HomeMy WebLinkAbout1305060708SPLPNOTICE OF THE
SPECIAL BUDGET SESSION(S) OF
THE FOUNTAIN HILLS TOWN COUNCIL
z:\council packets\2013\spl1305060708\1305060708a.docx
Mayor Linda M. Kavanagh
Councilmember Dennis Brow n Councilmember Cassie Hansen
Councilmember Ginny Dickey Councilmember Henry Leger
Vice Mayor Tait D. Elkie Councilmember Cecil A. Yates
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of
the Town’s various Commissions or Boards may be in attendance.
TIME: 5:30 P.M. SPECIAL BUDGET SESSION(S)
DATES: (i) MONDAY, MAY 6, 2013
(ii) TUESDAY, MAY 7, 2013 (meeting held only if necessary)
(iii) WEDNESDAY, MAY 8, 2013 (meeting held only if necessary)
WHERE: FOUNTAIN HILLS TOWN HALL COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
AGENDA
CALL TO ORDER AND ROLL CALL – Mayor Linda M. Kavanagh
1. DISCUSSION WITH POSSIBLE DIRECTION relating to the PROPOSED TOWN OF
FOUNTAIN HILLS FY2013-14 BUDGET including all proposed revenues, expenditures and
programs for all Governmental funds.
2. ADJOURNMENT.
DATED this 25th day of April 2013.
_____________________________________
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100 (voice) or 1-800-367-
8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print
format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s off ice.
NOTICE OF THE
SPECIAL BUDGET SESSION(S) OF
THE FOUNTAIN HILLS TOWN COUNCIL
z:\council packets\2013\spl1305060708\1305060708a.docx
Mayor Linda M. Kavanagh
Councilmember Dennis Brown Councilmember Cassie Hansen
Councilmember Ginny Dickey Councilmember Henry Leger
Vice Mayor Tait D. Elkie Councilmember Cecil A. Yates
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of
the Town’s various Commissions or Boards may be in attendance.
TIME: 5:30 P.M. SPECIAL BUDGET SESSION(S)
DATES: (i) MONDAY, MAY 6, 2013
(ii) TUESDAY, MAY 7, 2013 (meeting held only if necessary)
(iii) WEDNESDAY, MAY 8, 2013 (meeting held only if necessary)
WHERE: FOUNTAIN HILLS TOWN HALL COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
AGENDA
CALL TO ORDER AND ROLL CALL – Mayor Linda M. Kavanagh
1. DISCUSSION WITH POSSIBLE DIRECTION relating to the PROPOSED TOWN OF
FOUNTAIN HILLS FY2013-14 BUDGET including all proposed revenues, expenditures and
programs for all Governmental funds.
2. ADJOURNMENT.
DATED this 25th day of April 2013.
_____________________________________
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-
8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print
format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s off ice.
TOWN OF FOUNTAIN HILLS
OFFICE OF DEPUTY TOWN MANAGER
INTER OFFICE MEMO
TO: Honorable Mayor and Town Council DT: May 3, 2013
THROUGH: Ken Buchanan, Town Manager
FR: Julie Ghetti, Deputy Town Manager RE: FY2013-14 Budget Adjustments
During the special meeting for the FY2013-14 proposed budget there were a few additions to expenditures
that were approved by the Town Council which requires adjustments to be made. The following is a
summary of the Council action and what is staff’s recommendation to accommodate the changes:
• Public Safety – Law Enforcement/Posse; Fire; Magistrate Court “Approved”.
• Administration
– qualified “Approved” with further discussion on Personnel at the May 6th Budget Meeting.
– Food Bank “Approved” with increased funding of an additional $9,075 totaling $24,200.
– Economic Development:
• Christmas Lighting to be taken from 40% Downtown Funds at $30,350.
• JumpStart Biz @ $4,500 (no change)
• GPEC Funded @ $8,844 (no change)
• Tourism Bureau funded @ $103,000 (no change)
• Development Services – “Approved”
• Community Services - “Approved” with modified funding for:
– FH Boys & Girls Club @ $64,000: Increased $24,000 from Fire Department.
– FH Community Theatre @ $70,240: Increased funding of $35,120 - funded from 60%
Excise Tax Fund.
