that would go up to the area of
the original entrance to the Western loop trail. This would allow hikers to avoid
the uphill portion of the Promenade. However, it would be somewhat difficult to
build and people would probably still use the existing Promenade trail instead of
this new alternate.
Option 3: Bypass the initial bad part of the Promenade trail that is just past the
second gate by building a new trail starting to the east of the rock outcropping
just north of the Trailhead ramada and going up to the area of the present
temporary water tower. This would be a safe way for hikers to avoid that first
part of the Promenade trail. However, it would not deal with the area from the
water tower up to the Western Loop entrance and people would probably still
tend to use the Promenade trail.
Attachment 1 MMPC February 25, 2020 Page 1 of 8DRAFT
Option 1 - steps
Attachment 1 MMPC February 25, 2020 Page 2 of 8DRAFT
Option 2 – steps to bypass trail
Attachment 1 MMPC February 25, 2020 Page 3 of 8DRAFT
Option 3
Bypass trail
Attachment 1 MMPC February 25, 2020 Page 4 of 8DRAFT
Option 1a - hybrid
Trench towards east
side of gazebo
Construct parallel
trail with natural
stone steps as
required
Entrance to Promenade will be
combination of trail and steps based on
outcome of re-sloping efforts.
Formalize this
cutthru.
Attachment 1 MMPC February 25, 2020 Page 5 of 8DRAFT
Option 1b - steps
Attachment 1 MMPC February 25, 2020 Page 6 of 8DRAFT
Option 2 – steps to bypass trail
Attachment 1 MMPC February 25, 2020 Page 7 of 8DRAFT
Option 3
Bypass trail
Attachment 1 MMPC February 25, 2020 Page 8 of 8DRAFT
Option 1a - hybrid
Trench towards east
side of gazebo
Construct parallel
trail with natural
stone steps as
required
Entrance to Promenade will be
combination of trail and steps based on
outcome of re-sloping efforts.
Formalize this
cutthru.
Attachment 2 MMPC February 25, 2020 Page 1 of 1DRAFT
Botanical
Garden
Lake Overlook
Trail
Sonoran
North End
A-K & Western
Loop trails
Adero
Canyon
Overlook
Trail
2017
Jan 6121 400 250
Feb 8699 500 338
Mar 8150 700 388 Estimated
Apr 5402 600 399 4/29/19 ACT restricted access commences
May 3118 300 300 Counter not yet in service
Jun 2563 300 300
Jul 2377 300 300
Aug 1750 300 300
Sep 2100 300 300
Oct 4000 325 300
Nov 5900 375 300
Dec 7097 425 300
2017 Total 0 57277 4825 3775 0 0
2018
Jan 6984 483 240
Feb 6448 737 1059
Mar 2491 9948 1581 1461
Apr 1262 5153 2409 500
May 925 3356 898 300
Jun 563 1816 1042 300
Jul 439 1646 500 300
Aug 370 1622 500 300
Sep 650 1935 500 300
Oct 1030 3715 500 450
Nov 1630 5463 655 628
Dec 2251 5001 487 2101 7363
2018 Total 11611 53087 10292 7939 7363
2019
Jan 2291 6969 677 2550 10237
Feb 2467 5505 731 2250 9010
Mar 3295 8080 1150 4150 16564
Apr 1452 5488 1581 1879 6645
May 945 3938 754 1212 666
Jun 449 2471 254 115 183
Jul 402 1736 152 200 200
Aug 386 1533 200 200 200
Sep 690 2588 350 300 300
Oct 1087 3759 500 500 500
Nov 1720 5496 652 700 700
Dec 1818 3913 707 1083 1040
2019 Total 17002 51476 7708 15139 46245
2020
Jan 1904 7657 915 1676 1548
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
2020 Total 1904 7657 915 1676 1548 0
Attachment 3 MMPC February 25, 2020 Page 1 of 6DRAFT
24
9
1
12
6
2
92
5
56
3
43
9
37
0
65
0
10
3
0
16
3
0
22
5
1
22
9
1
24
6
7
32
9
5
14
5
2
94
5
44
9 40
2
38
6
69
0
10
8
7
17
2
0
18
1
8
19
0
4
0
500
1000
1500
2000
2500
3000
3500
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Botanical Gardens
2018
2019
2020
