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HomeMy WebLinkAboutCSAC November 25, 2024 Agenda Packet       NOTICE OF MEETING REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION    Chairman Natalie Varela  Vice Chairman Carey Reddick, Jr. Youth Commissioner Shreyaan Nath Commissioner Stephen Barnes Commissioner Craig Rudolphy Commissioner Ron Ruppert Commissioner Rory Wilson    TIME:5:00 P.M. – REGULAR MEETING WHEN:MONDAY, NOVEMBER 25, 2024 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.  REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible.            1.CALL TO ORDER     2.ROLL CALL     3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.     4.REPORTS BY COMMISSIONERS     5.CONSIDERATION AND POSSIBLE ACTION: Approval of Community Services Advisory Commission October 28, 2024, Verbatim Meeting Minutes     6.CONSIDERATION AND POSSIBLE ACTION: Appointment of Chair for Community Services Advisory Commission     7.CONSIDERATION OF ACTION: Appointment of Vice Chair for the Community Services Advisory Commission     8.CONSIDERATION AND POSSIBLE ACTION: Tree Protection Ordinance Workgroup     9.UPDATE: Four Peaks Park Restroom Grant Project     10.UPDATE: Arizona State Puzzle Donor Program Centennial Pavilion     11.UPDATE: Mayor's Youth Council     12.REVIEW AND DISCUSSION: Future Agenda Items and Speakers     13.REVIEW AND DISCUSSION: Upcoming Events and Volunteer Opportunities     Community Services Advisory Commission Meeting of November 25, 2024 2 of 3   14.UPDATE: Next Community Services Advisory Commission Meeting January 27, 2025     15.ADJOURNMENT     CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Community Services Advisory Commission with the Town Clerk. Dated this 20th day of November, 2024. _____________________________________________  Patti Lopuszanski, Executive Assistant   The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Town Clerk'sOffice. On the day of the Commission Meeting, the Council Chamber doors open at 4:45 p.m. for public seating. Community Services Advisory Commission Meeting of November 25, 2024 3 of 3   ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 11/25/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  REPORTS BY COMMISSIONERS Staff Summary (Background) Reports by Commissioners will allow commissioners to share information about town events attended and information related to the History and Culture Advisory Commission. This time is purely for reporting, no discussion or comments from the public are taken, and cannot be used to address any item on the agenda. Form Review Form Started By: Patti Lopuszanski Started On: 10/30/2024 08:59 AM Final Approval Date: 10/30/2024  ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 11/25/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Approval of Community Services Advisory Commission October 28, 2024, Verbatim Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the town's website and maintained as permanent records in compliance with state law. Attachments CSAC October 28, 2024 Verbatim Meeting Minutes  Form Review Form Started By: Patti Lopuszanski Started On: 10/30/2024 09:02 AM Final Approval Date: 10/30/2024  COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 1 - TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024 The Community Services Advisory Commission convened a regular meeting at 5:01 p.m. at 16705 E. Avenue of the Fountains in an open and public session. Members Present: Vice Chair Reddick; Commissioner Ron Ruppert; Commissioner Rory Wilson; Youth Commissioner Shreyaan Nath Absent: Chair Natalie Varela; Commissioner Craig Rudolphy Staff Present: Community Services Director Kevin Snipes, Parks Superintendent Brandon Putman; Executive Assistant Patti Lopuszanski COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 2 - REDDICK: We're going to go ahead and Call to Order. LOPUSZANSKI: Could you please state the start time? REDDICK: It is 5:01 pm. Roll Call. LOPUSZANSKI: Vice Chair Reddick? REDDICK: Here. LOPUSZANSKI: Chair Varela is absent. Commissioner Barnes? BARNES: Here. LOPUSZANSKI: Commissioner Rupert? RUPPERT: Here. LOPUSZANSKI: Commissioner Wilson? WILSON: Here. LOPUSZANSKI: Youth Commissioner Shreyaan Nath? NATH: Here. LOPUSZANSKI: Commissioner Rudolphy is also absent. REDDICK: Okay, so we're going to start with our regular meeting community service points, and we'll start with item two I'm sorry item three, Call to Public. LOPUSZANSKI: There is No Call to the Public. REDDICK: I will move on to item four, Consideration and Possible Action to Establish a Tree Protection Ordinance Workgroup. SNIPES: Excuse me, sir, do you mind stepping up to the mic? You can choose your favorite mic, whether it's a handheld or the podium. Thank you. Patti would have a very tough time with that if she can’t hear you. PUTMAN: Okay, is this better? Okay, all right, so the last time we spoke, I brought attention to the tree inventory that we had conducted, and we had talked about the Tree City USA standards that would be a designation for the Town of Fountain Hills to become a Tree City USA. The Tree City USA program is facilitated by the Arizona Department of Forestry and Fire Management, and they are also the pass-through agency for federal grants that come through the National Forest Service and the Department of Agriculture. So, this designation opens the town up to opportunities for federal grant funding for tree planting programs, and tree maintenance care throughout the parks, and so one of the standards that we need to establish in order to meet these criteria is a Tree Ordinance within the Town Code. So, we provided some information in your packet and some guidance on how to create a tree ordinance. It was very general information written about cities across the country, and so also within the packet is a first draft of a Tree COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 3 - Ordinance for the Town. It is based on some ordinances that I've seen across the Phoenix metro area. So the establishment of this workgroup is to work with myself on vetting the language in this making sure that it fits the Town while still being within the requirements of the designation. And then basically, we would be looking for a recommendation to take to the Council so that this ordinance could be adopted into the Town Code. So, we're looking for this workgroup to do a bit of research, but as well as, mostly to just vet the language within it, make sure that it fits the Town, and we can start to go from there in terms of making recommendations to the council. Questions? SNIPES: What we'd like to do is, is get a group together to get through this, like Brandon was saying, and then at the next meeting we could take a vote on it to support or make any changes that are thought of by the workgroup. That way we can take it to the council, knowing that we have the support of this body. REDDICK: I guess this question probably would be brought up during the workgroup, but in regard to the funding is this yearly? Can you share a little more in regards to how often the funding would occur with this project? PUTMAN: So this project doesn't require any funding for us. REDDICK: I'm sorry, how often would they provide the funds to us, if we were approved? PUTMAN: Gotcha, gotcha. So, it's a qualification on grant applications that we would submit. So each year, there are at least two regular standing grants. One is called a Community Challenge Grant. Those are between $20,000 and $50,000 requests. Or there is the Tree Grant, which is the tree resource, education, and involvement. I forget what it stands for, exactly, but that one is usually between $10,000 and $15,000 requests for those grants. In addition to that, there was recently Inflation Reduction Act grant funding that was put into millions of dollars. So, the City of Mesa got $10 million, the City of Phoenix got $10 million, other cities like Chandler got $800,000, and Peoria got $200,000 so those were