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HomeMy WebLinkAbout10-22-19 MMPC Packet Page 1 of 2 POST ACTION AGENDA NOTICE NOTICE OF THE REGULAR MEETING OF THE TOWN OF FOUNTAIN HILLS MCDOWELL MOUNTAIN PRESERVATION COMMISSION TIME: 5:00 P.M. WHEN: TUESDAY, OCTOBER 22, 2019 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ A majority of the Council members may be in attendance. No official action will be taken. McDowell Mountain Preservation Commissioners will attend either in person or by telephone conference call PROCEDURE FOR ADDRESSING THE COMMISSION Anyone wishing to speak before the Commission must fill out a speaker’s card and submit it to the Executive Assistant prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Executive Assistant’s position near the dais. Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the Commission Chairperson. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Commissionmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i) discretion of the Community Services Department Director upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Commission at Meeting or (iii) the Chair either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Notice is hereby given that pursuant to A.R.S. §1-602. A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The agenda for the meeting is as follows: 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE at 5:03 p.m. 2. ROLL CALL - COMMISSIONERS PRESENT: Chairman Bill Myers, Vice Chairman Tom Barberic, Commissioners Thomas Aiello, Bill Craig, Paul Garvey, Scott Grzybowski*, and Darrienne Slater. *Commissioner Grzybowski participated in the meeting via telephone. 3. CALL TO THE PUBLIC – There were no items from citizens present. Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion Page 2 of 2 of the call to the public, individual Commissioner may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Commission agenda. 4. CONSIDERATION of Approving the September 16, 2019 meeting minutes Commissioner Slater moved to approve the September 16, 2019, meeting minutes as amended, seconded by Vice Chairman Barberic; passed unanimously (7-0). 5. DISCUSSION AND CONSIDERATION to Appoint Commission Members to Three (3) Staggered Terms Vice Chairman Barberic moved to approve the following updated appointment terms for the McDowell Mountain Preservation Commission Members:  Term October 31, 2020 - Commissioners Myers and Slater  Term October 31, 2021 – Commissioners Aiello, Craig, and Grzybowski  Term October 31, 2022 - Commissioners Barberic and Garvey Seconded by Commissioner Aiello; passed unanimously (7-0). 6. DISCUSSION AND CONSIDERATION of the Conservancy “Host” Program Adero Canyon Trailhead (ACT) – No action was taken. a. Continuation of host program with expanded days b. First Aid Kits to be provided and used by the Conservancy hosts c. Refresher training class and schedule for hosts d. Purchase of a storage cabinet for trailhead supplies e. Provide status updates 7. UPDATE on Trail Counter Activity – No action was taken. 8. UPDATE on Adero Canyon Trailhead Construction – No action was taken. 9. UPDATE AND DISSCUSSION of 2019 MMPC Workgroups – No action was taken. a. Preserve Marketing and Fairs b. Safety c. Trailheads d. Value of Preserve 10. NEXT MEETING DATE – No action was taken. a. November 26, 2019 11. ADJOURNMENT– Chairman Myers moved to adjourn, seconded by Commissioner Barberic; passed unanimously (7-0). The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800- 367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Community Services Office. By: _____________________________ Jamie Salentine, Executive Assistant CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at ______ a.m./p.m. in accordance with the statement filed by the Town Council with the Town Clerk. Dated this 17th day of October, 2019. Page 1 of 2 NOTICE OF THE REGULAR MEETING OF THE TOWN OF FOUNTAIN HILLS MCDOWELL MOUNTAIN PRESERVATION COMMISSION TIME: 5:00 P.M. WHEN: TUESDAY, OCTOBER 22, 2019 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ A majority of the Council members may be in attendance. No official action will be taken. McDowell Mountain Preservation Commissioners will attend either in person or by telephone conference call PROCEDURE FOR ADDRESSING THE COMMISSION Anyone wishing to speak before the Commission must fill out a speaker’s card and submit it to the Executive Assistant prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Executive Assistant’s position near the dais. Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the Commission Chairperson. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Commissionmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i) discretion of the Community Services Department Director upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Commission at Meeting or (iii) the Chair either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Notice is hereby given that pursuant to A.R.S. §1-602. A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The agenda for the meeting is as follows: 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Commissioner may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Commission agenda. 4. CONSIDERATION of Approving the September 16, 2019 meeting minutes Page 2 of 2 5. DISCUSSION AND CONSIDERATION to Appoint Commission Members to Three (3) Staggered Terms 6. DISCUSSION AND CONSIDERATION of the Conservancy “Host” Program Adero Canyon Trailhead (ACT) a. Continuation of host program with expanded days b. First Aid Kits to be provided and used by the Conservancy hosts c. Refresher training class and schedule for hosts d. Purchase of a storage cabinet for trailhead supplies e. Provide status updates 7. UPDATE on Trail Counter Activity 8. UPDATE on Adero Canyon Trailhead Construction 9. UPDATE AND DISSCUSSION of 2019 MMPC Workgroups a. Preserve Marketing and Fairs b. Safety c. Trailheads d. Value of Preserve 10. NEXT MEETING DATE a. November 26, 2019 11. ADJOURNMENT The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800- 367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Community Services Office. By: _____________________________ Jamie Salentine, Executive Assistant CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at ______ a.m./p.m. in accordance with the statement filed by the Town Council with the Town Clerk. Dated this 17th day of October, 2019. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chairman Myers called the meeting of Tuesday, August 27, 2019, to order at 6:00 p.m. in the Council Chambers at Town Hall, located at 16705 East Avenue of the Fountains, Fountain Hills, Arizona. 2. ROLL CALL COMMISSIONERS PRESENT: Chairman Bill Myers, Commissioners Thomas Aiello, Bill Craig, and Paul Garvey. COMMISSIONERS ABSENT: Vice Chairman Tom Barberic and Commissioners Scott Grzybowski and Darrienne Slater. STAFF PRESENT: Community Services Director Rachael Goodwin and Executive Assistant Jamie Salentine. 3. CALL TO THE PUBLIC There was no comments from the citizens present. 4. CONSIDERATION OF APPROVING THE AUGUST 27, 2019 MEETING MINUTES Chairman Myers asked that a correction be made to item #12(b) and clarified that Toll Brothers is still overseeing the project however, Marksmen Security no longer monitor the project area. Commissioner Garvey requested a correction to reflect item #5 fourth paragraph to read, Commissioner Garvey emphasized the only vetting criteria applied for the AED is safety and instead utilize the vetting process particularly when costs are incurred to the Town. Commissioner Craig moved to approve the August 27, 2019, meeting minutes as amended, seconded by Commissioner Myers; passed unanimously by those present (4-0). 5. REVIEW AND CONSIDERATION TO RECOMMEND 2020-2023 COMMUNITY SERVICES STRATEGIC PLAN TO TOWN COUNCIL Community Services Director Rachael Goodwin explained that the 2020-2023 Community Services Strategic Plan is staff drafted and is unaware of an existing department strategic plan. She noted that the process started over one year ago and the entire Community Services Department has endorsed the plan. She pointed out that the next steps include the support of the strategic plan from both the McDowell Mountain Preserve Commission (MMPC) and the Community Services Advisory Commission (CSAC), TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE MCDOWELL MOUNTAIN PRESERVATION COMMISSION SEPTEMBER 16, 2019 ITEM 4 McDowell Mountain Preservation Commission Meeting Minutes September 16, 2019 Page 2 of 6 review from Town Manager Grady Miller, and final approval by Town Council. She added that the plan is a guideline of the goals the department has over the next three years. (See Attachment 1) In response to question posed by Commissioner Craig, Ms. Goodwin stated that MMPC had a sunset clause however; at the end of 2018, Town Council abolished the sunset clause. In response to a question from Commissioner Garvey, Ms. Goodwin replied that Vision #2, 1b(i) can be amended to read Parks’ and Preserves’ as well as verifying any other “preserve” areas within the strategic plan to add MMPC too. Commissioner Myers moved to support the recommendation to Town Council of the 2020-2023 Community Services Strategic Plan, seconded by Commissioner Aiello; passed unanimously by those present (4-0). 