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HomeMy WebLinkAbout082719 - MMPC Packet Page 1 of 3 POST ACTION AGENDA NOTICE NOTICE OF THE REGULAR MEETING OF THE TOWN OF FOUNTAIN HILLS MCDOWELL MOUNTAIN PRESERVATION COMMISSION TIME: 5:00 P.M. WHEN: TUESDAY, AUGUST 27, 2019 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ A majority of the Council members may be in attendance. No official action will be taken. McDowell Mountain Preservation Commissioners will attend either in person or by telephone conference call PROCEDURE FOR ADDRESSING THE COMMISSION Anyone wishing to speak before the Commission must fill out a speaker’s card and submit it to the Executive Assistant prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Executive Assistant’s position near the dais. Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the Commission Chairperson. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Commissionmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i) discretion of the Community Services Department Director upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Commission at Meeting or (iii) the Chair either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Notice is hereby given that pursuant to A.R.S. §1-602. A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The agenda for the meeting is as follows: 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE at 5:00 p.m. 2. ROLL CALL COMMISSIONERS PRESENT: Chairman Bill Myers, Commissioners Thomas Aiello, Bill Craig, Paul Garvey, Scott Grzybowski, and Darrienne Slater COMMISSIONERS ABSENT: Vice Chairman Tom Barberic Page 2 of 3 3. CALL TO THE PUBLIC – There were no items from citizens present. Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Commissioner may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Commission agenda. 4. CONSIDERATION of Approving the June 25, 2019 meeting minutes Commissioner Grzybowski moved to approve the June 25, 2019, meeting minutes, seconded by Commissioner Craig; passed unanimously by those present (6-0). 5. DISCUSSION AND CONSIDERATION on Automatic External Defibrillators (AED’s) and First Aid Kits placed at designated parks and/or trailheads Chairman Myers moved to approve the implementation of one Automatic External Defibrillator (AED) at the Adero Canyon Trailhead once the trail is officially open to the public, seconded by Commissioner Aiello; passed by majority vote by those present (5-1). 6. UPDATE on Ordinance 19-13 amendment to Town Code, Article 9-5, Section 9-5-3 General Preserve Regulations adding 9-5-3(R) Prohibiting Geocaching and Article 9-5, Section 9-5-5 Golden Eagle Trailhead Regulations to Allow Bicycles on the Preserve – No action was taken. 7. UPDATE on Trail Counter Activity – No action was taken. 8. DISCUSSION on Idea Qualification Criteria Process – No action was taken. 9. UPDATE on Joint Meeting with Staff and McDowell Sonoran Conversancy – No action was taken. a. Volunteer Forms b. Inclusion of Town Trails c. Additional Topics Discussed 10. UPDATE on Eagle Ridge Drive – No action was taken. 11. UPDATE of 2019 MMPC Objectives – No action was taken. 12. UPDATE AND DISSCUSSION of 2019 MMPC Workgroups – No action was taken. a. Preserve Marketing and Fairs b. Safety c. Trailheads d. Value of Preserved 13. DISCUSSION AND CONSIDERATION of 2020 Meeting Dates Commissioner Grzybowski moved to approve the 2020 MMPC meeting dates with the amendment of the September meeting to be held September 8, 2020, seconded by Chairman Myers; passed unanimously by those present (6-0). 14. SCHEDULING of September Meeting – September 16, 2019 at 5:00 p.m. 15. ADJOURNMENT Commissioner Grzybowski moved to adjourn, seconded by Chairman Myers; passed unanimously by those present (6-0). The McDowell Mountain Preservation Commission adjourned at 6:04 p.m. The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800- 367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Community Services Office. Page 3 of 3 By: _____________________________ Jamie Salentine, Executive Assistant CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at ______ a.m./p.m. in accordance with the statement filed by the Town Council with the Town Clerk. Dated this 22nd day of August, 2019. Page 1 of 2 NOTICE OF THE REGULAR MEETING OF THE TOWN OF FOUNTAIN HILLS MCDOWELL MOUNTAIN PRESERVATION COMMISSION TIME: 5:00 P.M. WHEN: TUESDAY, AUGUST 27, 2019 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ A majority of the Council members may be in attendance. No official action will be taken. McDowell Mountain Preservation Commissioners will attend either in person or by telephone conference call PROCEDURE FOR ADDRESSING THE COMMISSION Anyone wishing to speak before the Commission must fill out a speaker’s card and submit it to the Executive Assistant prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Executive Assistant’s position near the dais. Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the Commission Chairperson. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Commissionmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i) discretion of the Community Services Department Director upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Commission at Meeting or (iii) the Chair either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Notice is hereby given that pursuant to A.R.S. §1-602. A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The agenda for the meeting is as follows: 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Commissioner may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Commission agenda. 4. CONSIDERATION of Approving the June 25, 2019 meeting minutes Page 2 of 2 5. DISCUSSION AND CONSIDERATION on Automatic External Defibrillators (AED’s) and First Aid Kits placed at designated parks and/or trailheads 6. UPDATE on Ordinance 19-13 amendment to Town Code, Article 9-5, Section 9-5-3 General Preserve Regulations adding 9-5-3(R) Prohibiting Geocaching and Article 9-5, Section 9-5-5 Golden Eagle Trailhead Regulations to Allow Bicycles on the Preserve 7. UPDATE on Trail Counter Activity 8. DISCUSSION on Idea Qualification Criteria Process 9. UPDATE on Joint Meeting with Staff and McDowell Sonoran Conversancy a. Volunteer Forms b. Inclusion of Town Trails c. Additional Topics Discussed 10. UPDATE on Eagle Ridge Drive 11. UPDATE of 2019 MMPC Objectives 12. UPDATE AND DISSCUSSION of 2019 MMPC Workgroups a. Preserve Marketing and Fairs b. Safety c. Trailheads d. Value of Preserved 13. DISCUSSION AND CONSIDERATION of 2020 Meeting Dates 14. SCHEDULING of September Meeting 15. ADJOURNMENT The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800- 367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Community Services Office. By: _____________________________ Jamie Salentine, Executive Assistant CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at ______ a.m./p.m. in accordance with the statement filed by the Town Council with the Town Clerk. Dated this 22nd day of August, 2019. 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chairman Myers called the meeting of Monday, June 25, 2019, to order at 5:00 p.m. in the Council Chambers at Town Hall, located at 16705 East Avenue of the Fountains, Fountain Hills, Arizona. 2.ROLL CALL COMMISSIONERS PRESENT: Chairman Bill Myers, Commissioners Thomas Aiello, Bill Craig, Paul Garvey, Scott Grzybowski, and Darrienne Slater. COMMISSIONERS ABSENT: Vice Chairman Tom Barberic. STAFF PRESENT:Community Services Director Rachael Goodwin and Executive Assistant Jamie Salentine. 3.CALL TO THE PUBLIC There was no comments from the citizens present. 4.CONSIDERATION OF APPROVING THE MAY 28, 2019 MEETING MINUTES Commissioner Craig requested two corrections to reflect item #6c second sentence to read, Commission would like grading to occur from the second gate to the original western loop entrance and to change 200 feet to 200 yards. Chairman Myers moved to approve the May 28, 2019, meeting minutes as amended, seconded by Commissioner Grzybowski; passed unanimously by those present (6-0). 