much larger grants, but that was kind of more of a one-time legislative initiative, but on a regular basis, it opens us up to be between $20,000 and $50,000 each year. REDDICK: And that's twice a year? PUTMAN: Two opportunities, to submit for projects of different scope dollar amounts, and those occur annually, yes. SNIPES: Having this designation as being Tree City USA is something that we could put on other grants as well that help show that we're a well-rounded community and we take COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 4 - care of our assets. So really, what this is, is the first step to many bigger things. Several different things have to be done like Brandon just did an Arbor Day, for planting some trees during our Make a Difference Day. That's one of the things that we have to do. This is another thing that we have to do. So, there's a whole bunch of steps to becoming a Tree City, USA. This is just another one of the steps. And this one needs to be adopted by the council. So that's the difference in this one versus doing an Arbor Day. We just were like, Yeah, let's do an Arbor Day. It's easy enough. So, for this one, that's why we want you a group to go into it, look at it, read it, and check it for anything from grammatical issues to philosophical issues. If you have questions about it, we'd be happy to answer them. Brandon and I have both been through this and different places, and we think it would be a good asset to have for the town to be designated Tree City USA. So we're just looking for support from you guys to support it before we take it to Council. PUTMAN: There are something like 53 communities throughout Arizona that participate in Tree City USA, Phoenix being the largest, and I think Youngstown might be the smallest. Scottsdale has been a Tree City USA for 40 years. There’s some long-standing heritage within the Phoenix metro area that really puts emphasis on demonstrating to the community that we care about shade, especially here in the desert, and our tree assets throughout our parks. REDDICK: I'd like to be a part of this group definitely, and create a legacy for us. NATH: For this ordinance that you guys are planning on passing. Is this same workgroup going to be the one that is doing the maintenance of the trees? PUTMAN: No, the maintenance will all be handled by the Parks Department and our Public Works Department. NATH: So, the work group is just for passing this legislation. PUTMAN: Correct. WILSON: I would also like to participate in the workgroup. I think this is a very good initiative. PUTMAN: Great. Thank you. REDDICK: How soon? You said next week you were wanting? SNIPES: Would like to get it back for the next meeting. So if we could do a turnaround in a month, that would be ideal to whether we can then get it to council in a timely fashion. REDDICK: Can we request to have an email chain with the individuals that are wanting to participate, Patti? COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 5 - LOPUSZANSKI: Of course, and we still can have one more person as it can be up to three without it being a quorum. RUPPERT: I'd like to jump on board. REDDICK: Great. Well, thank you for that, and we'll be on the lookout for that email and in the workgroup, we look forward to participating and being part of the legacy. So thank you for sharing the information as well. Sounds pretty big deal. Thank you so much. Thank you. REDDICK: All right, we are moving along to the next item on the list. All right, the next agenda item we're looking to Consideration and Possible action. wait actually, I'm sorry I skipped Agenda Item number five Reports by Commissioners. Okay, do we have any Reports by Commissioners? RUPPERT: Just a couple of things to follow up from the last meeting, Patti you know some of the ideas for speakers for future meetings, if Amanda or Rachael would have that time, that kind of thing, probably going to get some tours together in the next month or so, and I'll get with you guys on that. But Kevin, this is something I was going to run by you. I'm sure you probably already know about it, but I got to bring it up and just stop me if you already know. But do you know the program Firewise? Is the town involved at all with Firewise? SNIPES: It's so it was brought to us during one of our meetings with the Sonoran Conservancy, actually, and one of the members of that is working on a master list of HOAs to try and get as many different HOAs. RUPPERT: It’s really taken off through down in Tunnel Verde area, and a lot of the HOAs are caught on. They brought me on board at the Sun Ridge one we're going to apply at the golf course, and so I thought I'd just bring it up to the town because if you know, we can get grant money to clean out washes for the town it, you know, it would help. So I just wanted to bring that up to and I thought you might be aware of it. SNIPES: Yep, we are. Thank you. RUPPERT: And that's all I had. REDDICK: Do we have any other reports from any other commissioners ? WILSON: Sure, I actually participated in Make a Difference Day with the Fountain Hills Leadership Academy for the first year, not my first year, obviously. We had a great turnout, despite a little bit of rain that we were kind of nervous about, but we got a lot done. And you could definitely see we were on our residential project, but you could COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 6 - See the impact that it made. And I just wanted to give kudos to Kim Wickland, because I know she does all that organization and stuff, so that was awesome. And then I also recently did a ride along with the Maricopa County Sheriff's Office, which I thought was cool. So if any of you guys want to do one, I think you should, because it's really cool to see, like the different variety of calls that they go on, from, you know, just checking on things to helping community members with this and that. But yeah, I m ean all good here. Thank you. REDDICK: And I will end with a report that we're doing a food drive for our firm. So you know, if any other commissioners wanted to provide any canned goods, we'll be dropping off that bin next week. Patti was very helpful in providing that information. So thank you. WILSON: Who is doing the food drive? REDDICK: It's going to be Edelman Financial Engines mixed with Hope Lending. So I've got a large financial firm donating and participating as well. All right, we'll move on to the next agenda item. Point six, Consideration and Possible Action Approval of Community Services Advisor Commission, September 23 Verbatim minutes from our last meeting. WILSON: Move to approve the minutes from September, September 23, 2024. RUPPERT: I'll second that. REDDICK: All right, we have to vote, yeah, all right. All in favor? ALL: Aye. REDDICK: All right. And the next agenda item number eight, is Consideration and Possible Action Appointment of Vice Chair for the Community Service Advisory Commission. RUPPERT: I'd like …… LOPUSZANSKI: So these two items, because we do not have Craig and Natalie here, we would like to table it until the November meeting, so that we have everyone present. So the next item as well, we will table. REDDICK: Okay, so we are going to table Agenda Item Eight and the Update on Four Peak Park. SNIPES: No just seven and eight, we're tabling, and then we'll kick off with the restroom grant project. REDDICK: So then we'll move on to the Update for Parks and Restroom Grants. Agenda Item eight, number nine. COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 7 - SNIPES: So I'll take that one, since I may know more than most, which is not very much. So this has been a project that we've been working on for 75 years, yes, three years now. So we got awarded the grant, finally last year, and we are getting close to fruition. So this is a prefab building that will be coming in, and it will start the second week of November and be done the third week of November, looking to have it open at that time. It's