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HomeMy WebLinkAboutCSAC September 23, 2024 Agenda Packet       NOTICE OF MEETING REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION      Chair Natalie Varela  Vice Chairman Carey Reddick, Jr. Youth Commissioner Shreyaan Nath Commissioner Stephen Barnes Commissioner Craig Rudolphy Commissioner Ron Ruppert Commissioner Rory Wilson    TIME:5:00 P.M. – REGULAR MEETING WHEN:MONDAY, SEPTEMBER 23, 2024 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee, Council or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.  REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM: Please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST an agenda item, and hand it to the Executive Assistant prior to discussion, if possible. TO COMMENT IN WRITING ONLINE: Please feel free to provide your comments by visiting https://www.fountainhillsaz.gov/publiccomment and SUBMIT a Public Comment Card by 3:00 PM on the day of the meeting. These comments will be shared with the Commission.        1.CALL TO ORDER - Chair Varela     2.ROLL CALL - Chair Varela     3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda.     4.PRESENTATION: Julie Ewald - Blue Zones     5.REPORTS BY COMMISSIONERS     6.CONSIDERATION AND POSSIBLE ACTION: Approval of Community Services Advisory Commission June 25, 2024, Verbatim Meeting Minutes     7.UPDATE: Grant Workgroup     8.UPDATE: Four Peaks Park Restroom Grant     9.UPDATE: Arizona State Puzzle Donor Program Centennial Pavilion     10.UPDATE: Veteran's Project Workgroup     11.UPDATE: Future Agenda Items and Presentations     12.REVIEW AND DISCUSSION: Future Speakers     13.REVIEW AND DISCUSSION: Upcoming Events and Volunteer Opportunities     14.UPDATE: Next Community Services Advisory Commission Meeting October 28, 2024   Community Services Advisory Commission Meeting of September 23, 2024 2 of 3     15.ADJOURNMENT     CERTIFICATE OF POSTING OF NOTICE Dated this 18th day of September, 2024. _____________________________________________  Patti Lopuszanski, Executive Assistant   The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished to the Commission with this agenda are available for review in the Community Services Department Office. Community Services Advisory Commission Meeting of September 23, 2024 3 of 3   ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/23/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  PRESENTATION: Julie Ewald - Blue Zones  Staff Summary (Background) Blue Zones Project is a well-being initiative that is brought to each community through the support of forward-thinking community sponsors. The value is improved well-being through healthier choices offered where people live, work, and play such as worksites, schools, grocery stores and restaurants. Because sponsors fund the project, there is no cost to individual citizens, organizations or the city. Projects are generally three to five years and are funded by multiple sponsors contributing to yearly investments in their community’s health. Blue Zones Project has a unique relationship with each community, and funding models vary from state to state and community to community. From public funders, like Fountain Hills Health District, to public-private partnerships, Blue Zones Project sponsors are making an investment in community and individual well-being. Netflix, has a documentary series available to watch, Live to 100: Secrets of the Blue Zones. The series is based on Dan Buettner visiting Singapore, then how he shares his discoveries in the United States to find out if it's possible to create new Blue Zones in a rapidly changing world.  Form Review Form Started By: Patti Lopuszanski Started On: 07/31/2024 03:58 PM Final Approval Date: 07/31/2024  ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/23/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  REPORTS BY COMMISSIONERS Staff Summary (Background) Reports by Commissioners will allow commissioners to share information about town events attended and information related to the History and Culture Advisory Commission. This time is purely for reporting, no discussion or comments from the public are taken, and cannot be used to address any item on the agenda. Form Review Form Started By: Patti Lopuszanski Started On: 07/31/2024 04:03 PM Final Approval Date: 07/31/2024  ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/23/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Approval of Community Services Advisory Commission June 25, 2024, Verbatim Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the town's website and maintained as permanent records in compliance with state law. Attachments CSAC June 25, 2024 Verbatim Meeting Minutes  Form Review Form Started By: Patti Lopuszanski Started On: 07/31/2024 04:04 PM Final Approval Date: 07/31/2024  COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 1 - TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024 A Regular Meeting of the Community Services Advisory Commission was convened at 16705 E. Avenue of the Fountains in open and public session at 5:00 p.m. Members Present: Chair Natalie Varela, Vice Chair Reddick; Commissioner Stephen Barnes; Commissioner Craig Rudolphy; Commissioner Ron Ruppert; Commissioner Rory Wilson; Youth Commissioner Kevin Williams Staff Present: Community Services Director Kevin Snipes; Parks Superintendent Brandon Putman; Executive Assistant Patti Lopuszanski COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 2 - VARELA: I'm going to Call to Order the Community Services Advisory Commission Meeting of June 25, 2024, and then can I get a Roll Call, please? LOPUSZANSKI: Can I get a meeting start time for the Call to Order for the record, please? VARELA: 5:02 p.m. LOPUSZANSKI: Thank you. Chair Varela? VARELA: Here. LOPUSZANSKI: Vice Chair Reddick? REDDICK: Here. LOPUSZANSKI: Commissioner Barnes? BARNES: Here. LOPUSZANSKI: Commissioner Ruppert? RUPPERT: Here. LOPUSZANSKI: Commissioner Rudolphy? RUDOLPHY: Here, LOPUSZANSKI: Commissioner Wilson? WILSON: Here, LOPUSZANSKI: Youth Commissioner Williams? WILLIAMS: Here. LOPUSZANSKI: Thank you. VARELA: Thank you. Okay, we have a change to our agenda order today. We’re going to have Youth Commissioner Kevin Williams, speak to us. LOPUSZANSKI: You press the spacebar, and the video will play. Once it is done you can speak. WILLIAMS: First, we have a video that the Mayor’s Youth Council (MYC) put together as a yearly recap for our group. (MYC VIDEO) The Mayor's Youth Council had a great year serving the community and participating in various activities to learn more about the government in Fountain Hills. Here's what we accomplished this year. To start the year off, MYC sent members to the League of Arizona Cities and Towns Conference down in Tucson. The day was filled with networking and sessions to learn more about local government. The group even got to carry the Town of Fountain Hills flag in the opening ceremony. COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 3 - Next, we went on a team-building trip to the Game Show Battle Room, which helped us to get to know each other better and engage in some friendly competition. We had a blast strategizing and competing in various games, like Family Feud, and the Price is Right. The MYC then began to work on one of their main activities, which was conducting a mock council meeting. To start, we had a Town Clerk Linda Mendenhall teach the group how a council meeting is run. Next members were assigned roles like Councilmember, Town Clerk, or resident and were given prompts to research and develop opinions. We then conducted the mock Council inside the council chambers. This experience allowed the youth council to see how council meetings are run into experience what it's like to form an opinion on a subject while receiving input from staff members and members of the public. One of MYCs favorite things to do is to complete volunteer service hours. This year, NYC members have completed a total of 335 service hours total. Service activities have included volunteering at events like Spooky Blast, Irish Fest, Eggstravaganza, Back to School Bash, adopt a Street on Westby Drive, and participating in Make a Difference Day. In January the Mayor’s Youth Council hosted the Teen Takeover. This event featured a silent dance party, video game room, laser tag, photo booth, and more. We thank the Fountain Hills Coalition for sponsoring the event and allowing awesome raffle prizes to be given out. Over 80 teens attended, and it was rocking time. This year MYC received several presentations from sub-departments, including the fire and economic development departments. These presentations helped us better understand how various departments work in the town and gave us insight into all the work the town staff do for the town residents. Lastly, we want to thank our eight graduating members, Kevin, Shruti, Ben, Yasmin, Autumn, Olivia, Brooke, and Chris, for their contributions to the Mayor's Youth Council. We wish you the best in all you do. COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 4 - Thank you to Mayor Dickey and the Town Council for your support this year. We're looking forward to next year with plans to create ways to get more youth involved in local government and to engage in even more service opportunities. Youth residing in Fountain Hills who will be in grades 9 through 12 for the 2024 to 2025 school year are encouraged to apply and get involved in all these great opportunities. (END OF MYC VIDEO). WILLIAMS: So that was the official summary video. But I would also like to give you guys my personal summary. Just because I like talking. So, I had the privilege to serve as President of MYC this year, and to be quite honest, I didn't start getting into the council and caring a lot more about the events until this year. I obviously still cared about it the past three years, but especially this year I realized just how much it meant to me. So, a couple of key points to take away from that video. We had eight graduating members we had over 330 Total service hours this year. Our biggest event or biggest project was the Teen Takeover, we had over 80 attendees. It was a great event that's been my favorite event to run for the past three years at the Community Center. Something that wasn't mentioned in the video that I think should be, was that we had four new members this year. One of them was from ASU Prep, two of whom were from Basis, and then we had one new member from Fountain Hills High School. I think something important to take away from that is, that we're not just having people from Fountain Hills High School. I remember the first year, I was on the Mayor's Youth Council, it was me, my brother, and my sister and we're the only ones from BASIS, and we're all in one family. So, I think it's great that the council has more diverse ideas that are being brought in from different backgrounds, and different schools and things like that. My personal favorite part of this year is that we touched on a little bit in the video with the team- building event. But especially this year, I feel like the group got closer. There are people that for the past three years, I've been in Mayor's Youth Council with, and I haven't really talked to them that much, but this year, I became close with them. And I feel like that's obviously not the main objective of the council, but it is a good outcome from it. And overall, it's just been an incredible experience. I would love to see it continue and I'm excited to go back in the years to come and see how it does. Thank you. COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 5 - VARELA: Thank you. That was great. This is Kevin's last meeting. So, we appreciate everything you've done. And I thought you