EXCISE TAX/ECONOMIC DEVELOPMENT PLAN
• 40% of Excise Tax Fund for Downtown Strategy $ 114,079
- Christmas Lighting $ (30,350)
$ 83,729
• 60% of Excise Tax Fund for ED Plan $ 171,119
• Transfer of ED funds from General Fund to Excise Tax Fund $ 90,240
• Total available for Economic Development $ 261,359
JumpStartBiz ($ 4,500)
Event marketing (spring/summer) ($ 9,895)
Fountain Hills Community Theatre ($ 35,120)
GPEC dues ($ 8,844)
Tourism (component of ED Plan) ($103,000)
Available to fund remaining components of Economic Development Plan $100,000
– Business Attraction Strategy
– Business Expansion & Retention Strategy
– Retail Attraction Strategy
– Education Strategy
Summary of Current Budget Adjustments:
– Food Bank $ 9,075
– FH B/G Club $24,000
– FH Theatre $35,120
($68,195)
Recommendation:
General Fund (reduce Fire Department budget) $33,075
Theater as proposed Economic Development/Excise $35,120
$68,195
NO INCREASE IN TOTAL EXPENDITURES
Budget Recap
BUDGET RECAP
•Public Safety – Law Enforcement/Posse; Fire; Magistrate Court “Approved”.
•Administration
–qualified “Approved” with further discussion on Personnel at the May 6th Budget Meeting.
–Food Bank “Approved” with increased funding of an additional $9,075 totaling $24,200.
–Economic Development:
•Christmas Lighting to be taken from 40% Downtown Funds at $30,350.
•JumpStart Biz @ $4,500
•GPEC Funded @ $8,844
•Tourism Bureau funded @ $103,000
•Development Services – “Approved”
•Community Services - “Approved” with modified funding for:
–FH Boys & Girls Club @ $64,000: Increased $24,000 from Fire Department.
–FH Community Theatre @ $70,240: Increased funding of $35,120 - funded from 60% Excise
Tax Fund.
BUDGET RECAP
EXCISE TAX/ECONOMIC DEVELOPMENT PLAN
•40% of Excise Tax Fund for Downtown Strategy $ 114,079
- Christmas Lighting ($ 30,350)
$ 83,729
•60% of Excise Tax Fund for ED Plan $ 171,119
•Transfer of ED funds from General Fund to Excise Tax Fund $ 90,240
•Total available for Economic Development $ 261,359
•JumpStartBiz ($ 4,500)
•Event marketing (spring/summer) ($ 9,895)
•Fountain Hills Community Theatre ($35,120)
•GPEC dues ($ 8,844)
•Tourism (component of ED Plan) ($ 103,000)
•Available to fund remaining components of Economic Development Plan $100,000
–Business Attraction Strategy
–Business Expansion & Retention Strategy
–Retail Attraction Strategy
–Education Strategy
BUDGET RECAP
Current Budget Adjustments:
–Food Bank $ 9,075
–FH B/G Club $24,000
–FH Theatre $35,120
($68,195)
Recommendation:
General Fund (Fire Department) $33,075
Economic Development/Excise $35,120
$68,195
NO INCREASE IN TOTAL EXPENDITURES
TOWN OF FOUNTAIN HILLS
PROPOSED FINAL BUDGET
FY 2013-14
Ken Buchanan, Town Manager
Julie A. Ghetti, Deputy Town Manager/Finance Director
May, 2013
Operational
Priorities
Pavement
Management
Program
Economic
Development
Plan
Fountain Lake
IGA
Community
Partnership
Funding Policy
Fire Station #2
Town
Prosecutor
Volunteer
Program
Operational Priorities
Operational Priorities
Addressed in Budget
•Economic Development Plan Adopted
•Pavement Management Plan Adopted
•Town Prosecutor – Model Determined/Funded
•Fire Station #2 Relocation – CIP (2015)
–(Site undetermined)
•Fountain Lake IGA w/ Sanitary District Discussions
Underway
•Volunteer Program reorganized under Town Manager.
Strategic Plan
Goals
2013/14 Strategic Plan Goals
C3
Solicit Public/Stakeholder
Feedback
EV2
Develop balanced ,
equitable, sustainable,
local Financing Structure
for Core Services
EV4
Promote retention,
expansion and relocation
of Quality Businesses
I2
Develop reliable funding
source for infrastructure
maintenance
CR7
Communicate the Role
of Local Government
CR2 an d CR3
Expand Volunteerism
Program
R2
Provide interconnected,
multi-use Trail & Bicycle
System
I3
Pavement Management
Index Program
C2
Support Community
Events/Activities to build
Community & Friendship
CR1
Foster accessible,
responsive Governance
EV1
Develop Economic
Development Plan
CR6
Evaluate
Customer Satisfaction
on regular basis
Strategic Goals Addressed
In Budget
•EV1 – Economic Development Plan
•EV4 – Promote Business Expansion and Retention Program
•EV2 & I3 – Pavement Management Program
•I2 – Reliable Source of Funding for Infrastructure Maintenance
•R2 – Interconnected Multi Use Trails/Bike Paths including the FIT
Urban Trails
•C2 – Support Community Events/Activities to build Community &
Friendship
•CR2 & CR3 - Expand Volunteerism Program
Budget
Presentation
Overview
Town Manager’s
FY2013/14
Budget Proposal
$41,655,378
Previous Fiscal Year Budgets
•FY11 $29.4M
•FY12 $38.3M
•FY13 $31.5M
•FY14 $41.7M
•Budget Highlights
•Core Services/Departmental Budgets
–Public Safety: Fire/Emergency Medical Services; Law Enforcement;
Judicial
–Administration: Town Manager; Town Clerk; Human Resources;
Finance; I.T.; Economic Development
–Development Services: Building Safety; Code Enforcement;
Engineering; Streets; Stormwater/Environmental Services; Facilities;
Mapping & Graphics; Planning.