a very fast turnaround where they may slow that down little bits the sidewalk s around the edges of it that we're going to pour in after it's done, but we are getting very close. We've done some electrical improvements over there. We're getting ready to do the sewer tap and water tap. And once that's all done, they just come in and they crane in the building and it's ready to roll. It's really cool. I've done one other well done, two other projects like this, and it's just nice how quick the turnaround is. One, once it gets moving, it gets moving. And so we'll have four stalls that'll be for individual stalls, multi-use, as well as a storage area off to the end of the building that'll have a roll-up door on it so that there'll be some more storage over there for parks as well. And it is a long time coming on this one, with all the improvements we did on that side of the park, the only complaint that we get is that there's not a restroom on that side of the park. So very excited about getting this done, getting it open. REDDICK: And so when do we expect? An estimation? SNIPES: I'm hoping before December, that we'll be open, really, yeah, yeah, soon as they get it in, we should be pretty close to being ready to roll as long as, like I said, the only thing that I don't have on the books right now is the sidewalks that will be poured afterward around the building because I wanted to make sure everything was in before I held a spot for my contractor because he treats me right, so I try and do the same to him. I'm pretty confident that we'll be ready by then. Yeah, surely, WILSON: Kevin. I just wanted to say thank you for all your work on this. I know Four Peaks Park has kind of become like the kid's event type park, so it's always good to keep that one in shape, from trees to restrooms. So look forward to it. SNIPES: Yeah, certainly been a fun project for me over the last seven years. So we've done a lot over there from where we started to where we are now, and it's pretty exciting, they just poured the new pickleball courts this morning, so we're moving in the right direction on that as well. So should be really nice once we get all that done. REDDICK: Thank you for that, Kevin. Move on to Agenda number 10, Update on the Arizona State Puzzle Donor Program Centennial Pavilion. COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 8 - SNIPES: I'll jump in on this one as well. Patti knows more of the behind the scenes than I do, for sure, but I can talk out in front. So we just shot a video last week. It just got edited down today. So Patti, if you could send that out to the group as well, we'l l share that link with you so you guys can see it. We are looking to get some more puzzle-piece donors to help fund the shade structure that went in over there. We're at about. What are we are at now 14. So we're looking to sell 100 pieces. Well, 99 pieces total. Add $1,000 a piece to help fund the shade structure over there, and it's already proven to be a great spot for events. And, you know, they had the Oktoberfest over there, and it was, it was running very hot, and it was good time to have shade bad time to have an event. But we had a dark sky event over there, and they liked it. We're looking into lighting for it right now, so we're working with the Dark Sky Discovery Center folks to make sure that we make good selections that work for both and so yeah, it's we're not done over there yet, but we're getting closer. We're getting ready to put the Power of Thought back in two weeks, I think that one goes back in. So we'll be, or I should say, we'll start pouring the pad for that, and then after that, we'll get that put back in. So yeah, it's, it's moving along. It's, if you haven't been over there recently, it is a change space. It is nothing like what it once was, that's for sure. It's really nice. I'm really happy with it. So anything else? Oh, yeah, that's a great idea. See behind the scenes. Someone has to hold us together. It's not me. So we're looking at Wednesday. We're going to do a ribbon cutting over there for the Centennial Circle. If any of you are available at 5 pm on Wednesday, we'd love to have you over, and we'll invite the Mayor and Council over and past people who were involved with the Centennial Circle. And yeah, we'd love to everybody come out and check it out. WILSON: And then Kevin, the are the donor pieces tax deductible? SNIPES: Yes, they are REDDICK: In regards to that, Kevin, can you or Patti, email all of us this info, so that way maybe we can donate within our circle or get people to participate and donate ? LOPUSZANSKI: Carey, it's in your packet. The Arizona State puzzle flyer and program are on our website and the online form that gets populated, when completed is sent directly to us. You put your inscription on the order form and I follow up with the process. So we have it all there for you. REDDICK: Perfect. They'll utilize that. Thank you, perfect. COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 9 - RUPPERT: Of the hundreds of projects that have been done in this town over the last 20 years, I think that one's got going to have the biggest payback for the least amount of money, and it's one of the things I'm most proud to see that came to fruition, and it got a little air time on channel eight in the local public broadcasting. They were doing a Dark Sky thing, but they had that as the centerpiece. And I'm like, How could anybody have resisted this? So, great job. SNIPES: Thank you. Appreciate that. REDDICK: All right, we are going to move along to Agenda Item, 11 Veterans Project Workgroup. There are no updates. I think we can table that. Can move on to Agenda 12. SNIPES: Hey Carey, can I ask you a couple of questions on this? I missed the last meeting, so I'm just trying to catch up a little bit. How are we tying this, veterans' project, into Community Services? REDDICK: So the point of the project itself is to gather opportunities for grants. So the different grants that we can come up with from this workshop group are grants specifically for the community. So, if we can get these grants, we would be able to utilize the money, not only for our vets but for individuals who fall into the categories of what these grants are for such as mental illness, family support, and things that nature. SNIPES: I'm just trying to figure out how that would get implemented so if you're finding grants to do this, then that fund and the grant is awarded to the Town of Fountain Hills, it would go to the town, and then …. REDDICK: The town can provide that grant money based on those variables or deliverables. So if it's a VA grant, we can bring in the VA group. If it's pertaining to the mental health side of things, then maybe you find a mental health group. However the town of Fountain Hills is capable of taking the funds and distributing the funds to those groups based on those parameters. SNIPES: Okay, all right, I'll be curious to see what else comes from that. Thank you. Appreciate it. REDDICK: Absolutely. SNIPES: Did you have any other questions? LOPUSZANSKI: Do you want to keep this item then for November? Do you feel like you'll have some kind of update or something moving forward with it? COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 10 - REDDICK: the last meeting that we had was with Natalie and me, and the last point Natalie and I made was to have another follow-up pertaining to actually finding the grants. We have a grant writer, but it's just a matter of creating the group, finding the grants, and then applying for the grants. So the last meeting that we had to your point was to come up with subgroups to focus on each of those tasks. So maybe we should table it. SNIPES: So should we table it for now and wait for further information to bring it back so it may not come back the next one? Yes, but when you're more prepared, or when you're ready for the next step, then you can bring it back and we can put it back on. REDDICK: I think that would