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HomeMy WebLinkAboutCSAC Agenda Packet 01.27.25       NOTICE OF MEETING REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION      Chair Carey Reddick II  Vice Chair Rory Wilson Youth Commissioner Shreyaan Nath Commissioner Stephen Barnes   Commissioner Craig Rudolphy Commissioner Ron Ruppert Commissioner Natalie Varela      TIME:5:00 P.M. – REGULAR MEETING WHEN:MONDAY, JANUARY 27, 2025 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.  REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible.          1.CALL TO ORDER - Welcome Sarah Lind, Recreation Program Coordinator and Mayor's   1.CALL TO ORDER - Welcome Sarah Lind, Recreation Program Coordinator and Mayor's Youth Council     2.ROLL CALL     3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.     4.REPORTS BY COMMISSIONERS     5.CONSIDERATION AND POSSIBLE ACTION: Approval of the Community Services Advisory Commission November 25, 2024 Verbatim Meeting Minutes     6.UPDATE: Tree Protection Ordinance     7.UPDATE: Four Peaks Park Restroom Grant     8.UPDATE: Arizona State Puzzle Donor Program Centennial Pavilion     9.UPDATE: Mayor's Youth Council     10.CONSIDERATION OF AND POSSIBLE ACTION: Park Tours     11.REVIEW AND DISCUSSION: Future Agenda Items and Speakers     12.REVIEW AND DISCUSSION: Upcoming Events and Volunteer Opportunities     13.ADJOURNMENT   Community Services Advisory Commission Meeting of January 27, 2025 2 of 3       CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Community Services Advisory Commission with the Town Clerk. Dated this 23rd day of January, 2025. _____________________________________________  Patti Lopuszanski, Executive Assistant   The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Community Services' Office. Community Services Advisory Commission Meeting of January 27, 2025 3 of 3   ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/27/2025 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  REPORTS BY COMMISSIONERS Staff Summary (Background) Reports by Commissioners will allow commissioners to share information about town events attended and information related to the History and Culture Advisory Commission. This time is purely for reporting, no discussion or comments from the public are taken, and cannot be used to address any item on the agenda. Form Review Form Started By: Patti Lopuszanski Started On: 01/09/2025 04:42 PM Final Approval Date: 01/09/2025  ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/27/2025 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Approval of the Community Services Advisory Commission November 25, 2024 Verbatim Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the town's website and maintained as permanent records in compliance with state law. Attachments CSAC November 25, 2024 Verbatim Meeting Minutes  Form Review Form Started By: Patti Lopuszanski Started On: 01/14/2025 05:19 PM Final Approval Date: 01/14/2025  COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 1 - TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024 The Community Services Advisory Commission convened a regular meeting at 5:00 p.m. at 16705 E. Avenue of the Fountains in an open and public session. Members Present: Chair Natalie Varela; Vice Chair Reddick; Commissioner Craig Rudolphy; Commissioner Rory Wilson; Youth Commissioner Shreyaan Nath Absent: Commissioner Ron Ruppert Staff Present: Community Services Director Kevin Snipes, Parks Superintendent Brandon Putman; Executive Assistant Patti Lopuszanski COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 2 - VARELA: Okay, we're going to Call the Meeting to Order at 5:00 P.M. Can I get a Roll Call, please? LOPUSZANSKI: Chair Varela? LOPUSZANSKI: Here. LOPUSZANSKI: Vice Chair Reddick? REDDICK: Here. LOPUSZANSKI: Commissioner Barnes? BARNES: Here. LOPUSZANSKI: Commissioner Rupert is absent. Commissioner Rudolphy? RUDOLPHY: Here. LOPUSZANSKI: Commissioner Wilson? WILSON: Here. LOPUSZANSKI: Youth Commissioner Nath? NATH: Present. LOPUSZANSKI: Thank you. VARELA: All right, we're going to switch it up a little bit today, so we're going to move right to Item Number Five. I'm so sorry to Number six. We're going to look for the Appointment of Chair for the Community Services Commission. Do I have a motion for anybody? WILSON: I would like to motion to nominate Vice Chair Reddick to be the new Chair for CSAC. VARELA: Okay, does anyone else want to nominate anyone? Okay, great, can I get a second? LOPUSZANSKI: Do you want to go into discussion? VARELA: Yes, or vote, all right let's take a vote on that then. All in favor say, Aye. ALL: Aye. VARELA: Okay, unanimous. Thank you. LOPUSZANSKI: Motion passes 6-0 for the appointment of Carey Reddick as the new Chair of the CSAC commission. VARELA: Okay, thank you. Can I get a motion for Vice Chair? REDDICK: Yes, I call to nominate Rory Wilson as Vice Chair of the Commission. VARELA: All right, anybody else nominating anyone, any discussion on that? Okay, let's take a vote then, all in favor. ALL: Aye. COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 3 - LOPUSZANSKI: Motion passes 6-0 for Rory Wilson to be the new Vice Chair of the Community Services Advisory Commission. VARELA: Congratulations, you guys. I shall hand it over. All right. Do we have some time then to do some discussion for you? Okay, so let me see. We're going to move to