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HomeMy WebLinkAboutAGENDApacket__05-06-25_0619_709       NOTICE OF MEETING REGULAR MEETING COTTONWOODS MAINTENANCE DISTRICT   Board Chairman Gerry M. Friedel Board Vice Chairman Hannah Larrabee Board Member Gayle Earle Board Member Brenda Kalivianakis Board Member Rick Watts Board Member Peggy McMahon Board Member Allen Skillicorn   TIME:5:20 P.M. - REGULAR MEETING WHEN:TUESDAY, MAY 6, 2025 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ   Members of the Cottonwood Maintenance District will attend either in person or by telephone conference call; a quorum of the Towns' various Commission, Committee, or Board members may be in attendance at this meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights, may either file written consent with the Town Clerk to such recordings, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded to parents pursuant to A.R.S. §1-602.A.9 have been waived.   Request to Comment    The Public is welcome to participate in meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Town Clerk prior to discussion of that item. If possible, include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Board. Verbal comments should be directed through the Presiding Officer and not to individual board members. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST an agenda item, and hand it to the Town Clerk prior to discussion, if possible.  TO COMMENT IN WRITING ONLINE: Please feel free to provide your comments by visiting https://www.fountainhillsaz.gov/public comment and SUBMIT a Public Comment Card by 3:00 p.m. on the day of the meeting. These comments will be shared with the Board.          1.CALL TO ORDER      2.ROLL CALL      A.CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes for the Cottonwood Maintenance District Regular Meetings of June 4, 2024, and June 18, 2024.   B.CONSIDERATION AND POSSIBLE ACTION: Resolution CMD 2025-01 by the Maintenance District Board approving the Tentative Budget for the fiscal year beginning July 1, 2025, and ending June 30, 2026, providing notification to property owners, and setting a hearing date for the budget and annual assessments.   4.ADJOURNMENT        Dated this 1st  Day of May 2025. /s/Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's Office.On the day of the Council Meeting, the Council Chamber doors open at 5:15 p.m. for public seating. ITEM A. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 05/06/2025 Meeting Type: Cottonwoods Maintenance District Agenda Type:                   Submitting Department: Administration Prepared by: Request to Cottonwoods Maintenance District (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes for the Cottonwood Maintenance District Regular Meetings of June 4, 2024, and June 18, 2024. Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the town's website and maintained as permanent records in compliance with state law. Related Ordinance, Policy or Guiding Principle N/A Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approving the minutes of the Cottonwood Maintenance District Meetings of June 4, 2024, and June 18, 2024. SUGGESTED MOTION MOVE to approve the minutes of the Cottonwood Maintenance District Meetings of June 4, 2024, and June 18, 2024, as presented. Attachments VERBATIM TRANSCRIPT 2024.0604  VERBATIM TRANSCRIPT2024.0618  MINUTES OF THE REGULAR MEETING OF THE COTTONWOOD MAINTENANCE DISTRICT JUNE 4, 2024 A Regular Meeting of the Cottonwood Maintenance District Board was convened at 16705 E. Avenue of the Fountains in open and public session at 5:21 p.m. Members Present: Board Chairman Ginny Dickey: Board Vice Chairman Brenda J. Kalivianakis; Board Member Gerry Friedel; Board Member Peggy McMahon;Board Member Sharron Grzybowski; Board Member Hannah Toth; BoardMember Allen Skillicorn Staff Present: District Manager Rachael Goodwin; District Attorney Aaron D. Arnson; District Clerk Linda Mendenhall Audience: Approximately forty-three members of the public were present. TOWN OF FOUNTAIN HILLS JUNE 4, 2024 REGULAR MEETING COTTONWOOD MAINTENANCE DISTRICT Page 1 of 4 Post-Production File Town of Fountain Hills Regular Meeting Cottonwood Maintenance District June 4, 2024 Transcription Provided By: eScribers, LLC ** * * * Transcription is provided in order to facilitate communication accessibility and may not be a totally verbatim record of the proceedings. ** * * * TOWN OF FOUNTAIN HILLS JUNE 4, 2024 REGULAR MEETING COTTONWOOD