work great. LOPUSZANSKI: So, what we'll do is, like, as a Future Agenda item, you can let me know, and then we put it on for the following meeting when you're ready . REDDICK: Perfect! So, we'll provide notice of that for the next meeting when we're ready for that? Okay? All right. Agenda Item 12, I think we can move on to and that was the Update on the Mayor's Youth Council. NATH: All right, so I'll speak to that. So October has been a pretty busy month for the town of Fountain Hills and the Mayor's Youth Council. We started off the month with our Make a Difference Day meeting, and that was where we worked at the school, we did a lot of volunteering, where we worked primarily within the school area, first cleaning out, picking up the weeds, and then we moved on to the outside area, and we were picking up a bunch of rocks, putting them in this giant crater, because there's that one area, like right in front of the school along Palisades, where it's like they're planning on paving that entire area flat. And all that we were doing in that area is, like, cleaning out that area, picking up the weeds, putting them in, like this one area where this excavator can, like, put it, get rid of that, and then we could pave all of it. And then we had our next meeting, where we had our elections, where Milo Andre, became the Chairman, Daniel Williams, Vice Chair, Celia Muller is the Clerk of the Council, and Steven Heinsma has left and unfortunately, he went to join the Governor's Commission. And then we had our next event, which was this weekend, actually, which was Spooky Blast. It was at Four Peaks Park. That one had a great turnout. There were a lot of families there. All the stalls were packed. We were running the inflatables. It was just busy lines all throughout the day, from 4:30 to 8:30 and it was probably one of our best events so far. COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 11 - SNIPES: I'll jump in on that a little bit. We figured we had somewhere. We're probably around 3,500 to 4,000 people that were there, which is the biggest that we've had. I think we were at 3,200 last year, and we think that that's where we're going to be at this year. It is a little bit higher. Lots of support, and we appreciate all the Mayor's Youth Council members coming out to help. Several staff members volunteered to help out as well, but it's just a neat event. You know, we had guys walking around on stilts , juggling, magic show and lots of local churches and businesses were there as well and each one had a theme at their booth that they were keeping the kids involved. And so there were lots of lots of different activities to do. It wasn't just one thing, it was on both sides of the park. So it was it was nice and spread out. Didn't feel cramped, but it was busy. So yeah, it went really well to make. The Make a Difference. The day I was going to add to we had over 400 volunteers that tackled over 40 projects, or tackled right at 40 projects. Three of those were the towns. One was at the high school, and then one was here at town hall, and one was over at Desert Vista Park, planting trees and shrubs. And couldn't agree w ith you more. Kim does a fantastic job of it. Talk about a kitten herder man, they were running everywhere, and she's just trying to wrangle them in, and does a great job at that. So our next big event is going to be the Turkey Trot, and we're always looking for volunteers for that too. So if anybody's interested, the morning of Thanksgiving to come down and hang out with us, or the week prior, we do our shirt handout, and the packet pickup, and we're always looking for volunteers for that as well. REDDICK: Quick question, I'm curious, what do you attribute to the increase in Spooky Blast this year? Did you do anything different? SNIPES: I think it's, it's one that started out on the Avenue when I first started here, and when we started making changes to Four Peaks, we started moving it over there. And I just think it's the space that allows you to breathe a little more and not worry so much about your kids being near a road. And our rec department throws great events. I mean, I'm extremely biased, and I wholeheartedly admit that, but they do. They work really hard. They have amazing volunteers who come and help. And when there's an event that's thrown by the town of Fountain Hills. I think people know it, and so they come far and wide to check it out. REDDICK: It's good that you had an increase this year. That's awesome. SNIPES: And we'll add Skyler’s marketing into that. She does an amazing job. That's the secret sauce. Yeah, she's so good at getting our social media stuff up and having just amazing graphics, and we've come a long way in that department as well. COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 12 - REDDICK: Well, thanks for sharing, and thanks for sharing as well. The update on the youth council agenda item 13, Review and Discuss Future Agenda Items and speakers. And I think Ron touched on this. LOPUSZANSKI: So if you'd like to look in your packet on page 50, scroll down. And so those, you'll see what we had discussed at the last meeting, those future agenda items, which were brought up about the tour of Panorama Park, so that Kevin can speak to that, and then also your recommendations for speakers that you wanted to have as well. So that's where when we have these discussions. This is where you'll find it under Staff Summary for the final you know, the next meeting to discuss. REDDICK: Yes, Patti is on it as always, agenda item number 14, Review and Discuss Upcoming Events and Volunteers. I think Kevin slightly touched on that, and I'll let you take it back over. SNIPES: Certainly we're through Spooky Blast now. So Touch a Truck is our next event, and Steven was working hard on this before he left us, so Ryan's taken over the lead on this for now, and Skylar's helping out as well, where this is one of the events that we used to combine, and it was here in the parking lot here at Town Hall, and it just wasn't quite the space that we needed to do a true Touch a Truck. And so we are moving it over to Desert Vista. We tried last year, and Mother Nature wasn't happy with us, so she cried all night, and we didn't get to have it the next day because it was too wet. This year, we have a lot of new people involved and willing to bring out some really cool vehicles and tow trucks and all kinds of stuff. So we're excited and optimistic that this year, Mother Nature is going to be much nicer, and let us go ahead and have the event. So that's our next one coming up. Turkey Trot we talked about a little bit Breakfast with Santa is right around the corner. We'll be pushing that out here shortly as well. We're going to wait till after Halloween to start trying to push that figure. We'll get Spooky Blast out of the way before we can have the fun. And then we'll be lighting the Avenue on December 7th this year, a little bit later than normal, just so happens that that's the first Saturday of the month. So, we'll be doing that and looking forward to that. As always, we have some new lights involved with our down. Downtown area you're going to be seeing the palm trees are going to be lighting up here in two weeks, three weeks. So we're going to hit those in the middle of November, just to kind of as an ambiance for downtown, not so much for the holiday, more just a warmer, welcoming type of a vibe for downtown, and then the seventh will turn on all of our Christmas lights. We're adding a tree underneath the Centennial Pavilion shade structure, so we'll have a 12-foot tree under COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 13 - there this year. That'll be the first time that we've done something like that over there. And we've added some new lighting to the trees over there as well. I think it's going to just change that whole atmosphere over there, going over and seeing the Centennial Circle area will be a thing, as well as going into the