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HomeMy WebLinkAboutAGENDApacket__09-25-24_0835_611       NOTICE OF MEETING REGULAR MEETING STRATEGIC PLANNING ADVISORY COMMISSION      Chairman Patrick Garman  Vice Chairman Geoff Yazzetta Commissioner Randy Crader Commissioner Bernie Hoenle Commissioner Joseph Reyes Commissioner Paul Smith Commissioner VACANT    TIME:4:00 P.M. – REGULAR MEETING WHEN:WEDNESDAY, SEPTEMBER 25, 2024 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council,  various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.  REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible.   Strategic Planning Advisory Commission Meeting of September 25, 2024 1 of 3            1.CALL TO ORDER – Chairman Garman     2.ROLL CALL – Chairman Garman     3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.     4.REPORTS BY COMMISSIONERS AND TOWN MANAGER     5.CONSIDERATION AND POSSIBLE ACTION: Approval of the Minutes of the Regular Meeting of August 28, 2024.     6.UPDATE: Fountain Hills 2022 Strategic Plan Implementation - Amanda Jacobs, Economic Development Director.       7.UPDATE: Commission Workgroups     8.DISCUSSION AND POSSIBLE ACTION: Future Agenda Topics.    9.COMMENTS FROM THE CHAIRMAN     10.NEXT MEETING DATE: Wednesday, October 23, 2024.    11.ADJOURNMENT   Strategic Planning Advisory Commission Meeting of September 25, 2024 2 of 3       CERTIFICATE OF POSTING OF NOTICE Dated this ______ day of ____________________, 2024. _____________________________________________  Angela Padgett-Espiritu, Town Clerk   The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Town Manager's Office. Strategic Planning Advisory Commission Meeting of September 25, 2024 3 of 3   ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/25/2024 Meeting Type: Strategic Planning Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language):  REPORTS BY COMMISSIONERS AND TOWN MANAGER Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 03/20/2024 05:09 PM Final Approval Date: 03/20/2024  ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/25/2024 Meeting Type: Strategic Planning Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Approval of the Minutes of the Regular Meeting of August 28, 2024. Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the town's website and maintained as permanent records in compliance with state law.   Staff Recommendation(s) Staff recommends approving the minutes of the regular meeting on August 28, 2024. SUGGESTED MOTION MOVE to approve the minutes of the regular meeting on August 28, 2024. Attachments SUMMARY MINUTES AND VERBATIM TRANSCRIPT  Form Review Form Started By: Angela Padgett-Espiritu Started On: 03/20/2024 05:09 PM Final Approval Date: 03/20/2024  TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE FOUNTAIN HILLS STRATEGIC PLANNING ADVISORY COMMISSION AUGUST 28, 2024 A Regular Meeting of the Fountain Hills Strategic Planning Advisory Commission was convened at 16705 E. Avenue of the Fountains in open and public session at 4:03 p.m. Members Present: Chairman Patrick Garman; Vice Chairman Geoff Yazzetta; Commissioner Randy Crader; Commissioner Bernie Hoenle; Commissioner Joseph Reyes; Members Absent: Commissioner Paul Smith Staff Present: Deputy Town Manager David Trimble; Public Works Director Justin Weldy; Executive Assistant Angela Padgett-Espiritu TOWN OF FOUNTAIN HILLS SUMMARY MINUTES OF THE REGULAR MEETING OF THE STRATEGIC PLANNING ADVISORY COMMISSION August 28, 2024 1. CALL TO ORDER Chairman Patrick Garman called to order the meeting of the Strategic Planning Advisory Commission at 4:03 p.m. 2. ROLL CALL Members Present: Chairman Patrick Garman; Vice Chairman Geoff Yazzetta; Commissioner Randy Crader; Commissioner Bernie Hoenle; Commissioner Joseph Reyes; Members Absent: Commissioner Paul Smith Staff Present: Deputy Town Manager David Trimble; Executive Assistant Angela Padgett- Espiritu 3. CALL TO THE PUBLIC Four people from the public present. No one spoke. 4. REPORTS BY COMMISSIONERS AND TOWN MANAGER Commissioner Joseph Reyes - Enjoyed 4th of July and Peach Market. - Promotes "Make a Difference Day" in October. Vice Chair Geoff Yazzetta -No report Commissioner Bernie Hoenle - Clarifies the bicycle plan is covered in other documents. - Discusses EV charging, noting it's in the general plan but a $100,000 grant failed. - Mentions two vacant school properties on the November ballot. - Updates on demolition estimates for Four Peaks. Commissioner Randy Crader -No Report Deputy Town Manager David Trimble -No report. Filling in for Town Manager Goodwin, who is attending the annual League of Arizona Cities and Towns Conference 5. CONSIDERATION AND POSSIBLE ACTION: Approval of the Minutes of the Regular Meeting of May 22, 2024. MOVED BY Commissioner Randy Crader to APPROVE the Minutes of May 22, 2024, Strategic Planning Advisory Commission Meeting, SECONDED BY Commissioner Joseph Reyes. Vote: 5– 0 passed – Unanimously 6. CONSIDERATION AND POSSIBLE ACTION: Approval of the Minutes of the Work Session of June 19, 2024. MOVED BY Commissioner Randy Crader to APPROVE the Minutes of June 19, 2024, Strategic Planning Advisory Commission Meeting, SECONDED BY Commissioner Bernie Hoenle. Vote: 5– 0 passed – Unanimously 7. PRESENTATION: Neighborhood Property Owners’ Association of Fountain Hills, Arizona, Inc. (NPOA) - Ed Petryk, Secretary Background: Ed Petryk, a resident of Fountain Hills for 25 years and former Intel employee, presented on the NPOA's mission to protect the aesthetic integrity of Fountain Hills. NPOA Overview: Formed in 1972, initially as the Committee of Architecture, to maintain the town’s beauty. 44 of the 66 plats in Fountain Hills joined the NPOA, representing about 4,500 homes. It operates as a 504(c) nonprofit organization and enforces design guidelines. Current Issues: NPOA faced financial struggles in 2022 due to a slowdown in the real estate market and legal expenses. A strategic plan was created to improve financial stability and increase community engagement. Strategic Plan: Focuses on providing more services, enhancing community relations, and finding additional revenue sources. Emphasizes better engagement with the town and local businesses. Funding: Revenue is generated from permit fees and fines, as well as escrow fees during property transactions. Volunteer and Staffing: NPOA operates with volunteers, but employs a full-time director and part-time administrative staff. Legal Costs: The NPOA aims to minimize legal expenses by collaborating with the town on enforcing easements and setbacks. Town Collaboration: Efforts to build a stronger relationship with the town include ensuring coordination on permits and sharing information about community activities. 8. UPDATE: Fountain Hills 2022 Strategic Plan Implementation – Justin Weldy, Public Works Director. Presented by Mr. Weldy (Public Works Director): 1. Infrastructure Condition Report: - Progress made through a vendor. - Full report expected in 15 months. 2. Co-locating Wireless/Broadband Products: - Policy is already in place for town property. - No issues reported; task considered complete. 3. Pedestrian and Traffic Safety: - Ongoing; focuses on speeding concerns, deploying speed feedback trailers, and installing speed cushions where necessary. 4. Bicycle Master Plan: - Integrated into the Active Transportation Plan. - Efforts ongoing to improve pedestrian and cycle safety. 5. Paving Plans: - $5.2 million approved, paving 8.9 lane miles. - $900,000 remains, rolling over to next year. 6. Pedestrian and Bicycle Safety Enhancements: - Crosswalks installed in key locations. - Bicycle lanes added using enhanced pavement markings, with 10 miles of bike lanes completed. 7. Flood Control Projects: - Grants secured for significant projects to address flooding and erosion in key areas. 8. Environmental Programs: - Household hazardous waste collection and other environmental efforts are ongoing and successful. 9. Safe Routes to School: - Collaborated with local schools to improve safety routes and implemented a grant for additional resources. The presentation was well-received, and Weldy was thanked for his detailed update and commitment to safety and infrastructure improvements. 9. UPDATE: Commission Workgroups Chair Garman mentioned that due to time constraints, the discussion on commission work groups will be postponed. They plan to discuss the structure and goals for the work groups in future meetings.. 10. DISCUSSION AND POSSIBLE ACTION: Future Agenda Topics. Chair Garman reported that the goal is to align these topics with the five strategic priorities identified in June, such as infrastructure, land use, economic development, and quality of life. Chair Garman invited suggestions for agenda items but received no immediate responses. 11. COMMENTS FROM THE CHAIRMAN Chair Garman emphasized the importance of aligning agenda topics with the strategic priorities identified in June. He suggested focusing on "signature strategies," which are the next level down from these priorities. He encouraged members to consider how their proposed topics fit within these priorities. Additionally, Chair Garman proposed dedicating entire monthly meetings to specific priorities, such as infrastructure or quality of life and safety, to further narrow the focus. 12. NEXT MEETING DATE: Wednesday, September 25, 2024. 13. ADJOURNMENT Chairman Patrick Garman adjourned the meeting of the Strategic Planning Advisory Commission at 5:19 p.m. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 1 of 35 Post-Production File Town of Fountain Hills Strategic Planning Advisory Commission Meeting August 28, 2024 Transcription Provided By: eScribers, LLC * * * * * Transcription is provided in order to facilitate communication accessibility and may not be a totally verbatim record of the proceedings. * * * * * TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 2 of 35 GARMAN: All right. Welcome back from our summer break. I'm going to call this meeting of the Fountain Hills Strategic Planning Advisory Commission to order for August 28th, 2024. So we're going to start our meeting. We have a roll call first. So, Angela, could you do roll for us? PADGETT-ESPIRITU: Chair Garman? GARMAN: Here. PADGETT-ESPIRITU: Let me repeat that one more time. Chair Garman? GARMAN: Here. PADGETT-ESPIRITU: You're fine. I was off mic. Vice chair Yazzetta? YAZZETTA: Here. PADGETT-ESPIRITU: Commissioner Crader? CRADER: Here. PADGETT-ESPIRITU: Commissioner Hoenle? HOENLE: Here. PADGETT-ESPIRITU: Commissioner Reyes? REYES: Here. PADGETT-ESPIRITU: And Commissioner Smith is absent. We have a quorum. GARMAN: All right. Thank you. Okay. By the way, it's going to be just a couple minutes. I didn't want you to stand there. We have to review some minutes and some other things. So moving down to agenda item number 3, call to the public. Angela, is there any -- any notes or anything from the public? PADGETT-ESPIRITU: There is not. GARMAN: Nothing today? All right. Thank you. I want to give the -- the commissioners about 30 seconds to think about what they're going to say when reports from the commissioners is next on the agenda. I wanted to take this opportunity because we're coming back after a long month off this summer. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 3 of 35 Just to review -- that I do periodically -- what the function of the chair is. So I want to let you all know I'm kind of the traffic cop up here. I've told you guys that before. So if you have -- want to make a motion, want to talk, you just turn on the light in front of you, then I know, I see it's red, and I call on you and you -- you make your comment or have your discussion. If you don't like using the -- the -- the button, you can always wave your hand or whatever. But just allow me to call on you and it helps direct the conversation. And then I help with Robert's Rules as well, help the meeting go along too, when we make motions, and discussions, and things like that, and take votes. So -- all right. Thank you. I'm a list guy. That was on my list. Okay. So we're going to go on to agenda item number 4, which is reports by commissioners and the town manager. I usually like to start all the way to the left. I know I don't usually include you, Angela, but Angela, is there anything you'd like to put out after the summer break? PADGETT-ESPIRITU: No, I'm fine. Thank you for asking. REYES: Real quick. I had a handful of things because I was on vacation. A lot of it was here. I enjoyed the 4th of July, which everyone does. That's a must. Recently, though, a new one for me. The Peach Market thing never even knew existed. If you haven't been there, check it out. It's awesome. And finally, I think a big-ticket item that I -- caught my eye that I signed up for is our Make a Difference Day that's coming up. And I think it's scheduled for like the 15th or 16th of October, I forget, but it's our opportunities to get down in there and actually spend a day with the town, helping things clean up, and look better. And that's pretty much it. Thank you. GARMAN: Thanks, Joe. YAZZETTA: Nothing to report. GARMAN: Nothing? YAZZETTA: Just trying to keep things short and sweet here. GARMAN: Thank you. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 4 of 35 Bernie? HOENLE: I'll make up for that. Just to clarify a comment I made previously -- and I sort of caught you off guard, Petryk -- and that was on the bicycle plan. And yes, it's in the strategic plan. And the reason I says no, it really wouldn't be required is because it's cited in several different locations in the active transportation plan. So it's really covered. So we just need to figure out which is the action document that needs to make sure it gets done, because I'm not sure it's really moving. But I know some of the things -- and Justin's in the audience here -- that he's doing is continuing as he upgrades and changes -- changes the roads. They're being marked differently, and he's putting in bike lanes, and things like that. So some of those things are being executed. So I just wanted to clarify that one. The other thing that came up at the council was comments about electric vehicles, and charging, and a grant. And the thing is, I went back and did some research, and we used to have it in the strategic plan, but it was eliminated since we did put in a couple local charges -- chargers. But it's cited in three different locations in the general plan. That is something that the town should be doing. And for the $1,000 grant and a tie vote three to three it didn't pass. So I'm not sure what else can be done if it comes up again, but I'm sure if there's comments, I'll defer to Justin on that. And then finally, there are two school properties that are vacant that will make the ballot in November. And I have descriptions of the properties. I delivered them to John Wesley and to Rachel Goodwin, and we went over those, and all of the zoning requirements would be taken care of after the sale. And then the other thing is there's still some estimates on what it would cost to demolish the facility at Four Peaks on the building there before that property goes up for sale. So that's still in the works. Thanks. GARMAN: Randy? CRADER: Nothing to report. Glad to be back. GARMAN: Nothing? Good. Thank you. And thank you, on -- on the record for helping TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 5 of 35 with the presentation today. CRADER: Of course. GARMAN: Glad to have you. All right. Mr. Trimble? TRIMBLE: Nothing really to report. Just sitting in for Rachel, who is down at the Arizona Cities and Towns League -- League of Arizona Cities and Towns Conference this week. GARMAN: All right. Thank you, everyone. We're going to move now to agenda item 5, which is the consideration and possible action. So the approval of the minutes way back to the regular meeting of May 22nd. So I'm sure everybody had an opportunity to read through those minutes over the summer. Any -- any comments or motions at this time? CRADER: Move to approve. GARMAN: Do I hear a second? REYES: I second. GARMAN: All right. Any discussion on the minutes from the May meeting? No? Okay. We can move to a vote on the approval of the minutes of the regular meeting on May 22nd, 2024. So all in favor of approval of the minutes as they read say aye. ALL: Aye. GARMAN: Any opposed? And the motion passes. The minutes are approved. All right. So we're going to move on to agenda item 6. Now is our work session that we did in June on June 19th. Very successful work session as I remember it, by the way. So -- and I appreciate everybody's participation in that. Hopefully everybody had a chance to review the minutes. Thank you, Angela, by the way. Those were really good minutes. I know you probably wrote those. Those were not – right -- yeah. So thank you very much for those. So any -- do I hear any motions as far as the minutes go for our workshop in June? TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 6 of 35 CRADER: Motion to approve. GARMAN: All right. Do I hear a second? HOENLE: Second. GARMAN: All right. Anybody want to discuss the approval of the workshop? The minutes from the workshop? Seeing none, we can move on to a vote. I did read all the minutes from both of them as well. I thought they were -- they were good. A lot of good comments, by the way, especially in the workshop. All right. So all in favor of approving the minutes of the work session of June 19th, 2024 say aye. ALL: Aye. GARMAN: Any opposed? No, hearing none. It passes. All right. So we're going to move on to agenda item number 7. So today we have a presentation from the Neighborhood Property Owners' Association of Fountain Hills, Arizona. So the NPOA. Ed Petryk? PETRYK: Petryk rhymes with metric. You got it right. GARMAN: Rhymes with Patrick. So I can remember that. So thank you very much for coming in and giving your presentation today. I know you had given your slides earlier. I was able to look through them. So I'm looking forward to your presentation. So we're going to turn it over to you. PETRYK: Okay. Thank you very much. Like I said, my name is Ed Petryk. I'm a member of the board of directors for the NPOA, and been a Fountain Hills resident for the past 25 years, and retired two years ago from Intel, where I ran a strategic planning group as part of my office. So when it came time to say who can do a strategic plan for the NPOA? I said, okay, that's like an old pair of shoes, I'll try them on and go forward with -- with putting one together. Thought I'd give a little background -- TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 7 of 35 GARMAN: So I do have to interrupt you. I'm sorry, but, you know, we do have an open chair on the Strategic Planning Committee Commission for our town. Just wondering, you can -- you can submit applications at your leisure. PETRYK: Okay. Yeah. GARMAN: That's my advertisement. PETRYK: I'd be up for that. GARMAN: Go ahead. PETRYK: That is certainly something I spent a lot of time in. GARMAN: Yeah. PETRYK: Have some good background. I thought I'd start with a little bit of background on the NPOA. That it did start when the inception of Fountain Hills, back when MCOA put it together, it was known as the Committee of Architecture, and the mission of it is really to protect the beauty of the city. And there's a lot of words up there that essentially describes that. And that was put in place in 1972, but it had a sunset clause in 1992. So when it sunset in 1992, one of the plats within Fountain Hills took the initiative to say, well, we'd like to have a committee of architecture to protect the beauty. They went through all the paperwork together the organization and left it open to other plats to join. And plats had a vote that they wanted to join. And before it's all said and done, 44 out of the 66 plats in Fountain Hills joined the organization and we cover about 4,500 homes. So this is