were just phenomenal on here with us and sharing your ideas and everything. I appreciate it and I hope that you pass that on to some of the younger ones coming up, you know, because we're ready for him. So, thank you. WILSON: Kevin, I just want to say a great job to you in your group MYC. That's a fantastic number of hours served. I also did MYC, however, it has greatly improved since my time in high school. So, it's cool to see how staff have really improved this program for you guys, that you guys have that chance to network and get to know officials before you graduate high school. So well done. RUDOLPHY: Well, done on putting the video together. I think that's a great addition to the community and yourself. Kudos, and best of luck in the future. SNIPES: Yeah, I agree. I think one of the cool aspects is that showing that to the Town Council I think went a long way to getting them to get a feel for just how many things that you're involved in, versus someone sitting up there and reading it. You know, seeing the photos along with the story. It’s a picture that tells a 1000-word type of deal. But I think that was a great idea that you guys did to add that to the list of things that you guys did such a great job. WILLIAMS: Yeah, just a small note, but we did put it to a vote whether we wanted to do just like the normal presentation, or whether we wanted to create that video. And I am happy that we chose to create the video because not only is it just a really good way of showing what we did, but also you know, even just I was looking through the past year so that I can see so I can make some notes on what to tell you guys because I didn't think we'd have the video here. So, I was looking through it just this morning again. And it was just great to look back on the year and it was fun to see everything that we did. VARELA: Well, thank you. All right, do we have a Call to the Public? LOPUSZANSKI: No Call to the Public. VARELA: Thank you. The next item on the agenda is Reports by Commissioners. Did anyone do anything around town in the last month? REDDICK: It wasn't around town, but I had the privilege of going to Washington, D.C. to support Veterans as a part of the Bunkers Lab Group which is something that I'm supporting as part of being the ambassador for the state. So that was very interesting. We were able to come up with some great initiatives supporting that needing not only work COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 6 - but support with HR, finances, loans, and just the whole nine yards of starting a business. So, it was pretty, impactful. VARELA: Great. I have been noticing the sidewalks that are going in around my neighborhood on Saguaro. I'm very happy about this project since I've been talking about it for probably the past year. I'm appreciative that we're getting them. The next item on the agenda is the Introduction of Brandon Putnam, Parks Superintendent. PUTMAN: My name is Brandon Putman. I’m originally from Colorado. SNIPES: Hey, Brandon, can you make sure that the mic is on because she takes all the minutes directly off that? So, tap on it and see if it's working. Okay, then can you scoot it closer so that it'll pick up better? Thanks. You got it. It makes it bad for Patti. PUTMAN: I went to Colorado State for Turfgrass Management, landscape and horticulture. From there, I went to Pennsylvania and played minor-league baseball for a while. That took me around to quite a few countries, doing just baseball fields in Italy, and Puerto Rico, and three times to Taiwan. After four years there, I came to the Peoria Sports Complex, which is spring training for the Padres and the Mariners. From there I branched out to right-of-way landscape maintenance, became an arborist, and certified sports field manager, and oversaw multi-use pathways and open-space trail networks. So spent 13 years with the city of Peoria and started here on April 1st. I’ve been jumping in with all the guys learning about the parks, and all the little nuances that go along with those. Right now, we are crunching the budget and making sure that we close out the fiscal and try to capitalize on all the funding that we were authorized. So, I'll take any questions. RUDOLPHY: Hi, Brandon, don't have any questions, but just want to welcome you aboard and comment that you've got a tough act to follow from Mr. Snipes. Sounds like you'll be able to do it in a remarkable fashion. Good luck. PUTMAN: Thank you. One of the things that attracted me to Fountain Hills was both Kevin’s and Rachael's culture they've built and leadership style. So, I'm very excited to be here in Fountain Hills and learn a different way of managing and leading in this type of industry. RUPPERT: First of all, welcome Brandon. You and I've met before and we wish you all the luck in the world, sir. You've been here since April, if you had one wish, for Fountain Hills, Parks and Rec, what would that be at this point? And I know it's putting you on the COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 7 - spot. But you know, sometimes it takes an outsider, or a new guy to come and see, you know, the inner workings and what improvements we might want to make? PUTMAN: That's a great question. So definitely here in Arizona, water is critical. We know that for our way of life. And it's absolutely critical to the success and the beautification of our parks. So, one of the things that I have my eye on is continuing Kevin's legacy of continuing to get irrigation systems functioning. Well, he got them functioning. So now we're working on those minor tweaks of potentially doing some readjustment of head spacing on the turf grass. Crews have been focused on our drip irrigation making sure that we're not losing any shrubs or trees. And then obviously, the heart of every park is its water source. So, we've been looking at different chemistries for Fountain Park to