Community Center, where we're hoping to have somewhere between 30 and 40 trees decorated by different businesses and clubs around town, which is always fun. One of my favorite things, there are, I don't know of anywhere else where you can go see that many trees decorated by individuals around the town. And it's just it's a neat feeling in there. I think then we have our Season Celebration to round out the mix there. What we got coming up. So if anyone's interested, Kim Wickland’s the person that you can reach out to about volunteering, and she'd be happy to get you signed up. REDDICK: We have a lot of good events, and it's nice to see the lights on the trees. Kevin, even though they're not lit up, it's good to see your teams working. Yeah, moving along to Agenda Item Number 16, sorry, a 15, and should Consideration and Possible Action, Community Services Advisory Commission Meeting 2025 Meeting dates. LOPUSZANSKI: Well, this had been on last month to review. So if you haven't had a chance to take a look at it, we do need to have this, though, voted on by next month because for the January meeting, just also to keep in mind that for May of next year, that we will be conducting the meeting on Thursday of that week because of Memorial Day. So if you have not had a chance to review this and check your calendars, then I can table this, but we do have to vote on it in November. REDDICK: I would only say to table it just because we're missing two other members. That would only be my suggestion we can do that. RUPPERT: I'm fine with the dates. You know. WILSON: Would you be able to confirm via email with the other two? Maybe? SNIPES: Yeah, I was going to say, if you guys want to go ahead and vote for them, we could always reach out and see if there are any conflicts, and if there are, we could always bring those back as dates that we want to consider changing down the road. LOPUSZANSKI: I don't think that would be that wouldn't be a problem. We could do that. SNIPES: And no way, at least we can get it off the list. LOPUSZANSKI: Okay, let's do that. REDDICK: All right, All in favor? LOPUSZANSKI: Could I get a motion, please? COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 14 - REDDICK: Can I get a motion to approve the 2025 Meeting Dates? WILSON: I moved to approve. REDDICK: Can I get a second? RUPPERT: Second REDDICK: All in favor? ALL: Aye. LOPUSZANSKI: Sorry, it currently passes five zero, but we will reach out to the other two commissioners to confirm. REDDICK: All right. Agenda Item Number 16, Update the Next Community Service Advisory Commission Meeting Will Take Place November 25, 2024, and I believe that it concludes this agenda for this meeting. Can I get a motion to adjourn? WILSON: I Move to Adjourn? RUPPERT: I Second. REDDICK: All in favor? ALL: Aye REDDICK: Thank you, the meeting is adjourned at 5:40 pm. Having no further business, Vice Chair Carey Reddick adjourned the Regular Meeting of the Community Services Advisory Commission held on October 28, 2024, at 5:40 PM. COMMUNITY SERVICES ADVISORY COMMISSION _________________________________________________________ Natalie Varela, Chair ATTEST AND PREPARED BY: ____________________________________________ Patti Lopuszanski, Executive Assistant COMMUNITY SERVICES ADVISORY COMMISSION OCTOBER 28, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 15 - CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Community Services Advisory Commission in the Town Hall Council Chambers on the 28th day of October 2024. I further certify that the meeting was duly called and that a quorum was present. DATED 25th Day of November 2024 _______________________________________________ Patti Lopuszanski, Executive Assistant . ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 11/25/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Appointment of Chair for Community Services Advisory Commission Staff Summary (Background) Overview: The Community Services Advisory Commission acts in an advisory capacity in support of the Town of Fountain Hills Community Services Department's quest to provide exceptional customer service to enhance the quality of life by providing and maintaining safe, available, and accessible parks and facilities, recreation programs, events, and services that will meet the intellectual, social, cultural, and leisure needs of town residents of all ages. Per Town Code: Members of each board and commission shall elect a chair and vice chair from among its own members. Each chair and vice chair shall serve for one year and until such time as a successor is elected. The chair shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The vice chair shall perform the duties of the chair in the chair’s absence or disability. Vacancies created by any cause shall be filled for the unexpired term by a new election. (19-15, Added, 09/03/2019) Form Review Form Started By: Patti Lopuszanski Started On: 10/30/2024 09:05 AM Final Approval Date: 10/30/2024  ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 11/25/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  CONSIDERATION OF ACTION: Appointment of Vice Chair for the Community Services Advisory Commission Staff Summary (Background) Overview: The Community Services Advisory Commission acts in an advisory capacity in support of the Town of Fountain Hills Community Services Department's quest to provide exceptional customer service to enhance the quality of life by providing and maintaining safe, available, and accessible parks and facilities, recreation programs, events, and services that will meet the intellectual, social, cultural, and leisure needs of town residents of all ages. Per Town Code: Members of each board and commission shall elect a chair and vice chair from among its own members. Each chair and vice chair shall serve for one year and until such time as a successor is elected. The chair shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The vice chair shall perform the duties of the chair in the chair’s absence or disability. Vacancies created by any cause shall be filled for the unexpired term by a new election. (19-15, Added, 09/03/2019) Form Review Form Started By: Patti Lopuszanski Started On: 10/30/2024 09:08 AM Final Approval Date: 10/30/2024  ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 11/25/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Tree Protection Ordinance Workgroup Staff Summary (Background) Thank you for the research and thoughtful comments on the proposed draft. Staff has considered the feedback provided by the committee to make further adjustments based on Town policy and processes as well as landscape industry practices. Please understand that additional language changes may occur as the draft is reviewed by the Town’s executive leadership, attorneys, and council. Workgroup Members: Vice Chair Carey Reddick, Commissioner Ruppert and Commissioner Wilson Tree Ordinance Reccommendations: Definitions   Since "person" is used throughout the document and does not signify just private citizens, we added this to the definition list. Acceptable Street Tree Species  Add language that specifies acceptable species should be "low water use" and/or "drought-tolerant". From my research, Section 6.09, Table 4 of the Town's Code references a list of low water use plants. We believe a reference to this, or even the list of trees found in Table 4, should be included to specify which species are accepted. Planting, removing, or cutting trees on public property  Add "deface" to the first sentence to address any graffiti, craving, etc. Instead of one paragraph, add subsections to include both utility companies and construction, as well as the permitting process, temporary permits for emergency use, necessitate compliance, and state clearly that penalties may occur if violated. Removal of stumps   Provide clear actions to take after stumps are removed to ensure the impacted area is addressed to promote public safety, maintain the existing environment