Agenda Item 11, then we're going to switch back. NATH: All right. So, this past month of October, we had, oh November actually we did a lot of MYC meetings where we talked about this project that we're working on. It's a town-wide survey where the objective is to find activities that'll best boost public engagement within the town, and it focuses on certain amenities and activities where people hang out. Stuff like that. It's like where do people spend their time within the town, and what can we do to increase the ways that they spend their time within the town, rather than leaving for Scottsdale or going elsewhere? This survey is mainly focused on boosting teen engagement but applies to a broader extent to the rest of the town, currently, we are in the middle of Turkey Trot and MYC is volunteering thereby being at the packet handout, handing out shirts, and stuff like that. VARELA: That's great. Thank you. Are you getting any feedback so far of what people wanted and what teams wanted to be doing? NATH: We spoke with Amanda Jacobs, Economic Director of the Town, and she talked about how she conducted past surveys within the Town of I believe, the Avenue, and what they wanted to see on the Avenue. So, we took some input from her and her team, and ways that we could format questions, like certain questions that we're thinking of, or I could pull up some of the questions right now. Some questions include, what would make you feel more connected to your community? And like, where do you and your friends usually hang out within town? So, it's more specifically focused on teens, where it's like finding where they spend their time. And what can we do to boost it? WILSON: How long are you guys going to keep the survey open? NATH: We're planning on the survey being done sometime I believe January to February and then after that is us analyzing the data. But I believe the survey itself shouldn’t be open for a long time. It's just like we find a day or something that's available for a lot of other people, and then they take the survey on that day. REDDICK: How are you distributing the survey? So how are you measuring this data? Is it just through you? COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 4 - NATH: So, we're planning on distributing the survey by contacting the school. They're normally cooperative with us, so distribute the survey to them, also trying to work with emailing out, flyers and stuff like that. And we're also planning on doing this one thing, where we're going to school and saying that, hey, we have this survey, please fill it out and stuff like that. But there's also the thing where it's, we're planning on needing IRB approval and stuff like that. So, it's allowed for us to question students who are minors, to give this data, and we're going through that process of determining if we need that or not, and then that could raise the question where it's potentially we have the parents fill out the survey rather than children. Any other questions? PUTMAN: Can I ask a question? Yes, okay, you mentioned amenities as part of the survey. Are you going to be asking about the different recreational amenities that we have in the parks? Can you elaborate on that a little? NATH: Certainly, some recreational amenities that we're thinking of is like certain kinds of events that we want to add to our Town's Calendar, like, one event that's been proposed every now and then is some sort of carnival or stuff like that. So that's what we're thinking recreationally, but it's more so like, what would you like to see within towns? And if our town needs more events or stuff like that, that's an option for the respondents to include in their survey. PUTMAN: OK. NATH: Any other questions? VARELA: No, we would love to hear about it, though, as it's progressing. NATH: Certainly. VARELA: Thanks. All right, so now we're going to move on to Call to the Public. LOPUSZANSKI: There is no Call to the Public. VARELA: Okay, thank you. Reports by Commissioners. I'll start. I went to the Gilbert Day Parade over the weekend. I mean, I thought it was okay. I feel like ours is a lot better. They did have a great float for their Parks and Rec, and I took a little video, so I'll share it with you guys for maybe next year. I've been walking Fountain Park lately, and I haven't noticed any bird poop anywhere, duck poop all over, which is nice, because I feel like it used to be very slippery, but I don't know what's going on. It's not there. So yeah, does anybody else have anything to share they have done around town? RUDOLPHY: My wife and I have joined the Hiking Challenge and we've been doing that around town. Unfortunately, we've not seen anyone else wearing the Hiking Challenge t-shirt. So hopefully they're doing it and they got hot and sweaty the first time COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 5 - they did it, and they haven't had time to do the laundry so they're just out there hiking without the challenge shirt on. VARELA: Has anybody said anything to you when they see you wearing your shirt? RUDOLPHY: We just did Andrew Kinsey, I think, Saturday, later in the day, and we had three sets of people notice the shirt and ask us about it. And my wife has never found somebody that she can't talk to. She loves the people noticing and asking, and then she goes into her 10-minute spiel on what we've done and why we've done it, and how