–Community Services: Parks; Recreation; Senior Services;
Community Center; Open Space & Trails.
•Capital Improvement Plan; Fee Schedule; Debt
Overview; Personnel
Budget Presentation Agenda
Budget Highlights
2013/14 Budget Highlights
•Focus remains on Core Services with a
structurally Balanced Budget – expenditures match
available revenues plus available fund balance.
•Focus on Street Replacement, Repair and Maintenance
in the amount of $14,503,000 .
–Pavement Management Program budgeted at $2,000,000
(VLT/HURF/CIP) for pavement maintenance operations on
Palisades, Fountain Hills Boulevards and a portion of Shea
Boulevard with pavement failure repair, crack sealing and
micro-surface program.
2013/14 Budget Highlights
continued……
–Saguaro Boulevard Road Bond for $8,200,000 based on a
successful election in November.
–Shea Boulevard Street Asphalt/Signal Replacement Project
(Technology to Beeline) in the amount of $3,903,000. (Grant
- $2,746,000).
–$400,000 Signal Light Replacement at Palisades and Saguaro
Blvd from CIP.
2013/14 Budget Highlights
continued….
•$1,640,000 Avenue of the Fountains Median Project
from Excise Tax Downtown Fund.
•2.5% MERIT increase in the amount of $64,508 for
personnel except for Town Manager and Presiding
Judge. 6.4% overall reduction of personnel costs.
•Public Safety focus with the purchase of a new Fire
Pumper Truck at $550,000 and renovation of Fire
Station #1 at $420,000.
•Implementation of the adopted Economic
Development Plan at $261,359.
SUMMARY OF CHANGES
Expenditure Details 2013 2014 % Change
SERVICE $ million $ million %
Personnel $3,848,857 $3,602,205 (6.4%)
Maintenance/ Utilities $3,250,369 $2,853,562 (12.2%)
Contractual Services $8,011,664 $8,150,650 1.7%
Supplies $530,715 $860,037 62.1%
Capital Expense from all
Funds
$11,314,704 $19,487,200 72.2%
Debt Service $2,504,038 $2,552,485 1.9%
Internal Transfers $2,052,762 $4,149,239 102.1%
TOTAL $31,513,109 $41,655,378 32.2%
FY14 Budget Summary
Fund Revenues Expenditures Use of Reserves
General Fund $13.2M $13.2M $0.0
HURF $2.1M $2.3M $200,000
Excise Tax $347K $2.1M $1.8M
Special Revenues $1.5M $1.6M $100,000
Debt Service $2.2M $2.6M $400,000
Capital Projects $14.5M $19.2M $4.7M
Internal Funds $210K $658K $448,000
TOTALS $34.1M $41.7M $7.6M
GENERAL FUND
OPERATING BUDGETS
Expenditure Details 2013 2014 Change Change
SERVICE $ Budget
(Revised)
$ Budget $ Change %
Council $82,811 $80,372 ($2,439) (2.9)%
General Government, Economic
Development, Finance, HR, IT
$2,194,672 $2,099,255 ($95,417) (4.3%)
Court Services, Teen Court $402,933 $364,171 ($38,762) (9.6%)
Development Services, Town
Facilities, Planning, Environment,
Engineering
$2,007,578 $1,843,539 ($164,039) (8.2%)
Community Services, Recreation and
Culture, Parks, Community Center,
Seniors
$2,226,188 $2,199,083 ($27,105) (1.2)%
Fire, Emergency Medical Services $3,255,335 $3,475,012 $219,677 6.7%
Law Enforcement $2,946,102 $3,121,624 $175,522 6%
TOTAL OPERATING BUDGET $13,115,619 $13,183,056 $67,437 .5%
FY14 Budget By Core Services
From All Funds
•Public Safety $ 6,596,636
•Administration $ 2,543,798
•Downtown Excise Fund/ED $ 2,125,198
•Development Services $ 4,164,512
•Community Services $ 2,199,082
•Debt Service $ 2,555,985
•Special Revenue Funds $ 1,563,875
•Capital (includes $50k DIF Study Fee) $19,248,082
•Internal $ 658,210
Total $41,655,378
Reserve
Fund
General Fund $5,590,833
HURF $481,557
Special Revenue Funds $241,109
Economic Dev/Downtown Fund $2,103,453
Public Art $1,454
Development Fees:
Law Enforcement $201,981
Fire & Emergency $42,242
Streets $120,724
Parks & Recreation $35,519
Open Space $1,650,178
Library/Museum $42,244
Debt Service $1,341,441
Capital Projects $9,328,932
Rainy Day Fund $1,345,200
Vehicle Replacement Fund $882,841
Total $23,409,708
Fiscal Quarter Fund Balances
31-Mar-13
Reserve Fund
Financial
5 year Overview
Budget Assumptions
•New reality – razor thin available funds.