5.UPDATE OF 2019 MMPC OBJECTIVE Chairman Myers commented that this document is for the Committees information and will be updated for the next meeting. (See Attachment 1) 6.UPDATE OF 2019 MMPC WORKGROUPS (See Attachment 2) a.Preserve Marketing and Fairs Chairman Myers reviewed three possible entries to the easy trail. TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE MCDOWELL MOUNTAIN PRESERVATION COMMISSION JUNE 25, 2019 ITEM 4 McDowell Mountain Preservation Commission Meeting Minutes June 25, 2019 Page 2 of 4 Community Services Director Rachael Goodwin commented that two of the three entries would not be feasible due to the process of going through rock and the Town does not have the tools or means to consider. In response to question posed by Commissioner Aiello, Chairman Myers responded that at the trail gate entry the trail is steep and slippery and would prefer to avoid the slick rock section, however, Toll Brothers is addressing some of the area. b.Safety Commissioner Aiello stated that he spoke to the City of Scottsdale’s Senior Preserve Planner, Scott Hamilton, regarding the City’s Automated External Defibrillators (AEDs) at their trailheads. He noted that the City has had AEDs for a number of years with one incident where an AED was stolen. He added that the AEDs are located in the women’s restrooms in a wall cabinet with a sign outside indicating the location. He pointed out that the First Aid Kits are located at a manned area (trail host) on the trailheads. Commissioner Aiello highlighted on the conversation with Maricopa County Sheriff Department’s, Captain Larry Kratzer and Town of Fountain Hills Rural Metro Fire Department’s, Fire Chief Dave Ott on the AED and First Aid Kits and that they are in agreeance of the use at the Town’s trailheads. He added that Toll Brothers no longer have Marksmen (security) at the Adero Canyon Trailhead (ACT). He noted that the Sheriff’s Department would occasionally patrol the trailhead. Discussion ensued regarding funding and storage for AEDs and First Aid Kits. Chairman Myers requested for consideration of AEDs and First Aid Kits on the next agenda. c.Trailheads Chairman Myers confirmed that there is no access to ACT at this time and Toll Brothers will complete the emergency fire road. In response to a question posed by Chairman Myers, Ms. Goodwin explained that her understanding of the emergency fire road process is to stabilize the existing entrance to the trailhead and address any drainage issues with minimal change. Discussion ensued relative to the length of the stabilization whether 200 feet or yards. Commissioner Slater highlighted on the benches located on the preserve and that the work group is looking at adding more benches. She added that she is looking into what the process would entail such as payment, installation, and replacement process. Discussion ensued relating to the benches being paid through a memorial program, keeping records of the memorials on the Town’s website, and how many benches on a trail. Ms. Goodwin recommended that the workgroup prepare a bench plan that includes a map. Commissioner Craig suggested utilizing existing rocks to make a bench. ITEM 4 McDowell Mountain Preservation Commission Meeting Minutes June 25, 2019 Page 3 of 4 Commissioner Garvey asked the Commission to create vetting criteria with three to four ideas and then prioritize in order to determine to proceed with an idea or not. d.Value of Preserve No update on the new trail in the preserve. Commissioner Aiello confirmed doggie bags are needed on the north end and the promenade at ACT. Discussion ensued relative to parks and specific areas that need doggie bags placed. 7.DISCUSSION AND CONSIDERATION ON FISCAL YEAR (FY) 2018-19 BUDGET PURCHASES RELATED TO MMPC In response to a question posed by Chairman Myers, Community Services Director Rachael Goodwin stated that the FY ends on June 30, 2019 and the 11 directional signs ordered for various trails may be entered in FY 2018-19. Commissioner Craig pointed out that for FY 2019-20 tools for trails need to be ordered. 8.DISCUSSION ON FY 2019-20 BUDGET RELATED TO MMPC In response to questions from Chairman Myers, Community Services Director Rachael Goodwin reported that the water/sewer line item use is unknown, however, the rental/lease line item is for port-a-lets and the funding can be transferred to water/sewer once the port-a-lets are not needed. She noted that the contractual line item is for the running of the water irrigation and funding will be close due to unexpected water usage. (See Attachment 3) In response to a question posed by Commissioner Garvey, Ms. Goodwin responded that the Community Services budget typically runs in the positive and adjusted due to increases from one-time costs such as trail directional signs. Ms. Goodwin confirmed that the small tools line item is for the preserve. 