and preserve addressed to promote public safety, maintain the existing environment and preserve aesthetics. We came up with 3 possible approaches. Civil sanction  Clearly identify penalties and fines for repeated offenses. Other ordinances, like Noise Ordinance, references $250, $500, and $1,000, so not sure if those rates would apply here or not. Attachments Tree Protection Ordinance Workgroup Draft  Tree Protection Ordinance Staff Reviewed  Form Review Form Started By: Patti Lopuszanski Started On: 10/30/2024 09:15 AM Final Approval Date: 10/30/2024  Town of Fountain Hills Tree Ordinance Draft Tree ordinance purpose This Ordinance authorizes the Town of Fountain Hills to provide guidelines for the care, maintenance, and management of the tree resources in the public rights-of-way, and park and recreation area in the Town. Definitions. For the purpose of this Chapter, the following words, terms and phrases shall have the following meanings/definitions ascribed to them, except where the context clearly indicates a different meaning: Town: The Town of Fountain Hills, Maricopa County, Arizona and/or the Town Manager and the Community Services Department. Town Arborist: An (existing) employee of the Town designated by the Director of the Community Services Department. The Town Arborist shall be a Certified Arborist by the International Society of Arboriculture. Park Trees: Shrubs, bushes and all other woody vegetation, whose individual or combined trunks measure greater than 14" in circumferences at 4'6" above the natural grade, in public park and recreation areas and all areas owned by the Town, or to which the public has free access as a park and recreation area. Person: Individual, or any agent, contractor, representative, or employee of a public or private entity, including public or private entity, government bodies, or private citizen. Street Trees: Shrubs, bushes and all other woody vegetation, whose individual or combined trunks measure greater than 14" in circumferences at 4'6" above the natural grade, on land lying between property lines on either side of all streets, avenues or rights-of-way within the Town and where the landscaping is maintained by the Town. Street Tree Species: Acceptable street tree species for the Town. Acceptable Street Tree Species. Acceptable Street Tree Species for the Town shall be considered low water use or drought-tolerant. Species other than those considered low water use or drought-tolerant may be planted as Street Trees with written permission of the Town Arborist or designee. Acceptable Street Tree Species shall be determined in the Town’s Section 6.09, Table 4 of the Town Code. Public tree care. (a) The Town shall have the right to plant, prune, maintain and remove trees, plants and shrubs within the lines of all streets, alleys, avenues, lanes, squares and public grounds, as may be necessary to insure public safety or to preserve or enhance the symmetry and beauty of such public grounds. (b) The Town Arborist or designee may remove or cause or order to be removed, any tree or part thereof which is in an unsafe condition or which by reason of its nature is injurious to sewers, electrical power lines, gas lines, water lines or other public improvements, or is affected with any injurious fungus, insect or other pest. This Section does not prohibit the planting of Street Trees by adjacent property owners. Commented [1]: What characterizes a tree with low water use? Does the Town already have a comprehensive list that references trees with low water use? If not, should consider including one and possibly a clause that would direct Town Arborist to periodically revise the accepted tree species list to ensure accuracy and relevance. Commented [2]: https://dffm.az.gov/tree-selection- care Commented [3]: https://extension.arizona.edu/sites/de fault/files/2024-08/az1298-2017.pdf Commented [4]: https://www.azwater.gov/sites/default /files/media/5MPTucsonLWUPL_Final.pdf Commented [5]: zero-scaping or drought-resistant Commented [6]: Since the Town has a list of low water use plants, including trees, they should reference it as opposed to listing them out again. https://fountainhills.town.codes/SO/6.09 Responsibility for maintenance. Unless there is a specific agreement between the property owner and the Town relieving the property owner of responsibility, the property owner who obtains prior written permission shall be responsible for the irrigation and maintenance of the trees planted in public rights-of- way abutting the owner's property. Maintenance of Town authorized trees in medians and park and recreation areas shall be the responsibility of the Public Works and Community Services Departments, respectively. Planting, removing or cutting trees on public property. (a) No person shall plant, remove, cut above the ground or deface or disturb any tree within any Town maintained right of way, park and recreation area or other public place without first obtaining permission from the Town Arborist or designee. The person obtaining permission shall abide by the standards set forth in this Chapter. Any person maintaining any overhead wires or conduit along or across any street or alley of the Town desiring to have any trees that may interfere with any such utility cut, trimmed or pruned must be granted written permission to cut, prune or trim such trees by the Town Arborist or designee.. (b) Pre-construction or utility permission requirement: Any person or entity engaged in construction or development activities that may impact public trees shall conduct a pre- construction assessment with the Town Arborist or designee and evaluate potential consequences or any person maintaining any overhead wires or conduit along or across any street or alley of the Town desiring to have any trees that may interfere with any such utility cut, trimmed or pruned must be granted written permission to cut, prune or trim such trees by the Town Arborist or designee.. (c) Permit and approval process: Written approval from the Town Arborist or designee must be granted before any public tree may be planted, pruned, trimmed, or removed as part of any construction, development or utility activities. (d) Emergency work: In cases of urgency in which the trimming, cutting, or removal of a tree is required for utility maintenance or emergency repair, a temporary permit may be granted by the Town Arborist or designee as soon as possible. Persons representing a n entity shall notify the Town Arborist or designee within 24 hours of the emergency action taken. (e) Compliance: Persons representing construction, development or utility entities must sign a compliance acknowledgement form stating the deliverance and comprehension of the Town’s guidelines prior to the issuance of a permit. (a)(f) Penalties for non-compliance: Unauthorized damage to or removal of public trees shall result in immediate issue of a stop-work order. Tree topping. It shall be unlawful as a normal practice for any person, firm, or Town department to top any Street Tree, Park Tree or other tree on public property. Trees severely damaged by storms or other causes, or certain trees under utility wires or other obstructions where other pruning practices are impractical may be exempt from this Ordinance at the determination of the Town Arborist or designee. Removal of stumps. (a) All stumps of Street and Park Trees shall be removed below the surface of the ground so that the top of the stump shall not project above the surface of the ground. Commented [7]: Flagstaff includes "deface" in 8-04- 001-0003 in their injury section. I think this should be included to address the issue should deface a tree, either through graffiti, carving, or something else. https://www.codepublishing.com/AZ/Flagstaff/html /Flagstaff08/Flagstaff0804000.html#8.04.001.0003 Commented [8]: What are the steps to obtaining a permit? Will they be included in this chapter or a different one? Commented [9]: Add portion to address persons who