•Revenue projections are determined using both a trend analysis
formula, as well as a flat percentage increase (2%), but are
estimates.
•Little or no change in distribution of State Shared Revenues.
•Maintaining existing level of service (no new programs/no new
employees).
•Inflation factor of 2% for Administration, Development Services
and Community Services departments. Public Safety contracts
for MCSO projected at 6% increase and Rural/Metro Fire
projected at 6.7% increase.
•The Ellman property is not included in any future revenue
estimates.
•TPT Construction Sales Tax Revenue included in Projections
TOWN FUNDS
23 different
sets of books
as required
by GAAP or
Arizona
Budget Law
Special revenue Funds General Fund (100)
GENERAL/
OPERATING FUNDS
General Fund (100)
Public Art Fund
(410)
General Internal
Service Fund (800)
SPECIAL REVENUE
FUNDS
DEBT SERVICE
FUNDS
CAPITAL
IMPROVEMENT
FUNDS
Vehicle
Replacement Fund
(810)
Highway User
Revenue Fund
(HURF) (200)
Excise
Tax/Downtown
Fund (300)
Special
Revenue/Grants
Fund (400)
Court
Enhancement Fund
(420)
Revenue Bond
Debt Service (500)
General Obligation
Debt Service (510)
Eagle Mountain
Debt Service (520)
Cottonwoods
Maintenance
District Fund (540)
Municipal Property
Corporation Debt
Service (530)
Capital Projects
Fund (600)
Law Enforcement
Development Fee
Fund (710)
Fire &Emergency
Development Fee
Fund (720)
Streets
Development Fee
Fund (730)
Parks/Recreation
Development Fee
Fund (740)
Library/Museum
Development Fee
Fund (760)
TOWN OF FOUNTAIN HILLS
BUDGETARY FUNDS
GOVERNMENTAL FUNDS
GENERAL FUND REVENUE
PROJECTIONS
(excludes Ellman property)
*Surplus is an estimate, based on projected revenues and permits that may
not be realized; Expenditure increases are estimated at 2% per year except
public safety contracts which may come in higher.
FISCAL YEAR
(July to June)
STATE
SHARED
REVENUES
LOCAL
REVENUES
TOTAL GF
EXPENDITURES
SURPLUS/
(SHORTFALL)
2012-13 $5,015,416 $8,582,799 $13,115,620 $482,595
2013-14 $4,555,668 $8,627,389 $13,183,057 $0
2014-15 $4,794,586 $8,746,865 $13,437,012 $104,439
2015-16 $4,738,576 $8,983,668 $13,706,144 $16,100
2016-17 $4,806,195 $9,374,037 $14,088,784 $91,448
2017-18 $4,938,170 $9,605,911 $14,521,176 $22,905
Cities and towns receive 27.5% of
fuel tax and transportation related
fees collected by the state based
on population and county of origin
of fuel sales. The revenue estimate
for FY2014 is based on estimates
of revenue sharing by Arizona
Department of Transportation
(ADOT) in their distribution
forecast in addition to the transfer
of revenue from the General Fund
to HURF (vehicle license taxes) to
fund a pavement management
program.
OPERATIONAL PRIORITY:
PAVEMENT MANAGEMENT PROGRAM
*Includes $750,000 VLT transfer from General Fund
*
Town of Fountain Hills
Organizational
Chart
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Engineering/GIS
Streets/
Fleet
Recreation
Community
Services Fire / EMS Administration Law Enforcement
Mayor and Town Council
Town Manager Town Attorney
Community
Center
Planning/
Code Enforcement
Building Safety
Facilities
Finance/I.T.