improve turfgrass quality and getting set up on a preventative maintenance plan for our pump stations so that the heart of the park continues to beat. So, we've had a few minor issues with some of our pump stations that feed the irrigation system. And so, getting those on a preventative maintenance program will help some of the long lead times that we've experienced in getting repairs done. Thank you. REDDICK: And Brandon, I wanted to say welcome to parks and recreations here in Fountain Hills. Honestly, Kevin and Rachael have done an amazing job with the team members that have been in place. As someone who is at the park frequently every morning, you have a great group. And I hope that you continue to keep that group in place because they do a great job. So welcome again. PUTMAN: Thank you. It's been amazing to watch the crew interact with the public. Especially Fountain Joe, who knows dogs' names more than sometimes the people's names. And so, you know, it's that, again, that's one of the things that attracted me to Fountain Hills was the community engagement and listening to what the community desires. And so that was another thing that attracted me here. So, you know, small little tweaks to inefficiencies, but yeah, not going to upset the culture. VARELA: I'd like to say welcome also and utilize us for what you need us to do if you need us to get the word out for things, we're here for you. PUTMAN: Yeah, I'm looking forward to getting to know all of you on a personal basis, and spending some time on how we can just enhance the community and enhance our parks. I called the parks here in Fountain Hills, part of the DNA of the town . I'm excited to work with you all on the next great thing, which is Parks and Recreation. COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 8 - SNIPES: Yeah, and I just like to add a little bit to that, with Brandon has been here since April, watching him grab a hold of a lot of things that, that I didn't have time or wasn't able to and see those weaknesses and grab them right off the bat and jumping in on those. And then trying to figure out the culture and the group. And, figuring out how to blend all of that has been fun to watch for me and help take a huge load off myself. And so, I greatly appreciate that and looking forward to what we do together. So, I know we found a good one. And I'm looking forward to seeing how it goes. Thank you for what you do. PUTMAN: Thank you, sir. VARELA: All right. Well, thank you. Can I get a Motion to Approve the CSAC May 20, 2024 Verbatim Meeting Minutes? WILSON: Move to approve. REDDICK: I second that motion to approve. VARELA: All in favor? ALL: Aye. VARELA: Okay and now can we get an Update on the Arizona State Puzzle Pieces? SNIPES: Certainly. So, we just completed putting on our first round of puzzle pieces today. Brandon got those put on, we put on our first round of donor puzzle pieces. We could go I guess now, and we didn't have enough hardware to put everything on. So now we have at least our first round and the partial pieces on. We have a few more pieces that have not been purchased. I think it looks cool. You can kind of get a vibe of it. now because there are puzzle pieces that are on there. The donors get to choose their spot of what spots are left. Depending on if it's a horizontal or vertical piece once you find out how your verbiage fits best, because it's two totally different formats. Then Patty sends out a map that says this is what's left and then they choose them and then we'll go out and install them. So, there's a little bit more control by the donor. The earlier you get your piece and as Craig knows, when you get the first piece then you get to put it exactly where you want it. So, thank you for that appreciate it. But yeah, so I'm excited to see the pickup of pace with that. I think once they start seeing the pieces tomorrow at 6 am the frame goes up for the shade structure. So, we're good I had about seen that go in as well. They did the pour of the footings about a week and a half or two weeks ago. So, we're really looking forward to seeing the structure. It'll take them because it's a custom piece, they want to put it up. And then they'll do the measurements to make sure the fabric COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 9 - pieces are correct. And then a couple of weeks from tomorrow, they will be back to put the fabric up. I think it's going to be awesome. I can't wait to get it. RUDOLPHY: Is it still going to be functional while they're building the Discovery Center? SNIPES: The Discovery Center fence went up today. We had some negotiating that went on around where and how the fence would go in, but they were allowed to come just barely into the pavers with their fencing. And they are planning on starting as soon as possible. So, they may have their office set up over there in the parking lot. The fencing is all up today. So, there's going to be a lot of activity over there for sure. VARELA: All right, thank you. Can we get an Update on the Budget? SNIPES: Certainly. Where we're at I thought I would go over a couple of different sides of this. So, this year's budget, our Capital Improvement Projects that are either completed or getting close to completion within the next couple of days is the Centennial Pavilion project which we have the wind turbine benches that are going in around there we have five that are capturing the 5 C’s of Arizona that were hand-painted artwork on the inside of a shaded bench. Then we have 6 smaller benches that are also going around there for a total of 11 benches. Desert Vista improvements we completed the Fitness Park, and we also have several other wind turbine benches over there that have a different style. They're a little bit bigger to accommodate more people in that space. And then we just recently completed getting the landscaping done over there as well. Which