6. UPDATE ON AUTOMATIC EXTERNAL DEFIBRILLATOR (AED) AT ADERO CANYON TRAILHEAD (ACT) – TABLE UNTIL FURTHER NOTICE Chairman Myers commented that the ACT bathrooms are not open; however, once open this item will be placed back on the agenda. The Commission concurred to table the item until further notice. 7. UPDATE ON TRAIL COUNTER ACTIVITY Chairman Myers pointed out that three (3) trail counters were not visited to note the count and of those, two (2) need batteries. He noted that Stan Ruden collects the counts and is currently out of town and once he returns the batteries will be replaced. (See Attachment 2) 8. UPDATE ON JOINT MEETING WITH STAFF AND MCDOWELL SONORAN CONSERVANCY – TABLE ITEM UNTIL FURTHER NOTICE a. Volunteer Forms b. Liability obligations c. Additional Topics Discussed Community Services Director Rachael Goodwin commented that the item will be placed back on the agenda once a meeting has been scheduled. She added that she would prefer to have the new Volunteer Coordinator on board. Chairman Myers requested that staff look at surrounding communities for their volunteer group agreements too. The Commission concurred to table the item until further notice. ITEM 4 McDowell Mountain Preservation Commission Meeting Minutes September 16, 2019 Page 3 of 6 9. UPDATE ON CONSERVANCY “HOST” PROGRAM Commissioner Craig reviewed the report provided by Pam Cissik, Co-Chair of the Sonoran Conservancy of Fountain Hills (SCFH) that explained the conservancy host duties. He pointed out that the conservancy is requesting feedback on five (5) listed items. (See Attachment 3) Community Services Director Rachael Goodwin stated that the host program in Fountain Hills is well received. She noted that she will need to address the list with Parks Superintendent Kevin Snipes; however, number five (5) will take additional time, as more staff will be involved. She added that she will speak with Town Manager Grady Miller on continuing the host program and provide the feedback to the Commission at a future meeting. Chairman Myers requested that the first four (4) items be placed on the next agenda. 10. UPDATE ON EAGLE RIDGE DRIVE Community Services Director Rachael Goodwin reviewed the meeting on September 12, 2019 that included staff, Toll Brothers, and Epcor. She pointed out that the timeline was discussed and the opening of the trail looks to occur by January 2020, which includes blacktop to the trail, however, no utilities (ex: bathrooms) which will be completed later. She noted that the Town gave Toll Brothers 30 days from the date of meeting to provide pedestrian access to the trail, which has been endorsed by the Public Works Director and Town Manager. She stated that she will keep the Commission up to date on any changes. In response to a questions posed by Chairman Myers, Ms. Goodwin responded that the restrooms may be completed by summer 2020; they need to pump water up to the restrooms. In response to a question from Commissioner Craig, Ms. Goodwin reported that parking would be at the end of the current asphalt however, scheduled hikes were not discussed to address that parking. In response to questions posed by Chairman Myers, Ms. Goodwin confirmed that port-a-lets will be provided once access by the vendor can occur with regular cleanings. She added that funding has been budgeted for the bathrooms and/or port-a-lets. She noted that the marble area is being looked at, however, not sure how to stabilize in addition to looking at how to direct the drainage. In response to a question from Chairman Myers, Ms. Goodwin commented that she could not speak upon the emergency roadwork with heavy equipment, since the item was not discussed at the meeting. In response to a question posed by Commission Garvey, Ms. Goodwin responded that she would need to look into the issue of the heavy equipment in the preserve. Ms. Goodwin clarified that Planning and Zoning oversee the Developer’s Agreement (DA) and she oversees the trailhead and preserve. Discussion ensued relative to the DA and the emergency road access and maintenance. Commissioner Garvey stated that the MMPC Charter states to maintain the existing undisturbed desert landscape and that the MMPC should be against the emergency road, including not knowing that large equipment entered the preserve. ITEM 4 McDowell Mountain Preservation Commission Meeting Minutes September 16, 2019 Page 4 of 6 Ms. Goodwin clarified that the Commission could be notified as a courtesy that work is being done in the preserve, however, may not be preventative. Commissioner Craig commented that the original DA lists that the preserve’s surface shall be returned to its natural state as reasonably possible, including needed re-vegetation, natural color restoration, and minimize appearance of previous disturbance. He clarified that the document is referencing the extension of Eagle Ridge Drive or the emergency road. Ms. Goodwin stated that the words “as reasonable” would be the caveat. Commissioner Garvey reported that he will identify for the next meeting from a fire perspective the use of the emergency road for evacuations in either direction would be the worst-case scenario. He added that the hosts need an explanation when approached with questions on the disturbance of the preserve. The Commission discussed inviting Fire Chief Dave Ott to the next meeting to discuss the emergency road. Ms. Goodwin suggested to have only the emergency road on the agenda due to the amount of time the issue would need to be addressed. 11. UPDATE OF 2019 MMPC OBJECTIVES Chairman Meyers stated that the list provides updates including items that have been completed. (See Attachment 4) 12. UPDATE AND DISSCUSSION OF 2019 MMPC WORKGROUPS (Attachment 5) a. Preserve Marketing and Fairs Commissioner Garvey shared a survey he took of 81 people and 33 responded regarding EBikes, park benches, wheelchair access, doggie bags, and security cameras. He noted that he only took in the yes or no answers, no maybe responses. He added the survey responders were made up of trail hosts, trailblazers, and the Conservancy. He commented that the results for EBike was 8 yes and 21 no. (See Attachment 6) Commissioner Garvey pointed out that from the survey the question posed was how to stop EBikes from crossing over from Fountain Hills trails to Scottsdale trails where they are not allowed. b. Safety Commissioner Aiello reported that First Aid Kits should be provided to the stewards at the trailhead. Executive Assistant Jamie Salentine stated that at the last meeting the Commission discussed the First Aid Kits and determined to not issue due to liability. Commissioner Garvey clarified that the Conservancy does provide and they can continue to use. ITEM 4 McDowell Mountain Preservation Commission Meeting Minutes September 16, 2019 Page 5 of 6 Community Services Director Rachael Goodwin suggested to add the First Aid Kits to the Conservancy list as number six (6). Commissioner Garvey highlighted the results on security cameras at trailheads that 17 voted yes and 9 voted no. Chairman Myers requested that security cameras be placed on the next agenda to vote on. Ms. Goodwin stated that the parks have cameras that are not monitored, however, reviewed when an incident occurs and that the clarity is not good. She added that if the request moves forward it should be added to the state contract as a capital expense as well as a maintenance component. She noted she could provide information. c. Trailheads Chairman Myers thanked everyone involved for the installment of the trailhead directional signs. Chairman Myers displayed a map that depicted the benches throughout the Town Parks and/or trails. He noted that the pink dots represent the four (4) benches at ACT and the green dots represent the possible nine (9) additional benches. He noted that the workgroup will need to meet to determine the number. Commissioner Garvey reported that the survey results on benches were 9 yes and 23 no. He added that the no respondents reported that the trail is preserve not a park, the 80/20 rule where 80% of the users of ACT will only use 20% of the preserve, and would promote a risk enablement where the hiker would go farther than what they should have gone. d. Value of Preserve Commissioner Craig commented that a drone would be used on parts of ACT trail to see what area(s) need to have maintenance. Ms. Goodwin clarified that drones are prohibited in parks and preserves other than Desert Vista Park and when used outside of Desert Vista a waiver is required. Commissioner Garvey added that a drone