they should sign up and all that good stuff. VARELA: Well, that's awesome. We appreciate her doing that. REDDICK: Our firm was able to donate food thanks to Patti to Helping Hands Foodbank. We had two full containers that our team was able to donate, so we were able to really help out some families. It was a good feeling to give back to our local community. Thank you for helping with that. VARELA: All right, anybody else? Can I get a Motion to Approve the October 28, 2024, Verbatim Meeting Minutes? WILSON: Move to approve. REDDICK: I second that motion. VARELA: All right. All in favor. ALL: Aye. VARELA: Okay. We're going to move on to the Tree Protection Ordinance Work Group. *NOTE: Youth Commission Nath left the meeting at 5:10 pm due to a sports practice conflict. WILSON: All right. Did everyone get a chance to review the changes? Yes, no, I didn't want to, like, go over if you guys already did it, but essentially, Carey, Ron, and I kind of butchered it in totality, knowing that you guys would pick and choose what you guys thought was best. And in reviewing the most recent draft, I think you guys made some good improvements that put the Town in a very good position in case someone violates it, either repeatedly or regarding, like, the stump removal thing. But I don't know if there are any other questions or comments from Carey. REDDICK: No. I mean, for the most part, Rory, Ron, and I made small changes, but this was well put together, so nothing major. I think I'm excited to see how this will unfold for the town. COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 6 - SNIPES: Yeah, so, first of all, thank you guys. We always appreciate having more eyes on it. It's not an ego thing. We want to get it right the first time, and so we do that a lot within our department in general, and having fresh eyes look at it was very helpful. I know Brandon and I sat down for quite a while last Thursday. I think it was and figured out how to mix in your guys' thoughts and what we thought would best be enforceable and usable. Since that time in the packet, I know that the blended version is in there, and we've also sent it over to the Public Works Department and the Development Services Department because we wanted full buy-in from all the departments before moving it forward. Am I missing anything Brandon, anything to say on that as well? PUTMAN: Yeah, just again. Thank you, guys, for taking the time to do the research and figure it out. So Public Works had no comments back. They were in favor of moving it forward. Development and Engineering Services wanted us to reference some other Town Codes within that, just to help connect the dots, as someone would read this and demonstrate that it's in congruence with the rest of the Town Code, so the only changes there will be under, more or less underneath the civil sanction aspect in which we'll reference, where other civil sanctions are applied so that we're consistent there across the Town Code, but otherwise they were also in favor with moving the ordinance forward. So obviously, as I mentioned in the Staff Summary, we'll need to have our legal team review this and make sure that it is in line from their viewpoint, and then I believe we will take this to the Council at an upcoming date. So, with that, we hope that you agree with some of the changes that we've made. We're here to talk about them some more, answer your questions about anything that may have come up, and any other thoughts you may have had since providing the comments back to us, and then seek your approval for recommendation to the Town Council. SNIPES: So, one other thing I just wanted to say thanks to Brandon. Brandon did the heavy lifting on this, getting this off the ground and working towards us becoming a Tree City, USA, which is something that I've been wanting to do since I got here and just haven't been able to get all the ducks in a row. And so, I wanted to say thanks. I appreciate all your hard work and getting that done for us. There is a hard copy Patti is saying in front of everyone that is a stamped draft of our latest version. And again, thanks to everyone for your input. It means a lot and we appreciate it. VARELA: So, Patti, we're looking for a motion to approve this, or Brandon to approve yours? LOPUSZANSKI: For your recommendation. Exactly. COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 7 - VARELA: Okay. All right, so do I have a Motion to Recommend moving this Tree Ordinance forward to the Town Council? PUTMAN: Did you have any discussion before that, for those that were not in the working group? VARELA: Any discussion? Did everyone read it? PUTMAN: Okay, thank you. WILSON: I'll move to approve. REDDICK: I second the Motion to Approve the Tree Ordinance. VARELA: All in favor? ALL: Aye. LOPUSZANSKI: The Recommendation to Approve the Tree Ordinance to move forward to the Town Council passed 5-0. PUTMAN: Awesome. Thank you, guys, so much, I appreciate your time and attention in this matter. VARELA: Okay, Update on the Four Peaks Restroom Grant Project. PUTMAN: Okay, yeah, we'll just bounce off each other. So, if you haven’t had a chance, we did get the restroom set at Four Peaks, it was quite the day, quite a chilly morning. It got a little windy as we were pulling the crane up, but fortunately, everything went smoothly. The building is operational in terms of water, sewer, and electricity has