just makes such a big difference over there now compared to when there was so much dirt in so many places. It looks good. Thanks, Kevin, for coming we appreciate it. (Youth Commissioner Kevin Williams had to leave the meeting early at 5:24 pm). At Golden Eagle Park this year we did a millon overlay of all the parking lots, so they don't have new asphalt. The LED field lighting is completed. It was the second half of a two-year project, which was a June to July run and the Fountain Park Splashpad shade canopy has been installed. We put 20 picnic tables around the area. The new sidewalks all around the area and landscaping will be done probably in the next day or two. I would say they started on it today and finished up the granite. And so that's the only thing they have left to do for that. So, we have all the trees and stuff planted. If you haven't seen the area, please go down and look. It’s awesome and the parents are ignoring the caution signs that say stay out for now. So, the picnic tables are already being used. But the goal COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 10 - was to get it ready for July 4. And we have one more sidewalk that needs to be poured. It's the last one that comes in from the parking lot to the shade structure. And that will also be done before July 4. So, we're excited to get this up and running and let everybody see and enjoy it. I think it is cool. I am very biased. I admit that. So absolutely go check it out. RUDOLPHY: If I could interrupt so you're saying the sidewalks have been replaced ? And trees taken out? SNIPES: So, the sidewalk that I believe you're referring to Craig is the sidewalk at Plaza Fountainside that is not ours. They just reached out today. We came to an agreement with them. We're taking out the Sissoo trees. Brandon, do you have confirmation of the date? They're starting on that. It is this week, and they're next week. Okay. So, sissoo trees are coming out and we're taking care of that side of it. They are doing their sidewalk up to our line. It's been a long, slow process but everybody's finally signed on the dotted line, and they should have that done sometime this summer as well. I haven't got a start date from them yet, but I know that they were just inquiring today on the timing of when they're what time in the morning, they're allowed to start and do demo work. So, I'm anticipating starting very soon, I hope because that's been a nightmare since I've been here. RUDOLPHY: So, are you done telling us about 24? SNIPES: Yes. RUDOLPHY: What if anything, didn't get done in 24 that you wanted to get done? SNIPES: Good question. So, with all the projects that we had going on, I didn't feel like I could tackle the hillside erosion on Panorama at Fountain Park. There's a hillside that got cut away when they put the sidewalk along Panorama. And I know from plans that I saw there was originally planned to be a seat wall put down along through there and that didn't get done. I'm not sure why. We were intending on either rerouting or reconfiguring that hillside and that part didn't get done. That's probably the biggest project that we missed out on completing this year. For next year, we have $235,000, and $200,000 for the following year going to the Avenue of the Fountains improvements. That one's kind of next in line in our parks, we did Four Peaks, then we did Desert Vista, and now we're going to do the Avenue of the Fountains. And we're hoping to follow that up by going to Golden Eagle and doing some work there again. We have $180,000 designated to do COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 11 - three more pickleball courts at Four Peaks Park. Golden Eagle Park is getting the second half of the playground replaced. When we did the original, we had limited funds, so we put the dome in over there in the 5-year-old to 12-year-old playground. But we didn't do anything under the shade canopy for the 5-year-old to 12-year-olds and that equipment was put in in 1998, I believe. So, it's far past its expected life and it has some things on it that need to go so we're ready to move on into that section. So that'll be going on. We have two new parks that we'll be building one is Panorama Park, which is the area down where the wash used to be that was filled in by Public Works. We ended up taking that over not too long ago close to the end of the budget season. So, we're working on a design plan for that to have it be it'll be a passive park. It'll be a pathway, some benches maybe, and a bunch of new trees to provide some shade down through there. And then the other park is Pleasantville Park which we've been talking about for a while that's going up on Bainbridge and Golden Eagle. That will also be our designated star observing park for the evenings. Then we have a few different supplementals that also went through this year one is replacing the fencing on Fields 3 and 4 the homerun fencing, we have $40,000 to put towards that we did field one this year and so I did that under our budget. I decided to ask for a supplement to cover the other two this year and then the following year, we'll probably look into doing Field 2 as well, and then all the fences will have been updated and replaced, which was badly needed. There was a lot of rot we got a lot of things temporarily repaired when we did the 2018 flood, but those fences weren't something that got done we did basically the posts that we had to at that time and since then there's substantially more degradation of the structures out there, so we're going to go ahead and get those fixed. For the Splashpad, we put in a supplement to cover resealing the surface is on there as part of the warranty if you don't continue to maintain it, they don't follow the warranty. So that becomes critical in that is a $15,000 re-sealant that must be done every couple of years. With that, I'll take any questions that