stays in the line of sight. Chairman Myers asked that the drone discussion be placed on the next agenda for consideration. Commissioner Garvey stated that the survey results on doggie bags being placed near Eagles Nest was 26 yes and 4 no. Chairman Myers congratulated Commissioner Aiello for his recognition as Volunteer of the Year from the Daughters of the American Revolution (DAR). ITEM 4 McDowell Mountain Preservation Commission Meeting Minutes September 16, 2019 Page 6 of 6 13. ADJOURNMENT Commissioner Craig moved to adjourn, seconded by Chairman Myers; passed unanimously by those present (4-0). The McDowell Mountain Preservation Commission adjourned at 7:16 p.m. McDowell Mountain Preservation Commission By: Bill Myers, Chairman Reviewed by: Rachael Goodwin, Community Services Director Prepared by: Jamie Salentine, Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the McDowell Mountain Preservation Commission Regular Meeting held on September 16, 2019. I further certify that the meeting as duly called and that a quorum was present. By: Jamie Salentine, Executive Assistant Attachments – 6 ITEM 4 To w n o f F o u n t a i n H i l l s Co m m u n i t y S e r v i c e s D e p a r t m e n t 20 2 0 – 20 2 3 S t r a t e g i c P l a n Attachment 1 MMPC September 16, 2019 Page 1 of 7 ITEM 4 St r a t e g i c P l a n To w n o f F o u n t a i n H i l l s Co m m u n i t y S e r v i c e s D e p a r t m e n t Mis s i o n S t a t e m e n t To e n r i c h a n d p r o v i d e a n a c t i v e q u a l i t y o f l i f e f o r a l l r e s i d e n t s a n d v i s i t o r s t h r o u g h pr o -ac t i v e co m m u n i t y e n g a g e m e n t , re s o l u t e s t e w a r d s h i p of a m e n i t i e s an d o p e n s p a c e s, wh i l e e n h a n c i n g t h e h e a l t h a n d o v e r a l l w e l l -be i n g o f o u r t o w n . Vi s i o n s a n d T h e m e s 1. Pro v i d e r e c r e a t i o n t h a t i n s p i r e s p e r s o n a l g r o w t h , h e a l t h y l i f e s t y l e s , a n d a s e n s e o f c o m m u n i t y 2. Ex p a n d a n d s t r e n g t h e n o u t d o o r e x p e r i e n c e s a n d o p p o r t u n i t i e s t o c o n t r i b u t e t o t h e r e g i o n ’ s a t t r a c t i v e n e s s a s a p l a c e t o l i v e , wo r k , a n d pl a y 3. Op t i m i z e s a f e u t i l i z a t io n o f f a c i l i t i e s , a m e n i t i e s , a n d o p e n s p a c e 4. Ac t i v e l y s e e k p r o g r e s s i v e , f u t u r e -or i e n t e d o p t i o n s f o r f u n d i n g , o p e r a t i o n s , a n d p r o g r a m s 5. Em b r a c e a c o l l a b o r a t i v e s p i r i t a n d s u p p o r t t e a m w o r k w i t h i n t h e de p a r t m e n t a n d t h e c om m u n i t y Attachment 1 MMPC September 16, 2019 Page 2 of 7 ITEM 4 VI S I O N # 1 – Pr o v i d e r e c r e a t i o n t h a t i n s p i r e s p e r s o n a l g r o w t h , h e a l t h y l i f e s t y l e s , a n d a s e n s e o f c o m m u n i t y Ta s k s Le a d R e s p o n s i b i l i t y St a t u s U p d a t e 1. Re v i v e t h e M e d i c a l E q u i p m e n t L o a n e r P r o g r a m Se n i o r S e r v i c e s S u p e r v i s o r a. Wo r k w i t h t h e P u b l i c W o r k s D e p a r t m e n t t o g e t a r e a c l e a r e d a n d r e a d y f o r s h e d b. Co l l e c t , m a i n t a i n , a n d l o a n m e d i c a l e q u i p m e n t c. Co n t a c t / m a k e fl i e r s f o r d o c t o r o f f i c e s , m o v i n g c o m p a n i e s , e t c . t o r e c e i v e m o r e e q u i p m e n t a n d i n c r e a s e a w a r e n e s s o f th e p r o g r a m 2. Ex p a n d S e n i o r P r o g r a m O f f e r i n g s t o E n h a n c e Q u a l i t y o f L i f e Se n i o r S e r v i c e s S u p e r v i s o r / C S A C a. Coo r d i n a t e a n d p l a n 1 t o 2 t r i p s i n t h e Sp r i n g a n d F a l l b. De v e l o p Bi -An n u a l M u l t i g e n e r a t i o n a l E v e n t s c. Ex p a n d M e m b e r s h i p b y a d d i n g e v e n i n g p r o g r a m m i n g t o t h e A c t i v i t y C e n t e r S c h e d u l e 3. Ma i n t a i n p a r k s , r e c r e a t i o n , a n d o p e n s p a c e a s a v i t a l el e m e n t in t h e q u a l i t y o f l i f e f o r re s i d e n t s Pa r k s Su p e r i n t e n d e n t a. Im p l e m e n t e x e r c i s e e q u i p m e n t w i t h i n d e s i g n a t e d p a r k s b. De v e l o p a c o m p r e h e n s i v e l a y o u t o f a l l p a r k b e n c h e s c. Cr e a t e p la n t i d e n t i f i c a t i o n a r e a s a t G o l d e n E a g l e P a r k a n d F o u r P e a k s P a r k d. De s i g n w a l k i n g p a t h m a p p i n g a n d a s s o c i a t e d si g n a g e 4. Su p p o r t a n d f a c i l i t a t e p r o g r a m s t h a t a p p e a l t o a n d a r e a p p r o p r i a t e f o r a l l a g e s , d e m o g r a p h i c s , a n d a b i l i t i e s Vo l u n t e e r C o o r d i n a t o r a. En h a n c e a n d p r o m o t e a rt w a l k s b. Su p p o r t m o r e o p p o r t u n i t i e s f o r f r e e o r l o w -co s t ev e n t s 5. In v o l v e t h e co m m u n i t y t o g u i d e f u t u r e r e c r e a t i o n p r o g r a m m i n g Re c r e a t i o n M a n a g e r / C S A C a. De v e l o p a n e e d s a s s es s m e n t t o g u i d e o u r d e p a r t m e n t pr o g r a m m i n g e f f o r t s b. Cr e a t e a n d i m p l e m e n t p ar t i c i p a n t s u r v e y s fo r a d d e d f e e d b a c k c. En l i s t a ss i s t a n c e f r o m t h e C o m m u n i t y Se r v i c e s A d v i s o r y C o m m i s s i o n t o s p e a r h e a d e f f o r t s i n g r o w i n g p r o g r a m s 6. En h a n c e h e a l t h a n d w e l l n e s s p r o g r a m m i n g Re c r e a t i o n M a n a g e r /S e n i o r S e r v i c e s S u p e r v i s o r a. Pa r t n e r w i t h f i t n e s s b u s i n e s s e s t o o f f e r pr o g r a m s b. Ut i l i z e p a r k s p a c e w h e n o f f e r i n g fi t n e s s a n d w e l l n e s s c l a s s e s c. Ex p a n d Se n i o r b a s e d f i t n e s s p r o g r a m s to m e e t C o m m u n i t y n e e d s d. De v e l o p t r i p s t h a t h i g h l i g h t l o c a l o u t d o o r e x p e r i e n c e s 7. In c r e a s e t h e n u m b e r o f m u l t i -da y c o n v e n t i o n s h e l d o n a n n u a l b a s i s , f o c u s i n g o n n i c h e h o b b y -ty p e or g a n i z a t i o n s Co m m u n i t y C e n t e r M a n a g e r / C S A C a. Wo r k w i t h T o u r i s m a n d E c o n o m i c D e v e l o p m e n t t o c o n d u c t o u t r e a c h t o l o c a l a n d n a t i o n a l o r g a n i z a t i o n s a s a p o t e n t i a l fa c i l i t y t o c o n d u c t a t r a d e s h o w b. Up d a t e m a r k e t i n g e f f o r t s a n d c o l l a t e r a l c. Ex p a n d r e v e n u e g e ne r a t i n g o p t i o n s w i t h i n t h e C o m m u n i t y C e n t e r Attachment 1 MMPC September 16, 2019 Page 3 of 7 ITEM 4 VI S I O N # 2 – Ex p a n d a n d s t r e n g t h e n o u t d o o r e x p e r i e n c e s a n d o p p o r t u n i t i e s t o c o n t r i b u t e t o t h e r e g i o n ’ s a t t r a c t i v e n e s s a s a p l a c e t o l i v e , wo r k , a n d p l a y Ta s k s Le a d R e s p o n s i b i l i t y St a t u s U p d a t e 1. Pr e s e r v e , p r o t e c t , m a i n t a i n , a n d e n h a n c e n a t u r a l r e s o u r c e s , p a r k l a n d , a n d r e c r e a t i o n a l o p p o r t u n i t i e s Pa r k s Su p e r i n t e n d e n t / C o m m u n i t y S e r v i c e s Di r e c t o r a. Pl a n n i n g i. Wo r k t o b al a n c e n a t u r e a n d m a n -ma d e e n v i r o n m e n t s i n t o w n ii . Wh e n r e n o v a t i n g o r b u i l d i n g n e w P a r k f a c i l i t i e s , ut i l i z e wa t e r a n d e n e r g y e f f i c i e n t op t i o n s ii i . Ac q u i r e a p p r o p r i a t e l a n d t o e x p a n d e x i s t i n g p a r k f a c i l i t i e s a n d s e r v i c e s iv . De v e l o p p o c k e t p a r k s v. De v e l o p M a s t e r P l a n f o r a l l p a r k s b. En v i r o n m e n t i. Des i g n an d p r o g r a m ac t i v i t i e s to b e s e n s i t i v e t o t h e P ar k s ’ e n v i r o n m e n t a l s u s t a i n a b i l i t y ii . Ut i l i z e ad a p t i v e a n d n a t i v e p l a n t s in l an d s c a p e pr o j e c t s th a t a r e fe a s i b l e an d p l a n t i n t h e c o r r e c t l o c a t i o n s ii i . De v e l o p p l a n t i n g a n d s h a d e s t a n d a r d s 2. Im p l e m e n t u n i q u e an d a t t r a c t i v e m a r k e t i n g s t r a t e g i e s a n d c a m p a i g n s t h a t h i g h l i g h t a c t i v i t i e s a n d i n s p i r e a l l pa t r o n s t o p a r t i c i p a t e i n T o w n o f f e r i n g s Re c r e a t i o n M a n a g e r / C o m m u n i t y C e n t e r Ma n a g e r / C o m m u n i t y S e r v i c e s D i r e c t o r / C S A C a. Cr e a t e iti n e r a r i e s f o r p a r k s , a r t s , a n d o t h e r pr o g r a m s b. Ut i l i z e s oc i a l i m a g e s to p r o m o t e a c t i v i t i e s a n d p r o g r a m s c. De v e l o p Co n v e n t i