the color map that shows -- the green ones are the homes that are covered by the NPOA. A lot of the weight on the left is Sunridge Canyon, Crestview, CopperWynd, FireRock. They have their own homeowners associations. So we get a lot of complaints that, well, I'm just going to move in Fountain Hills where there isn't a homeowner's association. Well, there isn't very many places that isn't covered by some sort of set of design guidelines. Yeah. So when someone buys a lot within – or a house within Fountain Hills, within the NPOA jurisdictions, we delivered the declarations to them and it's attached to their property. And especially -- essentially they, you know, abide by following by the rules by TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 8 of 35 buying the property from the -- for the NPOA. We are organized as a 504(c) charity, not a 504(b). So donations to the Fountain Hills NPOA, you know, are tax deductible. But we do get some tax breaks as being a nonprofit organization. And within those bylaws, that, and the declarations that we submit to the -- each of the homeowners, really the mission is under four steps in that original document that says we'll promote the welfare of the members, we'll encourage social activities. What I've highlighted here really it's to create, manage the formation of the architecture committee within the NPOA, as well as being the body at the -- as the board of directors to enforce the rules that are put in place. What we've learned is -- at least I've learned as we've gone along, is that the way the town of Fountain Hills has been formed through the charter government that they have in place, is really it's not a charter city. So there is no authority within the town of Fountain Hills, as we understand it, to enforce architectural guidelines. Can do setbacks and easements, but not architectural guidelines. So we think we perform a fairly valuable service to keeping the esthetic integrity within the organization in place. The resources we have, we do have an office located here at right off the Avenue of Fountains. It's open weekdays, weekdays from 8:00 to 3:00 p.m. We do have a full-time director that we employ along with a couple of part-time people for accounting and office administration. All the rest is volunteers. So we have a volunteer board of directors. We have a volunteer from each of the plats that represents the plat that I showed you on that green map. And we also have volunteers that participate in the actual administration and the review and the -- of the permits and the inspections of the final work through the Architectural Committee. The way we're funded is that we do charge for issuing a permit and reviewing it. And if there's noncompliance, we do have the ability to levy some fines that are typically like $10 a day type -- type amounts for that. The largest revenue source we have is an escrow fee. Every time a property turns over within the NPOA jurisdiction, there's essentially two fees that's under the escrow umbrella, one for the documentation that TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 9 of 35 we provide, showing that the guidelines are and what the NPOA is all about. And then the administration of being able to update databases, and change owners, and all that. We're not a homeowners association, so we can't charge the annual dues. And we -- nor can we file liens against people's property if they don't do the fines. If people don't pay their fines, usually wait till the property closes, submit a request at the closing of escrow to pay for the back due fines. And that's basically how we -- we fund the organization. So at the end of 2022, the organization was in a world of hurt from two big reasons. One is, as I said, we get money from the closing of each houses. Well, the real estate market was about a third of what it was in the -- in earlier on. So the revenues went down dramatically. And also our legal costs where we got embroiled in a few legal – I won't go details -- settlements that really ended up costing as many tens of thousands of dollars. So between the real estate market going down and the fact that the legal aspects were really costing a lot of money, we were basically on a plan to go out of business in about two years. What reserves we had would have been chunked down and we would not exist two or three years down the road. So in May of 2023, I said, we really need a strategic plan of how we're going to exist four or five years down the road and what it's going to look like. So that's when I raised my hand and said, okay, let's go off and get a committee together. Let's generate a strategic plan and bring it back for approval for the board. And we looked at a number of things. We looked at saying, should we just give it to the town? Maybe that should be our plan. Should we just let it die a slow death out of -- so those are options. But really, the group is pretty energetic about maintaining the quality of life here. So we developed a slogan I came up is, like, do more with more. And that doesn't necessarily mean get more money, but it was let's provide more services, more activities, more engagement with the community so they know who we are. They think more highly of us. When you're in a -- an enforcement organization, you're the bad guys -- you're the bad guys. And so that being able to get some positive energy around TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 10 of 35 it and people saw the value, let's try to do more with that. And then the second more is, where we get the resources from? Let's get increased member participation. Let's engage with the town. Let's look with the local businesses, perhaps, and manage our spending like any good organization would do, as well as maybe looking for a few revenue sources beyond that. So that was our, essentially our -- we had the – a vision of what we wanted to do. We wanted to do more with more to meet the mission that we had, which was the -- set out in the declaration, which was the being a recreational and social organization as well as an architectural oversight. So I led them through a classic strategic planning process where we had the mission from the declaration, what's our vision four or five years out to do more with more? Did a strength, weaknesses, opportunities, and threats analysis. Ran through a number of market scenarios to see if how well we would survive financially, depending on how the market turned and what we were able to generate from some of the fees. Came up with some strategic objectives, which I have in here, along with some metrics. So these are the high level view -- behind each one of these that I'll walk through is a number of execution objectives, along with some more detail about how we measure, you know, progress toward each of these strategic objectives. So one was improving the value and awareness of the NPOA. And in a way, we ended up doing that was we wanted we published a newsletter on a quarterly basis. We have community awareness activities. We sponsor. We're participating in the Make a Difference Day that was mentioned over here, and a number of other things. We do about ten. And hopefully by having that awareness and all that, we get more permits. People knowing about us, they file a permits, our revenue goes up. Hopefully know about us, we don't have to find them. So maybe our revenues go down. But we're overall we have a much more positive view of the -- the members of our -- of our membership of our plats. Then the next one I highlighted in blue here was expand the relationship with the town. And I have one slide on that that I'll skip down to that because I thought that was a good TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 11 of 35 place to maybe segue into the questions. Continue to expand the staffing and support within the volunteer organization. So we might have 44 plats. Not all have delegates. Let's get a delegate in every plat. Let's have succession plans. We're a volunteer organization. Somebody leaves, then there's a big hole. And okay, what was ole George doing? I don't know. So we put people in place to be able to follow along so that in case there was somebody went on, or moved, or whatever, we wouldn't be caught with -- with a gap. Then limiting our legal and professional services. We ran a -- well, a one year we really got clobbered, it was over $100,000. Which -- and so we said, okay, if we can keep that down to less than $50,000 for our legal fees and all that, because you do have to have some bite when people don't comply. On the other hand, you can't be lawsuit happy and -- because you'll spend all your money on -- on lawyers and process fees. And the way we ended up doing that, just behind that, was put a number of steps in the reconciliation process. If there's an issue, we'll see what the town -- the ones that really cost us money, we've actually got the town to agree to -- to take on that administration. That's in the setbacks and the easements that we both were doing. And that really is not esthetics, really, for as we saw it, for -- for the NPOA. And then get our, through all this efforts, get our financial reserve back to about one years of operating expenses so that we could flow with the ebb and flow of the real estate market, any of the high expenses that might come up, and just be able to have some capacity to ride through whatever might come -- come along. So that led us to maybe drill down a little bit about building a relationship, and a value with the town on multiple fronts. When I asked about what our relationship with the town was when we started. It was really ad hoc at best. And that's maybe even being kind. We didn't have any regular interaction. We even took -- so Rick Watts and John Walters (ph.) are the people we put on the tip of the spear to come in and talk to the -- to the town. That -- the first question was, is there any value in what we do from the town's point