you have. WILSON: I don't have any questions, but I just want to say good job on everything that you're doing. And good luck with everything else. SNIPES: Thank you appreciate it. VARELA: I say the same thing. And I'm very excited for the Centennial Circle. SNIPES: That's been another one I can't wait till that one's done. It's been a challenge. COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 12 - VARELA: Yeah. I have been waiting for that one Okay, Update Grant Workgroup. REDDICK: So, I think don't you think we're the next one? Well, it's great, and veterans. So, it's combined, in a way. Just go off the first part of the grant workshop. Stephen and Natalie and I will be meeting the second week of July, to have a great meeting with CLK, who is an amazing grant supporter writer that I was able to get us connected wi th. Her background is specifically not only in writing grants but finding grants for local communities. Because she's connected through a great organization, that's nonprofit, she has volunteered her time to meet with us during that Zoom time. So, we can take some best practices and some tools, and then bring them back to you, Patti , and the team. From there, if you all approve, we can then move forward with those grants that we find with her structure and her best practices. And, with her guiding us to get the grant written, she has a 76% rate of getting grants done. So, it's pretty solid. Regarding the transition for the Veterans Project Workgroup, we have a group called VBA. It's a Veterans Business Association, their partner with the SBS and, they've been also willing to support us not only with grants but also supporting us with providing grants, not only related to veterans but projects as well, to support local communities here. So, during that call, as well, we can kind of outline how here in Fountain Hills, we can best benefit and support our veterans locally, not only from a business perspective but from a health mental health perspective and just from a local support perspective. So those are the points that I have. SNIPES: One thing that you brought up about the veterans we've had, this week, we're having our second veterans support group meetings over in the Community Center that we've been hosting. We've had 9 or 10 people each time, and we had a veteran come in and do a talk. One of the requests that was made during the talk was can we get a support group going so we started with it right away. It's had a good turnout so far, especially considering its summertime. And so usually groups struggle a little bit more in the summer. To kick off with 9 or 10 people is fantastic. And she says there is a need. REDDICK: Yeah. Can you share those dates, Kevin? SNIPES: I'll get that information and I will tell you when they're scheduled. I don't remember what day of the month they're on. But I'll get that to you. REDDICK: Thank you. SNIPES: Certainly. Yeah, that sounds great. Kevin, I appreciate you taking the lead on this and I'm ready to get started with it. It's good. Thank you. And just to add to that, Steven, you'll get a link for a Zoom meeting with CLK and Natalie. COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 13 - VARELA: All right, let's see. We've already done the Update on the Mayor's Youth Council, so Update and Future Agenda Items, and Presentations. RUDOLPHY: I have a comment. I don't know if it's relevant or pertinent at this time but, I've been serving as the acting Finance Director for the Fountain Hills School District and willing to see if our commission can somehow interact with the school district. I see the superintendent, and some of the principals so here are things that we might collaborate on, or bounce ideas off. I don't know if they could do any presentations, or if we could do anything with them. But it might be good to develop a closer working relationship with the school district so that we can address the needs of the students that are in our schools. VARELA: Great suggestion. Yes. I think it's feasible. Do you think it is doable on our end? SNIPES: Yeah, I think so. Absolutely. REDDICK: And I mean, just to add a little further, from each standpoint, I think we all add a lot of value individually. And I would be willing to bring perspective from a brokerage financing perspective to the students. So, if we do meet with the principals, it'd be great if we could say how we could support the youth, as you mentioned if we're given the opportunity to do these types of presentations and work groups, I would love to be a part of it. WILSON: Well, I was just going to say, I think that's a great idea, especially since I think some of the teens use some of our parks, right? So, if there's some sort of like partnership, or whatever, you know, now you got us brainstorming, Craig. VARELA: Okay, so now we're back to the next agenda item, Future Agenda Items. WILSON: I wasn't sure if anyone had time to review the Blue Zones websites. Again, I'm not an expert but if that's something that you guys think you'd be interested in, like, a presentation, I think it would be good to have or, Kevin, if you have any perspective on it. SNIPES: No, I think that'd be a good thing to have her come in and give a talk. Sure. WILSON: So, do you want me to just reconnect with you guys? SNIPES: And yeah, that'd be fine. If you want to see if she's available to do it. Is Vicki the one that does that? WILSON: It's Julie Ewald. COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 14 - SNIPES: Oh Julie Ewald. Yeah, if you want to see if she's available to do it for our next meeting then get with Patti to where we can get it on for the September meeting. VARELA: Okay, anyone else? All right, let's see Upcoming Events and Volunteer Opportunities. SNIPES: We got a lot of things going on in our non-busy season. I don't know how this happened, for sure. But we all said we couldn't wait