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Home My WebLink About2025.0205.HCAC_Packet NOTICE OF MEETING REGULAR MEETING HISTORY AND CULTURE ADVISORY COMMISSION Chair Tim Yoder Vice Chair Susan R. Obst-Dworkis Commissioner Bonnie Kline Commissioner Toni LePoer Commissioner Bob Burns Commissioner Peter Gallagher Commissioner Dianne Price Commissioner VACANT TIME:4:00 P.M. – REGULAR MEETING WHEN:WEDNESDAY, FEBRUARY 5, 2025 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights, may either file written consent with the Town Clerk to such a recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible. History and Culture Advisory Commission Meeting of February 5, 2025 1 of 12 1.CALL TO ORDER 2.ROLL CALL 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. 4.REPORTS BY COMMISSIONERS 5.CONSIDERATION AND POSSIBLE ACTION: Approval of the History and Culture Advisory Commission January 8, 2025 Verbatim Meeting Minutes APPROVED 6.CONSIDERATION AND POSSIBLE ACTION: Points of Interest Plaque Verbiage Amended APPROVED 7.CONSIDERATION AND POSSIBLE ACTION: Historical Essay Contest Workgroup Update 8.REVIEW AND DISCUSSION: History and Culture Advisory Commission Policies and Procedures 9.REVIEW AND DISCUSSION: Outreach/Volunteer Opportunities 10.CONSIDERATION AND POSSIBLE ACTION: Establish Workgroups 11.CONSIDERATION OF AND POSSIBLE ACTION: Public Art 12.REVIEW AND DISCUSSION: Future Agenda Items and Presentations 13.ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE History and Culture Advisory Commission Meeting of February 5, 2025 2 of 12 CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Historic and Cultural Advisory Commission with the Town Clerk. Dated this 30th day of January, 2025. ___________________________________________ Patti Lopuszanski, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Community Services' Office. History and Culture Advisory Commission Meeting of February 5, 2025 3 of 12 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 02/05/2025 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): REPORTS BY COMMISSIONERS Staff Summary (Background) Reports by Commissioners will allow commissioners to share information about town events attended and information related to the History and Culture Advisory Commission. This time is purely for reporting, no discussion or comments from the public are taken, and cannot be used to address any item on the agenda. Form Review Form Started By: Patti Lopuszanski Started On: 01/09/2025 10:02 AM Final Approval Date: 01/09/2025 History and Culture Advisory Commission Meeting of February 5, 2025 4 of 12 ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 02/05/2025 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Approval of the History and Culture Advisory Commission January 8, 2025 Verbatim Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the town's website and maintained as permanent records in compliance with state law. Attachments HCAC January 8, 2025 Verbatim Minutes Form Review Form Started By: Patti Lopuszanski Started On: 01/09/2025 10:03 AM Final Approval Date: 01/09/2025 History and Culture Advisory Commission Meeting of February 5, 2025 5 of 12 ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 02/05/2025 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Points of Interest Plaque Verbiage Amended Staff Summary (Background) At the January 8, 2025 History and Culture Advisory Commission Meeting a vote was concluded 6-0 on the item accepting the Points of Interest Verbiage as provided by the workgroup. Vice-Chair Obst-Dworkis followed up after the vote that she wanted a discussion to change the verbiage. This item is being brought back to vote to amend the approved verbiage. Form Review Form Started By: Patti Lopuszanski Started On: 01/09/2025 10:06 AM Final Approval Date: 01/09/2025 History and Culture Advisory Commission Meeting of February 5, 2025 6 of 12 ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 02/05/2025 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Historical Essay Contest Workgroup Update Staff Summary (Background) The Historical Essay Contest Workgroup: Chair Tim Yoder1. Commissioner Bonnie Kline2. Commissioner Peter Gallagher3. Attachments Historical Essay Contest Workgroup Update Form Review Form Started By: Patti Lopuszanski Started On: 01/09/2025 10:16 AM Final Approval Date: 01/09/2025 History and Culture Advisory Commission Meeting of February 5, 2025 7 of 12 ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 02/05/2025 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): REVIEW AND DISCUSSION: History and Culture Advisory Commission Policies and Procedures Staff Summary (Background) On March 1, 2023, the History and Culture Advisory Commission approved the Policies and Procedures and will be reviewed by the current commissioners who are not familiar with this document. Attachments History and Culture Advisory Commission Policies and Procedures History and Culture Advisory Commission Policies and Procedures Form Review Form Started By: Patti Lopuszanski Started On: 01/30/2025 09:29 AM Final Approval Date: 01/30/2025 History and Culture Advisory Commission Meeting of February 5, 2025 8 of 12 ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 02/05/2025 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): REVIEW AND DISCUSSION: Outreach/Volunteer Opportunities Staff Summary (Background) Participation at EXPO; Art Fair; Town Events Attachments Upcoming Spring Events Form Review Form Started By: Patti Lopuszanski Started On: 01/30/2025 09:49 AM Final Approval Date: 01/30/2025 History and Culture Advisory Commission Meeting of February 5, 2025 9 of 12 ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 02/05/2025 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Establish Workgroups Staff Summary (Background) Attachments HCAC Plan - Bob Burns Form Review Form Started By: Patti Lopuszanski Started On: 01/09/2025 10:19 AM Final Approval Date: 01/09/2025 History and Culture Advisory Commission Meeting of February 5, 2025 10 of 12 ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 02/05/2025 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): CONSIDERATION OF AND POSSIBLE ACTION: Public Art Staff Summary (Background) At the request of the Town Council, staff updated the Public Art Master Plan and associated policies to procedurally change the Public Art acquisition process. This change will assign Public Art functions to the History and Culture Advisory Commission (HCAC). Public art had been overseen by a cooperative relationship with the Fountain Hills Civic and Cultural Association, via their established Public Art Committee. This committee served as a valued partner in the acquisition of art. However, as art acquisitions have decreased over time, a town-appointed commission is needed to focus on the impacts of art maintenance, safety, and budgeting. Under Town Code Article 2A-8 HCAC is a commission that meets monthly from September to June with recorded verbatim meeting minutes posted on the Town website for full transparency for the public to review. This change in procedure will allow staff to be more involved and offer greater strategic input into the future of the art collection as well as create a more efficient network to improve communication between artists, staff and our elected body. Attachments Public Art Guidelines Public Art Master Plan Form Review Form Started By: Patti Lopuszanski Started On: 01/09/2025 10:21 AM Final Approval Date: 01/09/2025 History and Culture Advisory Commission Meeting of February 5, 2025 11 of 12 ITEM 12. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 02/05/2025 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): REVIEW AND DISCUSSION: Future Agenda Items and Presentations Staff Summary (Background) At the January 8, 2025 HCAC Meeting commissioners brought up the following items to address on future agendas: Update "Rising Above the Rest" book on the story of the Town of Fountain Hills, Arizona published in 2010 and Copyright held by The Fountain Hills & Lower Verde River Valley Historical Society 1. Participation at the EXPO 2. History and Culture Advisory Commission Booth at the Art Fair3. Future Speaker: Amanda Jacobs, Economic Development Presentation - March 5, 2025 Form Review Form Started By: Patti Lopuszanski Started On: 01/09/2025 10:22 AM Final Approval Date: 01/09/2025 History and Culture Advisory Commission Meeting of February 5, 2025 12 of 12