all been hooked up to it. We are currently pouring the concrete sidewalk apron that's been poured. We're now doing the sidewalk attachments into the existing pathways and other playground sidewalks that already existed for accessibility, and then that should wrap up this week with the final concrete pours of the sidewalk connections. And then we will be doing the landscape restoration around it with rock and trees and plants and mulch and all that stuff. So be on the lookout for a grand opening, maybe sometime around December. We're going to try to get it open before the holidays, knowing how busy things are and so, yeah, we’re getting close to the finish line. SNIPES: Yeah. So, if you guys haven't been out there, I highly recommend that you go it changed the entire look over there. I think it came out better than what I was anticipating, which, luckily, a lot of our projects do. It's fun to see the final pieces come together and see the concrete come up to it. And we made a lot of changes, a lot of subtle little changes in the field as we were doing it, which is part of the fun of designing on the fly and part of the stress of designing on the fly, but I think our final product is awesome over there. I know that our staff is looking forward to having another storage place as well as having the restrooms right there. The building looks amazing. The Public COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 8 - Restroom Company did a fantastic job on it. There's definitely a reason that they're one of the best, if not the best, at doing this out there, and it's just going to open up a whole lot more doors for parents and families to be there, and our pickleball players to have a spot that's on the same side of the park and not have to go several 100 yards to get to a restroom, makes a huge difference, and we were just lucky to get this grant and have it be for an amount of money that covered $500,000 and the Town only had to pay $11,000. I think it is just a huge lift of the load. So, we were extremely fortunate. It has been a long run getting the grant. Patti, I don't know it was three years that we worked on this together. It was a little frustrating at times, but the final result was everything came in good and easy and smooth at the end. On Page 31, Patti has a picture of the actual crane dropping in the building, it's slick, I mean, ease to work on it, and everything else is thought of when they do these pre-manufactured buildings, where you can get into them and do a lot. With them. This is the second one that I've been a part of, and, and I think it was the right choice for the manpower that we had to work on the building, as well as having a top-quality product. I mean, so like I said, if you haven't seen it, I highly recommend you go over and check out the area. It's worth looking at. VARELA: Thank you for all of that hard work put in on it, because I know it's going to benefit everyone. It would have benefited me when I would bring the kids there, you know for sure. Thank you. Okay, Update on the Arizona State Puzzle Donor Program. SNIPES: So, the donor program, I think we're at our next round. We have six purchased right now and shooting for 10 before we make that purchase. And so we're getting closer to that number. Hopefully, with the holiday events and stuff that we have over there, we'll get more eyes on the existing puzzle and push us over that purchase limit so that we can get those done. Hate sitting on them, but there's a minimum purchase fee of $250 to cut one piece, or up to the cost of 250 so that's where we came up with the 10 pieces, making it a viable option. So that's what we're looking for right now. RUDOLPHY: So how many of the total have been sold so far? SNIPES: We're at 15 right now that are on there and six more have been purchased. So we're at 21 total pieces that have been purchased. RUDOLPHY: Out of how many? SNIPES: 99 VARELA: Thank you. All right. Future Agenda Items and Speakers recommendations. COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 9 - WILSON: I know we've already talked about this, or at least Ron has of getting the Economic Director, Amanda Jacobs, here to do a presentation. But also, I don't know if he's been working on the parks, like the next visit, or if you guys had any updates on that. SNIPES: What is it that we're looking for from the Economic Director that relates to the Community Services Advisory Commission so that we know? WILSON: I think it's more like an understanding of what the Economic Director does for the Town, kind of how we've had those previous presentations, so that, you know, we all get a little bit of exposure to that. SNIPES: Was that the only one? Okay? VARELA: But then also you were asking if Ron has said anything about…. LOPUSZANSKI: I haven't heard from him. He was going to get back to me about what his ideas were about setting this up and giving me a date and a location. VARELA: Okay, all right, we can follow up with him then. The next item is Upcoming Events and Volunteer Opportunities. SNIPES: Alrighty. So, this week, as many of you know, we are doing our packet pickups over at the Community Center, and so we can always use some help for that. Then the morning of the Turkey Trot, we have a lot of volunteers that help make that happen. As of right now, we broke the record for the most we've ever signed up, and we put a cap on it at 