till summer when we get a little bit of a break and then this happened. So, we have Summer Games going on. We have four different meanings for that we've had our first one and we have our next second one tomorrow. We have had a pretty good turnout for it. We changed the times and tried to get more interaction. Our Rec Manager has been challenging all the kids to Mario Kart and is confident that he can beat all of them until he meets his match and got whooped multiple times last time. So, which is good for him? You know, we need to keep him in check. But it's been a good turnout. Our Wacky Wednesday was the largest we've ever had. For the last one we had over 100 kids there and they didn't just pop in and go, they were there for the full time that we ran it. So that was impressive. Our Party in the Park and that one's done. July 9, our Ice Cream Social, which is always a hit with everyone, including myself because there's ice cream. Don't miss that. If you want to come over and have some ice cream, you're more than welcome. Family Fun Night is in the Community Center. Again, getting people out of the heat, but keeping our families interactive with our recreation group so we don't lose momentum and we keep providing a place for people to go. Our final is our Back to School Bash on August 9th, which has been a huge success over the last several years. It's over at Four Peaks and has proven to continue to grow each year. So, if you're interested in volunteering for any of those, we'd love to have you join us. The 4th of July is coming up here shortly and if anyone is interested in volunteering, we'd be happy to have you. I know, Craig, you're volunteering. Craig's a glutton for punishment to come out and play in the heat. Does anyone else want to come out and sweat to the oldies? RUDOLPHY: What time do you need the volunteers there, Kevin? SNIPES: I think we have two shifts set up. And I think the first shift is seven and the second one. Are we four to four to seven and seven to nine? Is that right? Yeah. 7 am tonight. Nice try PM. You can come in the AM. But that would be the next morning for cleanup. We also have volunteer needs for the 5th of July as well at 6 am. We're having COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 15 - volunteers come to the restroom by the playground and help us pick up trash to make it look back the way it does. It's fascinating to me how good the public is about coming out and helping us with that. Because no one wants to come out the day after July 4. And we always get a good group that comes out. We've made it a lot easier by having some mechanical equipment that helps pick up the shells from the fireworks, which is a lot of debris. It's one where we get good support and as we always do this, this town's amazing as far as the volunteers coming out and being willing to help us out even when it is hot and nasty but if you want to have a good time and have good events, we need that kind of support, because our staff isn't nearly big enough to pull it off without you. So, if anybody's willing to come out and help we'd be happy to have you. VARELA: For the Summer Games, what are the ages and is it a drop-off? event? SNIPES: It is a drop-off event. I don't know what our ages are for that one. All ages. It says so. So yeah, all ages are welcome. And it's just all kinds of different gaming activities and hanging out and socializing and getting people together. Then there are snacks because who doesn't like snacks? So, we always have snacks, beverages and video games, board games. Anything that for the kids to do you know when it's a good event. VARELA: Okay. All right, so our Next Meeting is September 23rd, 2024. Can I get a Motion to Adjourn? WILSON: Move to Adjourn. RUPPERT: I'll second. VARELA: All right. All in favor. ALL: Aye. VARELA: Great, the meeting adjourned at 5:45 pm. COMMUNITY SERVICES ADVISORY COMMISSION JUNE 25, 2024, VERBATIM MEETING MINUTES Transcribed by https://otter.ai - 16 - Having no further business, Chair Natalie Varela adjourned the Regular Meeting of the Community Services Advisory Commission held on June 25, 2024, at 5:45 PM COMMUNITY SERVICES ADVISORY COMMISSION _________________________________________________________ Natalie Varela, Chair ATTEST AND PREPARED BY: ____________________________________________ Patti Lopuszanski, Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Community Services Advisory Commission in the Town Hall Council Chambers on the 25th day of June 2024. I further certify that the meeting was duly called and that a quorum was present. DATED this 23rd Day of September 2024 _______________________________________________ Patti Lopuszanski, Executive Assistant ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/23/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Grant Workgroup Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 07/31/2024 04:09 PM Final Approval Date: 07/31/2024  ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/23/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Four Peaks Park Restroom Grant Staff Summary (Background) Construction has begun preparing for the addition of a restroom and storage room at Four Peaks Park.  This project is made possible through a grant the Town of Fountain Hills was awarded from Arizona Parks and Trails and will be located near the playground and baseball fields. The tentative timeline for completion is early November.  Form Review Form Started By: Patti Lopuszanski Started On: 09/16/2024 05:06 PM Final Approval Date: 09/16/2024  ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/23/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Arizona State Puzzle Donor Program Centennial Pavilion Staff Summary (Background) The next round of five (5) puzzle pieces have gone into production and should be installed by the end of October for the Centennial Pavilion ribbon cutting.  