o n a n d V i s i t o r s B u r e a u ( C V B ) l i s t i n g s (S e e V i s i o n # 1 , t a s k 8 b ) d. Cr e a t e a C o m p r e h e n s i v e M a r k e t i n g P l a n 3. Ex p a n d t o u r n a m e n t an d c l u b of f e r i n g s Re c r e a t i o n Ma n a g e r a. Re a c h o u t t o y o u t h a n d a d u l t s p o r t s o r g a n i z a t i o n s f o r t o u r n a m e n t ex p a n s i o n (E x : U S S A , P o n y ’ s , S e n i o r S o f t b a l l ) b. Wo r k w i t h Pa r k s D iv i s i o n to m a r k e t G o l d e n E a g l e P a r k a s a t o u r n a m e n t v e n u e a n d d e s t i n a t i o n c. De v e l o p p r i c i n g c o m p e t i t i v e w i t h s i m i l a r m a r k e t s i n t h e v a l l e y 4. En h a n c e pr o g r a m s t h a t a r e h e l d i n t h e p a r k s Re c r e a t i o n Ma n a g e r / S e n i o r S e r v i c e s S u p e r v i s o r a. De v e l o p a n d g r o w s p o r t s c a m p s b. En r i c h of f e r i n g s at t h e s k a t e p a r k a n d g r o w ex t r e m e s p o r t s ma r k e t a r e a c. Gr o w n a t u r e / a rt b a s e d p r o g r a m s d. Ex p a n d S e n i o r P r o g r a m m i n g w i t h c ol l a b o r a t i v e e f f o r t b e t w e e n P a r k s & R e c r e a t i o n a n d S e n i o r S e r v i ce s (S e e V i s i o n # 1 , ta s k 7 b ) 5. Hi g h l i g h t a n d a d v o c a t e f o r t h e v i s i o n o f t h e p a r k s Pa r k s Su p e r i n t e n d e n t /R e c r e a t i o n Ma n a g e r / C o m m u n i t y S e r v i c e s D i r e c t o r a. Wo r k to s h o w c a s e C o m m u n i t y S e r v i c e s as a n e s s e n t i a l e l e m e n t of t h e To w n b. Col l a b o r a t e w i t h St a t e a n d R e g i o n a l R e p r e s e n t a t i v e s t h r o u g h g o v e r n m e n t o u t l e t s , p a r k s an d r e c r e a t i o n as s o c i a t i o n s , an d c i v i c g r o u p s Attachment 1 MMPC September 16, 2019 Page 4 of 7 ITEM 4 VI S I O N # 3 – Op t i m i z e s a f e u t i l i z a t i o n o f f a c i l i t i e s , a m e n i t i e s , a n d o p e n s p a c e Ta s k s Le a d R e s p o n s i b i l i t y St a t u s U p d a t e 1. En h a n c e f ac i l i t y u t i l i z a t i o n t o p r o m o t e s e n s e o f C o m m u n i t y Co m m u n i t y C e n t e r M a n a g e r / S e n i o r S e r v i c e s Su p e r v i s o r /P a r k s Su p e r i n t e n d e n t /C S A C a. Wo r k w i t h C S A C / S S I t o e v a l u a t e l o b b y u t i l i z a t i o n b. Up d a t e a n d e v a l u a t e E m e r g e n c y a n d R i s k M a n a g e m e n t P o l i c i e s w i t h D e p u t y T o w n M a n a g e r / H R c. Re -ev a l u a t e f a c i l i t y s p a c e i n o r d e r t o e x p a n d p r o g r a m s a n d e v a l u a t e ac c o m m o d a t i o n n e e d s d. Up d a t e e q u i p m e n t a n d f a c i l i t y t o a c c o m m o d a t e t h e n e e d s / a b i l i t i e s o f o u r p a t r o n s e. An a l y z e a n d u p d a t e r u l e s a n d p o l i c i e s t h a t a d d r e s s c u l t u r a l a n d s o c i a l di f f e r e n c e s to e n s u r e he a l t h an d s a f e t y f. Ev a l u a t e f a c i l i t y h o u r s a n d p r o v i d e ad e q u a t e s t a f f i n g 2. Pr o v i d e f o r a s y s t e m o f s a f e t y i n s p e c t i o n s a n d m a i n t e n a n c e o f a l l e q u i p m e n t a n d f a c i l i t i e s a n d m a i n t a i n sa f e / r e l i a b l e f a c i l i t i e s i n a n e f f i c i e n t / e f f e c t i v e m a n n e r Pa r k s Su p e r i n t e n d e n t /C o m m u n i t y Ce n t e r Ma n a g e r a. Pa r k s i. Pe r f o r m b i-mo n t h l y p l a y g r o u nd s a f e t y i n s p e c t i o n s us i n g C e r t i f i e d P l a y g r o u n d S a f e t y I n s p e c t o r ( C P S I ) st a n d a r d s ii . Co n d u c t b i -an n u a l f a c i l i t y i n s p e c t i o n s t o p r o m o t e s a f e t y a n d e f f i c i e n c y ii i . Ap p l y an n u a l W a s h I n s p e c t i o n s / M a i n t e n a n c e b. Co m m u n i t y C e n t e r i. De s i g n a n d sy s t em i z e A n n u a l c l o s e d o w n m a i n t e n a n c e s c h e d u l e ii . Or g a n i z e r eg u l a r an d r o u t i n e ma i n t e n a n c e 3. Cr e a t e re s p e c t f u l am b a s s a d o r s fo r par k s , C o m m u n i t y C e n t e r , a n d o t h e r f a c i l i t i e s Vo l u n t e e r C o o r d i n a t o r /C S A C a. In t e g r a t e s o c i a l m e s s a g i n g to e x p a n d o u t r e a c h (S e e V i s i o n 2 , t a s k 2 b ) b. De v e l o p a n d a s s i g n w e b s i t e m o n i t o r i n g f o r u p d a t e s c. En h a n c e / r e -es t a b l i s h Do c e n t / V o l u n t e e r t r a i n i n g 4. Re -ev a l u a t e a n d u p d a t e p a r k ru l e s a n d p o l i c i e s Re c r e a t i o n M a n a g e r a. Im p l e m e n t r eg u l a t o r y u p d a t e s t o si g n a g e , s c h e d u l e s, a n d p o s t i n g s on a b i -we e k l y b a s i s b. Up d a t e a n d h a v e ru l e s l i s t e d o n l i n e a n d i n t h e p a r k s m a t c h a n d be co n s i s t e n t c. Cr e a t e a n d tr a c k m a r k e t t r e n d s f o r p a r k r u l e s d. Inc r e a s e p a r k a t t e n d a n t t r a i n i n g s 5. In c r e a s e t h e n u m b e r o f m o n t h l y a r t d i s p l a y s ( e s p e c i a l l y i n s u m m e r m o n t h s ) a n d t h e n u m b e r o f p e o p l e a t t e n d i n g mo n t h l y d i s p l a y s a t t h e C o m m u n i t y C e n t e r Co m m u n i t y C e n t e r M a n a g e r a. Wor k w i t h l o c a l s t a k e h o l d e r s ( E x : Pu b l i c A r t C o m m i t t e e ) t o in c r e a s e a r t w o r k d is p l a y s b. Wo r k w i t h in t e r n a l s t a f f t o u t i l i z e ma r k e t i n g p l a t f o r m s f o r a r t d i s p l a y s Attachment 1 MMPC September 16, 2019 Page 5 of 7 ITEM 4 VI S I O N # 4 – Ac t i v e l y s e e k p r o g r e s s i v e , f u t u r e -or i e n t e d o p t i o n s f o r f u n d i n g , o p e r a t i o n s , a n d p r o g r a m s Ta s k s Le a d R e s p o n s i b i l i t y St a t u s Up d a t e 1. Ex p a n d e f f e c t i v e P r o g r a m m i n g / C o m m u n i t y e ng a g e m e n t Co m m u n i t y C e n t e r M a n a g e r / S e n i o r S e r v i c e s Su p e r v i s o r /R e c r e a t i o n M a n a g e r a. Br i n g s e n i o r s a n d y o u t h t o g e t h e r wi t h j o i n t p r o g r a m m i n g (V i s i o n 1 , t a s k 2 & V i s i o n 2 , t a s k 4 ) b. Or g a n i z e a fa l l a n d s p r i n g ev e n t at t h e Ac t i v i t y C e n t e r (V i s i o n 1 , t a s k 2 & V i s i o n 2 , t a s k 4 ) c. Of f e r se n s i b l e e v e n i n g a n d w e e k e n d pr o g r a m s , c o l l a b o r a t e w i t h R e c r e a t i o n D e p a r t m e n t (V i s i o n 1 , t a s k 2 ) d. Re p u r p o s e e x i s t i n g s p a c e t o m a x i m i z e u s a b i l i t y ( V i s i o n 3 , t a s k 1 (c ) ) e. Re v i e w Co m m u n i t y C e n t er h o u r s o f o p e r a t i o n s ( V i s i o n 3 , t a s k 1 (f ) ) f. Re -in t r o d u c e a n d p r o m o t e Fi t T ra i l s g. Re s e a r c h a d d i t i o n a l s t a f f i n g a n d t r a n s p o r t a t i o n c o s t s t o s u p p o r t n e w p r o g r a m s 2. Cr e a t e an d a d v o c a t e f o r ad d i t i o n a l op e n s p a c e a n d r e c r e a t i o n a l a r e a s Pa r k s Su p e r i n t e n d e n t a. Id e n t i f y po t e n t i a l p o c k e t p a r k l o c a t i o n s th r o u g h o u t t h e T o w n b. In t e g r a t e N R P A s t a n d a r d s f o r l a n d u s e c r i t e r i a 3. Ut i l i z e f i n a n c i a l r e s o u r c e s e f f i c i e n t l y a n d e q u i t a b l y Pa r k s Su p e r i n t e n d e n t /R e c r e a t i o n Ma n a g e r / C o m m u n i t y C e n t e r M a n a g e r / S e n i o r Se r v i c e s Su p e r v i s o r a. Im p r o v e i n f i e l d d e s i g n o n Go l d e n E a g l e P a r k f i e l d 1 r e n o v a t i o n b. Mi n i m i z e p a t h d e b r i s o n s i d e w a l k at G o l d e n E a g l e P a r k c. Re n o v a t e F o u r P e a k s P a r k t o i l e t / s i n k / d r i n k i n g f o u n t a i n f i x t u r e s t o m e e t A D A c o m p l i a n c e d. Re v i e w b u d g e t q u a r t e r l y 4. Cr e a t e r e v e n u e p r o d u c i n g p r o g r a m s Re c r e a t i o n M a n a g e r a. De v e l o p c o s t r e c o v e r y p r i c i n g m o d e l t o m a x i m i z e r e v e n u e p o t e n t i a l b. Br i n g i n an h o u r l y “ g e n e r a l i s t ” i n s t r u c t o r t o p r o v i d e m o r e i n -ho u s e p r o g r a m s c. Wo r k w i t h s e n i o r s e r v i c e s t o o f f e r i n t e r g e n e r a t i o n a l p r o g r a m m i n g t h a t i s e v e n t b a s e d d. Ma x i m i z e r e v e n u e p o t e n t i a l t h r o u g h o n l i n e pa r k r e n t a l s e. Re s e a r c h l o c a l o r g a n i z a t i o n s t o s e e ho w t h e y o p e r a t e i n s t r u c t o r c o n t r a c t s a n d c l a s s e s 5. Co n s i d e r a l t e r n a t i v e r e v e n u e s o u r c e s Co m m u n i t y S e r v i c e s D i r