Town Clerk
Human Resources/
Risk Management
Senior
Services
Parks
Executive Assistant
Town Prosecutor
Economic Development
Appointed
by Council
Contracted
Departmental
Overview
Public Safety
FIRE & EMERGENCY MEDICAL
$3,475,013
•Activities include fire suppression, fire prevention,
emergency medical service, building safety and
C.A.R.E.
•Contracted with Rural/Metro through 2014
•Includes funding for Self-contained Breathing
Apparatuses - $125,000
•Includes depreciation cost for fire engines
6.7%
FIRE AND EMERGENCY PROGRAMS
PROGRAM NAME FY13 BUDGET FY14 PROPOSED INCREASE/
(DECREASE)
PRIOR YR
Fire Administration $144,944 $155,365 7.2%
Fire Safety $149,172 $152,880 2.0%
Fire Emergency Medical Services $1,379,243 $1,420,016 3.0%
Fire Suppression $1,551,476 $1,716,703 10.6%
C.A.R.E. $30,500 $30,049 (1.5)%
TOTAL $3,255,335 $3,475,013 6.7%*
LAW ENFORCEMENT
$3,121,624
•3.8 beats plus School Resource Officer
•Increases to County benefits are passed on to the
Town
•Includes contract with County for animal control and
jail fees
•$15,000 for MCSO Posse for vehicle
Maintenance
6%
LAW ENFORCEMENT DIVISIONS
PROGRAM NAME FY13 BUDGET FY14 PROPOSED INCREASE/
(DECREASE)
PRIOR YR
Administration $22,396 $23,385 4.4%
Animal Control $65,324 $67,399 3.2%
Incarceration/ Transport $96,000 $84,000 (12.5)%
Patrol $2,762,382 $2,946,840 6.7%
TOTAL $2,946,102 $3,121,624 6.0%
LAW ENFORCEMENT
Public Safety for Additional
Services
•MCSO Posse
–Request: $30,000
•For Vehicle Maintenance
–Staff Recommendation $15,000
•For Vehicle Maintenance
Presiding Judge
Court Clerk
Senior Court Clerk
MUNICIPAL COURT
Court Administrator
Appointed
by Council
Full Time
Municipal Court
$364,171
Core Responsibilities:
Civil/Criminal Traffic Violations; Misdemeanor Offenses; Town Code/Ordinance
Offenses; Trials, Hearings, Sentence Enforcement and Compliance; Orders of
Protection and Harassment Injunctions, Teen Court.
PROGRAM NAME FY13 BUDGET FY14 PROPOSED INCREASE/
(DECREASE)
PRIOR YR
Administration $252,262 $248,965 (1.3)%
Civil Cases $44,266 $40,253 (9.1)%
Criminal Cases $87,746 $63,212 (28)%
Juvenile $18,659 $11,741 (37.1)%
TOTAL $402,933 $364,171 (9.6)%
9.6%
Full Time Equivalent (FTE) Employees:
FY12 FY13 FY14
5 5 4
Administration
ADMINISTRATION
$2,099,255
•CORE SERVICES: Town Manager, Legal Services, Town
Clerk, Finance, HR, IT, Economic Development
–Information Technology, Economic Development, Finance/Budget, Banking, Asset Tracking,
Licensing, Purchasing , Audit, Customer Service, Volunteer Program , Channel 11 , Website.
–Employee policies/procedures, employee benefits, payroll/compensation, Loss Control/Risk
Management, Employee Relations.
–Public Records administration, elections, general administration, legislative administration.
–Town Council, Strategic Planning Advisory Commission, Public Safety Advisory Commission,
Municipal Property Corporation.