of view? We -- we were even questioning where -- where we just getting in the way and not something that was -- TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 12 of 35 was valued. And the general answer no, no, it's -- there's value here. We should -- we should engage more. And so we got at least over that initial hurdle of where we even somebody ---something, like I said, had any value. So we identified from our view, we identified a central contacts, which is Rick and John, and trying to have some regular cadence interaction. We had several meetings. I think it's a little bit in limbo right now because of all the elections and things like that -- that are going -- have been going on. And then – the -- so we started looking at some individual things to do. So we did have -- I'm reading my own slide here. Yeah. So we had a number of communications that we wanted to have between the organizations and I outlined them here. And that the thing we did to establish that, you know, as these permits come up, you do need a permit from the town, you do need a permit from the NPOA. Some people do the town, some people do the NPOA. They don't know about that you have to do the two -- two permits. So we did talk about having cross-references of saying it's okay if you're at the town for permit. Can we have something as a header that says, and by the way, if you're in this NPOA jurisdiction, go over and make sure you do the permit so that we -- that the process goes more smoothly. The other thing that when I started the strategic plan ahead, our officers go through and say, give me a Pareto analysis of where did we lose big in terms of legal expenses? And without -- the two or three that came up, there wasn't, like, massive numbers, but the two or three were really on easements and setbacks. So the discussions that we had between Rick and John, as we understand it said, is okay, the town, you'll handle the easements and the setbacks, we'll follow along. We still have to be involved because it's in our declarations that will be that. But by and large, we'll follow along with the town, so we don't get at odds in certain places. And you know, as people challenge it and going through it, it goes much smoother rather than having a, you know, multiple entities. So that one we believe is in place. And the other one was to, you know, getting the feedback of what's been opened and TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 13 of 35 closed on the -- the website that's on the SeeClickFix. So we know what's going on and what's -- what's been happening. And then the last one was, we do want to have this -- events where we actually get our name out there. The members of the organization actually want to give back to the community, because it's just not fun being a total legislative or enforcement. You'll paint your house, you'll change it. It's like, the members want to give back some too. So that in terms of having some events that we may co-sponsor with the town, we were doing a scholarship. We had to cut back because that was one of our cost cutting items. As well as some of the events that are around here, perhaps there's opportunities to, you know, co-brand some of those. So I don't know how I did on time. My phone timed out here, but I think I kept it within my 15 – 15 minutes or so. And that's kind of the NPOA and kind of where we're headed. We'd like to do more with more, and we'd like to partner with the town. GARMAN: All right. Thank you. Thanks for the slides. Thanks for the presentation. I was going to open it up to see if there's any discussion points or questions from the commissioners. Yeah, Geoff? YAZZETTA: What are the permit fees? PETRYK: Well, it varies depending what -- what you're doing. But, like, you paint your house, it's $25. If you go from a full-blown addition on your house of to, say a couple thousand square feet, they charge by the square foot and that can run a few hundred dollars. YAZZETTA: And what's the most common, like, fine that gets issued? Or I guess, what's the most common violation? PETRYK: Junk. People have building materials, or piles of dirt, or weeds, or things like that, that they just don't -- just don't clear out. And that's probably the one that that runs long enough. Yeah. I'm trying to think of the -- yeah, that's the most frequent one. The more expensive ones is people have, like, they had a big patio on the deck of their house, and it became decrepit and fell down, now it's just leaning into the wash and all TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 14 of 35 that. And they don't want -- it's too expensive for them to move. We push at them, they get a lawyer, and they drag it on, and that's what the fees start running up. So the larger things like that. YAZZETTA: Um-hum. PETRYK: I mean, there's a couple we're working with the town on here. I guess I won't go into it, but one, it's been a lot of construction. And what happened around a guy with a 56-car garage. So that one's dragged on for, like, three years now. YAZZETTA: Wow. So if I move into a home in an NPOA plat, how do I know that I'm in the NPOA? PETRYK: So you do get -- we have in our office -- we do get from the real estate the transaction and you get delivered actually a hard copy packet that has the -- the declarations in it. It has the design guidelines, and you're physically handed that as part of your closing process. YAZZETTA: Got it. And then do you mail anything like welcome to the neighborhood? Because you can see what real estate transactions have closed. Do you guys do any, like, ongoing outreach? PETRYK: So we -- we used to deliver gift baskets to everybody that came in. But that came a little too -- YAZZETTA: It's a big cost center. PETRYK: That's a big – no -- they do -- we have a letter that says welcome to the NPOA. Well, we do send the newsletter out to everybody on a quarterly basis. So you get this, it says you're a member of the NPOA, here's what it means, and then there's some usually recipes, and a few other things in there that -- and that goes out on a quarterly basis to everybody that we have an address for in the NPOA. CRADER: When we moved, we got a welcome to the neighborhood from the NPOA. Yeah. YAZZETTA: No basket though, right? CRADER: No basket. No basket. PETRYK: But mine was 25 years ago, I forgot. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 15 of 35 CRADER: Yeah. YAZZETTA: Thank you. GARMAN: Okay. All right. Thanks, Geoff. Any other questions? Oh, go ahead. PETRYK: I was going to say, I did on the cover slide -- we do have a website that has all the information on even alludes to the strategic plan and some of that it was on the cover sheet and it really it's npoafh.org. GARMAN: I got a question and a comment. I'll put the comment first. I want everybody to -- to be thinking, remember the strategic priorities that we identified in June. You know, I'm trying to bring folks in and bring information to our commission based on those priorities now. And if you remember, finance, quality of life, safety, economic development, infrastructure, land use, and development. Thus, I think this is -- is pertinent to what we -- we established in June. So -- So help me again. I know you said a little bit difference -- I mean, this was this was NPOA was -- was something established before there really was a town. What's the difference between a homeowners association and NPOA, please, if you could expand on that? PETRYK: Okay. So there's some legal stuff behind it, but for the most part the way we're incorporated just under this 504(c). You have to -- to have that designation you really have to bring some value to the members of the group, some (indiscernible). And the value we bring that we've gone through is really the art and esthetics. So really we're only the esthetics that are -- that are being monitored by us. And, you know, we don't do things like maintenance of the lake, common areas, things like that. We don't have any retention of money to fix roofs, like if you're in a condominium development. Really, it's just really down to that narrow description of what we're under -- under the --504(c), which is in our bylaws. So we don't have any of that other -- other items that's there now. Yeah. And -- GARMAN: And no architecture, you said earlier, right? If somebody wants to put an TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 16 of 35 addition or they -- PETRYK: Yeah. Well if, you know, you get line of sight, and things like that. But if the example I use, if you want to build a Tudor house, and he wants to build a Greek structure, and he would like to build a modern house, you can all do that. We don't have any say. But if you want to paint that thing pink, we have a say. You want to paint yours bright blue. We have a say. You know? So that's kind of where -- we don't do the architecture of -- of is it, you know, something that's out of place from a -- a building point of view. GARMAN: So -- so what does your full-time director spend most of their time doing? PETRYK: Well, we have to be very meticulous about keeping track of every plat that -- house that we have, what the permit is, where it stands. Have they been provided all of their documents? And just really, when you do a paint your house, you -- actually there's two fees. We give you a $25 permit fee and a $50 make sure you're going to do it fee. And once you do it, we'll give you the $50 back. So we do have to maintain the fact of the comings and goings of all of the -- the fees and the -- the compliance bond that we, we send back to the – We have a legal counsel that we retain that -- we have two suits going at one time, we -- that she interacts with them. Let's see -- but really, it's the office manager of the whole thing. We have a rental agreement, we have cleaning services, we've got the copy, you know, the doing all the copies and putting all those together that have to go out and be paid and the like. And then when anybody comes in and asks, what do I need to do, also you're also expected to be the expert on the design guidelines, the process, and, you know, essentially where every -- every open folder is at because people want answer just like that of, you know, how come I don't have my compliance bond back? Well, she really has to be on top of it to be able to give good service. GARMAN: Thanks. Geoff? YAZZETTA: How long does the permitting process take? I forgot to ask that a few minutes ago. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 17 of 35 PETRYK: Usually it's – well, to file a permit, it's -- it's instantaneous. You file the – file the permit. And to do it -- we do meet on weekly is the Committee of Architecture that says, oh, you want to do this? Okay, fine. Here, you can do this. Yeah. First of all, there's a number of things that it's automatic. If you're going to paint your house a set -- set of colors that we have on file that Sherwin-Williams and Dunn- Edwards, it's an automatic, okey dokey. You don't have to go through any of, they call it, administrative approval. You're -- you're good to go from the beginning. If it's something like a building, a pergola, I'm going to extend my patio. Well, the Committee of Architecture meets every Tuesday at 8:30 in the morning. They'll go through the permits. So if you get it in Friday, I think they'll review it the next Tuesday. And that week you'll have the go or no go on your -- on your permit. Once you complete the work and you say it's ready to -- ready to inspect, usually it's two, three days tops that we'll go out and say, okay, it's painted the right color and all that, and we'll issue the check back for their compliance bond. YAZZETTA: Who does the inspections? PETRYK: Right now, I do a number of them. It's the -- we used to have professional inspectors, but we cut that out from -- from our budget. But we have some of the members of the Architecture Committee and some of the members of the board actually do it. L does a bunch. TRIMBLE: One last question, sorry. What would cause you -- or the Committee on Architecture to deny a permit? Say someone wants to build a shade structure, pergola, extend the patio like you referenced. PETRYK: Yeah. Let me think of a -- a good example. Well, if you wanted to build a fence out of wood. You can't build fences out of wood. You have to -- or a gate that was just over a wood and the -- the design guidelines say it's got to be a metal frame with the wood inserts in. Go back and give us a plan that has metal inserts -- or wood inserts into a metal frame. Just don't give us a wood fence or wood gate. If you're building walls of certain size -- this kind of gets some of the city stuff -- you TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 18 of 35 have to watch the wall heights -- YAZZETTA: Um-hum. PETRYK: -- and things like that. We'll -- YAZZETTA: Sure. PETRYK: -- we'll do for that. I'm trying to think of a really good -- Oh, we had a guy come in and he wanted to just tar the flat -- his flat roof. Just get black tar, slate a little across the roof. He said it would be a lot cheaper. It was just, like, well, you know -- you know, first of all, we have light reflective values that the house can only be between 20 and 80 and so is the roof. So it was way over and the nonreflective side of it, so you can't do black. And then there's even some question about the material itself. You know we really don't have treated tar on top of a house as one of the approved least ways of doing it of -- Shingles -- we're going through one now, someone shingled the roof. Shingles -- shingles are not permitted in the design rule guidelines. YAZZETTA: Interesting. Thank you. GARMAN: All right. I mean, I don't see any comments or questions. Thank you very much. Just so you know, we're putting together, you know, the strategic plan for the town of Fountain Hills. And we have a ten-year plan for the town that we open up every five years and adjust it. So we're in the middle of adjusting the -- the plan for 2027, believe it or not. So the reason I say that is, you know, if you or the NPOA has something else that you'd like to comment on as far as the strategic direction of the town, something that you think is -- is important, you're always welcome to come back. You can connect with me, you can come back and address the whole commission. PETRYK: Appreciate the offer. And I'd be interested in your vacant seat if -- I'm going to retirement a year and a half. So I'm still ready to engage and do things my calendar hasn't full -- full. GARMAN: Yeah. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 19 of 35 PETRYK: The only thing I would -- I was going to make a comment is in the Fountain Hills Times, or the Independent now, the results of that meeting that we have on Tuesday is published in the Fountain every week. GARMAN: Um-hum. PETRYK: Thank you. GARMAN: All right. Thank you very much. Thanks. PETRYK: You throwing me out there? Or can I see how you operate? Or -- GARMAN: You can stay. PETRYK: I can stay. Okay. I hope (indiscernible) -- GARMAN: Hopefully no later than -- I was going to say 5 o'clock, but that's up to Justin, so we'll see. So we're going to move on to agenda item -- I guess number 8. So we're going to get an update today from this -- for the Strategic Plan -- 2022 Strategic Plan implementation from the town, which we greatly appreciate. So Mr. Weldy from Public Works, Public Works Director, thank you very much for coming in in August and addressing our commission. WELDY: Thank you for the opportunity, Mr. Chairman, Vice Chair, and Committee. We're going to look at actually a couple of things tonight. We're going to do a quick update on the strategic plan, where it stands, where it lies, and primarily focus on the items that are assigned to the Public Works Department and or their divisions. I don't know if you want me to call out the task or if you each know them by heart, so we'll just go down them. Develop a detailed infrastructure condition report with a scoring mechanism. We have made substantial progress on that through a vendor. The former chief financial officer, Mr. David Pock, had initiated that and was working on it. And then a few little things kind of changed. We've certainly made progress, but we're not at the level that we would like to be, and we will begin working on that again once we get the new chief financial officer on board with the infrastructure. And it's a vendor that's going to take a look at our infrastructure, our inventory, and provide guidance on how we should TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 20 of 35 proceed. GARMAN: What do you think the time -- the time frame on that? WELDY: It's likely going to take an additional 15 months, roughly, based on the progress that we've made. GARMAN: All right. Thanks. WELDY: Any additional questions on that one? GARMAN: I don't see any. WELDY: The next one was making co-locating a -- of wireless or broadband products part of our permitting system that has been in the encroachment for right of ways since Chapter 16 was changed, probably in about 2014, I believe that was. The majority of our wireless facilities that are on leased property that belong to the town are all co- located, and there are several vendors on that. We are a little bit more challenged when it comes to private property, and there are several locations within the town, unless there's going to be a substantial change that requires the town's involvement in regards to the height, width, or any substantial electrical or structural changes. But in regards to the town, the right of way, we have already adopted that policy and it seems to be working without any real issues. GARMAN: So we can say that that one, you believe, is complete? WELDY: That would be correct, Mr. Chairman. GARMAN: All right. Thank you. WELDY: The next one is the subcommittee to the Mayor and Council for Pedestrian and Traffic Safety. This is -- we meet currently two to three times a year, depending on the agenda items. The majority of the items on the agenda are generated either by email or phone call to either an elected official, the town manager, or someone in one of the departments and or divisions. Most of those are directly tied to a perceived speeding problem. For the majority of those concerns, we deploy the R2D2 (sic) system, which are our speed feedback trailers. We have two of them that record speed and volume. If there are any inconsistencies, or if the 85 percentile of the number of drivers gives us any concern, we then deploy the tubes, which is a far more accurate system. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 21 of 35 More often than not, what we discover is that it's difficult to judge speed if you're walking down a narrow street with your dog and a car goes by. Because more often than not, what we discover is the 85 percentile is right around the speed limit three to five under, three to five over. Nothing substantial. There are the rare times when, in fact, we discover that the 85 percentile requires the next level. And so we move to that level and determine whether or not they meet criteria for a speed cushion. And that's dependent on the number of vehicles above the posted speed limit and above the 85 percentile. The town and or the neighborhood has to pay for it. And there's a process. And we just last year got the council to approve the updated manual in regards to the criteria for that. So that particular one is ongoing because pedestrian and traffic safety is, well, it doesn't stop. You have to continue to monitor that and make changes where necessary. GARMAN: Sorry. Which -- which number is that on the -- I don't -- I don't have it in front of me today. Which task is that? WELDY: That is 3. GARMAN: And is it called -- WELDY: It is called The Fountain Hills Council Subcommittee on Pedestrian and Traffic Safety. GARMAN: Okay. WELDY: Which is a committee that was formed based on the strategic plan. GARMAN: Roger. Okay. Thanks. WELDY: The last one is, and this was briefly discussed in the beginning of your meeting by a board member, it is the master bicycle plan. And for the majority, most of that is contained within the active transportation plan and we are following those directions. In fact, we just prior to summer break, came to the council and asked for an amendment to the active transportation plan related to the locations where we're going to be placing sidewalks. In the next presentation I'm going to give you here in just a few minutes, we're going to go into a little bit more detail about designated bike lanes and improvements related to pedestrian and cycle safety. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 22 of 35 That is the last item in the strategic plan that was assigned to the Public Works Department. GARMAN: So is there going to be a bicycle master plan? WELDY: We already have one, Chairman. It's in the active transportation plan. GARMAN: And it's called -- it -- is it split into pieces in there? WELDY: It is -- GARMAN: Or is there like a chapter that's called Bicycle Master? WELDY: It's -- it's a multimodal. GARMAN: Right. WELDY: But it includes an incredible amount of direction related to bicycles. And we're going to discuss some of the challenge and as we're moving forward here with that. GARMAN: Okay. WELDY: Any additional questions related to that? We're going to do a little update on some of the activities that have been taking place since the last time we had an opportunity to present. This is just a quick summary of the completed paving plans from last year. These areas that you see marked in red and in black are just different phases of the same program. As you can see, this is primarily around off of Saguaro and around Fountain Lake. This one right here is in the corner of Saguaro and Fountain Hills Boulevard. For those of you that travel in that general area, you'll know there's a little bit of disturbance there while we put down some sidewalk right now. This location right here is in the mid Southern region, just north of Shea, off of Jacqueline (ph.). And then Firebrick is just south of Shea, off of Saguaro Boulevard, runs along the back of the businesses. This is just a recapture of the first one that identifies what part of phase 4 we did. Previously, it was in phase 1. It showed in a different color, but phase 4 was panorama from Saguaro all the way back up to Saguaro and Palisades. I don't want to move too quickly here, but I wanted to show you this – Go ahead. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 23 of 35 GARMAN: What is the – quick definition of the phases? WELDY: We identified it in phases because it makes it less complicated to notify nearby residents and business owners of what phase they're going to be in, and then we assign some dates to the phases. Does that answer your question? GARMAN: So it's related to the timeline of completion? WELDY: Yes. (Indiscernible). This is a summary. So the council approved $5.2 million. With that funding, we paved 8.9, just under 9 lane miles, for a total expenditure of about 4.3. And when we finished up last year, we had $900,000 remaining in the streets fund that will roll over, not this year, but next because of the way the auditing system works. Any questions related to paving before we move on? We had earlier touched on pedestrian and bicycle safety enhancements. These are the most recent pedestrian safety improvements that we have completed. This one right here is at Eagle Mountain and Summer Hill. Earlier, prior to this improvement, the pedestrians were crossing at this location here. Despite all the number of years I've been here, I did not realize that there was a curb opening ramp there that was -- did not meet any of the compliance requirements ever and it didn't now. So we had received approval to make some modifications to this area. After reviewing the site, decided to make a mid-block crossing that not only tied into the existing infrastructure on either side, but it also provided an opportunity for the golf course and primarily the --driving range users an opportunity to cross at this location. This is one of the rare opportunities that we have to get an estimated count of crossings without actually deploying a counting device. There is approximately 12,000 crossings a year at this location based on their 6,000 strong membership, and if at least they play on the driving range once. And we know for a fact that there are several that go out several times a week when the weather is nice. GARMAN: So I -- sorry, I'm commenting too much here, but yeah -- I mean, that's a public driving range too, because I know my family uses it, and I can't recall ever using the crossing walk. Park and just walk across the street. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 24 of 35 WELDY: It should be noted for this one, and this is an unusual opportunity, the offset for the cost was compensated by not only the golf course that contributed $19,500, but the Eagle Mountain Homeowners Association also contributed $19,500. And we appreciate their contribution. REYES: I was going to ask a question about that, but let me, since you answered it, was landscaping included in any of this project work? WELDY: Mr. Chairman, Commissioner, it was not. All of the landscaping this – in this in this area is the responsibility of either the private property owners, the Homeowners Association, or in this case, the golf course and the HOA. This is the next location, and these are not yet substantially finished. The curb opening ramps are there. This is Saguaro at Parkview. This will allow for a marked crosswalk in that location. This is Saguaro and Gunsight. Peaks Gym area. Multifamily housing. Well I see is -- GARMAN: Is this one -- WELDY: Jumped over one. GARMAN: The one on Gunsight that you're -- by Gunsight -- is that -- when you say crosswalk, is it like the one you have now across Saguaro with -- the blinking lights and all that or are we just talking a straight walkway? WELDY: Mr. Chairman, when we're finished, it will not have the rapid rectangular flashing beacons. Right now, it's just going to be simply a marked crosswalk. GARMAN: Yeah, thanks. WELDY: So this is the one at Saguaro and Gunsight. We seem to be missing one, and I'm not sure why, but there's also one at Saguaro and Paul Nordin. And you'll note that there is a theme with all of these. Primarily, they're all in the downtown corridor. They're adjacent to multifamily housing and or a hotel. But most importantly, if you've lived here long enough and you do what I do, which is observe TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 25 of 35 during and after special events, you see clear patterns of where people are crossing, and you do your best to accommodate that. And it should be noted that getting those marked crosswalks onto a capital list has taken a considerable amount of time, because each year we present to the town manager the things that Public Works needs based on their professional opinions. Not all of the projects that we believe we need meet the priority of now. A lot of other needs have to be met. This year we are delighted that this one has. It's -- this last one right here was actually a request from multiple walkers whenever they crossed on Sierra Madre at Golden Eagle. So we went in there and initially put in just the marked crosswalk, and then came back when we had funding available and modified the curb opening ramps and the approach to each of them to make them compliant with the DOJ guidelines and regulations. This is something else we do -- excuse me -- in regards to pedestrian safety. And most people typically wouldn't see this. We were fortunate enough to have funding to purchase a state-of-the-art grinding device that allows us to go out and grind down these uneven surfaces on sidewalks. People refer to them, more often than not, as trip hazards. I'm uncomfortable using that because there's kind of a tinge of liability in there that I'm not comfortable with. So we use uneven walking surfaces. This is the street department working on them. As you can see, last year we completed 131 locations. Let's discuss it in a little bit more detail. Uneven walking surfaces. Our policy is that once they are identified, either by a call, an email, or staff, we go out and we assess it and as quickly as possible address it. That location then goes on to a master list, and that master list moves up and down in regards to priority, depending on what could have possibly caused the shifting in the concrete. If it's a tree, we usually reach out to the private property owner, the HOA, or business owner. We let them know the roots have caused this problem, we would like to work with them to have the tree removed. Once that's done, we typically go in and replace the panels. In fact, you'll note that we are currently underway replacing several of them right now on Paul Nordin Verde River. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 26 of 35 This is just a reflection at 25 locations that we ground down. They met the criteria to be replaced sooner rather than later on the list. We briefly discussed earlier in this meeting, dedicated bike lanes. As part of our pavement management program last year, using enhanced pavement markings, we were able to add just under ten miles of bike lanes at the locations listed there: El Lago, El Pueblo Grande, Glenbrook, Panorama, Golden Eagle. This is a pretty big thing, because we were able to do this without a substantial increase in the cost for the type of treatment or the pavement markings we were doing. And we did not have to take away from anyone's rights in regards to property, or narrow any roads, or make any roads wider. We simply used enhanced pavement markings. And for those of you that cycle or have driven around, you will certainly note these changes, especially on Panorama. That one we recently were able to get the thermoplastic and RPMs down so the brighter ones come up sooner. In regards to, what we refer to as the Shea Corridor, we have a clearly marked bike lane westbound from the entry into the town at the monument sign to Palisades. Beyond that we do not. The primary reason for that is Scottsdale does not have a bike lane on Shea, nor they do they intend to have one. Their intent is to some way, somehow, either by self-funding or joint grant funding finish the multi-use path that's on the south side of the road. We've worked independently and with the City of Scottsdale multiple times and applied for grants. Each time we've attempted, we have not made the cut for the grant. Please note that this started at probably about $1 million years ago, and now it's up to about $5 million to complete that multi-use path. So we have a disconnect in regards to the MAG regional plan because, for lack of a better description, we're somewhat isolated because of that small gap. We do, however, have a separate one that comes out of Hidden Hills into Adero Canyon that is dedicated onto Eagle Ridge Drive. Are you familiar with that? It's a very steep, almost ten-foot-wide concrete path. GARMAN: When -- it comes out of -- what's the street that comes out of Scottsdale? WELDY: It's not Via Linda. It's -- TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 27 of 35 GARMAN: (Indiscernible) -- it's not (Indiscernible) -- or something. But --is -- -- it open? Because there's a chain across the road. HOENLE: Via Linda has a couple of gates, but -- GARMAN: Yeah. HOENLE: -- they have it so on a bicycle rider, you can ride through the gates and keep on going on Via Linda. WELDY: Correct. GARMAN: So you can get through there? HOENLE: Yes. In fact, they have a sign posted open for bicycles to go through their HOA. And then the other part is – Are you talking about the -- the concrete sidewalk that winds down from across the resort? WELDY: Yes. HOENLE: Okay. Yeah. That's pretty interesting to ride down and get some good speed on that one. WELDY: So that is our only connector to Scottsdale with a dedicated pathway. We have bike lanes and as does the County on McDowell Mountain Road out to Forest Road (ph.). Once you get to Forest Road, while it appears to have paved shoulders and the County is working to make improvements, again, we're kind of isolated there. That is most certainly going to come up as MAG begins to develop their next master active transportation plan, which is currently out for solicitation to engineering firms. And then the active Transportation Committee members selected to serve on the review panel will make recommendations to MAG in the next 10 to 12 months. HOENLE: Okay. Don't want to put you on the spot. Do you have any idea about connecting past the trailhead and going through the pass into Scottsdale in that manner? Extending that road with the development that keeps going on through Adero Canyon? WELDY: Mr. Chairman, Bernie, are you referring to the gated area between Adero Canyon and Hidden Hills? TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 28 of 35 HOENLE: No. Just going straight. If you go past the trailhead, they're starting to develop more homes through Adero Canyon. Is that road ever going to go through into Scottsdale? WELDY: No. That area is a dead end. There was an original part that tied Eagle Ridge North and Eagle's Nest, Eagle Ridge North, just so you know, is now Adero Canyon. There was a fire road that ties those two together adjacent to the trailhead. But in regards to passenger, or vehicle connectivity, or cycles to Scottsdale, no. GARMAN: Yeah. I think you're talking about -- what's the neighborhood over there? Right on the other side of the ridge in Scottsdale. Ranch -- it's not -- it's not McCormick either. It's – But I know where you're saying if you keep going straight, you go right over -- not Eagle's Nest -- west, I guess. Yeah. Anyways, where is -- I'm sorry -- where is -- you mentioned Forest and McDowell. Is what – what location is that? WELDY: McDowell Mountain Road goes north. When you reach the stop sign adjacent to the orchards on your right -- GARMAN: So you mean headed towards Rio Verde? WELDY: Yes. GARMAN: Okay. Thanks. WELDY: That road is Forest Road that leads to the south and west, and then eventually the north and west. That's Forest Road. GARMAN: Yeah. So that road has ample room. I've biked on that road quite a bit, right? It's a big biking road. It doesn't have a designated lane for bikes though, but it's -- Okay. WELDY: Moving on. In regards to pedestrian safety, this is a sidewalk gap that we eliminated utilizing capital funds. This is on Saguaro, the southbound side between Kingstree and Indian Wells. This one is also a little bit unique because we had an opportunity to provide a bonus. Right here. You can't really see it from this image, but there is a sidewalk that connects TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 29 of 35 to Saguaro and the cul-de-sac bulb. This is a school bus stop. So the buses stop on Saguaro. The children exit onto that sidewalk. They have the opportunity to walking down here, entering their neighborhood, or they can walk through this curb opening ramp and enter the neighborhood here in this direction. We don't get very many opportunities to add a bus stop. So we took advantage of that and did so. There's one other section that's not in here in regards to multi use path. And that multi use path that was constructed as part of last year's budget is on Tioga between Desert Vista and Tower. That is the Desert Vista Park adjacent to the active dog park area. That is part of our fit path. So you now have connectivity all the way to Fountain Park from that area. Also, we completed with a grant from MAG, the Safe Routes to School, worked with all three of the schools to achieve their strategic goals and get their objectives. The -- manuals have been published. We are going to be sending them to the Mayor and council and allow them an opportunity to review them. And then we will begin to work with the school to implement some of those changes. It's -- our map to applying for grants and providing a safer route for the children that attend the schools here in Fountain Hills. Also tied to that, we have an activity grant that is available this year, just under $15,000, that we will work with the school to purchase some necessary supplies, maybe get some training for any of their teachers, and those types of things. Moving into flood control. I won't be but another hour and a half here. These are projects that we completed that had a very, very negative impact on these homeowners adjacent to this channel. This was a dirt channel that was filled with vegetation and sediment. And while it was technically the responsibility of the adjacent homeowners, I argued successfully to the town manager that we should take this place over and revamp it, because it conveyed water from a right of way to a right of way. I was successful in doing so and then we got a grant from the Maricopa County Flood Control. Big improvement in this area. This is a second location off of Saguaro at Deuce Court, where we had substantial TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 30 of 35 flooding to two homes there. The primary reason for that was the as built plans showed a catch basin with a 12-inch pipe going into a retention basin. Upon further investigation, 40 years after the fact, we discovered that was in fact a four-inch pipe and did not go through the drainage easement, but rather between two homes. Again, we were able to pay for this with a flood control grant. A little bit technical here, but this is a grouted riprap repaired to head cutting. Just a brief discussion on head cutting. When you have storm water that flows in a channelized area like this and is controlled, it causes erosion. Eventually that erosion begins to approach the superstructure itself. That is what we refer to as head cutting. The head cutting at this location had created nearly an eight-foot vertical drop. You can see it there, the photo on the left, and began to jeopardize the integrity of the superstructure, which in this case is a bridge and or a conveyance for the water. This is the intersection of Kingstree and Saguaro. For those of you that have been here during heavy rains, you'll note that it was flooding. Over a two-year project very close together, we were able to complete these improvements. Lastly, and this is a big one, in Ashbrook Wash, between Hampstead and Fountain Hills Boulevard on the north side, we had a storm two and a half years ago, and the outfall from Golden Eagle Park through Golden Eagle Dam was substantially more than it had been in the past. The end result of that was we had lateral migration. Lateral migration is when the erosion is traveling sideways instead of perpendicular to the flow. This area, right -- actually, right down here -- by the time the lateral migration was done there, it was one foot from that inhabited structure, and it was about 8 foot vertical cut, and that lateral migration was about 70 feet. So we took immediate action at that time and utilized a large number of donated, stored boulders that we had in various locations, and then immediately began to accept clean fill from local developers and home builders to start this slope stabilization program. We are nearing completion with the first phase of it. It will be finished with the Golden Eagle Park project, and then we will apply to the Maricopa County Flood Control District for a grant to help us finish the design for the opposite side, and also do the design for TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 31 of 35 gabion blankets or rip rap on either one of the slopes. The intent here is to clearly channelize this area and define that channelized area, and then protect the slopes with rock. It should also