MAINTENANCE DISTRICT Page 2 of 4 CHAIR DICKEY: (Starts mid-sentence) to start with. Our first one is the Cottonwoods Maintenance District. Could we have a roll call, please? MENDENHALL: Board Chairman Dickey? CHAIR DICKEY: Here. MENDENHALL: Board Vice Chair Kalivianakis? VICE CHAIR KALIVIANAKIS: Here. MENDENHALL: Board Member Friedel? FRIEDEL: Present. MENDENHALL: Board Member McMahon? MCMAHON: Here. MENDENHALL: Board Member Grzybowski? GRZYBOWSKI: Present. MENDENHALL: Board Member Toth? TOTH: Present. MENDENHALL: Board Member Skillicorn? SKILLICORN: Here. CHAIR DICKEY: Thank you. Our first item is to approve the minutes. Could I get a motion, please? MCMAHON: So moved. VICE CHAIR KALIVIANAKIS: Second. CHAIR DICKEY: Roll call, please? CHAIR DICKEY: Caught you off-guard there. MENDENHALL: That's okay. MENDENHALL: Alrighty. Board Member Toth? TOTH: Aye. MENDENHALL: Board Member Friedel? FRIEDEL: Aye. MENDENHALL: Board Member Skillicorn? SKILLICORN: Aye. TOWN OF FOUNTAIN HILLS JUNE 4, 2024 REGULAR MEETING COTTONWOOD MAINTENANCE DISTRICT Page 3 of 4 MENDENHALL: Board Member Grzybowski? GRZYBOWSKI: Aye. MENDENHALL: Board Member McMahon? MCMAHON: Aye. MENDENHALL: Board Vice Chair Kalivianakis? VICE CHAIR KALIVIANAKIS: Aye. MENDENHALL: Board Chairman Dickey? CHAIR DICKEY: Aye. I'm going to open the public hearing and we will hear from staff and then we'll take cards, and we'll close the hearing, and council can discuss. Thank you. Hi. SOLDINGER: All right. Good evening, Chairman and Board. Tonight is the second of three meetings for the Cottonwoods Maintenance District. As you can see on your screen tonight is the final budget adoption under consideration for the Board of $14,181 broken out on your screen. And the third meeting will be conducted in two weeks for consideration of the tax levy on June 18th. And for the tax levy, that came out to about $180 per parcel for a total of 58 parcels. And that concludes my presentation. CHAIR DICKEY: Thank you very much. Did we have any speaker cards? MENDENHALL: No, Chairman, we do not. CHAIR DICKEY: Thank you. I will close the hearing and then council can ask questions if they like, or I can get a motion. GRZYBOWSKI: Move to approve as written. TOTH: Second. MCMAHON: Second. CHAIR DICKEY: Thank you. Can we get a roll call, please? MENDENHALL: Board Member Friedel? FRIEDEL: Aye. MENDENHALL: Board Member Skillicorn? SKILLICORN: Aye. TOWN OF FOUNTAIN HILLS JUNE 4, 2024 REGULAR MEETING COTTONWOOD MAINTENANCE DISTRICT Page 4 of 4 MENDENHALL: Board Member Grzybowski? GRZYBOWSKI: Aye. MENDENHALL: Board Member McMahon? MCMAHON: Aye. MENDENHALL: Board Member Toth? TOTH: Aye. MENDENHALL: Board Vice Chair Kalivianakis? VICE CHAIR KALIVIANAKIS: Aye. MENDENHALL: Board Chairman Dickey? CHAIR DICKEY: Aye. Thank you. All right. We will adjourn that meeting. Having no further business, Mayor Ginny Dickey adjourned the Regular Meeting of the Cottonwood Maintenance District held on June 4, 2024, at 5:23 p.m. TOWN OF FOUNTAIN HILLS _______________________ Gerry M. Friedel, Board Chairman ATTEST AND PREPARED BY: __________________________ Bevelyn Bender, District Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Cottonwood Maintenance District of Fountain Hills in the Town Hall Council Chambers on the 4th day of June 2024. I further certify that the meeting was duly called and that a quorum was present. DATED this 6th Day of May 2025. _____________________________ Bevelyn Bender, District Clerk MINUTES OF THE REGULAR MEETING OF THE COTTONWOOD MAINTENANCE DISTRICT JUNE 18, 2024 A Regular Meeting of the Cottonwood Maintenance District Board was convened at 16705 E. Avenue of the Fountains in open and public session at 5:25 p.m. Members Present: Board Chairman Ginny Dickey: Board Vice Chairman Brenda J. Kalivianakis; Board Member Gerry Friedel; Board Member Peggy McMahon; Board Member Sharron Grzybowski; Board Member Hannah Toth; Board Member Allen Skillicorn Staff Present: District Manager Rachael Goodwin; District Attorney Allen Quist; District Clerk Linda Mendenhall Staff Absent: District Attorney Aaron D. Arnson Audience: Approximately thirty-three members of the public were present. TOWN OF FOUNTAIN HILLS JUNE 18, 2024 REGULAR MEETING FOR THE COTTONWOODS MAINTENANCE DISTRICT Page 1 of 3 Post-Production File Town of Fountain Hills Regular Meeting for the Cottonwoods Maintenance District June 18, 2024 Transcription Provided By: eScribers, LLC * * * * * Transcription is provided in order to