Attachment 3 MMPC February 25, 2020 Page 2 of 6DRAFT
61
2
1
86
9
9
81
5
0
54
0
2
31
1
8
25
6
3
23
7
7
17
5
0
21
0
0
40
0
0
59
0
0
70
9
7
69
8
4
64
4
8
99
4
8
51
5
3
33
5
6
18
1
6
16
4
6
16
2
2
19
3
5
37
1
5
54
6
3
50
0
1
69
6
9
55
0
5
80
8
0
54
8
8
39
3
8
24
7
1
17
3
6
15
3
3
25
8
8
37
5
9
54
9
6
39
1
3
76
5
7
0
2000
4000
6000
8000
10000
12000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Lake Overlook Trail
2017
2018
2019
2020
Attachment 3 MMPC February 25, 2020 Page 3 of 6DRAFT
40
0
50
0
70
0
60
0
30
0
30
0
30
0
30
0
30
0
32
5
37
5
42
5
48
3
73
7
15
8
1
24
0
9
89
8
10
4
2
50
0
50
0
50
0
50
0
65
5
48
7
67
7
73
1
11
5
0
15
8
1
75
4
25
4
15
2
20
0
35
0
50
0
65
2
70
7
91
5
0
500
1000
1500
2000
2500
3000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Sonoran North End
2017
2018
2019
2020
Attachment 3 MMPC February 25, 2020 Page 4 of 6DRAFT
25
0
33
8
38
8
39
9
30
0
30
0
30
0
30
0
30
0
30
0
30
0
30
024
0
10
5
9
14
6
1
50
0
30
0
30
0
30
0
30
0
30
0
45
0
62
8
21
0
1
25
5
0
22
5
0
41
5
0
18
7
9
12
1
2
11
5
20
0
20
0
30
0
50
0
70
0
10
8
3
16
7
6
0
500
1000
1500
2000
2500
3000
3500
4000
4500
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
AK & Western Loop
2017
2018
2019
2020
Attachment 3 MMPC February 25, 2020 Page 5 of 6DRAFT
73
6
3
10
2
3
7
90
1
0
16
5
6
4
66
4
5
66
6
18
3
20
0
20
0
30
0
50
0
70
0
10
4
0
15
4
8
0
2000
4000
6000
8000
10000
12000
14000
16000
18000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Adero Canyon
2018
2019
2020
Attachment 3 MMPC February 25, 2020 Page 6 of 6DRAFT
Janice, Tom A, and Scott met as a work group to discuss how to structure
the MMPC work groups for 2020. We were tasked to assess and recommend
MMPC work groups for 2020. The goal for the Working Groups’ assignments:
To be a source for recommendations to the Commission
To ensure the execution of Commission commitments
To be relevant to our mission of Preserving the Preserve
To serve our strategic pursuits, the Community Services’ Strategic Plan and
our stakeholder community and align our goals with the Sonoran
Conservancy of FH
Based on these objectives we determined that the tasks associated with the
2019 Work Groups had mostly been accomplished or were no longer
relevant.
In our discussions, Liaison persons came up. A Liaison to the Town, Sonoran
Conservancy of Fountain Hills (SCFH), McDowell Sonoran Preserve (MSP),
McDowell Mountain Regional Park (MMRP), etc. The Chair & Vice Chair
would be the liaison to the Town. But would it make sense to appoint one or
more other Commissioners to liaison positions or is this a work group. A
work group does not fit this position but we support a Liaison position.
We present our work group findings to the MMPC for consideration.
Option 1
Leave the work groups as is which are:
1.Value of the Preserve
2.Safety
3.Preserve Marketing and Fairs
4.Trail heads
Tasks associated with the 2019 Work Groups had mostly been accomplished
or were no longer relevant
Option 2
Leave the work groups as is (above) but add new tasks
Attachment 4 MMPC February 25, 2020 Page 1 of 3DRAFT
Option 3 (Recommended)
Align our work groups to the Fountain Hills 2020-2023 Community Services
strategic plan. We added some examples of tasks in alignment with the plan
as well as a few tasks relevant to the coming year. With that in mind we
recommend naming 2 primary work groups:
1.Tactical (short term tasks):
Vision #1 Provide recreation that inspires personal growth, healthy
lifestyles and a sense of community.