Town Manager $537,846
I.T. $276,804
Town Clerk $179,210
HR $360,754
Finance $340,760
E.D. $ 90,240
Legal Services $313,641
4.3%
Town Manager
Executive Assistant
*Volunteer
Coordinator (.88)
ADMINISTRATION DEPARTMENT
IT Coordinator
Financial
Services
Tech (.5)
Accounting Supervisor
*Accounting
Clerk (.6)
*Customer
Service Rep (1)
Deputy Town Manager/
Finance Director
Town Clerk
*HR Administrator/
Risk Manager (.75)
Economic
Development
IT Tech (.5)
* Part time
Full Time
Contracted
ADMINISTRATION DIVISIONS
FY 2013/14
DIVISION NAME FY13 BUDGET FY14 PROPOSED INCREASE/
(DECREASE)
PRIOR YR
Town Manager $625,919 $537,846 (14.1)%
Information Technology $317,449 $276,804 (12.8)%
Town Clerk $179,526 $179,210 (.2)%
HR/Risk Mgmt $415,623 $360,754 (13.2)%
Finance $324,318 $340,760 5.0%
Economic Development $14,476 $90,240 523%
Legal Services $317,360 $313,641 (1.2)%
Sub-TOTAL $2,194,672** $2,099,255 (4.3)%
**After budget adjust for Pavement Plan Full Time Equivalent
(FTE) Employees:
FY12 FY13 FY14
11.58 11.68 9.93
Fee for Service
•Food Bank
Request: $30,250
Staff Recommendation: $15,125
Focused
Approach
Vibrant
Sustainable
Community
Targeted
Industry
Sectors
Economic
Objectives
Grow Our Economy
Maximize Our Talent
Enhance Our
Community
Business Attraction
Business Retention &
Expansion
Entrepreneurial
Development
Foundational
Maintenance
Locational
Catalysts
Retail
Education
Professional,
Technical
& Scientific Services
Healthcare, Medical,
Biosciences &
Wellness
Finance & Insurance
Tourism & Recreation
Economic Development
Planning Approach
EV1 – Strategic Plan Goal
ECONOMIC DEVELOPMENT PROGRAM
EXCISE TAX FUND/GENERAL FUND
$261,359
4.6%
40% of Excise Tax Fund for Downtown Strategy $ 114,079
60% of Excise Tax Fund for ED Plan $ 171,119
Transfer of ED funds from General Fund to Excise Tax Fund $ 90,240
(to fund Pavement Management Plan)
Total available for Economic Development $ 261,359
Programmed into FY13-14 budget:
Christmas Lighting ($ 30,350)
JumpStartBiz ($ 4,500)
Event marketing (spring/summer) ($ 25,000)
GPEC dues ($ 8,844)
Tourism (component of ED Plan) ($ 103,000)
Available to fund remaining components of Economic Development Plan $ 89,665
Business Attraction Strategy
Business Expansion & Retention Strategy
Retail Attraction Strategy
Education Strategy
Economic Development
Funding for Additional
Services
•Economic Development/Tourism
•JumpStartBiz
•GPEC
Fee for Service
•JumpStartBiz
–Request: $25,000
–Staff Recommendation; $4,500
Fee for Service
•GPEC
Staff Recommendation: $8,844
Fee for Service
•Fountain Hills Chamber of
Commerce Tourism Bureau
Request: $125,000
Staff Recommendation: $103,000
Development
Services
Director
Executive Assistant
DEVELOPMENT SERVICES DEPARTMENT
Streets
Maintenance Tech
Engineering
Inspector
Code Enforcement
Officer
*Custodian (.75)
Maintenance Tech
GIS Technician /
CAD Operator
Permit Tech
*Custodian (.5)
Streets
Superintendent
Facilities /Environmental
Supervisor Town Engineer Senior Planner Chief Building Official/
Plans Examiner
Traffic Signal Tech II Fleet Mechanic/
Open Space Specialist
*Custodian
* Part time
Full Time
Contracted
DEVELOPMENT SERVICES
$1,843,540
•Departments include Streets, Planning, Building Safety, Code
Enforcement, Stormwater/Environmental Services, Engineering,
Facilities, Mapping & Graphics
Highlights:
•Responsible for six ADWR Dams
•Solid waste/recycling contract administration
•700 acres of wash maintenance
•Maintenance of ten town-owned buildings;
•Administration of fifteen Capital Projects
8.2%
DEVELOPMENT SERVICES DIVISIONS
DIVISION NAME FY13 BUDGET FY14 PROPOSED INCREASE/
(DECREASE)
PRIOR YR
Engineering $577,546 $512,734 (11.2)%
Facilities $865,778 $801,372 (7.4)%
Planning $160,353 $162,370 1.3%
Building Safety $204,952 $188,590 (8.0)%
Code Compliance $102,586 $101,215 (1.3)%
Mapping & Graphics $96,363 $77,259 (19.8)%
Sub-TOTAL $2,007,578 $1,843,540 (8.2)%
Full Time Equivalent (FTE) Employees:
FY12 FY13 FY14
20.25 18.75 16.25
STREETS FUND (HURF)
$2,320,973
•Funds street division