2,800 and we think by the end of the day or early tomorrow, we'll probably hit that number as well. Anything over that turns into a pretty long line up the Avenue, and if we have runners in the roundabout and cars in the roundabout, that probably is a bad thing. So, we've determined that 2,800 is the max that we're going to allow for the event. So, we're excited that it's gone as smoothly as it has, and hitting the mark that is the most we've ever had by today is pretty exciting. Breakfast with Santa is coming up. We've already hit our number for that as well and maxed out at 225 people, and then after the Breakfast with Santa, we do a Sensitive Santa event that's designed more for our special needs clientele that doesn't like the loud and rowdy version. It's a neat event. I got to see it last year for the first time. And it's very relaxed, and, you know, it gives the kids a chance to quietly walk over one at a time and sit with Santa and they appreciate it, and they have some crafts and stuff to do while they're waiting their turn or getting up the nerve to do it. And it's just a fun, way to set that up, and something that I don't think is regularly thought of for people who need that kind of service. So that's worked out well. Then Stroll in the Glow is December 7, that's put on by the Chamber, COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 10 - and we do the lighting of the lights there, so we don't have any volunteer opportunities for that one, but the Chamber may if you're interested. And then our final December event is our Season Celebration, which is so far out, a couple of weeks that we haven't even thought you know that we're working on all the other events to get to that one so, but that's going to be a cool one this year too. We've added a lot of lights and a new tree for over in the Centennial Pavilion area under the new shade structure. So, it's going to be a lot of different displays over there than it has been in the past. One other thing I forgot to bring up is during Stroll in the Glow, we are going to have the Community Center open during that time, so you can go in and see the trees that have been decorated over there and the wreaths and the quilts that are hanging on the wall. If you haven't gone in and seen that, especially if you've never seen it, you should absolutely go through that. It's one of my favorite things. I think we've built that into something really cool over the last several years. I think there are 25 or 26 trees that got decorated and probably somewhere around 100 quilts and wreaths that are in the hallways. I think there are 30 or 40 of each, and it just looks neat. This year's theme was the Five C’s of Arizona, kind of capitalizing on the improvements that were done to the Centennial Pavilion and so some people came up with some clever and unique ways to highlight the Five C's. I think it's a lot of fun and worth checking out as well. So hopefully during the stroll, we'll get some people to stroll into the Community Center, and the Centennial Circle will also be lit up that night at the same time as well. So, we're looking forward to seeing how that enhances and widens that footprint a little bit over the years past. Last year, I think we had the biggest role that we've ever had. At least since I've been here, it has been way bigger than any other years that we've had, and hopefully, we'll get good weather and Mother Nature will play nice again this year, instead of like she did two years ago when she was extremely upset with us for some reason and cried the whole time that we were here. So, no rain, and beautiful weather makes a big difference. So that's what we'll shoot for. RUDOLPHY: The 4:30 news today had an article on the Stroll in the Glow, and that they're doing the Balloon Glow also, which, I think, really adds a nice touch. Was it last year that you had bicycles? SNIPES: Yeah, we stopped the Roll in the Glow. This year it was so crowded last year that it turned into more of a hazard than we were willing to try again, because I think we hit 50 bikes and 50 bikes and people wandering through the streets, not looking for bikes was a bad thing, and which is sad because we grew that from about, I think we had 10 or 15 bikes the first year, and it just grew each year, and it was a cool thing, but we couldn't COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 11 - find another weekend or another time when we could have things closed so that we could do it. Doing it during the Stroll in the Glow, we just couldn't run the risk anymore. So, unfortunately, we won't have that. We will have them close Saguaro during the Stroll this year so that we won't have the street crossing issues that we had last year. That'll make that a lot smoother and a lot less deadly, which I felt like last year we were just playing Frogger going across the street and waiting on someone to get splatted. So that was a hard, hard decision, because it is a big expense that goes along with it, and we're just like, there's no way that we can have the Balloon Glow and Stroll and have cars driving by when everybody's looking at everything but the cars driving by, and none of the car driving by, we're looking for the people they were looking at the balloons as well. So, we made that decision last year during the event that needed to happen, and so this year, everything will be closed. VARELA: Would