e c t o r a. Re s e a r c h a n d a p p l y f o r a p p r o p r i a t e g r a n t o p p o r t u n i t i e s i. Re s e a r c h g r a n t o p p o r t u n i t i e s w i t h C S A C a n d S S I t o e x p a n d p r o g r a m s a n d se r v i c e s ii . Ac t i v e l y s e a r c h f o r g r a n t s t o h e l p m i n i m i z e w a s h f l o o d i n g i s s u e s ii i . Pu r s u e g r a n t o p p o r t u n i t i e s f o r p o c k e t p a r k s ( S e e V i s i o n 4 , t a s k 2 a ) b. Pu r s u e s p o n s o r s h i p s f r o m l o c a l a n d l a r g e s c a l e b u s i n e s s e s c. Re -ev a l u a t e t h e Fa c i l i t y R ep l a c e m e n t Fun d Sch e d u l e (F R F S ) wi t h S t a f f d. Se a r c h s p o n s o r s h i p o p p o r t u n i t i e s t o e x p a n d p r o g r a m m i n g a n d e v e n t s e. Ex p l o r e f u n d i n g o p t i o n s t o s u p p o r t t h e H o m e D e l i v e r e d M e a l s ( H D M ) p r o g r a m f. Ev a l u a t e p o t e n t i a l f o r F r i e n d s g r o u p – 50 1 ( c ) ( 3 ) Attachment 1 MMPC September 16, 2019 Page 6 of 7 ITEM 4 VI S I O N # 5 – Em b r a c e a co l l a b o r a t i v e s p i r i t a n d s u p p o r t t e a m w o r k w i t h i n t h e d e p a r t m e n t a n d t h e c o m m u n i t y Ta s k s Le a d R e s p o n s i b i l i t y St a t u s U p d a t e 1. Be c o m e a r e c o g n i z e d l e a d e r i n t h e c o m m u n i t y , s t a t e , a n d n a t i o n fo r pa r k a n d r e c r e a t i o n m a n a g e m e n t Co m m u n i t y S e r v i c e s D i r e c t o r a. Ap p l y f o r t h e N R P A G o l d M e d a l A w a r d b. Ap p l y f o r T r e e C i t y U S A c. Co n t in u e t o p a r t i c i p a t e w i t h t h e N R P A, I F E A , Da r k S k i e s , an d o t h e r A s s o c i a t i o n s d. De v e l o p a n d p u b l i s h a n n u a l r e p o r t s t a n d a r d s 2. Co n t i n u e t o e x p a n d t h e l e v e l o f p u b l i c i n f o r m a t i o n a n d in v o l v e m e n t i n p a r k s a n d r e c r e a t i o n Pa r k s Su p e r i n t e n d e n t /C S A C a. En h a n c e t h e p u b l i c k n o w l e d g e a n d a p p r e c i a t i o n f o r t h e n a t u r a l b e a u t y o f o p e n s p a c e a n d t h e e n v i r o n m e n t a l a n d hi s t o r i c a l s i g n i f i c a n c e o f o n e ’ s s u r r o u n d i n g s b. Mo b i l i z e a m o r e r o b u s t Vo l u n t e e r pr o g r a m 3. En c o u r a g e a n e f f e c t i v e / e f f i c i e n t w o r k i n g r e l a t i o n s h i p w i t h c o m m u n i t y o r g a n i z a t i o n s , s c h o o l d i s t r i c t s , a n d su r r o u n d i n g c o m m u n i t i e s f o r t h e r e c r e a t i o n a l n e e d s o f a l l a g e n c i e s Pa r k s Su p e r i n t e n d e n t /C S A C a. Of f e r e d u c a t i o n a l c l a s s e s f o r r e s i d e n t s h i g h l i g h t i n g b e s t k n o w n m a i n t e n a n c e p r a c t i c e s f o r l a n d s c a p i n g b. Co n d u c t l oc a l m e e t i n g s a t n e i g h b o r h o o d p a r k s t o d i s c u s s p a s t , p r e s e n t , a n d f u t u r e p l a n s a n d g e t f e e d b a c k f o r in d i v i d u a l p a r k s 4. Pr o v i d e op p o r t u n i t i e s f o r c u s t o m e r f e e d b a c k Re c r e a t i o n M a n a g e r a. Pr o m o t e p o s i t i v e c u s t o m e r s e r v i c e b. De v e l o p a n d d i s t r i b u t e r e g u l a r p r o g r a m s u r v e y s c. Pa r t n e r w i t h t h e P a r k s D e p a r t m e n t , C o m m u n i t y C e n t e r , a n d S e n i o r S e r v i c e s t o h o l d p u b l i c o u t r e a c h n i g h t s t w i c e a ye a r d. An a l y z e p r o g r a m a n d e v e n t d a t a t h a t d r i v e a n d g u i d e p l a n n i n g e f f o r t s 5. Em b r a c e e d u c a t i o n o p p o r t u n i t i e s a n d t r a i n i n g s Re c r e a t i o n M a n a g e r a. Cr e a t e a n d p a r t i c i p a t e i n i n t e r n a l t r a i n i n g b. De v e l o p i n t e r n a l “ h o w t o ” g u i d e s f o r C o m m u n i t y S e r v i c e s pr o c e d u r e s ( E x : c h e a t s h e e t s ) c. De v e l o p m a n u a l s f o r p a r k a t t e n d a n t s d. Im p r o v e n i g h t s t a f f c o m m u n i c a t i o n s a t e a c h p a r k Attachment 1 MMPC September 16, 2019 Page 7 of 7 ITEM 4 MONTHLY TRAIL COUNTER PASSES BOTANICAL GARDEN LAKE OVERLOOK SONORAN NORTH END A-K&WL TRAILS ADERO CANYON 2017 Total 57277 4825 3775 2018 Jan 6984 483 240 Feb Counter Start 6448 737 1059 Mar 2491 9948 1581 1461 Apr 1262 5153 2409 *500 May 925 3356 898 *300 Jun 563 1816 1042 *300 Jul 439 1646 *500 *300 Aug *700 1622 *500 *300 Sep *1080 1935 *500 *300 Oct *1500 3715 *500 *450 Nov *1900 5463 655 628 Start 12/7 Dec 2251 5001 487 2101 7363 2018 Total 13111(10M) 53087 10292 8739 7363 (1M) 2019 Jan 2291 6969 677 *2550 10237 Feb 2467 5505 731 *2250 9010 Mar 3295 8080 1150 *4150 16564 Apr 1452 5488 1581 1879 **6645 May 945 3938 754 1212 666 Jun 449 2471 254 115 183 Jul 402 1736 152 No Reading No Reading Aug 386 1533 No Reading No Reading No Reading Sep Oct Nov Dec 2019 Total * Estimate. Counter was not functioning.** On 4/29/19 Eagle Ridge Road closed Attachment 2 MMPC September 16, 2019 Page 1 of 1 ITEM 4 Attachment 3 MMPC September 16, 2017 Page 1 of 3 ITEM 4 Attachment 3 MMPC September 16, 2017 Page 2 of 3 ITEM 4 Attachment 3 MMPC September 16, 2017 Page 3 of 3 ITEM 4 Draft September,2019 MMPC 2019 Annual Objectives Fountain Hills AZ Bill Myers 602-432-9672 Listed are ideas of the 2019 MMPC objectives. No particular order or organization. This list was updated recently with some deleted and some added. As time permits these will be added to the Current Objectives to be worked on by the 4 workgroups. Paul Garvey, Bill Craig and Bill Myers updated the list recently. Since the MMPC is presumable only 7 members, only 3 can meet and still comply with the open meeting laws. By direction from the Town Council, the McDowell Mountain Preserve Commission (MMPC) is responsible for initiating the planning and provide management direction for the operation and protectionofthePreserve. Thefollowing2OT9MMPCobjectivesarelistedtomeetthatdirective. Thanks Sooooo, ',a (vt(W 7 i fr,qat- Determine if first aid kits should be installed at the two Trailheads. Coordinate with the Conservancy on this issue. Determine if AED kits (defibrillator) should be installed at the ACT Trailhead. Town may have addressed this item. lf not, look at other valley Preserves to see what their experience is. Help with any final Adero Canyon Trailhead construction or installation of maps etc. Final construction hopefully will be complete by 2019 including utility hookups. The "marble" area just past the second gate needs work as it is a significant safety hazard. The second gate needs attention to operate properly. Update Kiosk at both Trailheads New maps and information on the right side of the Kiosks. Provide pictures/videos for town/conservancy/other websites to help get the ACT know. The more the ACT is known, the better for our Town in economics, ambiance etc. Provide public knowledge campaign to let folks know about the Trailhead. E.g. Access, safety, picnic tables. Times, Scottsdale papers, hiking,/biking literature. More coordination with Scottsdale and Regional Park folks in connection with the new trailhead. Joint hikes, joint training, joint trail maintenance etc. lnstall sign at Golden Eagle Trailhead the S1,200 sigh has been discussed and we have a rendering. Maybe this is the year to erect that sign. Do grand opening of ACT if not already done. November 17,zOLg for the opening, but we may have another Grand Opening in 2019 if the road is complete. Coordinate two town fairs with emphasis on new Trailhead there is an opportunity go get the word out about the new Trailhead and other Town trails. lnstall Lower Sonoran Trail and Trailhead signs. Hopefully to be complete in 2018. $lCro W, dhh 0nlt4 ry Cr'wl n ^M 4 5 fi, 1.1. Attachment 4 MMPC September 16, 2019 Page 1 of 2 ITEM 4 t4 15 Deterring if /MMPC/other can fly drones over Preserve to help in determining the need for trail maintenance and general Promotion. Add 5th trail counter and see that all 5 are working. The information we can give the Council and others the better. The information can help with determining the trail maintenance relative importance. Do 19/20 MMPC budget I think this has to be done in first quarter of 2019. Deterring if state Good Samaritan law is adequate to protect volunteers. ls some additional coverage necessary? We have been told that Scottsdale volunteers have some kind of additional coverage. Better recognition of the SCFH. The Conservancy does the vast bulk of the trail creating and maintenance and deserves a lot of recognition. With the new trailhead, the Conservancy will be even more involved this coming year. Semiannua! updates of the Preserue to the Council with a 10 minute update, the council may want an update. One new trail in the Preserve. The Town approved South let in the Preserve