operations – 4 FTEs
•Maintain 390 lane miles, 3.5
million sq. yds. of asphalt
•Maintain 68 acres of medians
11%
HURF/STREET PROGRAMS
PROGRAM NAME *FY13 BUDGET FY14 PROPOSED INCREASE/
(DECREASE)
PRIOR YR
Administration $190,991 **$390,720 104.6%
Adopt a Street $3,193 $3,796 18.9%
Legal Services $21,600 $21,600 0%
Open Space $302,698 $273,126 (9.8)%
Pavement Management $1,106,266 $1,226,429 10.9%
Street Signs $86,472 $83,042 (4.0)%
Street Sweepers $126,805 $83,917 (33.8)%
Traffic Signals $170,336 $154,073 (9.5)%
Vehicle Maintenance $80,519 $84,270 4.7%
TOTAL $2,088,880 $2,320,973 11.1%
Full Time Equivalent (FTE) Employees: FY12 FY13 FY14
6 6 4 *After FY13 budget adjustments for Pavement Management
**Includes new Streets Dept. modular office building
Community
Services
Director
Executive Assistant
Parks Supervisor Recreation
Supervisor
Recreation
Coordinator
Recreation
Coordinator
COMMUNITY SERVICES DEPARTMENT
Grounds Keeper
*Rec Assist (.61)
Grounds Keeper
*Receptionist (.75)
*Receptionist (.25)
Grounds Keeper
*Rec Assist (.61)
*Rec Assist (.61)
Community Center
Operations Coordinator
Community Center
Events Coordinator
Senior Services
Supervisor
*Senior Services
Assistant (.45)
*Home Delivered
Meals Coord (.75)
*Activities
Coordinator (.58)
Parks Lead
*Rec Assist (.61)
*Operations Support
Worker (.83)
*Operations Support
Worker (.82)
* Part time
Full Time
COMMUNITY SERVICES
$2,199,083
•Activities include all parks, trails, Community Center, recreation
programs, senior programs, home delivered meals
Highlights:
•Maintain 116 acres of parks, 740 acres of open space, and 10.43 miles of trails
•Art and Culture (Theater) $ 36,120
•Youth Programs Contract (Boys & Girls Club) $ 40,000
•Community Center bond payment $193,500
1.2%
COMMUNITY SERVICES DIVISIONS
DIVISION NAME FY13 BUDGET FY14
PROPOSED
INCR/
(DECREASE)
PRIOR YR
Recreation $483,302 $545,230 12.8%
Parks $1,054,026 $982,684 (6.8)%
Community Center Operations $421,050 $443,385 5.3%
Senior Services $267,811 $227,783 (14.9)%
TOTAL $2,226,188 $2,199,083 (1.2)%
Full Time Equivalent (FTE) Employees: FY12 FY13 FY14
21.53 21.18 20.18
Fee for Service
•Fountain Hills Boys/Girls Club
Request: $80,000
Staff Recommendation $40,000
Fee for Service
•Fountain Hills Community
Theatre
Request: $70,240
Staff Recommendation $36,120
Capital
Improvement
Plan
2013/14 Capital Projects
•Ashbrook Wash Channelization Improvements ($38,000 CIP, $38,000 Grant)
•Miscellaneous Drainage Projects ($50,000 CIP)
•Downtown Greening Project ($100,000 grant)
•Downtown Vision Plan “Avenue/Lakeside Project” ($200,000 Downtown Fund)
•Avenue of the Fountains Median Project ($1,640,000 Downtown Fund)
•Fire Station #1 Renovation Project ($420,000 CIP)
•Portable Live Fire Training Grant Application ($16,000 GF/$144,000 grant)
•Fire Department Radios Grant Application($12,000 General Fund/$108,000 Grant)
•Street Maintenance Facility – ($225,000 HURF fund reserves)
•Fountain Park Improvements – ($825,000 CIP)
•Fountain Lake Water Quality Improvements ($300,000 CIP)
•Urban Trail Improvements ($20,000)(multi-phase project)(CIP)
Capital Projects cont……
•Unpaved Alley Paving Projects ($325,000) (multi-phase project)(CIP)
•Shea/Saguaro Street Project ($3,903,000 total: $957,000 CIP, $2,746,000
MAG/McDot, $200,000 developer)
•Pavement Management Program ($1,000,000 CIP)
•Saguaro Blvd. Reconstruction ($8,200,000 bonds)
•Fountain Hills Blvd. Shoulder Paving Project ($81,000 CIP/$255,000 grant)
•Highway Safety Improvement Program ($47,000 grant/$10,000CIP)
•Shea Blvd. Eastbound Bike Lane & Overlay Project ($440,000 Grant/ $211,000 CIP
Matching)
•Palisades/Saguaro Traffic Signal Upgrades ($400,000 CIP)
•Contingency ($190,080 CIP)
Total $19,198,080
Capital Expenditures
Vehicle Replacement Fund
•Vehicle Replacement Fund
–Fire Pumper Truck $550,000
–Park Equipment “Bobcat” $ 8,200
–Tractor/Loader $ 28,000
–Fleet Gas & Oil $ 1,000
$587,200
Fee Schedule
Changes
FY13-14 FEE SCHEDULE
CHANGES
Fee Category Old Fee New Fee
Returned Check Fee $25.00 $30.00