facilitate communication accessibility and may not be a totally verbatim record of the proceedings. * * * * * TOWN OF FOUNTAIN HILLS JUNE 18, 2024 REGULAR MEETING FOR THE COTTONWOODS MAINTENANCE DISTRICT Page 2 of 3 CHAIR DICKEY: Good evening, everyone. We're starting a little early because we have our Cottonwoods Maintenance District meeting first. Could we please get a roll call? DISTRICT CLERK MENDENHALL: Board Chairman Dickey? CHAIR DICKEY: Here. DISTRICT CLERK MENDENHALL: Board Vice Chairman Kalivianakis? VICE CHAIR KALIVIANAKIS: Here. DISTRICT CLERK MENDENHALL: Board Member Friedel? BOARD MEMBER FRIEDEL: Present. DISTRICT CLERK MENDENHALL: Board Member McMahon? BOARD MEMBER MCMAHON: Here. DISTRICT CLERK MENDENHALL: Board Member Grzybowski? BOARD MEMBER GRZYBOWSKI: Present. DISTRICT CLERK MENDENHALL: Board Member Toth? BOARD MEMBER TOTH: Present. DISTRICT CLERK MENDENHALL: Board Member Skillicorn? BOARD MEMBER SKILLICORN: Here. CHAIR DICKEY: Thank you. Yes, sir. We're ready. SOLDINGER: All right. Good evening, Chairman and Board. We'll get into it. Tonight is the last meeting for the Cottonwoods Maintenance District to consider the fiscal year 2025 tax levy, which was considered in the budget adopted at the last meeting. This tax levy came out to $180.37 for each of the 58 parcels within the subdivision. And I'm happy to answer any questions you have. CHAIR DICKEY: Thank you. Did we have any speaker cards? DISTRICT CLERK MENDENHALL: No, Mayor, we do not. CHAIR DICKEY: Thanks. Any questions or conversation? Great. Motion? BOARD MEMBER GRZYBOWSKI: Move to approve as written. TOWN OF FOUNTAIN HILLS JUNE 18, 2024 REGULAR MEETING FOR THE COTTONWOODS MAINTENANCE DISTRICT Page 3 of 3 BOARD MEMBER TOTH: Second. MAYOR DICKEY: Thank you. Roll call. DISTRICT CLERK MENDENHALL: Board Member Toth? BOARD MEMBER TOTH: Aye. DISTRICT CLERK MENDENHALL: Board Member Friedel? BOARD MEMBER FRIEDEL: Aye. DISTRICT CLERK MENDENHALL: Board Member Skillicorn? BOARD MEMBER SKILLICORN: Yes. DISTRICT CLERK MENDENHALL: Board Member Grzybowski? BOARD MEMBER GRZYBOWSKI: Aye. DISTRICT CLERK MENDENHALL: Board Member McMahon? BOARD MEMBER MCMAHON: Aye. DISTRICT CLERK MENDENHALL: Board Vice Chair Kalivianakis? VICE CHAIR KALIVIANAKIS: Aye. DISTRICT CLERK MENDENHALL: Board Chairman Dickey? MAYOR DICKEY: Aye. Thank you all. Thanks, Paul. We will adjourn that meeting. Having no further business, Mayor Ginny Dickey adjourned the Regular Meeting of the Cottonwood Maintenance District held on June 18, 2024, at 5:26 p.m. TOWN OF FOUNTAIN HILLS _______________________ Gerry M. Friedel, Board Chairman ATTEST AND PREPARED BY: __________________________ Bevelyn Bender, District Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Cottonwood Maintenance District of Fountain Hills in the Town Hall Council Chambers on the 18th day of June 2024. I further certify that the meeting was duly called and that a quorum was present. DATED this 6th Day of May 2025. _____________________________ Bevelyn Bender, District Clerk ITEM B. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 05/06/2025 Meeting Type: Cottonwoods Maintenance District Agenda Type:                   Submitting Department: Administration Prepared by: Paul Soldinger, Chief Financial Officer Request to Cottonwoods Maintenance District (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Resolution CMD 2025-01 by the Maintenance District Board approving the Tentative Budget for the fiscal year beginning July 1, 2025, and ending June 30, 2026, providing notification to property owners, and setting a hearing date for the budget and annual assessments. Staff Summary (Background) The Cottonwoods Maintenance District was formed by the Town Council in June 1999 for the purpose of maintaining or improving the common areas of the Cottonwoods subdivision. The Town Council serves as the Governing Board for the Cottonwoods Maintenance District. The Maintenance District provides for the maintenance of the common area which includes landscaping and a wall. The annual cost is repaid through an annual property tax assessment of $200.10 per property owner, levied by the District, and collected by Maricopa County. The estimated tax levy includes the annual contract cost for landscaping as well as establishing a reserve amount for future exterior wall maintenance and an additional reserve for unplanned maintenance. Related Ordinance, Policy or Guiding Principle A.R.S. § 48-1210 Risk Analysis If not approved, the District will not be in compliance with State Statute. Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approval of Resolution CMD 2025-01. SUGGESTED MOTION MOVE to adopt Resolution CMD 2025-01. Attachments Resolution CMD 2025-01  Exhibit A  Presentation  RESOLUTION CMD 2025-01 A RESOLUTION OF THE BOARD OF THE COTTONWOODS MAINTENANCE DISTRICT, MARICOPA COUNTY, ARIZONA, APPROVING THE TENTATIVE BUDGET OF THE DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1, 2025, AND ENDING JUNE 30, 2026, AND SETTING A HEARING DATE FOR THE ANNUAL ASSESSMENTS AND BUDGET. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COTTONWOODS MAINTENANCE DISTRICT, as follows: SECTION 1. The statements and schedules attached as Exhibit A and incorporated herein by this reference are hereby approved for the purpose as hereinafter set forth as the tentative budget for the Cottonwoods Maintenance District, Maricopa County, Arizona (the “District”) for the fiscal year 2025-26. The statements and estimates of the operation and maintenance expenses of the District, the costs of capital improvements and other expenditures for public infrastructure of the District (collectively, the “District Expenditures”) are hereby filed with the District Clerk. SECTION 2. The District Clerk is hereby authorized and directed to cause to be (i) mailed to the governing body of the Town of Fountain Hills and all persons owning real property within the District and (ii) published in the manner prescribed by law, a notice in substantially the form attached hereto as Exhibit A, that the District Board will meet for the purpose of conducting a hearing for District taxpayers on the statements and estimates of District Expenditures filed with the District Clerk, including the annual assessments and on the adoption of the 2025-26 Annual Budget for the District; said hearing to be conducted on June 3, 2025, at 5:20 p.m. in the District offices (the Council Chambers at Fountain Hills Town Hall), 16705 E. Avenue of the Fountains, Fountain Hills, Arizona 85268. At the conclusion of the hearing, the District Board shall pass upon any objections and shall adopt the Final Budget for the District; final approval of the Tax Levy for the District shall follow on June 17, 2025, at 5:25 p.m. at the same place. PASSED AND ADOPTED by the Board of Directors of the Cottonwoods Maintenance District on May 6, 2025. Gerry M. Friedel, District Chairperson ATTEST: Bevelyn J. Bender, District Clerk APPROVED AS TO FORM: District Counsel EXHIBIT A TO RESOLUTION CMD 2025-01 [Notice/Tentative Budget] See following page. NOTICE COTTONWOODS PROPERTY OWNERS The taxpayers of the Cottonwoods Maintenance District (the “District”) are hereby notified that the Board of Directors will hold a public meeting on June 3, 2025, at 5:20 p.m. at the District offices located at 16705 E. Avenue of the Fountains, Fountain Hills, Arizona (the Council Chambers at Fountain Hills Town Hall), when and where any taxpayers of the District will be heard in favor of, or against, any of the proposed expenditures for the District, after which the following estimates as modified or as now existing, will be adopted by the Board of Directors as the fiscal year 2025-2026 budget. Taxpayers may file written objections at any time prior to the hearing, and the Board of Directors shall hear and pass upon any objections at the hearing. Copies of the tentative fiscal year 2025-2026 District budget may be viewed prior to the June 3, 2025, meeting at the District Clerk’s office, 16705 E. Avenue of the Fountains, Fountain Hills, Arizona 85268, the Town of Fountain Hills website, www.fountainhillsaz.gov, and the Fountain Hills branch of the Maricopa County Library, 12901 N. La Montana Drive, Fountain Hills, Arizona 85268. For the Fiscal Year Ended Revenues June 30, 2026 Tax Levy at $200.10 per property owner 11,606$ Investment Earnings 400 TOTAL 12,006$ Expenses Annual Landscape Maintenance Cost 8,970$ Annual Reserve for Exterior Wall Maintenance 1,280 Reserve Fund - Postage 50 Advertising 250 Administrative Fee (10%) 1,055 Contingency (from Reserve if needed) 4,000 TOTAL 15,605$ TENTATIVE BUDGET FISCAL YEAR 2025-2026 COTTONWOODS MAINTENANCE DISTRICT WWW.FOUNTAINHILLSAZ.GOV/BUDGET Cottonwoods Maintenance District • 5/6/2025 Tentative Budget Adoption • $15,605 for FY2026 • $8,970 for landscaping • $1,355 for admin costs and supplies(postage, advertising, admin fee) • $4,000 for contingency • Public Notice for mailing and publication