is in progress Updated thunbdrive and information presentation of the Preserve and coordination with others. We have given several presentation to groups in town about the MMPC/Conservancy. We can continue this effort. QR codes in Preserve Determine if we should take down the ones that are in existence Determined if other events should be coordinated at the Trailhead. There are a number of small events that the Town may want to use the Preserve for e.g. Weddings, outings. Update directional signage. There are 6 "Sonoran Trailhead" signs on Shea and Saguaro that need to be replaced with updated directional signs. Determine how best to direct folks to the two Trailheads. New grants for the Preserve. Determine if there are grants that the Preserve can take advantage of. Signage, monuments, Trail equipment tools, trail building equipment, other. Doggie bags at several locations Value ( in dollars and other) of the Preserve Criteria for Benches in Preserve Roy Kinsey and other recognition at ACT and other Make Promenade private vehicle accessible see Development Agreement Finish road and utilities to ACT see Development Agreement Make Preserve ebike accessible Two entry signs at Lake Overlook Trail Security Camera at ACT Put info on ACT. back side of the existing info board. Two entrance signs at Lake Overlook Trail fwlnttl * 17 ,4. (t@11 atw a/,,#l[fi tufwc Crw'$fi % tu\ 18 19 20 21 23 24 25 28 29 30 31 32 33 34 Cr?lht wfr,* Attachment 4 MMPC September 16, 2019 Page 2 of 2 ITEM 4 2019 WORKGROUPS Preserve Marketing and Fairs EBikes accessible New entry to Easy Trail Safety First Aid Kits and Automated External Defibrillator (AED) in the two (2) trailheads Coordination with County Sheriff and Marksman Security; camera at Adero Canyon Trailhead (ACT) Trailheads Assist with completion of the ACT Assist with completion of the Emergency fire road Address signage at ACT and “Sonoran Trail” Bench criteria Value of Preserve New Trail in the Preserve Doggie bags Drones for trail maintenance Attachment 5 MMPC September 16, 2019 Page 1 of 1 ITEM 4 September 2019 MMPC Idea Survey SCFH Recipients = 81 Respondents = 33 Note 1: only responses that could be gleaned as a YES or NO vote were counted. Inconclusive narrative responses were not counted. Note 2: some respondents did not answer every question. Yes No Prevailing feedback e-bikes: allow e-bikes in the Preserve? 8 23 Safety concerns of both hikers and riders. How to prevent them from entering Scottsdale Preserve where e-bikes are prohibited? Park benches: install 5 park benches extending north along the Sonoran and Lower Sonoran trails. 9 23 The "preserve" vs "park" argument - hike in the parks if one needs a park bench to rest. The 80/20 rule - 80% of hikers will use only 20% of trails where benches already exist. Placing park benches in the interior could be risk- enablers, encouraging hikers to exceed their capabilities. Wheelchair use: are there needs to better accommodate wheelchairs to access the Preserve itself (keeping in mind for ADA sake we do not claim the Preserve to be wheelchair accessible, just the trailhead parking lots themselves)? 6 22 Slippery slope as it pertains to triggering ADA compliance. No public demand. Doggy bags: should a doggy bag station be installed at the Golden Eagle side at the boundary of Eagles Nest and MMRP? 26 4 Good opportunity to help promote responsible dog ownership. Security camera(s): is there a need at the ACT?17 9 If there have been known issues at the ACT. Attachment 6 MMPC September 16, 2019 Page 1 of 1 ITEM 4 TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 09/03/2019 Meeting Type: Town Council Regular Meeting Agenda Type: Consent Submitting Department: Administration Prepared by: Elizabeth A. Burke, Town Clerk Staff Contact Information: Grady E. Miller, Town Manager Request to Town Council Regular Meeting (Agenda Language):CONSIDERATION OF adopting changes to the Town Code through adoption of Resolution 2019-45 (repealing Resolution Nos. 2016-04, Building Safety Board of Appeals; 2014-28, Community Services Advisory Commission; 2019-22, McDowell Mountain Preservation Commission; 2016-01, Sister Cities Advisory Commission; and 2009-09, Strategic Planning Advisory Commission); and Ordinance 19-15 (amending the Town Code, Chapter 2, Mayor and Council, by removing Article 2-7, Planning and Zoning Commission, and Article 2-8, Board of Adjustment; and adding a new Chapter 2A, Boards and Commissions, thereto). Staff Summary (background) During the February 2019 Town Council Retreat, the Town Council discussed the need to bring consistency and transparency to the overall board and commission process and directed staff to move forward to address the needed changes. To bring this consistency to the process, staff is recommending that all regular boards and commissions be included in a revised Town Code. The attached resolution repeals previous resolutions which established the boards and commissions as well as their bylaws. To make it easier to locate information on the Town’s boards and commissions, staff is also recommending that a new chapter be added to the Town Code, Chapter 2A, which will be placed after Chapter 2, Mayor and Council. As proposed, Chapter 2A would include general rules for all boards and commissions, and then each article within the chapter would address the specific duties of each respective board or commission. Should the Council decide to move forward in this direction, steps needed would be two-fold. First, a resolution, 2019-45, would be adopted that repeals all previous resolutions that established the boards and commissions. Second, an ordinance, 19-15, would be adopted to (1) repeal the two boards/commissions already included in the Code under Mayor and Council (2-7, Planning and Zoning Commission, and 2-8, Board of Adjustment) and (2) place all boards and commissions under a new Chapter 2A, Boards and Commissions. Through this process, the Building Safety Board of Appeals would be repealed and not put into Code at this time due to their inactive nature since first established. Page 1 of 3Print Agenda Item 9/24/2019https://destinyhosted.com/print_ag_memo.cfm?seq=6&rev_num=0&mode=External&relo... ITEM 5 Along with these changes regarding consistency, staff is recommending that all boards and commissions, other than the Board of Adjustment, have seven members. This proposed change will both ensure uniformity between the boards and commissions and will enable the members of each body to more easily obtain a quorum to expedite the board’s or commission’s business. This ordinance reflects that recommendation and also makes all terms three-year terms, with terms ending in either April or October of each year. In order to facilitate these changes, staff is recommending that, along with adoption of the resolutions and ordinance, a separate motion be made to direct staff liaisons of each of the boards/commissions to communicate these changes to their respective board/commission(s) and allow the members to determine which member will take which term. Staff has included a listing of the boards/commissions’ members and terms for your information. Staff would then bring back all of their recommendations for one swift action for appointment by the Mayor and affirmation by the Council. Related Ordinance, Policy or Guiding Principle Adopting Resolution 2019-45 Ordinance 19-15 Repealing Resolution 2016-04 Resolution 2014-28 Resolution 2019-22 Resolution 2016-01 Resolution 2009-09 Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends adoption of Resolution 2019-45 and Ordinance 19-15. SUGGESTED MOTION MOVE to: (1) adopt Resolution 2019-45; (2) adopt Ordinance 19-15; and (3) direct the Town Manager to have the staff liaisons of each of the boards/commissions communicate these changes to their respective board/commission(s) and allow the members to determine which member will take which term, with terms brought back to Council for overall approval. Page 2 of 3Print Agenda Item 9/24/2019https://destinyhosted.com/print_ag_memo.cfm?seq=6&rev_num=0&mode=External&relo... ITEM 5 Attachments Res 2019-45 Ord 19-15 B/C Membership Listing Form Review Inbox Reviewed By Date Town Manager Grady E. Miller 08/27/2019 08:49 AM Town Attorney Aaron D. Arnson 08/27/2019 09:27 AM Town Manager Grady E. Miller 08/27/2019 09:52 AM Form Started By: Elizabeth A. Burke Started On: 08/19/2019 10:36 AM Final Approval Date: 08/27/2019 Page 3 of 3Print Agenda Item 9/24/2019https://destinyhosted.com/print_ag_memo.cfm?seq=6&rev_num=0&mode=External&relo... ITEM 5 BOARD OF ADJUSTMENT (OCT) John Kovac Board member 02/01/2015 10/31/20 (2) 10/31/21 (1) 10/31/22 (2) 01/31/2019 X Carol Perica Vice chair 02/04/2016 01/31/2020 X Paul Ryan Chair 02/04/2016 01/31/2020 X Nick Sehman Board member 02/01/2015 01/31/2019 X VACANT Board member X COMMUNITY SERVICES ADVISORY COMMISSION (APR) 04/30/20 (2) 04/30/21 (2) 04/30/22 (2) Amy Arnold Vice-Chair 01/16/2018 