you ever consider doing the Roll in the Glow, just in a different area, like how you said now you're expanding over to the Centennial Circle this year, so somewhere you know, in the vicinity, but that you can do all of them? SNIPES: Yeah, we certainly have tried to find any aspect that we could pull off. We talked about the parking lot. We talked about just going around Centennial Circle, and then we're like, that's not big enough this. It’s the same hazard riding through the parking lot because you have got all the cars that are pulling in and out, and so, yeah, we talked about riding around Fountain Park. We've played with a lot of different ideas. It wasn't one that we wanted. One that we wanted to let go of. And up till now, at least, that's kind of where we're at. And we were like, well, we can do another weekend and do it at a park. And we're like, well, what weekend would that be with Stroll, Sensitive Santa, and Breakfast with Santa you start running out of four weeks in your month, unless we do a Roll in July. So, that's kind of where we're at right now, but if we can come up with another way, then we'll certainly relook at that. VARELA: Okay, thank you. All right, let's see the Next Community Services Commission meeting is January 27, 2025. We are off for December everybody. I guess I'm going to ask for a Motion to Adjourn. WILSON: Move to adjourn. VARELA: Oh yeah….. SNIPES: We'll hit one last thing before we Adjourn. Maybe two. What do you say? We're at 2,724 right now for our Turkey Trot, so 76 more, and we're done. So pretty impressive. The Volunteer Expo is something that our volunteers put on every year to COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 12 - highlight different groups and possibilities for volunteering throughout the town. There are also lots of treats there. It turns into Candy Fest and Cookie Fest and all sorts of other things. It's a really neat event that puts all of our volunteers in one place, which I think is cool. And actually, I know Kim just got back from doing a tour of another town. We've started doing that with our Arizona Parks and Rec group, where we're touring other municipalities and seeing what they do for specific parts of our parks or with our volunteers or events, and that way we can learn from each other, on what we do, which I think is fantastic. We did the first one here for the parks and took them through tours of our playgrounds and stuff and I think it just highlights and shows off a lot. Well, when Kim was out on hers, she started talking about the Expo, and so she's hosting an off-site here on the day of the Expo, so that they can see the Expo after they get done, doing their tour, which I think is a good tribute to our volunteer group and what they do. So that'll be neat to have people from around the state coming to check out the Expo as well. But yeah, it's a great opportunity for people to come and find out what people they get along with and what groups they're interested in and see what their opportunities are for volunteering throughout the year. And it gives you a one-stop shop to get to find out everything that you could ever want to be a volunteer for the town. So hopefully you can all make it in. As I said, there are snacks, which I think are the most important. Kim says that the most important thing about volunteering is the snacks. So, she's a heavy hitter when it comes to snacks. VARELA: Do you know if they're going to have boxes for food donations there? I see, it looks like this is Extended Hands. SNIPES: So, actually, this was the picture from a volunteering option that you can do through the Town where we actually go and work with different groups now, with Extended Hands, becoming more solid hours that they're needing help, we'll probably go back there, but in the past, that wasn't the case. We went down to Mesa and did food packing which was filling boxes and then being sent out. We also served the homeless and went and worked at a shelter to feed them lunch and she does all sorts of different things like that with volunteer groups. VARELA: Great. Thank you. I'm going to follow up with that, though. So, I'm wondering if Extended Hands will be there as a volunteer opportunity. SNIPES: I would guess. I won't say for sure, but I would be surprised if they weren't. VARELA: I think it would be a good idea for them to bring out their things, because a COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 13 - lot of times, you know if you don't want to go all the way there sometimes, they'll have it at Goodwill, and so I'll go, you know, we have to drop off there. SNIPES: Right now, we have it here at Town Hall. I think the food barrel is here for the holidays, isn't it? Is it out there yet? We typically do have it here through November, December, and then till the first of the year. So, I'm not sure if it's out there right now, but typically it has been okay. VARELA: Great. Thank you. Okay, so I already had a Motion to Adjourn from Rory. Can I get a second? BARNES: Second. VARELA: Okay, all in favor. ALL: Aye. VARELA: All right, that was unanimous. Having no further business, Chair Natalie Varela adjourned the Regular Meeting of the Community Services Advisory Commission held on November 25, 2024, at 5:40 PM. COMMUNITY SERVICES ADVISORY COMMISSION _________________________________________________________ Carey Reddick II, Chair ATTEST AND PREPARED BY: ____________________________________________ Patti Lopuszanski, Executive Assistant COMMUNITY SERVICES ADVISORY COMMISSION NOVEMBER 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 14 - CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Community Services Advisory Commission in the Town Hall Council Chambers on the 25th day of November 2024. I further certify that the meeting was duly called and that a quorum was present. DATED 27th Day of January 2025 _______________________________________________ Patti Lopuszanski, Executive Assistant . ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/27/2025 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Tree Protection Ordinance  Staff Summary (Background) Brandon Putman, Parks Superintendent will provide an update on the Tree Protection Ordinance.  Form Review Form Started By: Patti Lopuszanski Started On: 01/14/2025 05:24 PM Final Approval Date: 01/14/2025  ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/27/2025 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Four Peaks Park Restroom Grant Staff Summary (Background) The ribbon cutting for the Four Peaks Park Restroom took place on January 7, 2025.  In attendance was Mickey Rogers, Grant Director from Arizona Parks and Trails, Jeffrey Schmidt, Arizona Parks and Trails, Mayor Friedel, Councilmember Earle, Councilmember Kalivianakas, and Councilmember Watts. Form Review Form Started By: Patti Lopuszanski Started On: 01/14/2025 05:28 PM Final Approval Date: 01/14/2025  ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/27/2025 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Arizona State Puzzle Donor Program Centennial Pavilion Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 01/14/2025 05:31 PM Final Approval Date: 01/14/2025  ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/27/2025 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Mayor's Youth Council  Staff Summary (Background) Youth Commissioner Nath will share information on the upcoming Teen Survey that was put together by the Mayor's Youth Council. The Fountain Hills Teen Survey is a chance for teens to share thoughts and ideas about what they like to do in their free time, and ask what kind of events they would like to see in town, and how Fountain Hills can be an even better place for teens.   Attachments Teen Survey Flyer  Form Review Form Started By: Patti Lopuszanski Started On: 01/14/2025 05:32 PM Final Approval Date: 01/14/2025  teensteens w e w a n t t o h e a r f r o m y o u ! w e w a n t t o h e a r f r o m y o u ! HELP SHAPE EVENTS AND PROGRAMS IN FOUNTAIN HILLS TEENS IN AND AROUND FOUNTAIN HILLSARE ENCOURAGED TO PARTICIPATE. SCAN THE QR CODETO TAKE THE SURVEY YOUR FEEDBACK WILL HELP US CREATEMORE EXCITING EVENTS AND ACTIVITIESFOR TEENS IN FOUNTAIN HILLS. SURVEY CREATED AND CONDUCTED BY THEFOUNTAIN HILLS MAYOR'S YOUTH COUNCIL ANDRECREATION DEPARTMENT. F O R M O R E I N F O R M A T I O N V I S T F O U N T A I N H I L L S A Z .G O V /M Y C SURVEY CLOSES ON APRIL 1ST ,, ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/27/2025 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  CONSIDERATION OF AND POSSIBLE ACTION: Park Tours Staff Summary (Background) The following will be discussed to determine a schedule to conduct visits: Four Peaks Park - New restroom, pickleball courts, sidewalks and playground equipment. Adero Trailhead - Structure, parking lot, new trails and future expansion. Proposed new park - Pleasantville Golden Eagle Park - Drainage construction, locked fields.   Form Review Form Started By: Patti Lopuszanski Started On: 01/21/2025 09:26 AM Final Approval Date: 01/21/2025  ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/27/2025 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  REVIEW AND DISCUSSION: Future Agenda Items and Speakers Staff Summary (Background) Amanda Jacobs, Economic Development Director will be presenting before the Community Services Advisory Commission at the February 24, 2025 Meeting.  Form Review Form Started By: Patti Lopuszanski Started On: 01/14/2025 05:33 PM Final Approval Date: 01/14/2025  ITEM 12. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/27/2025 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  REVIEW AND DISCUSSION: Upcoming Events and Volunteer Opportunities Staff Summary (Background) Attachments Upcoming Events 2025  Craft and Coffee Volunteer Opportunities  Special Events 2025  Form Review Form Started By: Patti Lopuszanski Started On: 01/14/2025 05:36 PM Final Approval Date: 01/14/2025  F O U N T A I N H I L L S C O M M U N I T Y S E R V I C E SUPCOMING EVENTS 2025WINTER / S P R I N G VOLUNTEER EXPOFOUNTAIN HILLS COMMUNITY CENTERWEDNESDAY 3:00PM - 5:00PM JAN 22 SATURDAYFEB 08 11:00AM - 2:00PM SKATEBOARD CLASSICDESERT VISTA PARK The Skateboard Classic presented by Musco Lighting is back for 2024 at the Desert Vista Skate Park! Compete to win a cash prize of up to $500! Pre- registration required. It costs $20 to enter and is free for spectators. Register online at FountainHillsAZ.gov/REC. SATURDAYMAR 01 6:30PM - 9:30PM SATURDAYMAR 1511:00AM - 5:00PM THURSDAYSIN APRIL 6:00PM - 8:00PM SATURDAYAPR 05 4:30PM - 9:30PM At the 2025 Volunteer Expo, you can receive information on local clubs, organizations, churches, and volunteer opportunities. Over 75 booths will be displaying information and goodies. The event is free and open to the