9.UPDATE ON JOINT MEETING WITH STAFF AND MCDOWELL SONORAN CONSERVANCY Community Services Director Rachael Goodwin highlighted that the liability and trail coverage discussions have turned up more questions versus answers. She requested a copy of the volunteer form(s) used by the Conservancy for the potential to integrate the Town’s and Conservancy forms. She noted that when Conservancy volunteers work they are indirectly volunteering for the Town too. In response to a question from Commissioner Garvey, Ms. Goodwin explained that a written document is in discussion to capture the Town and McDowell Sonoran Conservancy relationship through a standard user agreement. In response to a question posed by Chairman Myers, Ms. Goodwin responded that she would look into how the MMPC would add to the trails they oversee to include the Botanical Gardens, Lake Overlook, and island ITEM 4 McDowell Mountain Preservation Commission Meeting Minutes June 25, 2019 Page 4 of 4 trails. She stated the opinion that changing the scope of a Commission would take Council direction, however, would confirm. 10. UPDATE ON EAGLE RIDGE DRIVE Community Services Director Rachael Goodwin commented that the project is progressing along and will know more in August. 11.ADJOURNMENT Commissioner Aiello moved to adjourn, seconded by Commissioner Grzybowski; passed unanimously by those present (6-0). The McDowell Mountain Preservation Commission adjourned at 5:57 p.m. McDowell Mountain Preservation Commission By: Bill Myers, Chairman Reviewed by: Rachael Goodwin, Community Services Director Prepared by: Jamie Salentine, Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the McDowell Mountain Preservation Commission Regular Meeting held on June 25, 2019. I further certify that the meeting as duly called and that a quorum was present. By: Jamie Salentine, Executive Assistant Attachments - 3 ITEM 4 -\,7 Draft MMPC 2019 objectives Fountain Hills AZ Bill Myers 602-432-9672 Listed are ideas of the 2019 MMPC objectives. No particular order or organization. Please look at the very tentative abbreviated list and contact me with other ideas, e.g. delete this one, add others. We will get a final list with a little more detail for our direction for calendar 2019. Tom Barbaric had the good idea of assigning each objective to a work group. That group was to accomplish the objective or see that it was done. So, we can allocate each of the final objectives to a workgroup. To be in compliance with the Open Meeting Law, please do not discuss, just send me your ideas. By direction from the Town Council, the McDowell Mountain Preserve Commission (MMPC) is responsible for initiating the planning and provide management direction for the operation and protection of the Preserve. The followine2OL9 MMPC objectives are listed to meet that directive. Thanks Sooooo, 1 Deterring if first aid kits shoutd be installed at the two Traitheads. Coordinate with the Conservancy on this issue. 2 Determine if AED kits (defibrillator) should be installed at the two Trailheads. Town may have addressed this item. lf not, look at other valley Preserves to see what their experience is. Help with any final Adero Canyon Trailhead construction or installation of maps etc. Final construction hopefully will be complete by 2018 except for utility hookups. Update Kiosk at both Trailheads New maps and information on the right side of the Kiosks. Provide pictures/videos for town/conservancy/other websites to help get the ACT know. The more the ACT is known, the better for our Town in economics, ambiance etc. Provide public knowledge campaign to let folks know about the Trailhead. E.g. Access, safety, picnic tables. Times, Scottsdale papers, hiking/biking literature. More coordination with Scottsdale and Regional Park folks in connection with the new trailhead. Joint hikes, joint training, joint trail maintenance etc. lnstall sign at Golden Eagle Trailhead the 51,200 sigh has been discussed and we have a rendering. Maybe this is the year to erect that sign. Dograndopeningof ACTif notalreadydone. November L7,2018 fortheopening, butwe may have anotller Grand Opening in mid-2019 if the road is complete. Coordinate two town fairs with emphasis on new Trailhead there is an opportunity go get the word out about the new Trailhead and other Town trails. lnstall Lower Sonoran Trail and Trailhead signs. Hopefully to be complete in 2018. Deterring if fire/conservancy/other can fly drones over Preserve to help find lost hikers etc. Other entities may be flying legal drones to help in safety matters. 