Form Review Form Started By: Patti Lopuszanski Started On: 07/31/2024 04:10 PM Final Approval Date: 07/31/2024  ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/23/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Veteran's Project Workgroup Staff Summary (Background) Attachments IVMF Bunker Labs Ambassadors  Form Review Form Started By: Patti Lopuszanski Started On: 07/31/2024 04:16 PM Final Approval Date: 07/31/2024  :»'�:���1� ,�.,,�,�,::�.<����:a����« _ , � ' � ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/23/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Future Agenda Items and Presentations  Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 07/31/2024 04:18 PM Final Approval Date: 07/31/2024  ITEM 12. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/23/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  REVIEW AND DISCUSSION: Future Speakers Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 07/31/2024 04:19 PM Final Approval Date: 07/31/2024  ITEM 13. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/23/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  REVIEW AND DISCUSSION: Upcoming Events and Volunteer Opportunities  Staff Summary (Background) Attachments Upcoming Events Fall 2024  Fall 2024 Volunteer Opportunities  Form Review Form Started By: Patti Lopuszanski Started On: 07/31/2024 04:27 PM Final Approval Date: 07/31/2024  F O U N T A I N H I L L S C O M M U N I T Y S E R V I C E SUPCOMING EVENTS 2024FALL / W I N T E R BALLET UNDER THE STARSFOUNTAIN PARK - AMPHITHEATERTHURSDAY 7:00PM - 8:00PM SEP 19 SATURDAYOCT 26 5:00PM - 8:00PM SPOOKY BLASTFOUR PEAKS PARK Get ready for a frightfully fun evening filled with candy, inflatables, a DJ, costume contest, and games galore! We'll have treats for your sweet tooth, bounce houses for all ages, and a costume contest with awesome prizes. It's a spooktacular event for the whole family! SATURDAYNOV 16 10:00AM - 12:00PM THURSDAYNOV 287:15AM - 9:00AM SATURDAYNOV 30 9:00AM - 11:00AM SATURDAYDEC 7 5:00PM - 8:00PM Experience the magic of ballet under the Arizona sky! Ballet Under the Stars is a free, outdoor performance where you can enjoy professional dancers in a beautiful setting. Bring a blanket or lawn chair and immerse yourself in the world of dance under the twinkling stars. SATURDAYDEC 14 5:00PM - 7:00PM TOUCH A TRUCKDESERT VISTA PARK Gear up for some real-life fun at Touch-A-Truck! This exciting event lets kids explore giant vehicles, climb aboard, and even pretend to drive! Meet the community heroes who use these trucks daily, and enjoy inflatables, yard games, and delicious food trucks too! TURKEY TROTAVENUE OF THE FOUNTAINS Join us for the 34th Annual Turkey Trot 5K Run & Fitness Walk. This valley-wide favorite runs around the world-famous fountain at Fountain Park on Thanksgiving morning. Stay after the run for the Thanksgiving Day Parade. Register online at fhturkeytrot.com BREAKFAST WITH SANTAFOUNTAIN HILLS COMMUNITY CENTER Fountain Hills offers two festive Santa events! Enjoy a pancake breakfast, crafts, and Santa for $12 (register at FountainHillsAZ.gov/REC) or our Sensitive Santa - a calmer visit with light snacks and crafts for families with special needs from 11:30AM - 12:30PM STROLL IN THE GLOWAVENUE OF THE FOUNTAINS Dive into the holiday spirit at Fountain Hills' annual Stroll in the Glow! Witness a magical transformation as the heart of town twinkles to life with thousands of dazzling lights. The Avenue of the Fountains will be a wonderland you won't want to miss! Visit FHChamber.com for more information. SEASONS CELEBRATIONFOUNTAIN HILLS COMMUNITY CENTER Don't miss a festive evening for the whole family! Explore 25 dazzling holiday tree displays at the Community Center, capture a memory with Santa, enjoy live music, unleash your creativity at craft stations, and unwind in our outdoor play zone with a warm cup of hot cocoa. O P P O R T U N I T I E S FALL 2024 MAKE A DIFFERENCE DAY 2024 Saturday, October 19th 8:00 a.m. - 12:00 p.m. Register Today www.fountainhillsaz.gov/madd Individual and Group Projects Interior and Exterior Projects Youth and Adult Projects Residential and Town Projects Spooky Blast Saturday, October 26th Four Peaks Park Inflatable Helpers (8 Vols) 4:45 p.m. - 6:30 p.m. (8 Vols) 6:30 p.m. - 8:15 p.m. Town Tent (Games & Candy) (2 Vols) 4:45 p.m. - 6:30 p.m. (2 Vols) 6:30 p.m. - 8:15 p.m. Give A Lift Volunteer Drivers Needed Give A Lift provides essential medical Transporation to FH residents that are physically disabled and/or 65yrs and older. Flexible - Rewarding - Essential Development Services Administrative Volunteer Opportunity Care Card Crafts & Coffee 9:00 a.m. - 10:30 a.m. Community Center Lounge For more information on Volunteer Programs please contact Kim Wickland 480-816-5108 kwickland@fountainhillsaz.gov Touch -A- Truck Saturday, November 16th Desert Vista Park Inflatable Helpers (3 Vols) 9:45 a.m. - 12:15 p.m. Town Tent (2 Vols) 9:45 a.m. - 12:15 p.m. Interested Volunteers must be proficient with Microsoft Office and comfortable scanning and archiving documents. Flexible Shift 1-2 Days a Week 2/3 Hours a Day Location: Town Hall Wednesday, October 9th Halloween Paper Pumpkins Wednesday, November 6th Thanksgiving Pinecone Turkeys Cards, Crafts Supplies and Refreshments Provided Turkey Trot Packet Pick-Up November 25th -27th Race Day November 28th Season’s Celebration December 14th ITEM 14. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 09/23/2024 Meeting Type: Community Services Advisory Commission Agenda Type:                   Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Kevin Snipes, Community Services Director Request to Community Services Advisory Commission (Agenda Language):  UPDATE: Next Community Services Advisory Commission Meeting October 28, 2024  Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 07/31/2024 04:25 PM Final Approval Date: 07/31/2024