engage in construction or development that may damage trees Commented [10]: Add portion to address persons who engage in construction or development that may damage trees Commented [11]: Is it too much to ask staff to provide materials to contractors to ensure they are aware of Tree Ordinance and permit process? Commented [12]: If stumps are removed, will there be a process for replanting another tree to help maintain canopy coverage and general aesthetic? Or would there be another process for maintaining an area where stumps are removed, like leveling the soil or reseeding? Commented [CR13R12]: The re-use of the material to be used again? (b) Following the removal of a stump, the Town Arborist or designee shall take steps to replant or maintain impacted area to ensure public safety and preserve aesthetics. (i) Replacement requirement: In the case a tree shall be replanted, the tree must qualify on the Town’s “Acceptable Street Tree Species” unless otherwise specified by the Town Arborist or designee. (ii) Soil leveling: The impacted area from which the stump has been removed shall be levels to match the surrounding landscape to prevent public safety hazards and maintain visual appeal. (iii) Reseeding: If replanting is not immediately feasible or if it is determined by the Town Arborist or designee to remain without a replacement tree, the soil shall be properly graded and reseeded with grass or appropriate ground coverage to promote soil stability and maintain aesthetics. (c) Exemptions and alternatives: The Town Arborist or designee may approve alternative landscaping or ground coverage solutions based on the conditions of impacted site, utility concerns, or public safety considerations. Interference with the Town Arborist or designee. It shall be unlawful for any person to prevent, delay or interfere with the Town, the Town Arborist, or any of designated agents or contractors, while engaging in and about the planting, cultivating, mulching, pruning, spraying or removing of any Street Trees or Park Trees as authorized in this Ordinance. Civil sanction. Any person violating any provision of the Tree Ordinance shall be guilty of a civil infraction, and shall be subject to a civil sanction not to exceed two hundred and fifty dollars ($250.00) in accordance with this code. Each day any violation of the Tree Ordinance or failure to perform any act or duty required by the Tree Ordinance exists shall constitute a separate violation or offense. Repeated offenses or significance tree damage or loss will incur increased penalties of up to X dollars and potential legal action by the Town. Commented [14]: Not sure how this would work... $500, $1,000, something else? Commented [CR15R14]: Confirm the local ordinance fees we can charge/fine. Commented [16]: Tree program started by Jerry Butler and necessary ordinance in place to serve as guideline to clean washes, plant trees, etc. Ask Brandon or Kevin Commented [17]: What is the penalty for a repeated offense? Should those responsible for the damage be responsible for the costs of repairing or replacing? Town of Fountain Hills Tree Ordinance Draft Tree ordinance purpose This Ordinance authorizes the Town of Fountain Hills to provide guidelines for the care, maintenance, and management of the tree resources in the public rights-of-way and median, as well as park and recreation areas in the Town. Definitions. For the purpose of this Chapter, the following words, terms and phrases shall have the following meanings/definitions ascribed to them, except where the context clearly indicates a different meaning: Town: The Town of Fountain Hills, Maricopa County, Arizona and/or the Town Manager and the Community Services Department. Town Arborist: An existing employee of the Town designated by the Director of the Community Services Department. The Town Arborist shall be a Certified Arborist by the International Society of Arboriculture. Public Trees: Trees in public parks and recreation areas and all areas owned by the Town, or to which the public has free access as a park and recreation area. Trees on land lying between property lines on either side of all streets, avenues or rights-of-way within the Town and where the landscaping is maintained by the Town. Value of the Tree: The value of the tree shall be based on the Council of Tree and Landscape Appraisers Guide for Plant Appraisal’s most recent edition and any reasonable costs for removal and re- planting. Acceptable Tree Species. Acceptable public tree species for the Town shall be considered low water use and/or drought tolerant. Species other than those considered low water use and/or drought-tolerant may be planted as public trees with written permission of the Town Arborist or designee. The Town uses the most updated list of acceptable trees from The Phoenix Active Management Area Low Water Use/ Drought Tolerant Plant List. Public tree care. The Town shall have the right to plant, prune, maintain and remove trees, plants and shrubs within the lines of all streets, alleys, avenues, lanes, squares, parks and recreation areas, as may be necessary to insure public safety or to preserve or enhance the symmetry and beauty of such public grounds. The Town Arborist or designee may remove or cause or order to be removed, any tree or part thereof which is in an unsafe condition or which by reason of its nature is a safety concern to sewers, electrical power lines, gas lines, water lines or other public improvements, or is affected by any injurious fungus, insect or other pest. This Section does not prohibit the planting of trees by adjacent property owners. Responsibility for maintenance. Maintenance of Town public trees in medians and park and recreation areas shall be the responsibility of the Town’s Public Works and Community Services Departments, respectively. Unless there is a specific agreement between the property owner and the Town relieving the property owner of responsibility, the property owner who obtains prior written permission shall be responsible for the irrigation and maintenance of the trees planted in public rights-of-way abutting the owner's property. Planting, removing or cutting trees on public property. No person shall plant, remove, cut above the ground, deface or disturb any public tree within any Town maintained right of way, park and recreation area or other public grounds without first obtaining permission from the Town Arborist or designee. Any tree requiring trimming must follow American National Standards Institute A300 pruning and Z133 safety standards. In special circumstances where these standards cannot be followed, special permission must be granted by the Town Arborist or designee. Pre-construction or utility permission requirement: Any person or entity engaged in construction or development activities that may impact public trees shall conduct a pre-construction assessment with the Town Arborist or designee and evaluate potential safety concerns or liability to the Town. Emergency work: In cases of emergency in which the trimming, cutting, or removal of a tree is required for safety or utility repair the Town Arborist or designee may approve a 24-hour work schedule. Penalties for non-compliance: Unauthorized damage to or removal of public trees shall result in immediate issue of a stop-work order and may incur fines up to the value of the tree damaged or destroyed. Tree topping. It shall be unlawful as a normal practice for any person, firm, or Town department to top any tree on public property. Trees severely damaged by storms or other causes, or certain trees under utility wires or other obstructions where other pruning practices are impractical may be exempt from this Ordinance at the determination of the Town Arborist or designee. Removal of stumps. All stumps of public trees shall be removed below the surface of the ground so that the top of the stump shall not project above the surface of the ground. Following the removal of a stump, the Town Arborist or designee shall take steps to replant or maintain impacted area to ensure public safety and preserve aesthetics. Soil leveling: The impacted area from which the stump has been removed shall be leveled to match the surrounding landscape to prevent public safety hazards and maintain visual appeal. Exemptions and alternatives: The Town Arborist or designee may approve alternative landscaping solutions based on the conditions of impacted site, utility concerns, or public safety considerations. Interference with the Town Arborist or designee. It shall be unlawful for any person to prevent, delay or interfere with the Town, the Town Arborist, or any of designated agents or contractors, while engaging in and about the planting, cultivating, mulching, pruning, spraying or removing of any public trees as authorized in this Ordinance. Civil sanction. Any person violating any provision of the Tree Ordinance shall be guilty of a civil infraction and shall be subject to a civil sanction not to exceed the value of the tree. Each day any violation of the Tree Ordinance or failure to perform any act or duty required by the Tree Ordinance exists shall constitute a separate violation or offense. ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 11/25/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Four Peaks Park Restroom Grant Project Staff Summary (Background) Exciting Update: New Restroom Installation at Four Peaks Park On November 6, 2024, the Public Restroom Company successfully delivered and installed a brand-new restroom facility at Four Peaks Park. The restroom, which was constructed on-site at the company’s facility, was then transported to Arizona and lifted into place by crane. Currently, crews are working on installing the surrounding sidewalk to connect the restroom to the existing park pathway, ensuring seamless access for park visitors. This new restroom is made possible through funding from the Arizona Parks and Trails and Heritage Fund Grant. With the finishing touches underway, the facility is expected to open within the next two weeks, providing a much-needed amenity to enhance the park experience for all who visit. Stay tuned for the official opening announcement! Attachments Four Peaks Park Restroom Installation Part 2  Form Review Form Started By: Patti Lopuszanski Started On: 10/30/2024 09:12 AM Final Approval Date: 10/30/2024  �� � � � � � �. -} y� { • # �. � � � i� � �� �6 , � �� � ��`• -�,- f. ��.� � ; �. . .� �� , . . � r# . - .--- - .. �++,�� ��.+ � � � � - ������ ��■� -�� . `. ��, _ �� �� �'_� � � i Y . . .. �r F� . � --- � r - I - � r' � _ � - �L._ '.r�r. � � �'� `- r.�� _ � ' , � , -, _ � -� - � I � t • ' . . , . ' . ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 11/25/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Arizona State Puzzle Donor Program Centennial Pavilion Staff Summary (Background) There are currently 6 orders for the next round of puzzle pieces and once 10 are received will be able to send out to the vendor to be produced.  Attachments AZ State Puzzle Flyer  Form Review Form Started By: Patti Lopuszanski Started On: 10/30/2024 09:13 AM Final Approval Date: 10/30/2024  FOUNTAIN HILLS CENTENNIAL PAVILION The Community Services Department is offering a unique and thoughtful way to honor a loved one, advertise a business or highlight a club while making a meaningful contribution to the Centennial Pavilion Shade Structure Stainless Steel Puzzle Piece: $1,000 99 stainless steel puzzle pieces 6.5" x 8" size maximum 30 characters The completed work of art will build the State of Arizona Please complete the online form with a credit card* at FountainHillsAZ.gov/AZPuzzle or by scanning the QR Code. Town of Fountain Hills Centennial Pavilion Donor Puzzle For more information: Please call 480-816-5148 or email plopuszanski@fountainhillsaz.gov *$4.00 convenience fee will be added to all credit cards 8 F E E T T A L L The Centennial Pavilion area between the Community Center and the library is being renovated to become a more useable and programmable space. To help increase year around usage, a large 80-foot wide, shade structure is being installed to help create a welcoming area for outdoor events. The donor puzzle is designed to be a fantastic new art piece and help pay for the improvements. ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 11/25/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Mayor's Youth Council Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 10/30/2024 09:17 AM Final Approval Date: 10/30/2024  ITEM 12. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 11/25/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  REVIEW AND DISCUSSION: Future Agenda Items and Speakers Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 10/30/2024 09:18 AM Final Approval Date: 10/30/2024  ITEM 13. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 11/25/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  REVIEW AND DISCUSSION: Upcoming Events and Volunteer Opportunities Staff Summary (Background) January 2025 - EXPO  Attachments Upcoming Events Fall 2024  Form Review Form Started By: Patti Lopuszanski Started On: 10/30/2024 09:47 AM Final Approval Date: 10/30/2024  F O U N T A I N H I L L S C O M M U N I T Y S E R V I C E SUPCOMING EVENTS 2024FALL / W I N T E R BALLET UNDER THE STARSFOUNTAIN PARK - AMPHITHEATERTHURSDAY 7:00PM - 8:00PM SEP 19 SATURDAYOCT 26 5:00PM - 8:00PM SPOOKY BLASTFOUR PEAKS PARK Get ready for a frightfully fun evening filled with candy, inflatables, a DJ, costume contest, and games galore! We'll have treats for your sweet tooth, bounce houses for all ages, and a costume contest with awesome prizes. It's a spooktacular event for the whole family! SATURDAYNOV 16 10:00AM - 12:00PM THURSDAYNOV 287:15AM - 9:00AM SATURDAYNOV 30 9:00AM - 11:00AM SATURDAYDEC 7 5:00PM - 8:00PM Experience the magic of ballet under the Arizona sky! Ballet Under the Stars is a free, outdoor performance where you can enjoy professional dancers in a beautiful setting. Bring a blanket or lawn chair and immerse yourself in the world of dance under the twinkling stars. SATURDAYDEC 14 5:00PM - 7:00PM TOUCH A TRUCKDESERT VISTA PARK Gear up for some real-life fun at Touch-A-Truck! This exciting event lets kids explore giant vehicles, climb aboard, and even pretend to drive! Meet the community heroes who use these trucks daily, and enjoy inflatables, yard games, and delicious food trucks too! TURKEY TROTAVENUE OF THE FOUNTAINS Join us for the 34th Annual Turkey Trot 5K Run & Fitness Walk. This valley-wide favorite runs around the world-famous fountain at Fountain Park on Thanksgiving morning. Stay after the run for the Thanksgiving Day Parade. Register online at fhturkeytrot.com BREAKFAST WITH SANTAFOUNTAIN HILLS COMMUNITY CENTER Fountain Hills offers two festive Santa events! Enjoy a pancake breakfast, crafts, and Santa for $12 (register at FountainHillsAZ.gov/REC) or our Sensitive Santa - a calmer visit with light snacks and crafts for families with special needs from 11:30AM - 12:30PM STROLL IN THE GLOWAVENUE OF THE FOUNTAINS Dive into the holiday spirit at Fountain Hills' annual Stroll in the Glow! Witness a magical transformation as the heart of town twinkles to life with thousands of dazzling lights. The Avenue of the Fountains will be a wonderland you won't want to miss! Visit FHChamber.com for more information. SEASONS CELEBRATIONFOUNTAIN HILLS COMMUNITY CENTER Don't miss a festive evening for the whole family! Explore 25 dazzling holiday tree displays at the Community Center, capture a memory with Santa, enjoy live music, unleash your creativity at craft stations, and unwind in our outdoor play zone with a warm cup of hot cocoa. ITEM 14. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 11/25/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Next Community Services Advisory Commission Meeting January 27, 2025 Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 10/30/2024 09:49 AM Final Approval Date: 10/30/2024