4 5 10 11 12 Attachment 1 MMPC June 25, 2019 Page 1 of 2 ITEM 4 - .a _ ,7' 13 Add sth trail counter and see that all 5 are working. The information we can give the Council and others the better. The information can help with determining the trail maintenance relative importance. Do L9l2O MMPC budget I think this has to be done in first quarter of 2019. Ileterring if state Good Samaritan law is adequate to protect volunteers. ls some additional coverage necessary? We have been told that Scottsdale volunteers have some kind of additional coverage. Better recognition of the SCFH. The Conservancy does the vast bulk of the trail creating and maintenance and deserves a lot of recognition. With the new trailhead, the Conservancy will be even more involved this coming year. Quarterly updates of the Preserve to the Council with a 10 minute update quarterly, the council may want an update. Two new trails in the Preserve. The two legs in the Preserve appear to still be candidates for two loop trails to increase enjoyment of the Preserve. Updated thunbdrive and information presentation of the Preserve and coordination with others. We have given several presentation to groups in town about the MMPC/Conservancy. We can continue this effort. Put QR codes on some new signs and update codes. QR codes help with safety and general info on the Preserve. Determined if other events should be coordinated at the Trailhead. There are a number of small events that the Town may want to use the Preserve for e.g. Weddings, outings. Update directional signage. There are 6 "Sonoran Trailhead" signs on Shea and Saguaro that need to be replaced with updated directional signs. Determine how best to direct folks to the two Trailheads. New grants for the Preserve. Determine if there are grants that the Preserve can take advantage of. Signage, monuments, Trail equipment, tools, trail building equipment, other. Doggie bags at several locations Value ( in dollars and other) of the Preserve Criteria for Benches in Preserve Roy Kinsey recognition lots of ideas. Make Promenade private vehicle accessible see development agreement Toll/Town Finnish road and utilities to ACT see development agreement See if first responders will have rescue training. E.g. Helicopters landing etc. Presentation from first responders to MMPC/SCFH 1A1+ 15 16 17 18 19 20 27 22 23 24 25 26 27 28 29 30 31 Attachment 1 MMPC June 25, 2019 Page 2 of 2 ITEM 4 MMPC Current Objectives.May 2019 We have identified about 30-40 preliminary Annual objectives for MMPC for 2019. Many other objectives over the last decade have been completed. Of those, the following seem to be the most pressing and ones we can assign to a workgroup currently. Some current objectives are deleted from the last list and a couple added. Please get with your work group to address the objectives and give an update or vote on some at the next meeting on June 25th. Call if questions 602-432-9672 Thanks Obiective Worksrouo 1) First aid kits and defibulators in the 2 trailheads Safety 2) Assist with completion of the ACT Trailheads 3) Assist with completion of the Emergency fire road Trailheads 4l New Trail in the Preserve 5) Coordination with Sherriff and Marksman 6) Address signage at ACT and "sonoran Trail" 7) Ebikes and Ewheelchairs 8) Doggie Bags 9) New entry to easy trail 10) Bench Criteria Four Workgroup names Value of Preserve Safety Trailheads Preserve Marketing Value Preserve Marketing Trailheads who Value of Preserve Safety Preserve Marketing and Fairs Tommie Aiello *BillCr:aig PaulGarvey Scott Grzybowski *Tommie Aiello PaulGarvey *Totn Barbaric Scott Grzybowski BillMyers BillCrais *Bill Myers Dr. Darrianne Slater Trailheads * ls the workgroup coordinator Attachment 2 MMPC June 25, 2019 Page 1 of 1 ITEM 4 06 / 2 0 / 2 0 1 9 1 1 : 4 6 |T O W N O F F O U N T A I N H I L L S |P 1 JS a l e n t i n e |Y E A R - T O - D A T E B U D G E T R E P O R T |g l y t d b u d FO R 2 0 2 0 9 9 JO U R N A L D E T A I L 2 0 1 9 1 T O 2 0 1 9 1 3 AC C O U N T S F O R : OR I G I N A L T R A N F R S / R E V I S E D AV A I L A B L E P C T 10 0 G E N E R A L F U N D A P P R O P A D J S T M T S B U D G E T Y T D E X P E N D E D E N C U M B R A N C E S B U D G E T U S E D __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 50 2 P A R K S __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ PR T R A I L O P E N S P A C E / T R A I L S __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 62 2 0 G R O U N D S M A I N T / R E P A I R 2 , 0 0 0 0 2 , 0 0 0 . 