Task #3 Maintain parks, recreation, and open space as a vital
element in the quality of life for residents
●Create plant identification areas at Golden Eagle Park and Four Peaks
Park (the Botanical Garden and the Preserve)
Additional Tasks:
●Complete and open phase 1 & 2 of new trail with signage
●Update the Emergency Marker and Landing Zone Location Plan;
distribute as required
●Remove vegetation ID tags at ACT
●Remove all QR codes and their mounting plates
●Repair info sign at top of Overlook Trail
●Confirm working condition of Preserve trail counters
2.Strategic (long term tasks):
Vision #2 Expand and strengthen outdoor experiences and
opportunities to contribute to the region’s attractiveness as a place to
live, work and play
Task #1. Preserve, protect, maintain, and enhance natural resources,
parkland, and recreational opportunities
a. Planning
●Work to balance nature and man-made environments in town
Vision #3 Optimize safe utilization of facilities, amenities and open
spaces
Task #3 Create respectful ambassador for parks, Community
Center and other facilities
a.Integrate Social messaging to expand outreach
b.Develop and assign website monitoring for updates
c.Enhance/re-establish Docent/Volunteer Training
Attachment 4 MMPC February 25, 2020 Page 2 of 3DRAFT
Additional Tasks:
●Implement workaround to the Promenade Trail safety issues
●Validate accuracy of several Preserve trail signs (distance to
MMP, FH-MMP reference, distance of Sonoran Trail)
●Design walking path mapping and associated signage
●Determine Emergency Marker requirements for the new trail
Attachment 4 MMPC February 25, 2020 Page 3 of 3DRAFT
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/23/2020 Meeting Type: McDowell Mountain Preservation Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information:
Request to McDowell Mountain Preservation Commission (Agenda Language): DISCUSSION
AND CONSIDERATION of Preserve Access via the Promenade Trail Gate
Staff Summary (Background)
Attachments
Promenade Gate Options
Form Review
Form Started By: Jamie Salentine Started On: 06/17/2020 10:22 AM
Final Approval Date: 06/17/2020
ITEM 7.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/23/2020 Meeting Type: McDowell Mountain Preservation Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information:
Request to McDowell Mountain Preservation Commission (Agenda Language): DISCUSSION
AND CONSIDERATION of Landing Zones and Trail Maintenance Program
Staff Summary (Background)
Attachments
Landing Zones-Trail Maint Prgm
Form Review
Form Started By: Jamie Salentine Started On: 06/17/2020 10:25 AM
Final Approval Date: 06/17/2020
ITEM 8.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/23/2020 Meeting Type: McDowell Mountain Preservation Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information:
Request to McDowell Mountain Preservation Commission (Agenda Language): REVIEW of
Preserve Easement and Right-of-Way Reference Documents
Staff Summary (Background)
Attachments
Preserve Reference Docs
Form Review
Form Started By: Jamie Salentine Started On: 06/17/2020 10:26 AM
Final Approval Date: 06/17/2020
McDowell Mtn Easement Reference Documents
Name Number Date Relevance
Main Preserve Deed Deed No.
011201371
2001 Also identifies inventory of
easement docs
Toll Brothers
Development
Agreement
Resolution No.
2018-11 Sect
5.3
2018 Provides provisions for their
assistance in preparing the
emergency access road
Promenade Trail
Easement
2001-1201367 2001 Provisions for emergency access
roadway and utility easement
between Adero Canyon and
Eagles Nest. Establishes
conditions for easement use. Also
includes metes and bounds.
Grant of Easement -
Eagles Nest
1998-0727173 1998 Defines metes and bounds of
easement connecting Eagles Nest
to Eagle Ridge Drive via the
Promenade Trail.
Grant of Reservoir
and Access
Easement - Eagles
Nest
2001-1201365 2001 Addresses the existing north water
tank at Eagles Nest. This is
easement is within the Preserve.
Adero Canyon
Reservoir Easement
2001-1201366 2001 Adero Canyon Reservoir (future).
Provisions for a water storage
facility within SW corner of
Preserve (far NW corner of Adero
Canyon).
SRP Easement Docket 11016
Page 155
1975 Outlines broad easement rights
within T3N R6E; establishes the
right for power line towers across
the Preserve
Mtn Bell Right of
Way Agreement
Docket 10045
Page 237
1973 Same easement as SRP
Final Settlement
Agreement – Eagles
Nest Plat (Fountain
Hills Doc)
Resolution No.