Annual Budget (hard copy/CD) $45.00 $25.00
Park Ramadas – Resident
Non Resident
$24 - $72 Flat rate for four hours
$30 - $90 Flat rate for four hours
$10 - $20 per hour
$15 - $30 per hour
Reduced minimum to two hours
Multi-Purpose Fields – Resident
Non Resident
$30 Flat rate for four hours
$38 Flat rate for four hours
$15 per hour
$22.50 per hour
Reduced minimum to two hours
Open Turf – Resident
Non Resident
$200 Flat rate for four hours
$250 Flat rate for four hours
$50 per hour
$75 per hour
Reduced minimum to two hours
Amphitheater- Resident
Non Resident
$240 Flat rate for four hours
$300 Flat rate for four hours
$75 per hour
$112.50 per hour
Reduced minimum to three hours
Fountain Operation $250.00 per half hour $265.00 per half hour
Park Personnel Labor $15-$30 per hour $21-$38 per hour
FY13-14 FEE SCHEDULE
CHANGES
Fee Category Old Fee New Fee
Community Center No rentals on Sunday Weekend Rates Friday to Sunday
Community Center – Resident $25 - $100
$65 - $260
$32.50 - $130 per hour
$75 - $300 per hour
Community Center Wireless $25 per day No charge
Community Center – Portable Bar Not listed on schedule $50
Community Center Labor Charges Not listed on schedule $25 - $40 per hour
Centennial Circle - Resident
Non Resident
$0 $75 per hour
$112.50 per hour
Reduced minimum to three hours
Planning & Zoning notification fee $25.00 $40.00
Debt Overview
OUTSTANDING BONDS
Bond Purpose Date of Interest Date of Original Principal Principal Amount Outstanding
Type of Issue Bond Issue Rate Maturity Amount Amount Retired Refunded Principal
GO Refunding 6/1/2005 4.00 7/1/2019 $7,225,000 $4,325,000 $0 $2,900,000
TOTAL $24,310,000 $12,100,000 $9,310,000 $2,900,000
Rev Mtn. Bonds 12/1/2001 4.70 7/1/2021 $7,750,000 $3,840,000 $3,910,000 $0
Rev Refunding 6/1/2005 4.15 7/1/2019 $5,330,000 $1,595,000 $0 $3,735,000
TOTAL $23,680,000 $10,965,000 $7,385,000 $3,735,000
SA Eagle Mtn 7/12/2005 3.95 7/1/2021 $4,555,000 $1,755,000 $0 $2,800,000
TOTAL $9,492,276 $2,237,276 $4,455,000 $2,800,000
GRAND TOTAL $57,482,276 $25,302,276 $21,150,000 $9,435,000
GO General Obligation Bonds
Rev Revenue Bonds
SA Special Assessment Bonds
Personnel
PERSONNEL
Delivery of service to the citizens of Fountain Hills is
dependent upon the available funding and the number of
employees and volunteers who can perform the services.
PERSONNEL & BENEFITS
$3,602,205 (6.4%)
Wages and Benefits by Fund
FY12-13 FY13-14
+/- Prior
Year
General Fund $3,303,509 $3,216,946 (2.6%)
HURF $495,175 $385,259 (22.2%)
Excise Tax $50,173 $0 (100.0%)
$3,848,857 $3,602,205 (6.4%)
A 2.5% Merit increase for employees is recommended for FY14 for a total cost
of $64,508. The total cost is included above.
Personnel
•No new staff positions.
•39 Full Time Employees/17 Part Time
Employees…50.36 Total Full Time Equivalent
Employees.
•$9,000 pay equalization of a Director position.
•2.5% Merit increase recommendation in the
amount of $64,508 included, except for the
Town Manager and Presiding Judge positions.
Joan McIntosh
Julie Ghetti
May 6, 2013
All employees receive merit adjustment on
July 1, 2013 at 1%
All employees receive merit adjustment on
evaluation date at 1.5%
Develop evaluation and compensation plan
for FY2014-15
Saves $$$ by distributing the merit
throughout the fiscal year
Budget Resolutions
•Two (2) Budget Resolutions
–1st Resolution Adopts the Final Budget.
•Includes adoption of the Fee Schedule as proposed
–2nd Resolution Clarifies the parameters of administering the 2013/14
Budget.
•Assists Staff with policy direction as to administering policies and
procedures governing planned budgeted expenditures.
•Assists the Mayor & Town Council and Citizens with a clear
understanding of parameters of the various departmental and
program expenditures for the Final Adopted Budget.
•Adopts the Organizational Chart, FTE Schedule, Job Descriptions
and Pay Plan for the 2013/14 fiscal year.
Budget Summary
It is a Town Manager recommendation to
approve the proposed 2013/14 Annual
Budget in the amount of $41,655,378 .
Questions?