0 0 . 0 0 2 , 0 0 0 . 0 0 . 0 % 62 7 5 S I G N R E P A I R & R E P L A C E M E N T 2 , 0 0 0 0 2 , 0 0 0 . 0 0 . 0 0 2 , 0 0 0 . 0 0 . 0 % 63 7 0 E L E C T R I C I T Y E X P E N S E 2 , 2 0 8 0 2 , 2 0 8 . 0 0 . 0 0 2 , 2 0 8 . 0 0 . 0 % 63 7 3 W A T E R / S E W E R 2 0 0 0 2 0 0 . 0 0 . 0 0 2 0 0 . 0 0 . 0 % 64 0 8 R E N T A L S & L E A S E S 1 3 , 3 8 0 0 1 3 , 3 8 0 . 0 0 . 0 0 1 3 , 3 8 0 . 0 0 . 0 % 64 0 9 P R I N T I N G E X P E N S E 2 , 6 0 0 0 2 , 6 0 0 . 0 0 . 0 0 2 , 6 0 0 . 0 0 . 0 % 64 1 2 C O N T R A C T U A L S E R V I C E S 6 , 5 0 0 0 6 , 5 0 0 . 0 0 . 0 0 6 , 5 0 0 . 0 0 . 0 % 64 1 8 L A N D S C A P E C O N T R A C T S 2 , 7 0 0 0 2 , 7 0 0 . 0 0 . 0 0 2 , 7 0 0 . 0 0 . 0 % 65 0 5 F O O D & B E V E R A G E S U P P L I E S 1 2 0 0 1 2 0 . 0 0 . 0 0 1 2 0 . 0 0 . 0 % 65 0 6 P R O G R A M M A T E R I A L S 3 0 0 0 3 0 0 . 0 0 . 0 0 3 0 0 . 0 0 . 0 % 66 0 1 S M A L L T O O L S 1 , 0 0 0 0 1 , 0 0 0 . 0 0 . 0 0 1 , 0 0 0 . 0 0 . 0 % 68 0 1 I S F - C O P I E R C H A R G E S 3 0 0 0 3 0 0 . 0 0 . 0 0 3 0 0 . 0 0 . 0 % TO T A L O P E N S P A C E / T R A I L S 3 3 , 3 0 8 0 3 3 , 3 0 8 . 0 0 . 0 0 3 3 , 3 0 8 . 0 0 . 0 % TO T A L P A R K S 3 3 , 3 0 8 0 3 3 , 3 0 8 . 0 0 . 0 0 3 3 , 3 0 8 . 0 0 . 0 % TO T A L G E N E R A L F U N D 3 3 , 3 0 8 0 3 3 , 3 0 8 . 0 0 . 0 0 3 3 , 3 0 8 . 0 0 . 0 % Attachment 3 MMPC June 25, 2019 Page 1 of 1 ITEM 4 ORDINANCE NO. 19-13 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE TOWN OF FOUNTAIN HILLS TOWN CODE, CHAPTER 9, ARTICLE 9-5, SECTION 3, GENERAL PRESERVE REGULATIONS, AND SECTION 5, GOLDEN EAGLE TRAILHEAD REGULATIONS, THEREOF RECITALS: WHEREAS, the Mayor and Town Council wish to accept the recommendation from the McDowell Mountain Preservation Commission from the May 28, 2019 meeting to prohibit geocaching, except within three (3) feet of an established Town Trail and allow bicycles on Golden Eagle Trailhead; and WHEREAS, the Mayor and Town Council wish to reflect the amendment in the Town Code. ENACTMENTS: NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows (changes shown as strike through to eliminate and CAPS for new text): SECTION 1. Chapter 9, Article 9-5, Section 3, General Preserve Regulations, of the Town Code, is amended as follows: SECTION 9-5-3. GENERAL PRESERVE REGULATIONS The following are prohibited within the Preserve: … Q.Using or discharging any firearm, bow and arrow, slingshot or other weapon. R. GEOCACHING, EXCEPT WITHIN THREE (3) FEET OF AN ESTABLISHED TOWN TRAIL. SECTION 2. Chapter 9, Article 9-5, Section 5 Golden Eagle Trailhead Regulations, of the Town Code, is amended as follows: SECTION 9-5-5. GOLDEN EAGLE TRAILHEAD REGULATIONS The Golden Eagle Trailhead is a public parking area to provide a primary point for access into the southwestern portion of McDowell Mountain Park from the Town of Fountain Hills. It may also be possible to access the Preserve, through McDowell Mountain Park, from the Golden Eagle Trailhead. All users of the Golden Eagle Trailhead will be directed along public access easements through a private subdivision to gain access to McDowell Mountain Park. All users of McDowell Mountain Park shall abide by those rules and regulations established by Maricopa County for McDowell Mountain Park. In addition to the prohibitions in Section 9-5-3, the following are prohibited within the Golden Eagle Trailhead: ITEM 6 A.Accessing or utilizing the Golden Eagle Trailhead outside of the posted hours of operation. B. Although bicycles may be permitted within McDowell Mountain Park, bicycles are not permitted in the Preserve, even if accessed from the north through McDowell Mountain Park. Bicycles arepermitted within the trailhead and the public access easement(s) and into McDowell MountainPark, if permitted by McDowell Mountain Park rules. CB. Horses or horse trailers. DC.Vehicles longer than 19 feet. SECTION 3. If any section, subsection, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, this 13th day of August, 2019. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Ginny Dickey, Mayor Elizabeth A. Burke, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Aaron D. Arnson, Town Attorney ITEM 6 MONTHLY TRAIL COUNTER PASSES BOTANICAL GARDEN LAKE OVERLOOK SONORAN NORTH END AK/WL TRAILS ADERO CANYON 2017 Total 57277 4825 3775 2018 Jan 6984 483 240 Feb Counter Start 6448 737 1059 Mar 2491 9948 1581 1461 Apr 1262 5153 2409 *500 May 925 3356 898 *300 Jun 563 1816 1042 *300 Jul 439 1646 *500 *300 Aug *700 1622 *500 *300 Sep *1080 1935 *500 *300 Oct *1500 3715 *500 *450 Nov *1900 5463 655 628 Start 12/7 Dec 2251 5001 487 2101 7363 2018 Total 13111(10M) 53087 10292 8739 7363 (1M) 2019 Jan 2291 6969 677 *2550 10237 Feb 2467 5505 731 *2250 9010 Mar 3295 8080 1150 *4150 16564 Apr 1452 5488 1581 1879 **6645 May 945 3938 754 1212 666 Jun 449 2471 254 115 183 Jul 402 1736 152 No Reading No Reading Aug Sep Oct Nov Dec 2019 Total * Estimate. Counter was not functioning.** On 4/29/19 Eagle Ridge Road closed ITEM 7 July 27, 2019 MMPC Idea Qualification Criteria Step 1 - VETTING: 1. what's the source? (if the idea comes from the Town, it should receive the highestconsideration) 2. what problem does it solve or what need does it satisfy? (this needs to be articulatedrationally and objectively) 3. what about funding? (both non-recurring and recurring costs as well as fundingsources) 4. what's the LOE to pursue? (it has to be achievable within the means of the MMPC) 5. with the vetting results, put it to a vote of all Commissioners. (this ensures anythingmoving towards implementation is endorsed by the majority) Step 2 - PRIORITIZATION: a. are there time constraints in implementing the idea? (budget deadlines, seasonal considerations, resource availability, etc.) b. are some more strategically relevant than others? c. will funding complexities affect completion? ITEM 8 -\,7 Draft MMPC 2019 objectives Fountain Hills AZ Bill Myers 602-432-9672 Listed are ideas of the 2019 MMPC objectives. No particular order or organization. Please look at the very tentative abbreviated list and contact me with other ideas, e.g. delete this one, add others. We will get a final list with a little more detail for our direction for calendar 2019. Tom Barbaric had the good idea of assigning each objective to a work group. That group was to accomplish the objective or see that it was done. So, we can allocate each of the final objectives to a workgroup. To be in compliance with the Open Meeting Law, please do not discuss, just send me your ideas. By direction from the Town Council, the McDowell Mountain Preserve Commission (MMPC) is responsible for initiating the planning and provide management direction for the operation and protection of the Preserve. The followine2OL9 MMPC objectives are listed to meet that directive. Thanks Sooooo, 1 Deterring if first aid kits shoutd be installed at the two Traitheads. Coordinate with the Conservancy on this issue. 2 Determine if AED kits (defibrillator) should be installed at the two Trailheads. Town may have addressed this item. lf not, look at other valley Preserves to see what their experience is. Help with any final Adero Canyon Trailhead construction or installation of maps etc. Final construction hopefully will be complete by 2018 except for utility hookups. Update Kiosk at both Trailheads New maps and information on the right side of the Kiosks. Provide pictures/videos for town/conservancy/other websites to help get the ACT know. The more the ACT is known, the better for our Town in economics, ambiance etc. Provide public knowledge campaign to let folks know about the Trailhead. E.g. Access, safety, picnic tables. Times, Scottsdale papers, hiking/biking literature. More coordination with Scottsdale and Regional Park folks in connection with the new trailhead. Joint hikes, joint training, joint trail maintenance etc. lnstall sign at Golden Eagle Trailhead the 51,200 sigh has been discussed and we have a rendering. Maybe this is the year to erect that sign. Dograndopeningof ACTif notalreadydone. November L7,2018 fortheopening, butwe may have anotller Grand Opening in mid-2019 if the road is complete. Coordinate two town fairs with emphasis on new Trailhead there is an opportunity go get the word out about the new Trailhead and other Town trails. lnstall Lower Sonoran Trail and Trailhead signs. Hopefully to be complete in 2018. Deterring if fire/conservancy/other can fly drones over Preserve to help find lost hikers etc. Other entities may be flying legal drones to help in safety matters. 