2014-08
2014 Page 64 references Eagles Nest
easement doc 1998-0727173
Fountain Hills
General Plan
2010 Page 20 2010 Provisions for easement from
Golden Eagle Trailhead to MMRP
ITEM 9.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/23/2020 Meeting Type: McDowell Mountain Preservation Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information:
Request to McDowell Mountain Preservation Commission (Agenda Language): DISCUSSION
AND CONSIDERATION of the Official Acreage of the Preserve
Staff Summary (Background)
Attachments
Preserve Acreage
Form Review
Form Started By: Jamie Salentine Started On: 06/17/2020 10:32 AM
Final Approval Date: 06/17/2020
A/O 5/4/2020
Sum acreage of all parcels associated with FH MMP
Sq ft per acre 43,560
Parcel Sq ft Acre
1 115,826 2.66
2 129,199 2.97
3 665,423 15.28
4 6,711,141 154.07
5 8,711,998 200.00
6 1,601,997 36.78
7 3,015,422 69.22
8 2,320,833 53.28
9 6,524,460 149.78
10 2,503,437 57.47
Toll Brothers' donation 3,577,198 82.12
Total 35,876,934 823.62
ITEM 10.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/23/2020 Meeting Type: McDowell Mountain Preservation Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information:
Request to McDowell Mountain Preservation Commission (Agenda Language): DISCUSSION
AND CONSIDERATION of Changes to Preserve Trail Maps
Staff Summary (Background)
Attachments
Preserve Map changes
Form Review
Form Started By: Jamie Salentine Started On: 04/21/2020 08:59 AM
Final Approval Date: 04/21/2020
Update the McDowell Mountain Preserve Trails brochure
Recommended Changes:
1. Edits, corrections, additions
Map Trails of the Town of Fountain Hills McDowell Mountain
Preserve
- Add Ridgeline Trail (as completed as of 6/2020)
- Add Peak at the end of where the Ridgeline Trail ends now
- Add new 82 acres
- Remove reference to Fire Access Road (future)
- Correct ending of the Overlook Trail
- Change distance of Western Bike Loop from 0.3 to 0.5mi
- Update Copyright from 2018 to 2020 under Notice:
Map Fountain Hills & Connecting Trails (extended area map)
- Add Ridgeline Trail (as completed as of 6/2020)
- Add new 82 acres
- Update MMRP and Scottsdale maps (request Ken V. to check for changes)
- Update Copyright from 2018 to 2020 under Notice:
- Update Map Date: November 2018 to 2020 (lower right corner)
Panel 2 Brochure Front
- Update date from December 2018 to xxxx 2020
Panel 3 Welcome to Fountain Hills MMP – (edits in bold)
- First paragraph, last two sentences – change to:
Access the Dixie Mine Trail through the Eagles Nest Community.
There is a $2 fee per person to enter the McDowell Mountain
Regional Park.
- General Rules (regarding hunting under last rule)
No hunting with firearms, trapping or harming wildlife. Bow
hunting allowed in season.
- Trail Safety
Bring ample water and a fully charged cell phone.
Leave valuables at home or lock them out of view in your trunk. (you)
- Trail etiquette
Be considerate of other trail users – you are all here to enjoy the
Preserve safely. (for the same reason)
Bicyclists should yield to all other users. (bicyclist)
2. Enhancements and modifications
Map
- Replace Connecting Trails map with Trails of the Town of FH MMP for
brochure
Trails of the Town larger map more user friendly, includes more
details, easier to read.
Connecting Trails map best as a full-size standalone map or online
Trail Guide Panel 1
- Add Ridgeline Trail
Trail Name: Ridgeline Trail (RL)
Length: 1.3
Difficulty rating: One black diamond
- Eliminate reference to Elevation Change column
It is difficult to accurately measure with no point of reference
Casual hikers are unfamiliar with elevation measurements
Refer instead to Difficulty Rating legend to estimate trail difficulty