public. SATURDAYAPR 12 8:00AM - 10:00AM TEEN TAKEOVERFOUNTAIN HILLS COMMUNITY CENTER Get ready for a night of fun and excitement at the Fountain Hills Teen Takeover! Join us for a night of fun and engaging activities, free food, and exciting raffle prizes. This event is designed by teens, for teens, so come out and enjoy a night with your friends and make new ones! IRISH FOUNTAIN FESTFOUNTAIN PARK Put on your green and join the town as we shamROCK the Hills! Food, fun, beer garden, a Kids’ Zone, and live music will all be a part of this family-friendly event, and our World Famous Fountain will be transformed into a bright emerald green geyser at 12:00 and 4:00pm. CONCERTS ON THE AVENUEAVENUE OF THE FOUNTAINS Every Thursday night in April, the Avenue of the Fountains transforms into a vibrant music venue! Join us for Concerts on the Avenue, a captivating series of live music performances featuring a diverse lineup of talented bands from across the valley! MUSIC FESTFOUNTAIN PARK Join us for a night of LIVE music featuring four incredible bands at the Fountain Hills Music Fest! Enjoy delicious food from local food trucks, refreshing beverages from Bone Haus Brewing and Grapeables Wine, and great company under the stars. EGGSTRAVAGANZAFOUR PEAKS PARK Get ready for a hoppin' good time at the Fountain Hills Eggstravaganza! Join us for a 15,000-egg scramble, inflatable fun, community partners, and photo ops with Hoppy the Bunny! Grab your basket and join us for a day of fun for the whole family C r a f t s C o f f e e Join us as we create Thinking of You Cards and Crafts for Our Home Delivered Meal Clients Community Center Lounge 9:00 a.m. - 10:30 a.m. February5 Valentine’s Day Pom-Pom Heart Pl eas e c on tact Kim W ickl a nd w i t h Que stio n s 4 80-8 1 6-5 1 0 8 k w i ck lan d @ f o un tain hil ls a z.go v Cards, Craft Supplies and Refreshments Provided Car e Ca rd Crafts and Coffee March5 April9 May7 June11 July9 St. Patrick’s Day Button Shamrock Art Easter Wooden Egg Decoration Memorial Day Star Wreath 4th of July Firework Painted Canvas Summer Pressed Flower Lantern Special Event Calendar 2024/2025 Events are subject to change. FALL/WINTER 2024 August 9 Back 2 School Bash Friday 6:00-8:00pm Four Peaks Park Community Services September14 FHHS CC Invitational Saturday 7 – 10:30am Fountain Park FHHS September 17 Homecoming Parade Tuesday 5 – 5:30pm Ave of the Fountains FHHS September 19 Ballet Under the Stars Thursday 7:00 PM Fountain Park Ballet Arizona September 28,29 Oktoberfest Sat-Sun 6:00 – 10:00pm Centennial Pavilion Four Peaks Rotary October 5-6 Bike MS Saturday 6:00 AM Fountain Hills National MS Society October 12 Movie in the Park Saturday 7:00 PM Four Peaks Park Community Services October 19 Make a Difference Day Saturday 7:30am Golden Eagle Park Town of Fountain Hills October 26 Spooky Blast Saturday 5:00-8:00pm Four Peaks Park Community Services November 8-10 Fountain Festival of Arts & Crafts Fri-Sun 10:00am-5:00pm Ave of the Fountains Chamber of Commerce November 16 Touch A Truck Saturday 10:00am-12:00pm Desert Vista Park Community Services November 28 Turkey Trot / Parade Thursday 7:15am Ave of the Fountains Community Services November 30 Breakfast with Santa Saturday 9:00-11:00am Community Center Community Services November 30 Sensitive Santa Saturday 11:00am-12:30pm Community Center Community Services December 7 Stroll in the Glow Saturday 5:00-8:00pm Ave of the Fountains Chamber of Commerce December 14 Season’s Celebration Saturday 5:00-7:00pm Community Center Community Services December 16-27 Light Up the Town Holiday Tour Sat - Sun Evenings Fountain Hills Community Services December 28 Desert Oasis Disc Golf Sat 9am – 5:30pm Fountain Park Riley Turner SPRING 2025 January 16 Memorial Disc Golf Championship Wed - Sat 9:00am-2:00pm Fountain Park Memorial Assoc & FHDC February 8 Skate Classic Saturday 11:00am-2:00pm Desert Vista Park Community Services February 15 Concours in the Hills Saturday 10:00am – 3:00pm Fountain Park Phoenix Children’s February 21-23 Fountain Festival of Arts & Crafts Fri-Sun 10:00am-5:00pm Ave of the Fountains Chamber of Commerce February 28 or 1 Teen Takeover Saturday 6:30 - 9:30pm Community Center Community Services March 2 Mountain 2 Fountain 15k/5k Sunday 7:30am-10:30am Fountain Park Aravaipa March 15 Irish Fountain Fest Saturday 11:00am-5:00pm Fountain Park Community Services March 17 St. Patrick’s Day Greening Monday 12:00 & 5:00pm Fountain Park Community Services March 29 Dark Sky Festival Saturday 4:00pm-9:00pm Centennial Circle Dark Sky Association April 3, 10, 17, 24 Concerts on the Avenue Thursday 6:00-8:00 pm Ave of the Fountains Community Services April 5 Music Fest Saturday 5:00-10:00 pm Fountain Park Community Services April 12 Eggstravaganza Saturday 8:00-10:00 am Four Peaks Park Community Services April 12 ?Tour de Scottsdale Saturday 8:00-10:00 am Fountain Park ---- April 11 – 13 Flutter at the Fountain Fri – Sun TBD Fountain Park – Amp FHCF April 14 - 22 Recycled Art Contest Mon - Fri 6:00 PM Community Center Community Services April 20 Sunrise Service Sun 6am Fountain Park – Amp May 10 Movie in the Park Saturday 7:00-9:00 pm Four Peaks Park Community Services May 26 Memorial Day Monday 9:00 am Veteran’s Memorial VFW Post 7507 SUMMER 2024 WEEKLY RE-OCCURRING EVENTS Nov 6 - April 30 Farmers Market & Art on the Ave Wednesday 10:00am-4:00pm Ave of the Fountains Judi Yates