4 5 10 11 12 ITEM 11 - .a _ ,7' 13 Add sth trail counter and see that all 5 are working. The information we can give the Council and others the better. The information can help with determining the trail maintenance relative importance. Do L9l2O MMPC budget I think this has to be done in first quarter of 2019. Ileterring if state Good Samaritan law is adequate to protect volunteers. ls some additional coverage necessary? We have been told that Scottsdale volunteers have some kind of additional coverage. Better recognition of the SCFH. The Conservancy does the vast bulk of the trail creating and maintenance and deserves a lot of recognition. With the new trailhead, the Conservancy will be even more involved this coming year. Quarterly updates of the Preserve to the Council with a 10 minute update quarterly, the council may want an update. Two new trails in the Preserve. The two legs in the Preserve appear to still be candidates for two loop trails to increase enjoyment of the Preserve. Updated thunbdrive and information presentation of the Preserve and coordination with others. We have given several presentation to groups in town about the MMPC/Conservancy. We can continue this effort. Put QR codes on some new signs and update codes. QR codes help with safety and general info on the Preserve. Determined if other events should be coordinated at the Trailhead. There are a number of small events that the Town may want to use the Preserve for e.g. Weddings, outings. Update directional signage. There are 6 "Sonoran Trailhead" signs on Shea and Saguaro that need to be replaced with updated directional signs. Determine how best to direct folks to the two Trailheads. New grants for the Preserve. Determine if there are grants that the Preserve can take advantage of. Signage, monuments, Trail equipment, tools, trail building equipment, other. Doggie bags at several locations Value ( in dollars and other) of the Preserve Criteria for Benches in Preserve Roy Kinsey recognition lots of ideas. Make Promenade private vehicle accessible see development agreement Toll/Town Finnish road and utilities to ACT see development agreement See if first responders will have rescue training. E.g. Helicopters landing etc. Presentation from first responders to MMPC/SCFH 1A1+ 15 16 17 18 19 20 27 22 23 24 25 26 27 28 29 30 31 ITEM 11 MMPC Current Objectives.May 2019 We have identified about 30-40 preliminary Annual objectives for MMPC for 2019. Many other objectives over the last decade have been completed. Of those, the following seem to be the most pressing and ones we can assign to a workgroup currently. Some current objectives are deleted from the last list and a couple added. Please get with your work group to address the objectives and give an update or vote on some at the next meeting on June 25th. Call if questions 602-432-9672 Thanks Obiective Worksrouo 1) First aid kits and defibulators in the 2 trailheads Safety 2) Assist with completion of the ACT Trailheads 3) Assist with completion of the Emergency fire road Trailheads 4l New Trail in the Preserve 5) Coordination with Sherriff and Marksman 6) Address signage at ACT and "sonoran Trail" 7) Ebikes and Ewheelchairs 8) Doggie Bags 9) New entry to easy trail 10) Bench Criteria Four Workgroup names Value of Preserve Safety Trailheads Preserve Marketing Value Preserve Marketing Trailheads who Value of Preserve Safety Preserve Marketing and Fairs Tommie Aiello *BillCr:aig PaulGarvey Scott Grzybowski *Tommie Aiello PaulGarvey *Totn Barbaric Scott Grzybowski BillMyers BillCrais *Bill Myers Dr. Darrianne Slater Trailheads * ls the workgroup coordinator ITEM 12 8/15/2019 McDowell Mountain Preservation Commission (MMPC) 2020 Meeting Dates 4th Tuesday at 5:00 p.m. January 28 February 25 March 24 April 28 May 26 June 23 July – No Meeting Scheduled August – No Meeting Scheduled September 22 October 27 November 24 December – No Meeting Scheduled ITEM 13