ITEM 13.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 06/23/2020 Meeting Type: McDowell Mountain Preservation Commission
Agenda Type: Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information:
Request to McDowell Mountain Preservation Commission (Agenda Language): REVIEW of Trail
Counter Activity
Staff Summary (Background)
Attachments
Trail Counter
Form Review
Form Started By: Jamie Salentine Started On: 04/21/2020 08:43 AM
Final Approval Date: 04/21/2020
Fountain Hills
Trail Counter
Activity
Botanical
Garden Trail
Lake Overlook
Trail
Sonoran Trail
- North End
Andrews-Kinsey
& Western Loop
Trails
Adero
Canyon
Trailhead
Overlook &
Ridgeline
Trails
2017
Jan 6121 400 250
Feb 8699 500 338
Mar 8150 700 388 Estimated
Apr 5402 600 399 4/29/19 ACT restricted access commences
May 3118 300 300 Counter not yet in service
Jun 2563 300 300
Jul 2377 300 300
Aug 1750 300 300
Sep 2100 300 300
Oct 4000 325 300
Nov 5900 375 300
Dec 7097 425 300
2017 Total 0 57277 4825 3775 0 0
2018
Jan 6984 483 240
Feb 6448 737 1059
Mar 2491 9948 1581 1461
Apr 1262 5153 2409 500
May 925 3356 898 300
Jun 563 1816 1042 300
Jul 439 1646 500 300
Aug 370 1622 500 300
Sep 650 1935 500 300
Oct 1030 3715 500 450
Nov 1630 5463 655 628
Dec 2251 5001 487 2101 7363
2018 Total 11611 53087 10292 7939 7363
2019
Jan 2291 6969 677 2550 10237
Feb 2467 5505 731 2250 9010
Mar 3295 8080 1150 4150 16564
Apr 1452 5488 1581 1879 6645
May 945 3938 754 1212 666
Jun 449 2471 254 115 183
Jul 402 1736 152 200 200
Aug 386 1533 200 200 200
Sep 690 2588 350 300 300
Oct 1087 3759 500 500 500
Nov 1720 5496 652 700 700
Dec 1818 3913 707 1083 1040
2019 Total 17002 51476 7708 15139 46245
2020
Jan 1904 7657 915 1676 1548
Feb 3784 7230 1064 1284 1408
Mar 4163 9112 1549 789 2479 1342
Apr 1997 7423 1356 597 2163 347
May 1335 5817 382 346 950 57
Jun
Jul
Aug
Sep
Oct
Nov
Dec
2020 Total 13183 37239 5266 4692 8548 1746
24
9
1
12
6
2
92
5
56
3
43
9 37
0
65
0
10
3
0
16
3
0
22
5
1
22
9
1
24
6
7
32
9
5
14
5
2
94
5
44
9 40
2
38
6
69
0
10
8
7
17
2
0
18
1
8
19
0
4
37
8
4
41
6
3
19
9
7
13
3
5
0
500
1000
1500
2000
2500
3000
3500
4000
4500
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Botanical Garden Trail
2018
2019
2020
61
2
1
86
9
9
81
5
0
54
0
2
31
1
8
25
6
3
23
7
7
17
5
0
21
0
0
40
0
0
59
0
0
70
9
7
69
8
4
64
4
8
99
4
8
51
5
3
33
5
6
18
1
6
16
4
6
16
2
2
19
3
5
37
1
5
54
6
3
50
0
1
69
6
9
55
0
5
80
8
0
54
8
8
39
3
8
24
7
1
17
3
6
15
3
3
25
8
8
37
5
9
54
9
6
39
1
3
76
5
7
72
3
0
91
1
2
74
2
3
58
1
7
0
2000
4000
6000
8000
10000
12000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Lake Overlook Trail
2017
2018
2019
2020
40
0
50
0
70
0
60
0
30
0
30
0
30
0
30
0
30
0
32
5
37
5
42
5
48
3
73
7
15
8
1
24
0
9
89
8
10
4
2
50
0
50
0
50
0
50
0
65
5
48
7
67
7
73
1
11
5
0
15
8
1
75
4
25
4
15
2
20
0
35
0
50
0
65
2
70
7
91
5
10
6
4
15
4
9
13
5
6
38
2
0
500
1000
1500
2000
2500
3000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Sonoran Trail - North End
2017
2018
2019
2020
25
0
33
8
38
8
39
9
30
0
30
0
30
0
30
0
30
0
30
0
30
0
30
024
0
10
5
9
14
6
1
50
0
30
0
30
0
30
0
30
0
30
0
45
0
62
8
21
0
1
25
5
0
22
5
0
41
5
0
18
7
9
12
1
2
11
5
20
0
20
0
30
0
50
0
70
0
10
8
3
16
7
6
12
8
4
78
9
59
7
34
6
0
500
1000
1500
2000
2500
3000
3500
4000
4500
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Andrews-Kinsey & Western Loop Trails
2017
2018
2019
2020
73
6
3
10
2
3
7
90
1
0
16
5
6
4
66
4
5
66
6
18
3
20
0
20
0
30
0
50
0
70
0
10
4
0
15
4
8
14
0
8
24
7
9
21
6
3
95
0
0
2000
4000
6000
8000
10000
12000
14000
16000
18000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Adero Canyon Trailhead
2018
2019
2020
13
4
2
34
7
57
0
200
400
600
800
1000
1200
1400
1600
1 2 3 4 5 6 7 8 9 10 11 12
Overlook & Ridgeline Trails
2020