be noted that this particular area, if you have not had an opportunity to go down there, you'll note that there is a gate on either end of this to minimize the trespassers that think it's a landfill, but in there is a four and a half foot opening that allows cyclists, hikers, and walkers to use it at their leisure. So it's part of our trail system, for lack of a better description. Please enjoy it. Ongoing and directly tied to de-watering. We made improvements to the community center, not only closing up the former patio area adjacent to the O'Flynn room, we created storage in that location. We completed the downtown parking management plan. We'll be sharing those results with the mayor and council and their recommendations very shortly. Our environmental programs. This is not only identified in the general plan, but it's also identified in the strategic plan. Here are last year's results. As you can see, 25,000 pounds of household hazardous waste, 13,000 pounds of electronics, and we do not know how much material the library collects because it's not weighed. As a participant, and a supporter, and being on site that day, I can tell you it was a lot. And I would estimate it to be at least five to seven tons of shredded paper, which is a lot of shredded paper. I know that was a lot of information and most likely a little bit more than you had anticipated. I want to thank you for the opportunity. We look forward to doing these updates. If you have any questions not only related to today, but for any future, please let me know and I'll do my best to either provide or answer. GARMAN: All right. Thank you, Justin. Appreciate it. Do we have any questions? I see -- YAZZETTA: I could ask 100 questions about infrastructure, but I'll limit it to one. Is there any plan to add RFP's to the mid-block crosswalks in the future? TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 32 of 35 WELDY: Mr. Chairman -- and we will certainly look at that. In November of this year, we will begin to count pedestrians at all these new crosswalks. And we're going to look at the compliance related to the vehicles and see whether or not we're getting any cooperation at these locations. Please note that because they're so close together and there's a couple of traffic signals and at least one intersection with a stop sign, we're hoping that these enhanced cross marks in that short distance will allow people an opportunity to do the right thing, which is slow down. In the event that we are not having compliance and the sheriff's office isn't able to convince them using a checkbook, we will then go to the next level, which is the RRFE's. TRIMBLE: Thank you. WELDY: You're welcome. GARMAN: What was the acronym you said at the end there? RR -- what does that stand? WELDY: RRFE? GARMAN: What does that -- WELDY: Rapid -- YAZZETTA: Rapid -- WELDY: -- rectangular -- YAZZETTA: -- rectangular -- WELDY: -- reflection -- YAZZETTA: -- reflection -- WELDY: -- beacon. YAZZETTA: -- beacon. GARMAN: I know you said it too. YAZZETTA: Previous line of work. GARMAN: A flashing light? TRIMBLE: Yeah. It calls attention to the crosswalk. GARMAN: Yeah, yeah, yeah. Okay. I was slow on the uptake there. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 33 of 35 Any other questions? Comments? Nothing? There's a lot there. I do appreciate -- I'm going to go back and look at the -- usually I have the big -- the -- our strategic plan with the tick things off. So very much appreciate you coming to address our commission right away here in August. It was a great presentation. It's too much for me to even take notes on. Did you do -- we have the slides, Angela? Will we have the slides? PADGETT-ESPIRITU: We will. GARMAN: Okay. PADGETT-ESPIRITU: We don't have them now, but we will. GARMAN: That's good, because I will -- I'd like to go back and review them. Because I was familiar with a lot of things you're talking about. And I also appreciate all of the things you're doing with -- with safety, because a lot of it you talked about infrastructure, but safety as well with the crosswalks, the sidewalks, infill, evening, all of the things that you're doing fit right into the -- -- not only the --the letter of our strategic plan, but -- --the thoughts behind it as well, the intent. So -- All right. Seeing no other comments. Again, thank you very much. You're always welcome. And thank you very much for addressing us today. WELDY: Thank you again for the opportunity. GARMAN: All right. Okay. We're going to move on. Agenda 9 is our commission work groups. You know, we're a little short on time today. We'll have some discussions about what we want our work groups to look like going into the next year to get the outcomes that we need from them. So I'll put that on an agenda and we'll flesh that out, I think in -- in future meetings, if that's okay. Okay. Does anybody then -- I wanted to make sure and bring this up. We're going down to agenda item 10, which is discussion of possible action and future agenda topics. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 34 of 35 The goal is to look at future agenda topics that parallel, or relate to, or synchronized with the five strategic priorities that we delineated in June. So as I think about agenda items that go on, I'm going to try to couch them in terms of are they, you know, infrastructure related, land use, economic development, the -- you know, quality of life, things that we identified in June. So I just wanted to put that out. Does anybody have agenda items, something right now, that they wanted to talk about or bring to my attention? No? Hearing none. Okay. So that's the way -- we're moving forward. I'm going to move on then to agenda item 7 -- agenda item 7. Comments from the Chair. I wanted to add to the agenda topics to say that, you know, we're thinking of different ways to keep trying to prioritize or narrow our focus down to the strategic priorities that we identified in June so that we're continuing to -- to narrow and then, remember, we're looking at the next level underneath those strategic priorities, which according to our last plan, we call them signature strategies, which is the next level down underneath each one. So if you all could -- when you look at topics that you might want to talk about, you might want to bring to our commission, you know, look and see how they fit underneath the strategic priorities that we identified. And I will do the same as we move forward. I was thinking about maybe even dedicating some of the meetings this year and having one whole monthly meeting be just about infrastructure, one meeting just to be about quality of life and safety. I have to see if -- that if -- if it's possible that we can organize something like that, but that was also something I'm thinking about. So we can, again, continue to narrow down on each one of those strategic priorities that we identified. Okay. I got that into the minutes. All right. I'm looking to my left and right. I don't see any other comments. Our next meeting then is going to be Wednesday, September 25th. Please, everybody, have a good Labor Day coming up this weekend. TOWN OF FOUNTAIN HILLS AUGUST 28, 2024 STRATEGIC PLANNING ADVISORY COMMISSION MEETING Page 35 of 35 And are there any motions as far as closing the meeting today? TRIMBLE: Move to adjourn. GARMAN: One. Is there a second? CRADER: Second. GARMAN: All right. Any discussions on the meeting today? None heard. All in favor of adjourning the meeting today, say aye. UNIDENTIFIED SPEAKER: Aye. GARMAN: Any opposed? Okay. Meeting is adjourned. Thank you all very much. See you in September. TOWN OF FOUNTAIN HILLS __________________________ Patrick Garman, Chairman ATTEST AND PREPARED BY: ___________________________________ Angela Padgett-Espiritu, Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Strategic Planning Advisory Commission of Fountain Hills in the Town Hall Council Chambers on the 28th day of August 2024. I further certify that the meeting was duly called and that a quorum was present. DATED this 25th Day of September 2024. ___________________________________ Angela Padgett-Espiritu, Executive Assistant ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/25/2024 Meeting Type: Strategic Planning Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language):  UPDATE: Fountain Hills 2022 Strategic Plan Implementation - Amanda Jacobs, Economic Development Director.   Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 03/20/2024 05:09 PM Final Approval Date: 03/20/2024  ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/25/2024 Meeting Type: Strategic Planning Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language):  UPDATE: Commission Workgroups Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 03/20/2024 05:09 PM Final Approval Date: 03/20/2024  ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/25/2024 Meeting Type: Strategic Planning Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language):  DISCUSSION AND POSSIBLE ACTION: Future Agenda Topics. Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 03/20/2024 05:09 PM Final Approval Date: 03/20/2024  ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/25/2024 Meeting Type: Strategic Planning Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language):  COMMENTS FROM THE CHAIRMAN Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 03/20/2024 05:09 PM Final Approval Date: 03/20/2024  ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/25/2024 Meeting Type: Strategic Planning Advisory Commission Agenda Type:                   Submitting Department: Administration Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council Staff Contact Information: Request to Strategic Planning Advisory Commission (Agenda Language):  NEXT MEETING DATE: Wednesday, October 23, 2024. Staff Summary (Background) Form Review Form Started By: Angela Padgett-Espiritu Started On: 03/20/2024 05:09 PM Final Approval Date: 03/20/2024