12/31/2020 Youth Commissioner 06/30/2020 Don Doty Commissioner 01/06/2018 12/31/2020 Daniel Fecteau Commissioner 02/19/2019 12/31/2020 Jerry Gorrell Commissioner 02/19/2019 12/31/2020 Sharron Grzybowski Commissioner 02/19/2019 12/31/2020 Sharon Morgan Commissioner 02/19/2019 12/31/2020 Ron Ruppert Chair 01/06/2018 12/31/2020 Natalie Varela Commissioner 02/19/2019 12/31/2020 MCDOWELL MOUNTAIN PRESERVATION COMMISSION (OCT) Thomas Aiello Commissioner 02/19/2019 10/31/20 (2) 10/31/21 (3) 10/31/22 (2) 12/31/2020 Tom Barberic Vice-Chair 02/19/2019 12/31/2021 Bill Craig Commissioner 02/19/2019 12/31/2020 Paul Garvey Commissioner 02/19/2019 12/31/2021 Scott Grzybowski Commissioner 02/19/2019 12/31/2020 Bill Myers Chair 02/19/2019 12/31/2021 Dr. Darrienne Slater Commissioner 03/19/2019 12/31/2020 ITEM 5 PLANNING AND ZONING COMMISSION (APR) Mathew Boik Commissioner 03/01/2018 04/30/2020 (2) 04/30/2021 (2) 09/30/2020 Clayton Corey Commissioner 09/03/2019 04/30/2022 Susan Dempster Chairman 09/30/2019 04/30/2022 Erik Hansen Vice-Chairman 11/06/2018 09/30/2020 Dan Kovacevic Commissioner 10/01/2019 04/30/2022 Scott Schlossberg Commissioner 03/01/2018 09/30/2020 Peter Gray Commissioner 11/06/2018 09/30/2020 SISTER CITIES ADVISORY COMMISSION (OCT) Carol Carroll Chair 06/19/2018 10/31/2020 (2) 10/31/2021 (2) 06/18/2021 Vicky Derksen Commissioner 06/19/2018 06/18/2021 Enrique Melendez Commissioner 09/03/2019 10/31/2022 Nicholas Stumpf Commissioner 09/03/2019 10/31/2022 Lisa Ristuccia Commissioner 09/18/2018 06/18/2021 Jackie Miles/VACANT Commissioner 10/31/2022 Bev Tall Commissioner 06/19/2018 06/18/2021 STRATEGIC PLANNING ADVISORY COMMISSION (APR) Gerard Bisceglia Commissioner 02/05/2019 04/30/2020 (2) 04/30/2021 (2) 11/05/2020 Peter Bordow Vice-Chair 02/05/2019 11/05/2020 John W. Craft, Jr. Commissioner 02/05/2019 11/05/2020 Gerry Friedel Commissioner 09/03/2019 04/30/2022 Cynthia Magazine Commissioner 02/05/2019 11/05/2020 John McHugh Commissioner 09/03/2019 04/30/2022 Chad Bernick Commissioner 09/03/2019 04/30/2022 ITEM 5 RESOLUTION 2019-45 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, REPEALING RESOLUTION NOS. 2016-04 (BUILDING SAFETY BOARD OF APPEALS); 2014-28 (COMMUNITY SERVICES ADVISORY COMMISSION); 2019-22 (MCDOWELL MOUNTAIN PRESERVATION COMMISSION); 2016-01 (SISTER CITIES ADVISORY COMMISSION); AND 2009-09 (STRATEGIC PLANNING ADVISORY COMMISSION) RECITALS: WHEREAS, the Mayor and Town Council wish to bring consistency and transparency to the boards and commissions of the Town of Fountain Hills; and WHEREAS, the Mayor and Town Council wish to repeal those resolutions establishing the various boards and commissions of the Town and add a new chapter to the Town Code in which all boards and commissions previously established by ordinances and resolutions will be listed and by which all such boards and commissions shall henceforth be governed; and WHEREAS, the Mayor and Town Council wish to abolish the Building Safety Board of Appeals in its entirety. ENACTMENTS: NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The following resolutions are hereby repealed: 2016-04 (Building Safety Board of Appeals), 2014-28 (Community Services Advisory Commission), 2019-22 (McDowell Mountain Preservation Commission), 2016-01 (Sister Cities Advisory Commission), and 2009-09 (Strategic Planning Advisory Commission). SECTION 2. If any section, subsection, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, this 3rd day of September, 2019. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Ginny Dickey, Mayor Elizabeth A. Burke, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Aaron D. Arnson, Town Attorney ITEM 5 ORDINANCE NO. 19-15 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE TOWN OF FOUNTAIN HILLS TOWN CODE, CHAPTER 2, MAYOR AND COUNCIL, BY REMOVING ARTICLE 2-7, PLANNING AND ZONING COMMISSION, AND ARTICLE 2-8, BOARD OF ADJUSTMENT; AND ADDING A NEW CHAPTER 2A, BOARDS AND COMMISSIONS, THERETO RECITALS: WHEREAS, the Mayor and Town Council wish to bring consistency and transparency to the boards and commissions of the Town of Fountain Hills; and WHEREAS, the Mayor and Town Council wish to add a new chapter to the Town Code in which all boards and commissions previously established by ordinances and resolutions will be listed and by which all such boards and commissions shall henceforth be governed. ENACTMENTS: NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. Chapter 2 of the Town Code, Mayor and Council, is amended as follows: Article 2-7 Planning and Zoning Commission RESERVED Article 2-8 Board of Adjustment RESERVED SECTION 2. A new chapter, 2A, Boards and Commissions, is hereby added to the Fountain Hills Town Code, as outlined in Exhibit A attached hereto and made a part hereof. SECTION 3. If any section, subsection, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, this 3rd day of September, 2019. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Ginny Dickey, Mayor Elizabeth A. Burke, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Aaron D. Arnson, Town Attorney ITEM 5 ORDINANCE 19-15 PAGE 2 EXHIBIT ‘A’ Chapter 2A BOARDS AND COMMISSIONS Articles: 2A-1 General 2A-2 Board of Adjustment 2A-3 Community Services Advisory Commission 2A-4 McDowell Mountain Preservation Commission 2A-5 Planning and Zoning Commission 2A-6 Sister Cities Advisory Commission 2A-7 Strategic Plan Advisory Commission ITEM 5 ORDINANCE 19-15 PAGE 3 Article 2A-1 General Sections: 2A-1-1 Membership 2A-1-2 Officers 2A-1-3 Meetings; Rules; Minutes 2A-1-4 Conduct of Business Section 2A-1-1 Membership A. Each board or commission member shall serve for a term as set forth in this Code, provided, however, that a member’s term shall automatically extend until such time as the member’s successor is appointed. B. Members shall serve at the will and pleasure of the Council and may be removed upon notice and opportunity for a hearing, and the decision of the Council shall be final Three successive unexcused or unexplained absences from any regular or special meeting of the board or commission shall result in automatic removal without the necessity of a hearing or notice and such action shall be final. C. All board and commission members shall serve without pay. However, members may be reimbursed for actual expenses incurred in connection with their duties upon authorization or ratification by the board or commission and approval of such expenditures by the Council. D.All board and commission members shall be residents of the Town. Section 2A-1-2 Officers Members of each board and commission shall elect a chair and vice chair from among its own members. Each chair and vice chair shall serve for one year and until such time as a successor is elected. The chair shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The vice chair shall perform the duties of the chair in the chair’s absence or disability. Vacancies created by any cause shall be filled for the unexpired term by a new election. Section 2A-1-3 Meetings; Rules; Minutes All meetings of the boards and commissions shall be open to the public in accordance with state law. The Council shall provide rules of procedure for the boards and commissions relating to the conduct of its members and its meetings. The minutes of all boards and commissions proceedings shall be filed in the office of the Town Clerk. ITEM 5 ORDINANCE 19-15 PAGE 4 Section 2A-1-4 Conduct of Business The affirmative vote of a majority of members present shall be required for passage of any matter before the board or commission. The minutes of each meeting shall reflect the “ayes” and “nays” cast on a particular measure and shall reflect the vote of each member present. A member may abstain from voting only upon a declaration that he or she has a conflict of interest, in which case such member shall take no part in the deliberations on the matter in question. ITEM 5 ORDINANCE 19-15 PAGE 8 Article 2A-4 McDowell Mountain Preservation Commission Sections: Section 2A-4-1 Creation Section 2A-4-2 Membership Section 2A-4-3 Quorum Section 2A-4-4 Duties Section 2A-4-1 Creation The McDowell Mountain Preservation Commission is hereby established. Section 2A-4-2 Membership The McDowell Mountain Preservation Commission shall be composed of a total of seven members appointed by the Mayor, subject to the approval of the Council. These appointments shall be for a period of three years each, with the terms of members staggered such that the terms of no more than three members shall expire in any one year. Section 2A-4-3 Quorum Four members shall constitute a quorum of the McDowell Mountain Preservation Commission. Section 2A-4-4 Duties The Commission shall have the following duties: A. Act in advisory capacity to the Town Council, Town Manager and Community Services Director in all matters pertaining to the McDowell Mountain Preserve. B. Act as liaison between the Town Council and the Sonoran Conservancy. C. Consider provisions