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Home My WebLink About2024.1002.HCAC_Packet NOTICE OF MEETING REGULAR MEETING HISTORY AND CULTURE ADVISORY COMMISSION Chair Susan Obst-Dworkis Vice Chairman Tim Yoder Commissioner Bob Burns Commissioner David Corlett Commissioner John Gibson Commissioner William Meade Commissioner Dave Peterson TIME:4:00 P.M. – REGULAR MEETING WHEN:WEDNESDAY, OCTOBER 2, 2024 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST FOR COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM: Please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY: Please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST an agenda item, and hand it to the Executive Assistant prior to discussion, if possible. TO COMMENT IN WRITING ONLINE: Please feel free to provide your comments by visiting https://www.fountainhillsaz.gov/public comment and SUBMIT a Public Comment Card by 3:00 PM on the day of the meeting. These comments will be shared with the Commission. 1.CALL TO ORDER 2.ROLL CALL 3.CALL TO THE PUBLIC History and Culture Advisory Commission Meeting of October 2, 2024 1 of 14 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. 4.REPORTS BY COMMISSIONERS 5.CONSIDERATION AND POSSIBLE ACTION: Approval of History and Culture Advisory Commission September 5, 2024 Verbatim Meeting Minutes APPROVED 6.CONSIDERATION AND POSSIBLE ACTION: Appointment of Chair for History and Culture Advisory Commission DISCUSSION ONLY 7.CONSIDERATION AND POSSIBLE ACTION: Appointment of a Vice-Chair for the History and Culture Advisory Commission DISCUSSION ONLY 8.CONSIDERATION AND POSSIBLE ACTION: Points of Interest Plaque Verbiage Workgroup Update DISCUSSION ONLY 9.CONSIDERATION OF AND POSSIBLE ACTION: Historical Essay Contest Workgroup Update DISCUSSION ONLY 10.CONSIDERATION AND POSSIBLE ACTION: History and Culture Advisory Commission 2025 Meeting Dates NO ACTION TAKEN 11.UPDATE: Future Agenda Items 12.REVIEW AND DISCUSSION: Future Speakers 13.UPDATE: Next History and Culture Advisory Commission Meeting November 6, 2024 14.DISCUSSION: Thank you to outgoing HCAC Commissioners 15.ADJOURNMENT History and Culture Advisory Commission Meeting of October 2, 2024 2 of 14 CERTIFICATE OF POSTING OF NOTICE Dated the 30th day of September, 2024 ___________________________________________ Patti Lopuszanski, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Community Services' Office. History and Culture Advisory Commission Meeting of October 2, 2024 3 of 14 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 10/02/2024 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): REPORTS BY COMMISSIONERS Staff Summary (Background) Reports by Commissioners will allow commissioners to share information about town events attended and information related to the History and Culture Advisory Commission. This time is purely for reporting, no discussion or comments from the public are taken, and cannot be used to address any item on the agenda. Form Review Form Started By: Patti Lopuszanski Started On: 09/26/2024 02:10 PM Final Approval Date: 09/26/2024 History and Culture Advisory Commission Meeting of October 2, 2024 4 of 14 ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 10/02/2024 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Approval of History and Culture Advisory Commission September 5, 2024 Verbatim Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the town's website and maintained as permanent records in compliance with state law. Attachments History and Culture Advisory Commission September 5, 2024 Verbatim Meeting Minutes Form Review Form Started By: Patti Lopuszanski Started On: 09/26/2024 02:11 PM Final Approval Date: 09/26/2024 History and Culture Advisory Commission Meeting of October 2, 2024 5 of 14 ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 10/02/2024 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Appointment of Chair for History and Culture Advisory Commission Staff Summary (Background) Members of each board and commission shall elect a Chair and Vice Chair from among its own members. Each Chair and Vice Chair shall serve for one year and until such time as a successor is elected. The Chair shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The Vice-Chair shall perform the duties of the Chair in the Chair’s absence or disability. Vacancies created by any cause shall be filled for the unexpired term by a new election. (19-15, Added, 09/03/2019) Form Review Form Started By: Patti Lopuszanski Started On: 09/26/2024 02:15 PM Final Approval Date: 09/26/2024 History and Culture Advisory Commission Meeting of October 2, 2024 6 of 14 ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 10/02/2024 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Appointment of a Vice-Chair for the History and Culture Advisory Commission Staff Summary (Background) Members of each board and commission shall elect a Chair and Vice Chair from among its own members. Each Chair and Vice Chair shall serve for one year and until such time as a successor is elected.The Chair shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The Vice-Chair shall perform the duties of the Chair in the Chair’s absence or disability. Vacancies created by any cause shall be filled for the unexpired term by a new election. (19-15, Added, 09/03/2019) Form Review Form Started By: Patti Lopuszanski Started On: 09/26/2024 02:18 PM Final Approval Date: 09/26/2024 History and Culture Advisory Commission Meeting of October 2, 2024 7 of 14 ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 10/02/2024 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Points of Interest Plaque Verbiage Workgroup Update Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 09/26/2024 03:10 PM Final Approval Date: 09/26/2024 History and Culture Advisory Commission Meeting of October 2, 2024 8 of 14 ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 10/02/2024 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): CONSIDERATION OF AND POSSIBLE ACTION: Historical Essay Contest Workgroup Update Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 09/26/2024 03:16 PM Final Approval Date: 09/26/2024 History and Culture Advisory Commission Meeting of October 2, 2024 9 of 14 ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 10/02/2024 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: History and Culture Advisory Commission 2025 Meeting Dates Staff Summary (Background) The History and Culture Advisory Commission meets on the 1st Wednesday of the month. There are no scheduled meetings for the months of July, August and December. Attachments HCAC 2025 Meeting Dates Form Review Form Started By: Patti Lopuszanski Started On: 09/26/2024 03:24 PM Final Approval Date: 09/26/2024 History and Culture Advisory Commission Meeting of October 2, 2024 10 of 14 ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 10/02/2024 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): UPDATE: Future Agenda Items Staff Summary (Background) Appointment of Chair and Vice Chair to take place at January, 2025 Meeting. Form Review Form Started By: Patti Lopuszanski Started On: 09/26/2024 03:26 PM Final Approval Date: 09/26/2024 History and Culture Advisory Commission Meeting of October 2, 2024 11 of 14 ITEM 12. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 10/02/2024 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): REVIEW AND DISCUSSION: Future Speakers Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 09/26/2024 03:27 PM Final Approval Date: 09/26/2024 History and Culture Advisory Commission Meeting of October 2, 2024 12 of 14 ITEM 13. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 10/02/2024 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): UPDATE: Next History and Culture Advisory Commission Meeting November 6, 2024 Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 09/26/2024 03:31 PM Final Approval Date: 09/26/2024 History and Culture Advisory Commission Meeting of October 2, 2024 13 of 14 ITEM 14. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 10/02/2024 Meeting Type: History and Culture Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Ryan Preston, Recreation Manager Request to History and Culture Advisory Commission (Agenda Language): DISCUSSION: Thank you to outgoing HCAC Commissioners Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 09/26/2024 03:32 PM Final Approval Date: 09/26/2024 History and Culture Advisory Commission Meeting of October 2, 2024 14 of 14