of the Town’s annual budget for Commission purposes during the process of the preparation of the budget and make recommendations with respect thereto to the Community Services Director. D. Assist in the planning of programs for the citizens of the Town and promote and stimulate public interest in the McDowell Mountain Preserve. E. Advise the Community Services Director with respect to the acceptance of money, personal property or real estate donated or offered to the Town for McDowell Mountain preservation purposes. ITEM 5 ORDINANCE 19-15 PAGE 9 F. Perform such other duties not inconsistent with these as may be requested by the Town Council. ITEM 5 Attachment 3 MMPC September 16, 2017 Page 1 of 3 Pam Cissik The first season of our Trailhead Host Program was extremely successful. By the end of the season we had 40 volunteer hosts. They spent around 530 total hours at the trailhead and welcomed a total of more than 7600 visitors. The hosts provided information on the trails and the preserve. They suggested appropriate hikes, provided water to unprepared visitors, and on several occasions assisted visitors with scrapes and minor wounds from slips and falls. From November 23, the weekend after the trailhead opening, we had two shifts from 9-11 and 11 to 1 pm on Saturdays and Sundays. Beginning February 11, we added a 3 hour shift on Mondays and Fridays. Our season ended on April 14. Some days were also covered during the Thanksgiving and Christmas/New Years holidays. March was the busiest month with more than 200 visitors during the shifts on the weekend days. Visitors really enjoyed the Preserve and the conditions of its trails. Many said the Preserve had become their favorite place to visit. Congratulations and many thank you's go to our Trailblazers for their dedication and hard work. Our host program is based on Scottsdale's McDowell Sonoran Conservancy Pathfinder program. Four of the SCFH Board Members -Carol Ayres, Carol Carriere, Janice Holden and myself -attended their training program. We then developed and provided similar training for each of our trailhead hosts. The checklist provided our Hosts is attached. We also provided rudimentary first aid training. Since we had no storage facilities at the trailhead, a supply box was delivered each day by one of the four board members. It contained training materials, maps, first aid supplies and some spare water. With the MMPC and Town concurrence, we plan to continue this program during the 2019-2020 season beginning when the trailhead reopens. We would appreciate MMPC and Town feedback on the following items. 1) Approval to Continue the Program. We also would like to recruit additional hosts so we can expand the days hosts are present. 2) Approximate reopening date for trailhead so we can schedule refresher training and schedule hosts for shifts in a timely manner. 3) Approval to purchase a storage cabinet with a combination lock for trailhead supplies. The cabinet would be placed inside the bathroom building -perhaps the women's bathroom. 4) We can provide status reports to the MMPC and Town at the monthly MMPC meetings. Any significant incidents (accidents requiring Fire Department or emergency attention or significant rule violations) would be reported immediately to a MMPC and town designee Is this acceptable? 5) Before the trailhead re-opening, we would like to conclude an agreement with the MMPC and Town that covers approved SCFH activities at the trailhead and also addresses liability concerns of SCFH, MMPC and the Town. Please let me know if you have any other questions or concerns about our trailhead host program. ITEM 6 Attachment 3 MMPC September 16, 2017 Page 2 of 3 CHECKLIST FOR TRAILHEAD HOSTS WHY ARE YOU HERE • SAFETY • • BASIC INFORMATION ABOUT PRESERVES AND TRAILS • ON-SITE REPRESENTATIVE OF THE TOWN AND CONSERVANCY PREPARATION • CHARGE CELL PHONE • WEAR HIKING CLOTHES, HAT, SUNGLASSES AND FOOTWEAR • WEAR YOUR STEWARD ARM BAND! • BRING WATER AND SNACKS FOR YOURSELF 02/03/2019 • UNTIL STORAGE IS AVAILABLE, BRING SEVERAL SPARE BOTTLES OF WATER, TRASH BAG, GLOVES • HIGHLIGHTER, PEN, NOTEPAD ON ARRIVAL • CHECK THE TRAILHEAD RAMADA AND PARKING AREA FOR TRASH • CHECK PORTAJOHNS FOR CLEANLINESS AND SUPPLIES • NOTE ANYTHING THAT REQUIRES ATTENTION -BROKEN GLASS, DOGS LEFT IN CARS • CHECK CONTENTS OF TRAILHEAD BOX -PUT NOTE OF USED OR MISSING ITEMS IN BOX DURING SHIFT -KEEP A COUNT OF VISITORS AND ANY LARGE GROUPS • GREET EVERYONE - • NOTE VISITORS AS GET OUT OF CARS -EXPERIENCED HIKERS? FAMILIES? OBVIOUS NEW VISITORS? HIKERS WITH DOGS? • ARE VISITORS DRESSED APPROPRIATELY FOR WEATHER & TRAILS; DO THEY HAVE WATER, SUNSCREEN, CELL PHONE, MAP; APPROPRIATE SHOES? UNSTEADY -HIKING POLE? • DO VISITORS KNOW WHERE THEY ARE GOING OR ACT CONFUSED, OFFER MAP • IF NO MAP, HAVE THEM TAKE A PHOTO OF MAP AT TRAILHEAD • DOGS MUST BE ON LEASH AND OWNERS MUST PICK UP AFTER THEM • OFFER ASSISTANCE -FIRST VISIT, WHERE ARE YOU GOING? DO YOU NEED SOME HELP? HOW MUCH TIME DO YOU HAVE? HELP THEM SELECT A HIKE. USE HIGHLIGHTER TO OUTLINE SUGGESTED TRAIL(S) ON MAP. • EXPERIENCED HIKERS THAT KNOW WHERE THEY ARE GOING, ASK THEM TO LET YOU KNOW IF THEY OBSERVE ANYTHING THAT NEEDS ATTENTION (DOG OFF LEASH, CACTUS FALLEN ON TRAIL, ETC. • HIKERS & BIKERS THAT COME FROM SCOTTSDALE OR PARK MAY NEED WATER!! ITEM 6 Attachment 3 MMPC September 16, 2017 Page 3 of 3 • REMIND VISITORS: WHEN HALF YOUR WATER IS GONE, IT'S TIME TO TURN AROUND. DOES THE VISITOR HAVE WATER FOR THEIR DOG? • IF YOU DON'T KNOW THE ANSWER TO A QUESTION, DON'T GUESS! KNOW PRESERVE RULES • NOT THERE TO ENFORCE -BE POLITE -PRESUME VISITORS ARE UNAWARE OF RULES • DOGS MUST BE ON LEASH AND OWNER MUST PICK UP AFrER THEM • NO SMOKING ANYWHERE • NO PLANTS, CACTI, ROCKS, WILDFLOWERS CAN BE REMOVED FROM PRESERVE • NO HORSES • BIKERS MUST YIELD TO HIKERS • HIKERS, BIKERS, DOGS MUST STAY ON TRAIL • PLEASE INCLUDE ANY RULE VIOLATIONS IN YOUR EMAIL TO CONSERVANCY ACCIDENTS/INJURIES -ANY DOUBTS, CALL 911 -NO COST TO BE BROUGHT BACK TO TRAILHEAD • BASIC FIRST AID KIT IN TRAILHEAD BOX • OFFER FIRST AID SUPPLIES, WATER & SOAP, SELF-HELP IS PREFERRED • NO ANTIBIOTIC CREAMS OR ANTIBIOTIC WIPES -SOME HAVE ALLERGIES • 911 CALLS -HAVE TRAILHEAD ADDRESS, 14800 N EAGLE RIDGE DRIVE • IF INJURED PERSON ON TRAIL, TRY TO GET CODE FROM NEAREST EMERGENCY MARKER ON TRAIL AFTER YOU LEAVE -EMAIL CONSERVANCY (contactscfh@gmail.com) • DATE AND SHIFT • NUMBER OF VISITORS -IF A LARGE GROUP NOTE SEPARATELY • TIME PARKING LOT FILLED • SUPPLY NEEDS-MAPS, ETC. • DONATIONS RECEIVED • RULE VIOLATIONS • UNUSUAL REQUESTS/ACTIVITIES • QUESTIONS YOU COULD NOT ANSWER • ANYTHING ELSE THAT CONCERNS YOU • LOST AND FOUND ITEMS -PUT IN TRAILHEAD BOX OTHER THINGS FOR YOU TO DO • FAMILARIZE YOURSELF WITH PRESERVE TRAILS (HIKING TRAILS IF POSSIBLE) AND HOW THEY CONNECT TO THE SCOTTSDALE PRESERVE AND MCDOWELL MOUNTAIN PARK • LEARN ABOUT THE HISTORY OF THE PRESERVE, DESERT FLORA & FAUNA • TAKE A FIRST AID CLASS . • TAKE ADVANTAGE OF FREE MCDOWELL SONORAN CONSERVANCY CLASSES https://www.mcdowellsonoran.org/education/adult-education/ ITEM 6 MONTHLY TRAIL COUNTER PASSES BOTANICAL GARDEN LAKE OVERLOOK SONORAN NORTH END A-K&WL TRAILS ADERO CANYON 2017 Total 57277 4825 3775 2018 Jan 6984 483 240 Feb Counter Start 6448 737 1059 Mar 2491 9948 1581 1461 Apr 1262 5153 2409 *500 May 925 3356 898 *300 Jun 563 1816 1042 *300 Jul 439 1646 *500 *300 Aug *700 1622 *500 *300 Sep *1080 1935 *500 *300 Oct *1500 3715 *500 *450 Nov *1900 5463 655 628 Start 12/7 Dec 2251 5001 487 2101 7363 2018 Total 13111(10M) 53087 10292 8739 7363 (1M) 2019 Jan 2291 6969 677 *2550 10237 Feb 2467 5505 731 *2250 9010 Mar 3295 8080 1150 *4150 16564 Apr 1452 5488 1581 1879 **6645 May 945 3938 754 1212 666 Jun 449 2471 254 115 183 Jul 402 1736 152 No Reading No Reading Aug 386 1533 No Reading No Reading No Reading Sep 690 2588 No Reading No Reading No Reading Oct Nov Dec 2019 Total * Estimate. Counter was not functioning.** On 4/29/19 Eagle Ridge Road closed ITEM 7 2019 WORKGROUPS Preserve Marketing and Fairs (Barbaric*, Grzybowski, and Myers) a. EBikes in the Preserve Trails b. New entry to Easy Trail c. Update Preserve big map d. Prepare for November Town Fair Safety (Aiello*, Garvey, and Grzybowski) a. First Aid Kits and Automated External Defibrillator (AED) at two trailheads b. Coordination with County Sheriff and Marksman c. Drones for construction and safety d. Security; camera at Adero Canyon Trailhead (ACT) e. Observe First Responders training MMPC/SCFH/Town f. Presentation from First Responders to above Preserve Trailheads (Myers*, Craig, and Slater) a. Assist with completion of the ACT b. Assist with completion of the Emergency fire road c. Two signs at ACT directing to Trails d. Bench criteria Value of Preserve (Craig*, Aiello, and Garvey) a. New Trail in the Preserve b. Doggie bag at entrance to Park by Golden Eagle Trailhead c. Take down QR code signs in Preserve *Workgroup Coordinator ITEM 9